Recommendation THAT the Finance Committee recommends to Council that Policy MC01 - Cosmetic Enhancements to Infrastructure be adopted.

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1 District of Coldstream Finance Committee Meeting Agenda for February 15, 2016 Municipal Hall, 9901 Kalamalka Road, Coldstream, BC 6:00 PM 1. AGENDA 1.a. 1.b. Motions to Add or Delete Agenda Items Approval of the Agenda as Presented or Amended 2. DELEGATIONS None 3. MINUTES a. January 18, 2016 Finance Committee Meeting Minutes January 18, 2016 unadopted Finance Committee minutes 4. REPORTS AND ITEMS FOR DISCUSSION a. Tax Multipliers - Farm Property Report from the Director of Financial Administration dated February 9, 2016 Tax multipliers - farm property Recommendation THAT the Finance Committee select one of the four options outlined in the report from the Director of Financial Administration dated February 9, b. Proposed Policy MC01 - Cosmetic Enhancements to Infrastructure Report from the Chief Administrative Officer dated February 9, 2016 Proposed Policy MC01 Recommendation THAT the Finance Committee recommends to Council that Policy MC01 - Cosmetic Enhancements to Infrastructure be adopted c. Available Right-of-Way Along Ormsby Drive Report from the Director of Infrastructure Services dated January 12, 2016 Available right-of-way along Ormsby Drive Recommendation THAT the Finance Committee recommends that Council wait to receive a petition from all of the residents fronting on Ormsby Drive before considering any changes to parking on Ormsby Drive. Page 1 of 59

2 Finance Committee Agenda Monday, February 15, d. Kalavista Lagoon Report from the Director of Infrastructure Services dated February 11, 2016 Kalavista Lagoon Recommendation THAT $20,000 be included in the 2016 budget to determine the feasibility of constructing a dike across the mouth of Kalavista Lagoon and dredging the Lagoon (Option 5 in the report from the Director of Infrastructure Services dated February 11, 2016); AND THAT upon completion of the feasibility phase, the Ministry of Environment, Interior Health, and Greater Vernon Water be consulted to ensure approvals for this work proceed; AND FURTHER THAT the final feasibility report, cost estimates and approvals be brought forward to Council for 2017 budget deliberations e. Fleet GPS Report from the Director of Infrastructure Services dated February 11, 2016 Fleet GPS Recommendation THAT the report from the Director of Infrastructure Services dated February 11, 2016, regarding Fleet GPS, be received for information and filed f. Kidston Road Realignment Report from the Director of Infrastructure Services dated February 11, 2016 Kidston Road realignment Recommendation THAT the report from the Director of Infrastructure Services dated February 11, 2016, regarding Kidston Road Realignment, be received for information and filed g. Early Budget Approval - Replacement Sander Unit Report from the Operations Superintendent dated February 9, 2016 Early budget approval - replacement sander unit Recommendation THAT the Finance Committee recommends to Council that early budget approval be given to purchase a Dell 10' hydraulic sander unit ($9, all taxes extra) to be funded from the Equipment Replacement Reserve. 4.h Proposed Capital Projects Update Verbal update from the Director of Infrastructure Services regarding: o phasing of the Coldstream Creek Road bike path o parks irrigation software Page 2 of 59

3 Finance Committee Agenda Monday, February 15, i. Regional District Hospital Surplus Funds VJH Foundation list of urgently required equipment, dated for reference February 15, 2016 Report from the Director of Financial Administration dated February 9, 2016 VJH Foundation equipment Regional District Hospital surplus funds Recommendation THAT the Finance Committee recommends to Council that the District's share ($55,600) of the proceeds arising through dissolution of the North Okanagan Regional Hospital District be applied to the 2016 tax requisition for the North Okanagan/Columbia Shuswap Regional Hospital District j. Council Meeting Pay Council Remuneration Bylaw No Council Remuneration Bylaw No Comment: Councillor Dirk requested that this item be included on the Finance Committee agenda k Preliminary Budget Report from the Director of Financial Administration dated January 26, preliminary budget Recommendation THAT the Finance Committee recommends to Council that the 2016 Budget include a 2.73% tax increase to address operational and infrastructure needs l. Build Canada Grant Funding Letter from the City of Port Coquitlam dated February 4, 2016 Build Canada grant funding 5. RESOLUTION TO ADJOURN TO IN-CAMERA 5.a. Reminder: late additions to the in-camera agenda must be indicated in the resolution to adjourn Recommendation THAT the Finance Committee adjourn to an in-camera meeting to discuss issues related to the following paragraph(s) under Section 90(1) of the Community Charter: (c) labour relations or other employee relations; (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public. Page 3 of 59

4 Finance Committee Agenda Monday, February 15, REPORT FROM THE IN-CAMERA MEETING None 7. ADJOURNMENT Page 4 of 59

5 District of Coldstream Finance Committee Meeting Minutes - January 18, 2016 CALL TO ORDER: PRESENT: STAFF: ALSO PRESENT: Mayor Garlick called the meeting to order at 5:00 pm Councillors Cochrane, Dirk, Kiss, McClean, and Taylor. Councillor Enns entered the meeting as noted in the minutes. T. Seibel, Chief Administrative Officer M. Baker, Director of Infrastructure Services I. Breitkreutz, Deputy Municipal Clerk P. Higgins, Director of Financial Administration M. Reiley, Director of Development Services entered as noted in the minutes D. Sturgeon, Chief, Coldstream Fire Hall M. Wright, Chief, Lavington Fire Hall No member of the media No people in the gallery 1. MOTIONS TO ADD OR DELETE AGENDA ITEMS None 2. APPROVAL OF AGENDA Moved by McClean, seconded by Cochrane, THAT the Finance Committee agenda be approved as circulated. No. FIN CARRIED 3. DELEGATIONS None 4. MINUTES 4.a. November 16, 2015 Finance Committee Meeting Minutes Moved by Kiss, seconded by McClean, THAT the November 16, 2015 Finance Committee meeting minutes be adopted as circulated. No. FIN CARRIED Page 5 of 59

6 Finance Committee Minutes Monday, January 18, REPORTS AND ITEMS FOR DISCUSSION 5.a. Fire Hall Equipment Capital Considerations Chief Wright explained the Lavington Fire Hall's request for the proposed acquisition of a SCBA (selfcontained breathing apparatus) compressor and fill station, to fill SCBAs used in training and call-outs. Chief Sturgeon spoke to the Coldstream Fire Hall's request for the proposed acquisition of a multi-tool and hydraulic ram for various firefighting activities, including the extrication for vehicles and structures. Moved by Cochrane, seconded by Kiss, THAT the Mini Katt 100 3E SCBA compressor and fill station for the Lavington Fire Hall, estimated at $30,000, be funded from the Fire Department Operating Reserve ($25,000) and Equipment Replacement Reserve ($5,000). Before the question was called, it was: Moved by Taylor, seconded by Dirk, THAT the motion be tabled. No. FIN CARRIED 5.b. Coldstream Fire Hall Commemorative Year Book Proposal Letter from the Coldstream Fire Hall Heritage Committee dated January 12, 2016 Chief Sturgeon provided some background on the Coldstream Fire Hall's proposal to compose and publish a year book on the history of the Hall. The Director of Development Services entered the meeting at 5:23 pm. Councillor Enns entered the meeting at 5:32 pm. Moved by Taylor, seconded by McClean, THAT approval, in principle, be given to funding the cost of publishing 200 copies of the Coldstream Fire Hall's year book to mark the 55th anniversary of the Hall, pending further information regarding the number of copies to be published, the printing costs, and sale proceeds. No. FIN CARRIED Chiefs Sturgeon and Wright left the meeting at 5:46 pm. Page 6 of 59

7 Finance Committee Minutes Monday, January 18, c. Kalamalka Road and Aberdeen Road Traffic Calming Report from the Director of Infrastructure Services dated January 12, 2016 Moved by Dirk, seconded by Taylor, THAT traffic calming be installed at the following locations, to be funded from the Road Reserve ($23,000): Raised crosswalk at Kalamalka Road and DeJong Drive ($8,000); and Speed table on Kalamalka Road, west of the entrance to Coldstream Park ($15,000). No. FIN CARRIED Cochrane and Enns opposed Moved by Dirk, seconded by Taylor, THAT staff be directed to prepare a policy whereby requests from the public for cosmetic enhancements to infrastructure, based on sexual orientation, religious belief, race, etc., are not permitted on District infrastructure. No. FIN CARRIED Cochrane, Enns and Kiss opposed The meeting recessed at 6:13 pm and reconvened at 6:40 pm. 5.d Grant-in-Aid Requests Report from the Director of Financial Administration dated December 16, 2015 Moved by Dirk, seconded by Cochrane, That the Finance Committee recommends to Council that the following applicants be approved for grant-in-aid funding in 2016: $1,000 Bishop Wild Bird Foundation $1,000 Friends of Kalamalka Lake Provincial Park $1,000 Society for the Protection of Kalamalka Lake No. FIN CARRIED Page 7 of 59

8 Finance Committee Minutes Monday, January 18, e. Transit Service - Request to Increase Services Report from the Director of Financial Administration dated January 8, 2016 Moved by Cochrane, seconded by Dirk, THAT the Finance Committee recommends to Council that the petitioners who submitted a petition dated March 4, 2015, be advised that no changes are planned to the existing evening and weekend transit services at this time. No. FIN CARRIED 5.f. Kalavista Lagoon Report from the Director of Infrastructure Services dated January 12, 2016 Moved by Enns, seconded by Kiss, THAT staff be directed to further investigate other options with respect to Kalavista Lagoon, including diversion of Coldstream Creek, and discuss the options with Greater Vernon Water. Moved by Cochrane, seconded by Dirk, THAT the motion be amended by inserting the words "and dredging of the Lagoon" after the words "Creek". No. FIN AMENDMENT CARRIED MAIN MOTION AS AMENDED CARRIED 5.g. Ormsby Drive Parking Restriction Request Report from the Director of Infrastructure Services dated January 12, 2016 Moved by Cochrane, seconded by McClean, THAT the Sovereign Park parking lot off of Kidston Road be expanded by approximately 10 stalls, to be funded from the Parks Reserve Capital ($20,000). No. FIN CARRIED Dirk and Kiss opposed Moved by McClean, seconded by Dirk, THAT staff be directed to investigate the number of angled parking stalls that could be created on Ormsby Drive which would not be in front of private property, as well as how much of the cul-de-sac is within the District's road right-of-way. No. FIN CARRIED Kiss opposed Page 8 of 59

9 Finance Committee Minutes Monday, January 18, h. Pavement Management Program 2016 Report from the Director of Infrastructure Services dated January 12, 2016 Moved by McClean, seconded by Kiss, THAT the Finance Committee recommends to Council that early approval be given for the 2016 Pavement Management Program for the roads identified in the following tables: PROPOSED FOR 2016 Road From To Strategy Updated Net Cost Estimate * Kalamalka Road 1 Giles Drive Highway 6 Overlay $650,000 Scenic Drive Cypress Drive West end Overlay 200,000 Brewer Road 6400 Brewer Road Angus Drive Reclaim and overlay 60,000 Kidston Road Reclaim and 20,000 Remainder from 2014 parking lot overlay TOTAL $930,000 * Final costs will be determined at the time of tendering. Estimates include contingency and testing. 1 Kalamalka Road is being cost shared with Greater Vernon Water. CARRIED OVER FROM 2015 Road From To Strategy Updated Net Cost Estimate * Rochdell Road East end Learmouth Road Reclaim and overlay $25,000 Tassie Drive Coldstream Creek Sage Drive Overlay 20,000 Road Tassie Drive 2 Sage Drive McClounie Road Overlay 60,000 Cactus Drive Tassie Drive North end Overlay 65,000 Venables Drive 2 Aberdeen Road West end Overlay 50,000 Corona Court South end Primrose Drive Reclaim and 20,000 overlay TOTAL $240,000 * Final costs will be determined at the time of tendering. Estimates include contingency and testing. 2 Venables Drive and Tassie Drive from Sage Drive to McClounie Road are being cost shared with Greater Vernon Water. AND THAT staff be directed to issue the tender for the 2016 Pavement Management Program. No. FIN CARRIED Staff were requested to bring forward the Pavement Management Plan to a future Committee of the Whole meeting. Page 9 of 59

10 Finance Committee Minutes Monday, January 18, i Drainage Priorities Report from the Director of Infrastructure Services dated January 12, 2016 Moved by Taylor, seconded by Dirk, THAT the following drainage improvement projects be included in the 2016 capital works plan: Area Location Remedy Estimated Cost Kidston Road 8000 Curbing and catch basin $ 5,000 Nash Drive Design review and construction of catch basin and storm upgrade (not including land acquisition) 15,000 to 60,000 Braeburn Place 8700 Catch basin and land re-profiling 25,000 Fitzmaurice Lane 8812 Curbing and catch basins 20,000 Kinloch Drive Subdivision Storm works 50,000 Kalamalka Road Angle parking Catch basins 15,000 Kalamalka Road Catch basin and pipe 10,000 Sarsons Road Near Sarsons Drive Catch basins and pipe 10,000 Lakeview Drive 8508 Pipe 15,000 Kidston Road Red Gate to Long Lake Park Design of swale, pipe, drywells 25,000 Sato House Culvert in yard Either replace pipe or reinstate to open ditch Scenic Drive Giles Drive / Pine Drive East of Uplands Drive 20,000 to 40,000 Drywell 5,000 Intersection Drywell 5,000 TOTAL $220,000 to $285,000 No. FIN CARRIED Moved by Cochrane, seconded by Taylor, THAT the Finance Committee recommends to Council that Policy TD19 Storm Water Drainage Capital Improvements Funding be approved. No. FIN CARRIED Page 10 of 59

11 Finance Committee Minutes Monday, January 18, j. Asset Investment Plan Report from the Director of Financial Administration dated January 6, 2016 Moved by Cochrane, seconded by McClean, THAT the 2016 budget include a $136,000 increase in the annual contribution to the Road Reserve, to be funded from new growth ($110,000) and general taxation ($26,000); AND THAT the 2016 budget include a $107,300 increase in the annual contribution to the Building Reserve ($53,650) and Drainage Reserve ($53,650) from general taxation. No. FIN CARRIED 5.k Capital Considerations Report from the Director of Financial Administration dated January 6, 2016 Moved by McClean, seconded by Dirk, THAT the Cemetery Module - Operations software be funded from the Equipment Replacement Reserve ($3,500). No. FIN CARRIED The motion was taken from the table, and it was: Moved by Enns, seconded by Dirk, THAT the Combi Edraulic and Ram Edraulic multi-tools for the Coldstream Fire Hall, estimated at $16,000 and $11,000 respectively, be funded from the Equipment Replacement Reserve; AND THAT the Mini Katt 100 3E SCBA compressor and fill station for the Lavington Fire Hall, estimated at $30,000, be funded from the Fire Department Operating Reserve ($25,000) and Equipment Replacement Reserve ($5,000). No. FIN CARRIED Taylor opposed Moved by Cochrane, seconded by Enns, THAT the Bobcat Snowblower Attachment - Operations be funded from the Equipment Replacement Reserve ($8,500). No. FIN CARRIED Page 11 of 59

12 Finance Committee Minutes Monday, January 18, 2016 Moved by Enns, seconded by Cochrane, THAT the Irrigation System Software - Parks be postponed to a future Finance Committee meeting, pending a staff report regarding the compatibility of the existing irrigation system with the proposed software. No. FIN CARRIED Moved by Dirk, seconded by McClean, THAT the Coldstream Creek Road Path ($1 million) be funded through the Gas Tax. No. FIN CARRIED Moved by Dirk, seconded by Enns, THAT staff be directed to bring forward a report regarding the Red Gate realignment and parking. No. FIN CARRIED Moved by Enns, seconded by Taylor, THAT the Sato House - Roof Repair Project be funded from the Building Reserve ($16,000). No. FIN CARRIED Moved by Taylor, seconded by McClean, THAT the flooring at the WI Hall be refinished and that roll-out matts be purchased for the Hall. No. FIN CARRIED Moved by Dirk, seconded by McClean, THAT staff be directed to investigate the cost and benefits of tracking the location of District vehicles via on-board GPS and through District-issued cell phones. No. FIN CARRIED Page 12 of 59

13 Finance Committee Minutes Monday, January 18, RESOLUTION TO ADJOURN TO IN-CAMERA None 7. REPORT FROM THE IN-CAMERA MEETING None 8. ADJOURNMENT Moved by McClean, seconded by Kiss, THAT the Finance Committee meeting held on January 18, 2016 be adjourned. No. FIN CARRIED The Finance Committee meeting adjourned at 9:26 pm. CERTIFIED CORRECT Deputy Municipal Clerk Chair Page 13 of 59

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15 A A Coldstream DlSl RICJ or COLDSTREAM REPORT/RECOMMENDATION TO COUNCIL FROM: Patricia (Pat) Higgins FILENO Director of FinancialAdministration DATE February 9, 2016 SUBJECT: Tax Multipliers - Farm Property 1. Purpose: For the Committee to review the farm tax multiplier for the District of Coldstream. 2. Recommendation: THAT the Finance Committee select one of the four options outlined in the report from the Director of Financial Administration dated February 9, Alternatives & Implications There are a number of options for Council to consider. Option #1: Leave existing multiplier as is (4.5:1) The tax rate multiplier for farm class properties which has been in place for many years will remain the same and there will be no taxation shift to the other assessment classes. Option #2: Change the tax multiplier to the average of the communities compared (2.4:1) The current tax multiplier for the farm class was compared to the municipalities of Summerland, Spallumcheen, Lake Country and Salmon Arm. Using the 2015 assessment and taxation data, the average of the tax multiplier for these communities is calculated at This rate also compares to Coldstream s businessclass rate. There are many farms in Coldstream that are corporate entities so this option would seem fair and reasonable not only in the comparison line with what other businesses in Coldstream are taxed. to other municipalities but in Based on the 2015 taxation, this option would shift approximately $44,000 in tax revenues to the other property classes which equates to approximately $10 for the average single family residential property owner. Option #3: Reduce the tax multiplier to the Provincial recommendation (1:1) The provincial tax multiplier for farm class is 1:1 and is applied to all farms in BCthat are within a regional district. This option would be considered to being consistent with supporting agriculture established through the Agriculture Plan. If Council were to consider this option, approximately $72,000 would be shifted from farm properties to the other property classes. For the average single family residential property owner this equates to an increase of approximately $16. Page 15 of 59

16 Farm Option #4: Phase the reduction of the tax multiplier over a 5 year period Similar to Council's efforts to lowering the industrial tax rate, the reduction of the farm tax multiplier could be phased over a five year period to reduce the?nancial impact on the other property classes. Depending on whether Council wishes to consider option 2 or 3 above, the reduction would increase an annual taxationfor the average single family residential property owner by approximately $2.00 or $3.20 respectively in each of the five year phase in. 4. Discussion/Analysis Legislation was introduced by the Province in 2009 that required municipal financial plans to disclose their revenue and taxation policies. Council went through an exercise to review and establish the tax policies and related multipliers for the District and determined that the class 9 (farm) rate be calculated as a multiplier of the residential rate. The rate was set at a rate of 4.5 to 1. Coldstream Ranch has requested several times since 2012 that Council review its current tax multiplier and give consideration-to reducing the rate. At each time, Council reviewed the request and determined that the current tax rate multiplier would remain at a rate of4.5:1. Subsequent to these requests, at the March 9, 2015 Council Mr. Keith Balcaen from the Coldstream Ranch came as a delegation to Council and expressed his disappointment and dissatisfaction with respect to the tax multiplier for farm property in the District of Coldstream. He indicated that farm operations was located almost anywhere else, he would save as much as 12% in taxes. He suggested that if Council was serious about encouraging agriculture in the District that they should make it less onerous, financially, for agricultural producers. He further stated that the tax multiplier was unfair and punitive to agricultural producers and that he expected Council to reconsider the issue. in neighbouring jurisdictionsenjoyed a much lower tax multiplier and that if his business Following discussion, Council passed a resolution: THATstaff be directed to bring the issue: Tax Multipliers Budget deliberations for discussion. Property, forwardto the 2016 There are no hard and fast rules as to how the tax rates, and related multipliers, are set. Each individual municipality has the autonomy to establish the municipal tax rates based on its cash requirements, policy directives, required service levels and the composition of its economic activity. The decision to change the existing tax policy is entirely in the hands of District Council. That being said, the tax rate multiplier in Coldstream is considerably higher in comparison to the provincial recommended tax multiplier of 1:1 for farm class properties within a regional district, as well as other communities who have agriculture as a sizeable component of the community. Council should therefore determine if the current tax rate multiplier is still fair and reasonable for the assessment class 9 (farm) as per their Policy #28 (Schedule "A ). 5. Strategic Objectives N/A Page 16 of 59

17 6. Legislative Authority N/A 7. Financial Implications As previously discussed in this report. Prepared by:,1 Approved or s bmiionto Council: Patricia (Pat) Higgins Director of Financial Administration Si.-, BBA,CPA, CA Chle Administrative Officer REVIEWEDWITH DATE COUNCILAGENDA INFORMATION Financial Admin Corporate Admin Infrastructure Services Development Services Other: Regular n Camera COW CoW In Camera X Other Finance Date: Date: Date: Date' Date: Feb. 15/16 Page 17 of 59

18 ' Prepared NO. T ' 4 DISTRIC" oi= co DS'l"REAM= am... MUNICIPAL POLICY I "A" APPENDIX TD28 Title Purpose OfPolicy Objectives "AXATION Page 1 of 2 To facilitate a long-termgoal of achieving fairness and equity for all classifications of taxpayers. The objectives of thispolicy are to: 1. Stabilize tax rates and levies. 2. Ensure sufficient operating funds to maintain service levels and infrastructure requirements.. 3. Ensure the tax rates are competitive within the region..pl'i"c' P 9S Principles in this policy provide guidance for policy development - interpretation of the policy once applied. The policy: with and assist 1. is suf?ciently flexible as an oversight documentto allow the Director of Financial Administrationto administer the District sfinances, budget and accounting l 2. requirements. is compliant with all legislation applicable to municipalities, District bylaws and 3. Council approved policies. Will help to buffer the effects of large cost increases and revenuereductions and allow time to adjust District service costs or revenue generation to avoid unnecessary tax increases.. 4. Will achieve fairness and equity by ensuring taxpayers of today and tomorrow fund alltheirusage costs including futurecapital replacement of assets. I.. Approved By Regular Meeting of Council Date July 23, 2012 V Supersedes by I Thispolicyis subject to any specific provisionof the Community Charter, POLICYSTATEMENT Local Government Act, or other relevant legislation or Union Agreement. Director of FinancialAdministration _J 1)_ REVENUEPROPORTIONS BY SOURCE.0 The.Districtwillensurethat fees and charges are increased ona regularbasis inline with inflation while ensuring that services remain affordable and competitive o. TheSewer Utilitycharges willbe maintained ata level that will ensure the sewer'fund is self sustaining. V - Pursue, where possible, grants from senior government to lessen the impact on local property taxation and user fees. Page 18 of 59

19 Mitigate the impact on property taxes by pursuing non property taxes whenever possible through applying for government grants and charging user fees at appropriate levels. - Attempt to keep the proportional share of revenue from propertytaxes at a level similar to the average of comparable municipalities. Pursue cost recovery for water, sewer and other municipal services through appropriate user fees. 2) DISTRIBUKIONOF PROPER"Y TAX RA ES Setting property tax rates willtake into account factors such as significant new or loss of investment in the community, maintenanceof economic initiatives, and the promotion of specific sectors for investment the community. Set property tax ratesthat are based on principles of equity and responsiveness to economic goals. District Council recognizes that residential taxpayers are the predominant users of District services and, therefore, shouldybear a larger portion of the tax burden. Ensure that property tax rates are inline withthe larger community goals and policies. Page 19 of 59 L. nn f\f\a('\ I-\_l:_.."rr\r~.n Tina;-. '3

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21 Cosmetic Cosmetic Cosmetic Coldstream DISTRICTOF COLDSTREAM EPORT/R ECOMM ENDATION TO COUNCIL FROM: Trevor Seibel, BBA,CPA, CA FILENO Chief Administrative Officer DATE February 9, 2016 SUBJECT: Proposed Policy MCO1 Enhancements to Infrastructure 1. Purpose: For Council to consider draft policy MCO1 Cosmetic Enhancements to Infrastructure 2. Recommendation: THAT the Finance Committee recommends Council adopt policy MC01 Infrastructure. Enhancements to 3. Alternatives & Implications There are a couple of options to be considered: Option #1: Adopt the Policy With this option, the policy would be implemented it would provide direction for staff dealing with these types of requests effective the date the resolution is adopted. from the public. Option #2: Do Not Adopt the Policy With this option, thepolicy would not be implemented. types of requests as they are presented to the District. The District would then deal with these 4. Discussion/Analysis At the January 18, 2016 Finance Committee meeting, the following resolution was adopted: THATstaff be directed to prepare a policy whereby requests fromthe public for cosmetic enhancements to infrastructure, based on sexual orientation, religious belief, race, etc., are not permitted on District infrastructure. Attached to this report (Appendix A") is draft policy MCO1 Infrastructure for Councils consideration. Enhancements to 5. Strategic Objectives Not applicable Page 21 of 59

22 6. Legislative Authority Not applicable 7. Financial Implications There are no financial implications noted at this time if the policy is adopted.,. Prepared hzv: ; Approved for Council: L» K $1? 4%, Tre lor Se/ibel,A, CPA, CA Trevh;S/?:ibeL,»B A, CPA, CA Chie =d minis rative Officer Chief Administrative Officer REVIEWEDWITH DATE COUNCILAGENDA INFORMATION Financial Admin. Regugar Date; Corporate Admin mcamera A Date: Infrastructure Services COW Date: Semces 3 ;/e?pment er COW In Camera Date: ><Other_Finance_ Date: _Feb 15/16 Page 22 of 59

23 A DISTRICT OF COLDSTREAM MUNICIPAL POLICY APP'NDlX A NO. MC01, We COSMETIC ENHANC MI:N s TO INFRASTRUCTURE :f Fr,':?if To confirm the procedure for request for cosmetic enhancements Approved By Municipal Council Date to infrastructure Page 1 of 1 Supersedes POLICY STATEMENT _ Prepared by Chief Administrative Officer I2ifal c ' le'f;. $ 3 ii E PZlf. ;??'e i l ; l $2312.2Ii2*??o?% 3R2 } i3r niz?l: - As a municipal government, the District is inclusive, treats all individualsas equal and does not discriminate against any segment of society. However, Council believes that municipal infrastructure should be constructed and maintained in accordance with accepted standards for such public works, particularly where safety considerations may be applicable. In order to clearly state Council s position and to proactively establish a position in the event of future requests, it is hereby stated that Council s policy is that requests for enhancements or alterations to municipal infrastructure that are solely intended to seek to influence public opinion or express political views on matters unrelated to local government services, including those that are based on the desire to prevent discrimination on the basis of sexual orientation, religious beliefs, race, or analogous issues should be respectfully denied. Page 23 of 59

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25 Do I ' ' District of Coldstream DISTRICTOF COLDSTREAM REPORT/RECOMMENDATION TO COUNCIL FROM: SUBJECT: Michael Baker Infrastructure Services Available Right of Way Along Ormsby Drive FILEṆO _ DATE January 12, Purpose: To provide Mayor and Council an update regarding available right of way along Ormsby Drive for 2016 budget deliberations, as requested at the January 18,2016 Finance Committee meeting. 2. Recommendation: THAT the Finance Committee recommend to Council that Council wait to receive a petition from all of the residents_fronting on Ormsby Drive before considering any changes to parking on Ormsby Drive. 3. Alternatives & Implications Ormsby Drive is a low speed, low volume, residential road that does service a recreational Staff is able to provide the following options; area. Option #1: nothing. The road width would remain the same. No additional parking would be provided at Sovereign Park and a no parking zone would not be installed on Ormsby Drive. This option will not address the existing issues with parking on Ormsby Drive, as presented by a resident of Ormsby Drive. I Option #2: Install no parking zones as individual residents make requests. The zones would be limited to small areas and would temporarily allow for some on-street parking. This would also allow for residents who did want on-street parking to have it remain. The challenge would be the resources used to review and accommodate individual requests and the enforcement of small poc <et no parking zones. This option may create operational inefficiencies. Option #3: Similar to the Kidston Road request, that Council would receive a petition from the entire neighbourhood fronting the requested no parking zone. A no parking zone could then be decided upon for Ormsby Drive. Available parking would be better utilized at the Sovereign Park parking lot and on Linden Drive. The no parking zone would include any residential parking and the area would need to be included in the Commissionaires enforcement route. As the District increases parking restrictions, budget considerations would be required to allow for the additional enforcement. It is estimated that adding parking enforcement to this area will cost an additional $2,000 per year or 50 additional person hours. Page 25 of 59

26 Option #4: * Install a no parking zone on Ormsby Drive and modify or increase the parking at the Ormsby entrance to Soverign Park. There are currently 4 handicapped parking stalls at the Ormsby entrance in which 2 would suffice nearly all ofthe time. There is also room to expand this parking area adding approximately an additional 8 stalls. A preliminary estimate for the 8 additional stalls off Ormsby Drive is $10,000. Option #5: Widen out Ormsby Drive to allow for parking in the neighbourhood. Duringthe 2016 budget deliberations the widening of Ormsby Drive could be considered. The existing pavement width varies but is generally approximately 6.5m wide with the right of way available being 15.24m. To properly allow for parking, the road would need to be widened by 2.5 3m,which is available. This willimpact boulevardlandscaping and residential parking that has been constructed on municipal property (i.e. residents will lose parking areas in front of their property). A preliminary estimate for this work is $30,000. * Discussion/Analysis At the January 18, 2016 Finance Committee the following resolution was adopted; the number ofangled parking stalls that couldbe THAT staff be directed to investigate created on Ormsby Drive which would not be in front of private property, much of the cul-de sacis within the District's road right of way. as well as how The standard depth of an angled parking stall is approximately 6.5m. Ninety degree parking only requires 6m depth. There are no opportunities within the Ormsby right of way to provide for anything other than parallel parking, other than the expansion of the parking lot as outlined in Option #4. This is true for in front of private and public property. On July 27,2015 Council passed a resolution recommending a no parking zone be implemented on Kidston Road, between Linden Drive and Coldstream Creek Road. That evening, a presentation was made to Council, by a local resident of Ormsby Drive, outlining parking issues in that area. Ormsby Drive has an existing Right of Way of 15.24m. The asphalt width is currently between 6m and 6.5m. The boulevards are generally wide and many frontages contain landscaping or additional private parking. The existing road width is very narrow for any on street parking; however any additional widening, even within District Right of Way, would impact resident's landscaped boulevard and developed private parking spaces. The parking lot off Ormsby Drive currently has 4 handicapped parking stalls. This lot could be expanded by up to 12 parking stalls, 8 of which could be installed at minimal cost and with little landscape removal. There have been multiple complaints regarding parking on Ormbsy Drive in the past as well as some requests for no parking signs. One resident presented to Council at the July 27,2015 meeting requesting a no parking zoneacross fromtheir property. Council may wish to consider requesting a similar petition to theone received from the (idston Road residents that included all fronting and affected property owners. This will give a better idea of what exactly is wanted in the area with respect to additional parking and/orparking restrictions. Page 26 of 59

27 i 4 5. Strategic Objectives Now that the District of Coldstream has taken over local parks within the Municipal boundary, utilization of parks including parkingshould be looked at as part ofthe Parks Master Plan. This objective is consistent with Councils 2015Strategic Priorities Report which identifies an active lifestyle, and in particular the Parks Master Plan, as a priority. 6. Legislative Authority The Finance Committee makes recommendations to Council for adoption of the 2016 Financial Plan. 7. Financial Implications With the staff recommendation, there are no financial implications at this time. Prepared by: I.,u: 4 \. Michael Baker, A.ScI.T. Director of Infrastructure Services Approved f sub issi to Council: I. I TreQo: ie A,CPA, CA Officer Chief Administrative. REVIEWEDWITH DATE COUNCILAGENDA INFORMATION. Financial Admin Regular Date; Corporate Admin n Camera Date: Infrastructure Services COW Date: Development Services COW In Camera Date Other:. Other gamma. Date: Fgvl?gllw- I. Page 27 of 59

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29 » construction Coldstream DISTRICT0 COLDSTREAM Rf PORT/RECOMMEN ATION TO COUNCIL FROM: Michael Baker, A.Sc.T. FILENO Infrastructure Services DATE February 11, 2016 SUBJEC : Kalavista Lagoon 1. Purpose: To provide Mayor andcounci an update regarding Kalavista Lagoon maintenance options for 2016 budget deliberations, as requested at the January 18,2016 Finance Committee meeting. 2. Recommendation: THAT the Finance Committee include in the 2016 budget $20,000 to determine the feasibility of constructing a dike across the mouth of Kalavista Lagoon and dredging the Lagoon (Option 5); AND THAT upon completion of the feasibility phase, the Ministry of Environment, Interior Health, and Greater Vernon Water are consulted to ensure approvals for this work proceed. AND THAT the final feasibility report, cost estimates and approvals be brought forward to Council F for 2017 budget deliberations. 3. Alternatives & Implications There have been many options provided over the years for this issue. Below arethe six options staff believe currently provide the best options for Council and/orthe Kalavista neighbourhood. One option that has been omitted was the piping of storm water from the Husband Road area. This was identified in previous reports but storm water has not beenan issue in this area since the of College Way. This project was estimated at approximately $450,000 and has been considered financially unfeasible in the past. The current options are as follows: Option#1: Divert Storm Water from Cunliffe Council direct staff to continue the aeration of the lagoon and proceed with the detailed design of diverting storm water from the Cunliffe Road/Sage Drive area, to the Kalavista Lagoon. This will divert water that is currently going directly into Coldstream Creek, to the Kalavista Lagoon. This option would most likely only be supported by GVW and IHAif the Lagoon stayed in its natural state and was slowly allowed to return to a wetland. The financial impact of this is anticipated to be $20,000 for the detailed design and upwards of $200,000 for the construction. There would be some water quality monitoring required however it is anticipated that monitoring costs would reduce significantly as the wetland began to function. $20,000 should be budgeted for the first year - of monitoring. Page 29 of 59

30 0 Option #2: Utilize the Existing ColdstreamCreek Diversion License Council direct staff to continue the aeration of the lagoon and proceed with the detailed design to utilizing the existing Coldstream Creek diversion license. This will divert water that is currently in Coldstream Creek, to the Kalavista Lagoon. This option would most likely only be supported and IHAif the Lagoon stayed in its natural state and was slowly allowed to return to_a wetland. The financial impact of this is anticipated to be $20,000 for the detailed design and upwardsof $200,000 for the construction. There would be some water quality monitoring required however it is anticipated that monitoring costs would reduce significantly as the wetland began to function. $20,000 should be budgeted for the first year of monitoring. by GVW Option #3: New KalavistaLagoon Diversion License Council direct staff to proceed with the KalavistaLagoon Diversion Licenceapplication without the supportof Greater Vernon Water and Interior Health. This option is the most cost effective other than Option #6. It would provide some circulation to the lagoon and construction could proceed as soon as approval is received from the Ministry of Environment. Previous reports have placed the cost of a pump and the piping required at $25,000. Without the support of IHAor GVW, it is anticipated that an environmental monitoring program will be required. A quote was received in 2010 for first year costs of $17,600. It could be assumed that wouldnow be $20,000 and isan annual cost. Additional monitoring may be required in subsequent years. The main drawback to this option is that although it is relatively cost effective, the positive environmental impacts are limited to just the Lagoon and even they may be negligible. Option #4: New Kalavista Lagoon Diversion Licenseand Dredge Lagoon Council direct staff to proceed with the Kalavista Lagoon Diversion Licence application without the support of Greater Vernon Water and Interior Health. This option would include dredging of the Lagoon. It would provide the best option for circulation to the lagoon andconstruction could proceed as soon as approval is received from the Ministry of Environment. Previous reports have placed the cost of a pump and the piping required at $25,000. Without the support of IHAor GVW, it is anticipated that an environmental monitoring program will be required. Aquote was received in 2010 for first year costs of $17,600. It could be assumed that would now be $20,000and is an annual cost. Additional monitoring may be required in subsequent years. The estimate to dredge the Lagoon varies greatlydepending on the methods used and the mitigation requirements of the Ministry of Environment. This option would require dredging and Ministry approvals on an ongoing basis. Option #5: Install Dike and Dredge Lagoon Council direct staff to proceed with the design of the installation of a dike across the entrance to Kalamalka Lake from Kalavista Lagoon. This option would the support of Greater Vernon Water and Interior Health and include dredging of the Lagoon. It would provide the best option for maintenance of the lagoon as well as protection ofthe Kal Lake Intake and construction could proceed as soon as approval is received fromtheministry of Environment Ṭhe estimate to create a dike across the mouth of the Lagoon and dredge the Lagoon varies greatly depending on the methods used and the mitigation requirements of the Ministryof Environment. This option would require dredging and Ministry approvals would be less intrusive on an ongoing basis. The existing aeration of the Lagoon would continue and a fountain could be added to increasecirculation. Page 30 of 59

31 O $25,000 Dike Option #6: Do Nothing Do nothing. This optionleaves the residents in the Kalavista Lagoon neighbourhood without a solution to a problem they have identified for years. There are no immediate cost impacts with this option although there may be in the future ifthe Lagoon is to remain in its current function. Although wewould continue aerating the Lagoon, the long term impact would be that the Lagoon would revert back to a wetland marsh. 4. Discussion/Analysis The Finance Committeerequested that staff have further discussions with Greater Vernon Waterto determine what options would be acceptableto them. Greater Vernon Water provided some general comments that indicated they would not support any options that would reduce the water quality in the Kalamalka Lake Intake Protection Zone (IPZ)and any increase in discharge to Kalamalka Lakefrom the Kalavista Lagoon should be monitored to ensure there are no water quality impacts to the lpz. See Appendix A. 5. Strategic Objectives. TheKalavista Lagoon was includedin the 2015 Strategic Priorities Report and was ranked very high in the Environment section. 6. Legislative Authority The Ministry of Environment will be involved with any work constructed within the Kalavista Lagoon riparian area. Depending on the option chosen, their involvement can range from a notification to a water licence. 7. Financial implications 4» T Summary of Options: Design/Construction Annual Monitoring Option #1 $220,000 $20,000 Option #2 $220,000 $20,000 Option #3 $25,000 $20,000 Option #4 + Dredging $20,000 Option #5 + Dredging 0 Option #6 0 *Note: Options 4&5 require dike construction and/ordredging; costs to be determined. Depending on the option, annual monitoring may decrease or if the water quality entering Kalamalka Lake is worse, GVW may approach MOE to have District infrastructure removed. Page 31 of 59

32 Prepared by: Approved for submission to Council: «r,~a.;> Michael Baker,%A.S:Kc:T. Director of Infrastructure Services Trei»be,v Chief AdministrativeOfficer REVIEWEDWITH DATE COUNCILAGENDA INFORMATION Corporate Admi - a - - :1 Infrastructure Services Development Services Other:. In Camera Date: :1 CoW Date: :1 COW In Camera Date: E Other givww- -it Date:?eJ@«i"1 2I?II.? Page 32 of 59

33 "Au REGIONAL DISTRICT OF NORTH OKANAGAN CITYOF ARMSTRONG VILLAGEOF LUMBY "B SWAN LAKE E CHERRYV LLE- DISTRICTOF COLDSTREAM TOWNSHIP OF SPALLUMCHEEN C B.X. DISTRICT F ENDERBY(RURAL) CITYOF ENDERBY CITYOF VERNON "D - LUMBY(RURAL) OFFICE OF: ENGINEERING OUR FILE No February 1, 2016 Mike Baker, Engineering District of Coldstream 9901 Kalamalka Road, Coldstream BC V1B 1L6 Dear Mr. Baker, Re: Kalavista Lagoon In response to our discussion January 21, 2016 regarding the long term plans for the Kalavista Lagoon, Greater Vernon Water (G\/\/\/) provides the following comments: - 1) The outflow canal from the Kalavista Lagoon enters Kalamalka Lake within the Intake Protection Zone (IPZ). (Source Assessment N Kalamalka Lake Intake, Larratt Aquatic, 2011) 2) Mitigations to improve the Kalavista Lagoon water quality should not reduce water quality in the Kalamalka Lake Intake Protection Zone (IPZ) or at the intake. 3) Any increased discharge to Kalamalka Lake from the Kalavista Lagoonshould be monitored to insure no water quality impacts to the Kalamalka Lake IPZ. GVW supports Kalavista Lagoon management in reducing odors,nutrient and fecal loading (e.g.: Goose control). A long-term plan should meet the needs of the District of Coldstream, the local residents and the protection of the Kalamalka Lake IPZ and water quality. Yours truly,?wbxt/caz. Renee Clark Water Quality Manager Attachment: Map of North Kalamalka Lake IPZ Cc: GordonMoseley, Water Quality Specialist, lh Dale McTaggart, General Manager Engineering, RDNO Regional District of North Okanagan Phone: Aberdeen Road Fax: Coldstream, BC V1B 2K9 Web info@rdno.ca Page 33 of 59

34 _p File No.: Dated: February 1, 2016 Page 2 of 2 Kalavista Lagoon hm.:.?>lé1???e :E Pi.. wj::;?:s:j Em? Em I%f'3i E3232:6%.3..«.- f:;ra:3k:.: [{: 12:2 EI"E :].I.ii'1;[s% I?{3 E5'1Ẹ 1 " s4;,a The: E@;1,r::if *+%:x~:.s;z1?»:*:: ; tine: a ejg~1 i' {:. _'7 "% fii I? * = =:i Ti ; éz :% 1E EW, zmc} Page 34 of 59

35 District of DISTRICT OF COlDSTREAM Coldstream REPORT/RECOMMENDATION TO COUNCil FROM: SUBJECT: Michael Baker Infrastructure Services Fleet GPS FILE NO DATE February 11, Purpose: To provide Mayor and Council an update regarding available options for Fleet GPS for 2016 budget deliberations, as requested at the January 18 th, 2016 Finance Committee meeting. 2. Recommendation: THAT the Finance Committee receive and file the February 11, 2016 report from the Director of Infrastructure Services titled "Fleet GPS". 3. Alternatives & Implications The Finance Committee requested that staff research and provide options for in vehicle fleet GPS as well as options for phone applications. Option #1: Have a handheld or mobile-based solution installed on all District cell phones. These applications are portable, can be added to existing devices and are the cheapest option available as there is no monthly monitoring fee.' The drawbacks are that they are controlled by the employee; can be left behind or turned off, they work on cellular tower technology so are less accurate, batteries die frequently, and issues with on-call system or availability outside of work hours. Currently, the District uses a number of different types of phones so a specific application can be investigated further if Council wishes. Option #2: Have fleet based GPS installed on District vehicles. This provides the most accurate and timely data, removes driver interference, and provides a better system to manage and view information. A vehicle-based solution requires cellular to collect and transfer the data, so it is more costly than a mobile-based device. The cost to implement a vehicle based system that provides software solutions to view and manage the date is between $35-$40/ per vehicle / month. With a fleet of approximately 22 regularly used trucks (under 3 tonne), it is estimated that the annual cost of implementation is approximately $10,000. Option #3: Do Nothing. Receive report for information. Page 35 of 59

36 4. Discussion! Analysis An item of note is that all government agencies must now conduct a Privacy Impact Assessment which must be submitted to the Office of the Chief Information Officer (OCIO) prior to implementing programs or services. Specifically, a PIA is generally required when a government department: co Uses or intends to use personal information in a decision-making process that directly affects an individual; " Substantially modifies existing programs or activities where personal information is being used, or intended to be used, in a decision-making process that directly affects an individual; $ Contracts out or transfers a program or service to another level of government or the private sector resulting in substantial modifications to a program or activity; G Substantially redesigns the system that delivers a program to the public, or; III Collects personal information which will not be used in decision-making process that directly affect an individual but which will have an impact on privacy. Ten fundamental privacy principles should guide how a PIA is conducted: $ Accountability: Each government department must put someone in charge of making sure privacy policies and practices are followed. III Identifying purposes: People must be told why their personal information is being collected at or before the time of collection. 1/1 Consent: People must give their consent to the collection, use and disclosure of their personal information... Limiting collection: Only information that is required should be collected... Limiting use, disclosure and retention: Personal information can only be used or disclosed for the purpose for which it was collected. Further consent is required for any other purposes. Personal information should only be kept as long as necessary. It Accuracy: Government departments must make every effort to reduce the risk that incorrect personal information is used or disclosed... Safeguards: Government departments must protect personal information from loss or theft. They must create safeguards to prevent unauthorized access, disclosure, copying, use or modification. Openness: Government departments must make their privacy policies readily available to residents. G Individual access: People have the right to ask to see any oftheir personal information held by government. They have the right to know who the information has been given to. They can challenge the accuracy of personal information and ask for corrections. 1/1 Challenging compliance: Canadians must be able to challenge a government department's privacy practices. These principles are usually referred to as the "fair information principles", and are articulated in the Canadian Standards Association Model Code for the Protection of Personal Information. They are also included in the Personal Information Protection and Electronic Documents Act (PIPEDA), Canada's private-sector privacy law. Page 36 of 59

37 Some of the key steps in a PIA include: ED Identifying all of the personal information related to a program or service and then looking at how it will be used; I» Applying the test for necessity and proportionality to highly intrusive initiatives or ED technologies; Applying the ten privacy principles;.. Mapping where personal data is sent after it is collected;.. Identifying privacy risks and the level ofthose risks; and I» Finding ways to eliminate or reduce privacy risks at an acceptable level. Having to conduct a PIA does not restrict the District from installing fleet GPS, it just determines how this information can be used as well as outlines storage and access to information. 5. Strategic Objectives This issue was not specifically included in Councils' 2015 Strategic Priorities, as a priority. 6. legislative Authority The Finance Committee makes recommendations to Council for adoption of the 2016 Financial Plan. 7. Financiallmplications There are no financial implications with the recommendation at this time. Prepared by: J l Ii (!i II Ii (Ii / 11//lv/1.1 It! c/(.,/' l.~ Michael Baker, A.Sc.T. Director of Infrastructure Services Trev Chief Administrative Officer REVIEWED WITH DATE COUNCil AGENDA INFORMATION Financial Admin Corporate Admin Infrastructure Services Development Services Other:..:... D Regular Din-Camera Dcow Date: Date: ---- Date: D CoW In Camera Date: -,---:----,-- ~ Other Date: -=----""--'-- Page 37 of 59

38 Page 38 of 59

39 District of DISTRICT OF COlDSTREAM Coldstream REPORT/RECOMMENDATION TO COUNCil FROM: Michael Baker, A.Sc.T. FILE NO Infrastructure Services DATE February 11, 2016 SUBJECT: Kidston Road Realignment 1. Purpose: To provide Mayor and Council an update regarding a Kidston Road Realignment and Red Gate parking lot expansion for 2016 budget deliberations, as requested at the January 18 th, 2016 Finance Committee meeting. 2. Recommendation: THAT the Finance Committee receive and file the February 11, 2016 report from the Director of Infrastructure Services titled "Kidston Road Realignment". 3. Alternatives & Implications Option #1: Council direct staff to have Urban Systems explore further options and have cost estimates provided. A budget of $20,000 is estimated to have drawings and cost estimates finalized. Option #2: Council direct staff to have Urban Systems update one of the options available and have cost estimates provided. A budget of $10,000 is estimated to have drawings and cost estimates finalized, and tender documents produced. Option #3: Do nothing. Receive for information. Option #4: Council direct staff to review parking lot expansion options with the Ministry. There are no cost implications with this option at this time. 4. Discussion! Analysis The Finance Committee requested that staff bring forward design options for the realignment of Kidston Road near the Red Gate, as well as options for the parking lot. Drawings were produced in 2006 by Urban Systems that reviewed these design options. See Appendix "A". Page 39 of 59

40 5. Strategic Objectives Improvements to the Red Gate parking lot and Kidston Road would be included in Sustainable Infrastructure in the 2015 Strategic Priorities Report. 6. legislative Authority The Ministry of Forest, Lands, and Natural Resources will be involved with any work constructed within Kalamalka Provincial Parle 7. Financial Implications Any further design would require money budgeted for in the 2016 Financial Plan. There is currently $24,840 available for this work in Kidston Road-Red Gate Operating Reserve Fund. Prepared by: Michael Baker, A.Sc.T. Director of Infrastructure Services REVIEWED WITH DATE COUNCIL AGENDA INFORMATION Financial Admin Corporate Admin Infrastructure Services Development Services Other: o Regular Date: Din-Camera Date: DCow Date: D CoW In Camera Date: ~ Other Date: Page 40 of 59

41 \ \ \ ISSUES, forapproval NOV, 1S/0S 2 for TENDER 4 A$CONSTRlJCTEO LEGEND: E)ls.. nngeogeofp... IIE... ENT PROPOSED EDGE or PA\lEM(NT ===== PflOPOSEO PA\o UENT EllVAnON EXlSTltlGOITQ PflOPOSElJ [litch--- PROPOSEDGRA\iEl SHOUl.l)(R ~ R-9 W-1L W-1L INSTALl NEW 12m.lClOnYn_CIoIP Bl~~~~ ~J!Oin;,S"'~E~'Rro ~~~Srri~~500 V6o;;E~~~;~'tNO. 902) 15M srra RE lnfc:~g2;=<;;jg REVlSION/ISSUE t! " I I ::: I '" '" ~ I 193 Page 41 of '" 198 '" 196 SCALE c"' URBIA'N SYSTEMS. DISTRICT OF COLDSTREAM KIDSTON ROAD REALIGNMENT AND PARKING LOT IMPROVEMENTS OR AIIING PLAN I PROFILE NAAIE COO1

42 LEGEND utle...iyees.. mo... --'-- """'''''SOOI -,. - SIfOT... rooicoi.o.o< -. - ~ o S""""SOOI ~ ---, ~ - =:;run t. ~ j g :.: " ~~ IlIICB C8 / W... :'~~(SIO[} ~. ~- '::-CB!DIoI :...a... sr e pp U... "'I'<U ~ ::1Y":u t ~ iii ~ I t I I i- t t.latchexlstlngmhelevatloh 'MTHLOC..wZEDSf[EPENING~SLOPE IoIAlNT.tJNSWAlETOCONTAIN UPl.\NDSDRAINAGE SCALE 1:250 REVISION/ISSUE DES. OWN. AC OAIT CHK UR9ANSYSTEM8. DISTRICT OF COLDSTREAM KIDSTON ROAD REALIGNMENT GRADING PLAN! -~ i~ ~ ~ ~~. Page 42 of 59

43 , I I!!. I Ii, ',, Ill!!!I lib!! ;!!!il!!! ~ i! ~!!!!1! i I II!, ~ I r'",..",...,.,., 0"0 I 1\1 i'! I I ' I!.I! ll!i.!: I iii! I Ii!. i t! - 'I i-. I!- pi h i ~ i I I; t il IIm~iliI ~.I!!!~~ ~ l!l!ild t [ ul-+-' *_ <lt':ll ~. l ' <II> gb,... " " I ~ ~ cd 2 ~ w ~ " ~ Ii ~ i ~ i;l ~ Il::...2. u..::o 0< ti~ _fo:::cn f-o cn-' -0 0(.) ~ Of- ~a5 0:::::0 ZZ O(!) f-:j ~Lli 5;20::: c- '" "' '" w -' u:: 0 0::: 0.. Z :'5 0.. '" I!il N 1 ~ 1 ~ 1.8 ;:; '" '0, fa ~\ ~;'!1e~ie \ "' '< ~ _\,\-, \, ~~ \ ~... ~~i ~~~~ ~;~~ '\ ~,,\ \\ c::~, ~ \,,'7 // ~ >-0< "'~"' ~~. " ~~~~~ d~~ ~2~ i ~~"l'~d ~" Y~ig~ ;"'h ~ ~~ ~:~;~~i '" ~: '" m~~' ~~~i ~"~ z~... o a:j'" z... :.;: ~ t3~~e~~'!1 ~ ~ ~~~~~~ t~!~~~ ~;~~ ~~:i~~~ I' r'".~ ~,2~~. ~F~~. ~ ~ ~ghe~; :.;:~~ i~~~~" g:~:*~i ~~~I:! "~8~ ~ I ~h!~~~ i ~;~ ~;~i~~~ "I ~i~ ~~.! i~~~ I' ;~~ii~i ~1, ".0 02,5 h~~~~.&~, ~H~~~~ Ii: ~~~ ~f!:5b~; '".~!:0i=!!!5:';:~.~s.~~".~~.~. fh~ S ~n,5 E~~~ d ~~a ~5~/ ~!i5ea / I ~.. ~ ~" ~.. ~~i ~ ~~" ~.I ~ :;::-... ~~.~ ~e " gh!p tl ' ~~ ~ ~ I di ih~!u ~i!.~ H N i:l ~ 0 i:l I I I '" I!, 0:: >- f-.j,. 11:;! " II / 1 / 11 I II I ~ I II 1 6 '0, ~~. i d, I~! r1ts, ~ I -,- Uj aa;r ~. d ~ ",0' ~ N i:l ~ ~ '" ~ c '" "' '" '" ;:; Page 43 of 59 ~WII~:OI~ILI9CJ(lt;'loo-n l ~~NVld '8Mp'~ I L~~~~t9lm3)1-~n

44 / t. <0,. > LOr 6 R 80m SAWCUT & REMOVE EXISllNG PAVEMENT MATCH NEW PAVEMENT TO EXISllNG H C (I MERGE NEW DITCH WITH EXISllNG NEW DITCH (TYP) INSTAll NEW 12m 300mm. CMP c/w CONCRETE BLOCK ENDWALlS EXTEND GRAVEL DRIVEWAY CLEAR EXISllNG CULVERT ADJUST STM MH UD TO GRADE INSTAll POST TOP LUMINAIRE ON 4.Om TAll POLE. AND TYPE B BASE c/w SECONDARY DIP FROM EXISllNG HYDROPOLE CLEAR EXISllNG CULVERT PRE-CAST 150x PARKING LOT CURBS. (KON-KAST ITEM NO. 902) TO BE INSTALLED WITH 2-30Omm LONG 15M STEEL REINFORCING RODS (TYP.) ADJUST STM MH UD TO GRADE CONTRACTOR TO DEEPEN EXISllNG DITCH AS REQUIRED TO MAINTAIN EXISllNG DRAINAGE Page 44 of I I

45 District of DISTRICT OF COlDSTREAM Coldstream REPORT/RECOMMENDATION TO COUNCil FROM: Mike Pethick FILE NO Operations Superintendent DATE February 9,2016 SUBJECT: Early Budget Approval- Replacement Sander Unit 1. Purpose: For Council to give early budget approval for the purchase of a Delll0'hydraulic drive sander unit. 2. Recommendation: THAT Council approve the early budget request to purchase a Dell 10' hydraulic sander unit ($9, all taxes extra) to be funded from the Equipment Replacement Reserve. 3. Alternatives & Implications There are two options for Council to consider. Option # 1-Give early budget approval of the requested equipment. This option will secure the 2015 pricing and stay within the approved Capital budget. Option # 2 - Wait until the budget process is complete and the Financial Plan is adopted before purchasing the equipment. There is a risk that the cost may increase with the current decline ofthe Canadian dollar. 4. Discussion/Analysis The existing unit has reached the end of its life pan and would require a significant investment to remain functional. The replacement ofthis unit is required to maintain the snow removal fleet at its current level. This unit was scheduled to be replaced in The supplier currently has one (1) 2015 unit in stock and the quoted price does not reflect the recent decline in value of the Canadian dollar. The purchase of a 2016 unit would increase the purchase price by an estimated 25-30%. Equipment Quote Additional lights/signage/installation 10' Dell Hydraulic Sander Unit $8, $ Total $8, Page 45 of 59

46 The 2016 Capital budget will be part of the Financial Plan but the bylaw will not be adopted by Council until late March or early April. As there is an opportunity to purchase the unit at a 2015 pricing and stay within the approved budget, it is recommended that council consider giving early budget approval of the equipment. 5. Strategic Objectives N/A 6. legislative Authority N/A 7. Financiallmplications As previously discussed in this report. Mike Pethick Operations Superintendent REVIEWED WITH Financial Admin Corporate Admin Infrastructure Services Development Services Other: (?f;i l/ DATE 1ml ( I ) k COUNCil AGENDA INFORMATION o Regular Date: o In-Camera Date: ---- o CoW Date: ---- o CoW In Camera Date: -;:---,;----:r-- [Xl Other Date: _::..:::...:~:... Page 46 of 59

47 File Dated for reference February 15, 2016 February 15, 2016 Finance Committee agenda Most urgently required equipment 2015/2016 Item Location Amount additional information 2 Phacoemulsifier Handpieces Lion Vision Centre Armstrong $10,380 used in Cataract Surgeries 1 Birthing Bed Women s & Children Health Services 1 Blanket Warming Unit Women s & Children Health Services $23,455 $7, Broselow Crash Cart with Defibrillator 1 Deko Sanitizing System Women s & Children Health Services Pleasant Valley Manor $18,906 $20,129 this piece of equipment sanitizes and sterilizes medical equipment 1 Glidescope Emergency Department VJH 1 Airway Mobilescope Emergency Department VJH $14,603 Used for tracheal intubation $14,863 a portable flexible endoscope with airway viewing and recording capabilities Diagnostic Middle Ear Analyzer Vernon Community Health Services $11,700 Page 47 of 59