District of Coldstream. Finance Committee Meeting Minutes - December 11, 2017

Transcription

1 District of Coldstream Finance Committee Meeting Minutes - December 11, 2017 CALL TO ORDER: PRESENT: ABSENT: STAFF: ALSO PRESENT: Mayor Garlick called the meeting to order at 6:30 pm Councillors Cochrane, Dirk, Enns and Kiss Councillors McClean and Taylor T. Seibel, Chief Administrative Officer K. Austin, Director of Corporate Administration M. Baker, Director of Infrastructure Services I. Breitkreutz, Deputy Municipal Clerk P. Higgins, Director of Financial Administration M. Pethick, Operations Superintendent M. Reiley, Director of Development Services M. Wright, Fire Chief, Lavington Fire Hall No member of the media No people in the gallery 1. AGENDA 1.a. Motions to Add or Delete Agenda Items None 1.b. Approval of the Agenda as Presented or Amended THAT the agenda for the meeting be approved as presented. No. FIN MINUTES 2.a. November 20, 2017 Finance Committee Meeting Minutes Moved by Cochrane, seconded by Dirk, THAT the November 20, 2017 Finance Committee meeting minutes be adopted as circulated. No. FIN Page 1 of 6

2 3. REPORTS AND ITEMS FOR DISCUSSION 3.a. Request for Funding - Okanagan Regional Library Report from the Director of Financial Administration dated December 1, 2017 Moved by Enns, seconded by Dirk, THAT the Finance Committee recommends to Council that an annual contribution of $3,255 be made to the City of Vernon to support Sunday hours at the Okanagan Regional Library for the 2017 and 2018 calendar years, with funds from the General Government Services operational budget. No. FIN b. Front Office Renovation - Follow-Up Report from the Chief Administrative Officer dated November 30, 2017 Moved by Dirk, seconded by Enns, THAT staff be directed to bring back a report with options that address the occupational health and safety issues for front office staff and that maintains the location of the doors between the lobby and the Council Chambers. No. FIN c. Westkal Boat Launch from Albert Wilson dated December 11, 2017 Report from the Director of Infrastructure Services dated November 28, 2017 Moved by Enns, seconded by Dirk, THAT the Westkal Boat Launch be repaired at an estimated cost of $35,000 by replacing the existing dock with a new fixed dock and by repairing or replacing the concrete launch ramp, outlined as Option #4 in the report by the Director of Infrastructure Services dated November 28, 2017; AND THAT use of the Westkal Boat Launch be monitored for future review; AND FURTHER THAT a gate not be installed at the Westkal Boat Launch. No. FIN Cochrane opposed Page 2 of 6

3 3.d. Kalamalka Road Multi-Use Pathway Report from the Director of Infrastructure Services dated November 30, 2017 Moved by Cochrane, seconded by Dirk, THAT the Finance Committee recommends to Council Option #3 - finish shelf-ready design at an estimated cost of $20,000 and wait for grant decision, and proceed with construction in 2018 regardless, estimated at $520,000 - from the report by the Director of Infrastructure Services dated November 30, 2017, regarding Kalamalka Road Multi-Use Pathway. No. FIN e. Middleton Drive Report from the Director of Infrastructure Services dated November 30, 2017 Moved by Dirk, seconded by Enns, THAT staff be directed to arrange for a survey and a diagram showing the rights-of-way and roadway on Middleton Drive between Middleton Way and Sarsons Road. No. FIN f Capital Considerations Report from the Director of Financial Administration dated December 2, 2017 Moved by Enns, seconded by Kiss, THAT the 2018 Budget include $18,800 for the Lavington Fire Hall to purchase a Paratech strut kit ($8,700), a TNT dual stage ram ($3,100), and a commercial pressure washer ($7,000), funded through the Equipment Replacement Reserve. No. FIN Fire Chief Wright left the meeting at 7:37 pm. Page 3 of 6

4 3.g Road Maintenance Program Report from the Director of Infrastructure Services dated November 29, 2017 Moved by Kiss, seconded by Cochrane, THAT the Finance Committee recommends to Council that early budget approval for $1,000,000 be given for the 2018 Roads Maintenance Program; AND THAT staff be directed to issue the tender for the 2018 Pavement Management Program. No. FIN Dirk opposed 3.h Drainage Priorities Report from the Director of Infrastructure Services dated November 7, 2017 Moved by Dirk, seconded by Cochrane, THAT the following drainage projects be included in the 2018 Capital Works plan funded from the Drainage Reserve: Area Location Remedy Estimated Cost 1. Kinloch Drive Subdivision Storm design $30, Braeburn Drive Right-of-way from Ditching and storm piping $15,000 Michael Drive 3. Lakeview Drive Kalview Park Catch basins and storm piping $40, Nash Drive Design review and construction $15,000 $60,000 of storm upgrade (not including land acquisition) 5. Kidston Road Red Gate to Long Design of swale, pipe, drywells $25,000 Lake Park 6. Sato House Culvert in yard Reinstate to open ditch $30,000 TOTAL $155,000 $200,000 No. FIN i. Coldstream Creek Sediment Removal Report from the Director of Infrastructure Services dated December 6, 2017 Moved by Enns, seconded by Kiss, THAT staff be directed to bring forward a report and contact the Ministry of Environment regarding previous removal of sediment in the area of Coldstream Creek and Kalamalka Lake. No. FIN Page 4 of 6

5 3.j Operational Considerations Report from the Director of Financial Administration dated December 1, 2017 Moved by Dirk, seconded by Cochrane, THAT the 2018 Provisional Budget incorporate a 0.3% tax increase to address operational cost increases; AND THAT new growth revenue in the amount of $25,000 be allocated towards the transit operational cost increases; AND THAT the estimated increase for Police costs of $17,370 be funded from the 2017 anticipated Police operating surplus; AND FURTHER THAT the estimated increase for the Sewer Utility of $12,120 be funded from Sewer surplus. No. FIN k Capital Considerations Report from the Director of Financial Administration dated December 2, 2017 THAT the following equipment be included in the 2018 Capital Works plan funded from General Taxation: Capital Project Budget Fuel pumps $10,000 Angle broom for skid steer 6,000 Wood chipper 35,000 Pay parking machine Kalavista boat launch 10,000 TOTAL $61,000 No. FIN Moved by Dirk, seconded by Cochrane, THAT a $100,000 mini-excavator be included in the 2018 Capital Works plan funded from the Equipment Replacement Reserve by transferring $10,000 a year from Operations. No. FIN Page 5 of 6

6 3.l. Surplus and Reserves Reserve/Surplus Descriptions from the Director of Financial Administration dated for reference December 11, 2017 Report from the Director of Financial Administration dated December 2, 2017 THAT the report from the Director of Financial Administration dated December 2, 2017, regarding anticipated 2018 reserve and surplus balances, be received for information; AND THAT $182,000 be transferred from the Police Operating Reserve to the Financial Stabilization Operating Reserve; AND FURTHER THAT the 2018 budget include an additional annual contribution of $28,630 to the Equipment Replacement Reserve to fund the replacement of park assets. No. FIN RESOLUTION TO ADJOURN TO IN-CAMERA None 5. REPORT FROM THE IN-CAMERA MEETING None 6. ADJOURNMENT THAT the Finance Committee meeting held on December 11, 2017 be adjourned. No. FIN The Finance Committee adjourned at 9:00 pm. CERTIFIED CORRECT Deputy Municipal Clerk Chair Page 6 of 6