The Presiding Officer called the meeting to order at 7:03 p.m. and led those present in a moment of contemplation.

Transcription

1 The Corporation of the Town of Bradford West Gwillimbury Regular Council June 16, 2015 Zima Room, Library and Cultural Centre 425 Holland Street West, Bradford, ON Minutes Members Present: Mayor Rob Keffer Deputy Mayor James Leduc Councillor Raj Sandhu Councillor Gary Baynes Councillor Gary Lamb Councillor Ron Orr Councillor Peter Ferragine Councillor Mark Contois Councillor Peter Dykie Call to Order The Presiding Officer called the meeting to order at 7:03 p.m. and led those present in a moment of contemplation. Adoption of Agenda Resolution Sandhu/Orr That the Council Agenda dated June 16, 2015 be adopted as amended to add the correspondence from the Bradford Bulldogs Minor Hockey Association under Item 8.2, Correspondence for Action; and The revised memo from Collins Barrow dated June 16, 2015 and revised 2014 Consolidated Financial Statement for the Year Ended December 31, 2014 pertaining to Item 9.2, Report of Finance Department, 2014 Audited Financial Statements & Final December 31, 2014 Financial Results; and Correspondence from the Simcoe Muskoka Catholic District School Board pertaining to Item 9.17, Report of Planning and Development Services, Request for Draft Plan and Servicing Allocation Extension, Tiberian Investments Ltd. Declarations of Pecuniary Interest and the General Nature There were no declarations of pecuniary interest made. Page 1 of 14

2 Presentations Fire Marshal's Fire Safety Council and Enbridge Project Zero - Smoke Detector and Carbon Monoxide Detector Donation Chief Gallant was joined by Deputy Chief Olaf Lamerz, Enbridge Operations Supervisor Matthew Lomano, and Ken Arnott of the Ontario Fire Marshal s Public Fire Safety Council. Chief Gallant noted that Bradford West Gwillimbury Fire & Emergency Services was chosen as a recipient for this year s Project Zero program. Project Zero provides combination smoke and carbon monoxide detectors to be distributed to residents free of charge through funding provided by Enbridge to the Ontario Fire Marshal s Public Fire Safety Council. BWG received 198 alarms at a value of approximately $11,000. New Animal Control Services and Enforcement Complaint Line Jon Popple, Manager of Enforcement and Caleigh Clubine, Communications Officer Jon Popple and Caleigh Clubine were in attendance to update Council on the new animal control services provider, K9 Animal Control and the Enforcement Complaint Line. Deputation Morris Road Drainage Works Project - Kenn Smart, K. Smart Associates Ltd. Kenn Smart of K. Smart & Associates was in attendance to present to Council regarding the Morris Road Drain Project. Resolution Baynes/Leduc Recommendation: That the presentation from Kenn Smart of K. Smart Associates Ltd. regarding the Morris Road Drainage Works Project be received; and That Council approve Option 3 under the Preliminary Report of the Morris Road Drainage Works Project, being project costs assessed through block assessment 100% to roads. Open Forum Frank Buda, 230 Creditstone Road, Concord Mr. Buda was in attendance to address Council regarding the proposed heritage designation of 4240 County Road 88. Page 2 of 14

3 Rebecca Reid, 24 Saint Avenue Ms. Reid was in attendance to address Council regarding a request for support for Bradford West Gwilimbury Minor Hockey Association Atom A Team's bid to host the Ontario Hockey Federation Tournament in April Meade Helman, 4364 Line 7, Bond Head Mr. Helman was in attendance to address Council regarding the issue of real estate signs advertising homes being sold in Alliston, Beeton and Tottenham being put up in the Bond Head area every weekend. Adoption of Minutes and Committee of the Whole Recommendations Committee of the Whole Recommendations Resolution Contois/Baynes That Committee recommendations COW to COW and the minutes of the Committee of the Whole meeting dated June 2, 2015 be adopted as printed. Adoption of Council Minutes Resolution Sandhu/Lamb That the minutes of the regular Council meeting dated June 2, 2015 be adopted as printed. Correspondence Correspondence for Information Resolution Orr/Leduc That the Correspondence for Information items dated June 16, 2015 be received. Correspondence for Action - Bradford West Gwillimbury Minor Hockey Association Atom A Team Resolution Baynes/Sandhu Whereas the Bradford West Gwillimbury Minor Hockey Association, as a non-profit organization contributes substantially each year to our local community through the provision of local sports; Page 3 of 14

4 Whereas Town Council recognizes the importance of the Bradford West Gwillimbury Minor Hockey Association to our community and further recognizes their impact on the local economy through local tourism; and Therefore be it resolved that the Bradford West Gwillimbury Town Council support the Bradford West Gwillimbury Minor Hockey Association Atom A team s submission to be a host of the Ontario Hockey Federation tournament in April 2016 and show support by contributing the equivalent of approximately $6,000 by waiving the ice rental and room rental fees should the bid be approved by the Ontario Hockey Federation. Resolution Leduc/Lamb Amendment to the Main Motion: Whereas the Bradford West Gwillimbury Minor Hockey Association, as a non-profit organization contributes substantially each year to our local community through the provision of local sports; Whereas Town Council recognizes the importance of the Bradford West Gwillimbury Minor Hockey Association to our community and further recognizes their impact on the local economy through local tourism; and Therefore be it resolved that the Bradford West Gwillimbury Town Council support the Bradford West Gwillimbury Minor Hockey Association Atom A team s submission to be a host of the Ontario Hockey Federation tournament in April 2016 and show support by contributing the equivalent of an in-kind donation or a monetary donation to be determined at a later date should the bid be approved by the Ontario Hockey Federation. WITHDRAWN Staff Reports Report of Finance Department Presentation - Collins Barrow, 2014 Audited Financial Statements Sue Bragg of Collins Barrow was in attendance to present the highlights of the 2014 Audited Financial Report to Council. Page 4 of 14

5 Report of Finance Department 2014 Audited Financial Statements & Final December 31, 2014 Financial Results Resolution Main Motion: That the report of the Director of Finance/Treasurer entitled 2014 Audited Financial Statements & Final December 31, 2014 Financial Results dated June 16, 2015 be received for information; and That the Town s December 31, 2014 Audited Financial Statements be approved; and That Council allocate the 2014 General Taxation Surplus as shown at the bottom of Attachment 5.1. Resolution Baynes/Leduc Amendment to Main Motion: That the main motion be amended to re-allocate the $220,000 for studies to $110,000 for studies and $110,000 for sidewalks and trees; and That a staff report be provided on what projects are recommended for the funding. Resolution Lamb/Orr Main Motion as Amended: That the report of the Director of Finance/Treasurer entitled 2014 Audited Financial Statements & Final December 31, 2014 Financial Results dated June 16, 2015 be received for information; and That the Town s December 31, 2014 Audited Financial Statements be approved; and That Council allocate the 2014 General Taxation Surplus as shown at the bottom of Attachment 5.1 as amended to $110,000 for studies and $110,000 for sidewalks and trees; and That a staff report be provided on what projects are recommended for the funding. Report of Finance Department Statement of the Treasurer under the Development Charges Act, 1997 for the Year Ended December 31, 2014 Resolution Lamb/Orr That the report of the Director of Finance/Treasurer entitled Statement of the Treasurer under the Development Charges Act, 1997 for the Year Ended December 31, 2014 be received for information; and That a copy of the Statement be provided to the Ministry of Municipal Affairs and Housing. Page 5 of 14

6 Report of Finance Department May 31 Financial Results Resolution Leduc/Baynes That the report of the Director of Finance/Treasurer dated June 16, 2015 and entitled May 31 Financial Results be received for information purposes; That Council approves the capital project funding recommendations contained in this report under attachment 5.6. Report of Legislative Services Noise Exemption Application- Ministry of Transportation (Dufferin Construction Company & Ainley Group) Resolution Lamb/Ferragine That Council approve the request from Ainley Group on behalf of the Ministry of Transportation for a Noise By-law Exemption for a period of six months commencing June 16, 2015, for the Highway 400 and Line 11 Bridge Replacement Design/Build; And that Council delegate the authority to the Town Clerk to extend the noise exemption upon request of the applicant for additional six (6) month periods until the completion of the project, subject to the Clerk s discretion. Report of Legislative Services Approval of Agreement with Bradford Baptist Church - Henderson Soccer Field Resolution Sandhu/Baynes That Council approves entering into an agreement with the Bradford Baptist Church, substantially in the form attached to Report LEG for the use of lands for the Henderson Soccer Field and related parking lot; And the Mayor and Clerk be authorized to execute the agreement, any extensions thereof, and all documents necessary to give effect thereto. Report of Engineering Services Staff Presentation - Comprehensive Stormwater Management Master Plan Dave Maunder of Aquafor Beech Limited was in attendance to present to Council regarding the Comprehensive Stormwater Management Master Plan. Page 6 of 14

7 Report of Engineering Services Comprehensive Stormwater Master Plan Resolution Contois/Ferragine That report ENG for the Town's Comprehensive Stormwater Management Master Plan initiative be received for information. Report of Engineering Services Award of Tender T-15-09C - SWAR Contract 1 - Underground Servicing Resolution Leduc/Contois That Report ENG be received; and That Council, under Section 4.8 (a) v of the Procurement Policy authorize the Mayor and Town staff to award the work for the installation of underground services as outlined in Tender T-15-09C to Trisan Construction in the amount of $5,197, excluding HST as per the bid dated May 28, Report of Engineering Services Public Works Fleet Award Resolution Leduc/Baynes That Council, under Section 4.8(a)i of the Procurement Policy authorize staff to proceed with the procurement of a one ton pick up truck from Donway Ford Sales Limited as per tender T-15-38E; and That Council, under Section 4.8(a)i of the Procurement Policy authorize Town staff to proceed with the procurement of a roadside mower from Colvoy Equipment as per tender Q-15-42; and That the additional $29,094 be funded form the Town's Capital Replacement Reserve. Report of Engineering Services Mary Street Parking Lot Reconstruction Tender Award Resolution Lamb/Ferragine That Report ENG be received; and That Council approve additional funding for the reconstruction of the Mary Street parking lot in the amount of $152,738 as detailed in Report ENG ; Page 7 of 14

8 And that Council approves the award of the Mary Street parking lot reconstruction as outlined in Tender T-15-46C to AquaTech Solutions Inc. in the amount of $447, excluding HST. Report of Leisure Services Henderson Memorial Park Update and Construction Plan, Phases 1 & 2 Resolution Baynes/Orr That Report LS entitled "Henderson Memorial Park Update and Construction Plan" dated June 16, 2015 is approved by Council. That Council authorizes staff to single source Landscape Planning Ltd. to proceed with detailed design of phase 2, at the additional cost of $80, That Council authorizes an additional $1,130,000 in design and construction costs to complete phase 2 of the project. Report of Fire and Emergency Services 2014 Annual Report Fire and Emergency Services Resolution Sandhu/Contois That the report of the Fire Chief Dated June 16, 2015 entitled "2014 Annual Report Fire and Emergency Services" be received for information. Report of Planning and Development Services Independent Electricity System Operator Renewable Energy Application Process Requests for Council Blanket Support Resolution Resolution Orr/Lamb WHEREAS capitalized terms not defined herein have the meanings ascribed to them in the Feed-in Tariff (FIT) Rules, Version 4.0; AND WHEREAS the Province's FIT Program encourages the construction and operation of rooftop solar PV generation projects (the "Projects"); AND WHEREAS one or more Projects may be constructed and operated in the Town of Bradford West Gwillimbury; Page 8 of 14

9 AND WHEREAS, pursuant to the FIT Rules, Version 4.0, Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other Persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the Town of Bradford West Gwillimbury supports the construction and operation of the Projects anywhere in the Town of Bradford West Gwillimbury; This resolution s sole purpose is to enable the participants in the FIT Program to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Projects, or for any other purpose. This resolution shall expire twelve (12) months after its adoption by Council. Report of Planning and Development Services Request for Subdivision Agreement and Hold Removal By-law Draft Approved Plan of Subdivision S Owner: Solmar Development Corp. Part Lot 14, Concession 7 South-East Corner of Professor Day Drive & Line 8 Resolution Leduc/Lamb That Report PDS entitled "Request for Subdivision Agreement and Hold Removal By-law - Draft Approved Plan of Subdivision S (Solmar Homes Inc.), be received; That the Mayor and Clerk be authorized to execute a subdivision agreement for the Solmar Plan of Subdivision S once finalized; and That council enable the removal of the Holding (H) symbol for the Solmar lands at the southeast corner of Professor Day Drive & Line 8. Report of Planning and Development Services Request for Extension of Draft Plan Approval The Sarjeant Co. Ltd. Planning Department File: S Resolution Leduc/Dykie That Report No. PDS , entitled "Request for Extension of Draft Plan Approval - The Sarjeant Co. Ltd.", be received; and Page 9 of 14

10 That Council grant a three (3) year extension to the draft approval of Plan of Subdivision S , such that draft approval will lapse in the event that a final plan is not registered by August 7, Report of Planning and Development Services Request for Draft Plan and Servicing Allocation Extension Tiberian Investments Limited S (formerly S-03-02) Part of Lot 13, Concession 8 Planning File No. D Resolution Leduc/Dykie That Report No. PDS , entitled "Request for Draft Plan Extension, S (formerly S-03-02) - Tiberian Investments Limited", be received; and That Council grant a four (4) month extension to the draft approval of, and prior servicing allocation related to, Plan of Subdivision S-03-02, such that draft approval and servicing allocation will lapse in the event that a final plan is not registered by November 30, Report of Planning and Development Services Initiation of Heritage Designation Process: 4240 County Road 88 Resolution Contois/Leduc Main Motion: That Report PDS be received and that staff be directed to give notice of the town s intention to designate 4240 County Road 88 in accordance with Section 29(3) of the Ontario Heritage Act. The main motion was amended to: That Report PDS be received and that the owner be requested to work with the Heritage Committee and staff to determine the future steps required to develop the property, including conditions on the demolition of the garage and retaining wall. Request for Staff Report Resolution Baynes/Lamb That staff be requested to provide information pertaining to the following: The feasibility of constructing a sidewalk into the Lions Park off of Colborne Street; and Develop a policy/inventory with respect to urban forestry; and Page 10 of 14

11 Issues pertaining to the production of marihuana in a Health Canada licensed facility. Committee of the Whole There was no Committee of the Whole meeting. Committee Minutes and Recommendations Heritage Committee Minutes - June 1, 2015 Resolution Orr/Leduc That the minutes of the June 1, 2015 Heritage Committee meeting be received. Resolution Orr/Leduc Notwithstanding Council's resolution of September 2nd, 2014, the committee recommends that the Town not proceed with public information meetings prior to the listing of properties on the Municipal Heritage Register; That Council add the 425 properties attached hereto, to the Bradford West Gwillimbury Heritage Register; And that a Heritage Acknowledgement letter be forwarded to each of the affected property owners. Resolution Lamb/Sandhu That Council temporarily suspend the rules under Section 6.18 (1) of the Procedural Bylaw to permit the meeting to continue beyond the hour of 11:00 p.m. Downtown Revitalization Committee Minutes - June 3, 2015 Resolution Leduc/Ferragine That the minutes of the June 3, 2015 Downtown Revitalization Committee meeting be received. New Business There was no new business. Page 11 of 14

12 By-laws By-law A by-law to authorize the execution of a Subdivision Agreement with Solmar Homes Inc. By-law A by-law to amend By-law to remove the Holding (H1) symbol from the Residential Three Exception Holding "R3*1(H1)" Zone affecting lands in Part of Lot 14, Concession 7, Town of Bradford West Gwillimbury, County of Simcoe. By-law A by-law to establish and assume part of a public highway. By-law A by-law to authorize the execution of a Pre-Servicing Agreement with Goldenlane Estates Inc. By-law A by-law to authorize the execution of an Enforcement Responsibility Agreement with York Region. Resolution Leduc/Orr That By-laws , , , and be enacted. Announcements Mayor Keffer noted that several Council members participated in the Federation of Canadian Municipalities Conference in Edmonton recently. Motions/Notices of Motion There were no motions or notices of motion. Adoption of Closed Session Agenda Resolution Leduc/Lamb That the Closed Session Agenda dated June 16, 2015 be adopted as printed. Declarations of Pecuniary Interest and the General Nature - Closed Session Items Councillor Sandhu declared a pecuniary interest on Item 2.5, Approval of Offer to Sell Agreement and Releases. Page 12 of 14

13 Closed Session Convene Closed Session Resolution Baynes/Leduc That Council resolve itself into closed session under the provisions of the Municipal Act, 2001, Section 239 (2) in order to discuss: 1. Update - Mod Aire Homes Parkland Dispute (litigation) 2. Update - Ahmadiyya Muslim Jama'at Appeal of the Simcoe County Official Plan (litigation) 3. Update Moore Street (litigation) 4. Old Bradford District High School (land acquisition) 5. Approval of Offer to Sell Agreement and Releases (land acquisition). Reconvene Regular Meeting The Presiding Officer reconvened the Regular Meeting at 12:00 a.m. Motions Arising out of Closed Session Resolution Lamb/Baynes That Council approves the Offer to Sell Agreement and Release with Maria Raposo for land required for the Southeast Arterial Road (SEAR) project; and That the Mayor and the Clerk execute such agreement and all documents necessary to give effect thereto. Resolution Ferragine/Lamb That Council approves the Offer to Sell Agreement and Releases with Thomas James Adair and Southfork Holdings Ltd. for land required for the Highway 400/Line 5 Interchange project; and That the Mayor and the Clerk execute such agreements and all documents necessary to give effect thereto. Confirm Proceedings Resolution Contois/Ferragine That By-law , a by-law to confirm proceedings of the Council meeting dated June 16, 2015 be enacted. Page 13 of 14

14 Adjourn Resolution Contois/Orr That the meeting is hereby adjourned at 12:03 a.m. Rebecca Murphy, Clerk Rob Keffer, Mayor Page 14 of 14