CITY OF KIMBERLEY MINUTES OF THE ADMINISTRATION COMMITTEE MEETING HELD ON TUESDAY, JUNE 5, 2007 IN THE COUNCILLORS ROOM IN CITY HALL AT 10:00 A.M.

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1 CITY OF KIMBERLEY MINUTES OF THE ADMINISTRATION COMMITTEE MEETING HELD ON TUESDAY, JUNE 5, 2007 IN THE COUNCILLORS ROOM IN CITY HALL AT 10:00 A.M. Present: Mayor Ogilvie Councillor Hickey Councillor Ratcliffe M. Dodd, Chief Administrative Officer G. Stratton, Chief Corp. Admin. Officer H. Ronnquist, Chief Financial Officer L. Cordell, Coord. Plan. & Dev. Services E. Riechert, Development Officer H. Hornoi, Econ. Development Officer Finance Councillor Ratcliffe FTE Payroll Clerk Position (deferred from Administration Committee Meeting of May 15, 2007) A memo dated June 5, 2007 from H. Ronnquist, Chief Financial Officer regarding the.50 FTE Payroll Clerk Position was considered. It was noted that no action was required as this.50 FTE Payroll Clerk Position was approved during budget deliberations. 2. North Star Ski Racers Request for Donation (referred from the Regular Council Meeting of May 22, 2007) Ms. H. Hornoi, Economic Development Officer reported that there was a commitment between the City of Kimberley, RCR and the North Star Ski Racers, that if the City contributed $2, then RCR would match it upon a letter from the North Star Ski Racers requesting funding from the City. The Committee recommends to Council that a grant of $2, be awarded to the North Star Ski Racers. 3. Property Purchase Tax (PPT), Sale of Health Centre to the KHCS Members considered a memo dated May 30, 2007 from M. Dodd, regarding the property purchase tax (PPT) for the sale of the Health Centre to the Kimberley Health Centre Society.

2 The Committee recommends to Council that the City obtain an independent appraisal of Lot 1, District Lot 2999 and 3068, Kootenay District, Plan 6496, civically located at th Avenue and known as the Kimberley Health Centre. Administration Councillor West-Sells COUNCILLOR RATCLIFFE 1. Kimberley Chamber of Commerce General Concerns (referred from the Regular Council Meeting held May 22, 2007) Members considered a letter dated May 4, 2007 from Don McCormick, President, Kimberley Chamber of Commerce. The Committee agreed that an appropriate response be forwarded to Mr. McCormick. Planning & Development Councillor Hickey COUNCILLOR WEST-SELLS 1. Mr. Fraser Armstrong was present to discuss the encroachment on Utility Right-of-Way at his property located at 896 Deer Run Drive. It was agreed that Mr. Armstrong and his surveyor will meet with B. Smith, Manager, Operations Services and M. Dodd, Chief Administrative Officer regarding the Right-of-Way noting that Mr. Armstrong will incur all costs associated with the right-of-way (widening). 2. Encroachment th Avenue (Lowell Paulson) (Deferred from Administration Committee Meeting of August 22, 2006) The Committee agreed to defer this item. G. Stratton, Chief Corporate Administration Officer will meet with Mr. Paulson regarding the option of an encroachment agreement and Mr. Paulson pay an annual amount equal to property taxes for that portion of park land affected by the encroachment.

3 3. The Falls Development Richard Dick concerns regarding the development. Councillor Hickey reported on a meeting held with Mr. Dick. Mr. Dick s concerns are the viewing deck; the trail; and the height of the building. It was noted the Building Inspector be requested to inspect the building; B. Smith, Manager Operations Services and his Engineering Assistants be requested to inspect the trail, and report back to the Committee. 4. Discharge of Covenants filed against the Arnie Gable property, Trickle Creek Properties 880 Dogwood Drive. A memo dated May 29, 2007 from N. Ennis, DCCAO, Administrative Assistant regarding the discharge of covenants was considered. The Committee recommends to Council that City signatories be authorized to discharge XK034033, XK034035, and XK respecting Lot 1, District Lot 2371, Kootenay District, Plan NEP77623 PID# , and charges XK034034, XK and XK respecting Lot B, District Lot 13799, 13801, Kootenay Land District Plan NEP23533, PID# ; Lot C and D, District Lot 2371, 13801, Kootenay Land District, Plan NEP23533, PID# and PID# Forest Crowne Subdivision Phase 5 A memo dated May 30, 2007 from N. Ennis, DCCAO/Administrative Assistant regarding Forest Crowne Subdivision Phase 5 was considered. The Committee recommends to Council that City signatories be authorized to execute Plan of Subdivision of Part of Lot 1, Plan NEP60401, District Lots 2379, 3064, 7031, and Except Plans NEP67987, NEP67990 and NEP72659 and Part of Lot A, Plan NEP67990, District Lots 2379 and 3064, Kootenay District. 6. Affordable Housing Plan A report dated June 5, 2007 from E. Riechert, Development Officer regarding an Affordable Housing Plan was considered.

4 The Committee recommends to Council that the recommendation contained in the report dated June 5, 2007 from E. Riechert, Development Officer, as follows: Recommendations for the development of an affordable housing plan are as follows: 1 st Step- Set Up task Force Provide a clear terms of reference for the group to conduct a housing needs assessment, including purpose, timeframes, resources and responsibilities. Task Force should consist of interested members of the public, representatives of relevant community organizations and a City Councillor liaison. Staff may also contribute to the task force by providing planning expertise and analysis. 2 nd Step- Assessment & priorities A housing needs assessment would be completed and priorities established by the task force and the community. Public input is an important component in establishing priorities and the results of the housing needs assessment must be shared with the community. 3 rd Step- Action Plan The Task Force uses the results of the needs assessment to develop an Action Plan. 4 th Step- Council Adoption The Affordable Housing Action Plan is submitted to Council for review and adoption. 5 th Step Implementation Depending on the recommendations of the housing needs assessment and Task Force s Action Plan, proceed with appropriate action, be adopted. 6. Road Closing and Land Sale Authorization Bylaw No. 2263, 2007 (325 Kimberley Avenue Pat & Holly Ronnquist Deferred from Administration Committee Meeting May 1, 2007) It was noted the Ronnquists desired the road closure to proceed and that the proposed dedication of road adjacent to Mark Creek would be for City and emergency vehicle access only and not for public access.

5 The Committee recommends to Council that Bylaw No Road Closing and Land Sale Authorization Bylaw No. 2263, 2007 be brought forward at the Regular Council Meeting of June 11, 2007 for adoption. 7. Fire Interface Workshop Mayor Ogilvie reported on the City of Kimberley Fire Treatment Workshop held on May 28 and 29, Committee members discussed the cost of holding the workshop. The meeting adjourned at 12:10 p.m. COUNCILLOR HICKEY /hh