Mayor R. Austin, Deputy Mayor L. Thompson, Councillors J. Lees, J. Morand, C. Morgan, K. O Hara and T. Watts S. Matiyek, Student Councillor

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1 Minutes of the Committee of the Whole Meeting of the Municipality of Port Hope, held on Tuesday at 6:35 p.m. held in the Council Chambers, Town Hall, 56 Queen Street, Port Hope, Ontario. Present: Staff Present: Late Arrivals: Absent with Notice: Mayor R. Austin, Deputy Mayor L. Thompson, Councillors J. Lees, J. Morand, C. Morgan, K. O Hara and T. Watts S. Matiyek, Student Councillor M. Rostetter, CAO C. Martinell, Deputy Clerk S. Hutchison, Director of Planning Services K. Andrus, Chief Building Official A. Spry, Treasurer P. Angelo, Director of Engineering Services A. Patterson, Tourism Co-Ordinator E. Todd, Director of Parks, Recreation and Culture arrived at 7:13 p.m. F. Aird, Clerk/Deputy CAO A. Taylor Scott, Municipal Planner J. Selvig, Economic Development Officer Moved by T. Watts Seconded by L. Thompson BE IT RESOLVED THAT Council proceed In Camera at 6:35 p.m. in order to address a matter pertaining to security of the property of the Municipality or local board. CARRIED In Camera adjourned at 6:45 p.m. Committee of the Whole reconvened at 7:00 p.m. Call to order Disclosure of pecuniary interest and the nature thereof Deputy Mayor Thompson declared a conflict of interest on Item 3.36 as the trailer licence extension applies to her property. Councillor Morand declared a conflict of relating to item Waterfront and Trail Advisory Committee Minutes as he owns property within the area. DELEGATIONS: Jordan Abrams and Brenda Whitehead, Program Manager, Department of Parks, Recreation and Culture were in attendance regarding the Skate Board Park Development Committee. Presentation dated November 25, 2005 was previously circulated. Russell Martin and his Mother Laurie Kehoe were introduced and addressed Committee in support of a local Skate Board Park. Newspaper article regarding the Madoc skateboard park was distributed. Referred to Parks and Recreation Committee. Delegations were excused at 7:12 p.m. Bob Clark of Clark Consulting Services along with Robin Dines owner of The Hillcrest located at Dorset Street West were in attendance and requested that their presentation be deferred until they have an opportunity to discuss issues being raised by other scheduled delegations Deferred until the end of scheduled delegations. Committee of the Whole Minutes Page 1 of 7

2 Brent Barnes, Manager of Ainley Graham and Associates Limited was in attendance regarding The Hillcrest Inn and Spa. Presentation dated November 28, 2005 was previously circulated. Mr. Barnes highlighted issues and position of residents he represents. Discussion - Commercial Catering clarified catering aspect has not been identified within the Zoning By-law with no capping limits. - 4 room Bed and Breakfast versus this type of facility more residential with no commercial kitchens. - Traffic flow increase due to commercial activity, impact not known. - Hillcrest operating as Bed and Breakfast with no catering being provided. - Brent Barnes was excused at 7:27p.m. Nancy Molson RE: The Hillcrest Inn and Spa. Presentation dated November 28, 2005 was previously circulated. Nancy Molson was not in attendance due to illness. Doreen Gorsline was in attendance regarding The Hillcrest Inn and Spa. Presentation dated November 28, 2005 was previously circulated. - commercial zoning not compatible within a residential area Doreen Gorsline was excused at 7:30 p.m. Ian MacDonald was in attendance regarding The Hillcrest Inn and Spa. Presentation dated November 28, 2005 was previously circulated. Ian MacDonald was excused at 7:33 p.m. Bob Clark of Clark Consulting Services along with Robin Dines owner of The Hillcrest located at Dorset Street West were in attendance regarding the Zoning By-law Amendment and Official Plan Amendment applications for Dorset Street West. Presentation dated November 22, 2005 was previously circulated. Robin Dines addressed committee highlighting economic promotion and community involvement: - The application has been amended to remove the inclusion of open dining to the public and future development on Hayward Street. - Confirmed that only 9 bedrooms would be made available to the Public with the 10th room being used by Owners and/or Staff. - Commercial catering confirmed that facility does have a commercial kitchen and catering can be done with minimal impact. - They have reduced parking on street and the reduction in number of deliveries with sufficient on-site parking. - Spa treatment rooms not a day spa, by appointment only would be operated in addition to mobile treatment services. Willingness to address issues. Discussion - trucks unloading from the street willing to enforce trucks unloading on site. Bob Clark and Robin Dines were excused at 8:48 p.m. Committee of the Whole Minutes Page 2 of 7

3 1. General Government and Finance 1.1 Staff Reports Accounts Payable November 13 26, $858, Resolution to be prepared Memo from F. Aird RE: Obstructions on Sidewalks. Public meeting date to be scheduled for the new year. 1.2 Business Referred: City of Port Colborne RE: Eligibility for Lottery Licensing Municipal Museums and Public Libraries. Item 6.27 referred from Council September 13, Deferred until a response has been received from the Library AMO RE: AMO President Addresses the Federal Standing Committee on Finance, Alert 05/081. Item referred from Council November 22, Receive as Niagara Falls RE: Wholesale Gas Sector. Item 6.7 referred from Council November 22, We have approved similar resolutions concerning this item. Receive as Community Care RE: Requesting a Donation. Item 6.10 referred from Council November 22, Referred to Budget Committee City of Kitchener RE: Resolution Objective Review of the Results of Amalgamations in Ontario. Item 6.14 referred from Council November 22, Confirmed that Municipality of Port Hope is also experiencing financial shortfalls in our Provincial grant and have been notified that this will decrease by $80,000 in Resolution of support to be prepared. 1.3 New Business: Budget Meeting Minutes October 17, November 9, Resolution to be prepared for Item #2 Demolition and Decommissioning of the well at 1 McKibbon Street Mark Holmes RE: School Closure. Received as information with copy to School Board AMO RE: Consultations Set for December 8 th on Stewardship Ontario s Funding Formula, FYI 05/ RE: School Closures s from Pat McNamara relating to incorrect population data and Freedom of Information request for radiological files of all the Port Hope schools. Referred to upcoming Agenda. 1.4 Agenda Discussion Period n/a Committee adjourned at 7:52 p.m. 2. Economic Development & Tourism 2.1 Staff Reports n/a 2.2 Business Referred - n/a 2.3 New Business: Northumberland Relocation Guide. Copies distributed at meeting Heritage Canada Foundation Magazine. Copies distributed at meeting Toronto Star Article November 19 th, Presentation of Chex TV Olde Tyme Christmas commercial. Commercial to be provided by . Committee of the Whole Minutes Page 3 of 7

4 2.3.5 RE: Upcoming Christmas events - Candlelight Walk, Santa Clause Parade and Old Time Christmas Events. 2.4 Agenda Discussion Period n/a Committee adjourned and B. Spry and A. Patterson were excused at 7:58 p.m. 3. Planning and Development 3.1 Staff Reports Memorandum from Director of Planning of Services RE: ZBA & OPA Application Dorset St W. Memo forwarded. Discussion - request for compliance Staff to confirm if compliance request received. - Country Inn definition definition reflects nature of proposal - boarding and lodging requirements defined in existing Zoning By-law length of time not addressed. Referred to Staff for report back to Committee of the Whole of December 13, 2005 outlining requirements relating to holding provision, site plan, traffic study impact and any other needed studies or improvements, along with draft by-laws to permit a Country Inn, limited to 7 quest rooms as per the boarding and lodging house requirements, 7 ancillary spa rooms, catering limited to guests and parking for the Country Inn be provided on-site. 3.2 Business Referred - n/a 3.3 New Business: Committee of Adjustment Notice of Applications B19/ Brown s Rd, Concession 5 Pt Lot 2. Received as B20/ Brown s Rd, Concession 5 Pt Lot 2. Received as Ontario Municipal Board Notice of Hearing Talbot Drive (Don and Nancy Oliver). Referred to Staff Comments received regarding the Draft Official Plan: W. Anne Tesluk, November 22, Alisa Blaker, November 25, Roy MacFarlane, November 24, June and Graham Brown, November 26, Processing and Approval of New Official Plan. Memo from Director of Planning Services distributed. Spencer Hutchison, Director of Planning Services reviewed contents of memo highlighting timeframes and notice provisions, noting notice provided is beyond Planning Act requirements. Referred to Staff for report back Committee of the Whole of December 13, 2005 for costs analysis for local area circulation/service provided by Northumberland News, Port Hope Evening Guide, Cogeco cable, CHUC and Star 93.3, bulk mailing and signage along main corridors, including costs incurred for notices provided on November 24, 2005 Public Meeting. Potential dates for future meetings - Thursday January 13, 2006 and Thursday February 2, Greater Golden Horseshoe Area Plan News Release Ontario Government Helping the Greater Golden Horseshoe Area Plan for Its Future Planning for Growth A Guide to the Proposed Growth Plan Proposed Growth Plan for the Greater Golden Horseshoe, November Committee of the Whole Minutes Page 4 of 7

5 Technical Backgrounder Implementation Analysis Technical Backgrounder Intensification and Density Targets. Councillor Thompson declared a conflict of interest and was excused at 8:28 p.m Trailer Licence Extension to December 15, 2005 L. Thompson 8315 Gilmour Road. Resolution to be prepared. Councillor Thompson returned to the meeting at 8:30 p.m Globe and Mail, November 26, 2005 article entitled Clarington hopes Premier okays new reactors. Referred to Staff for a report back to Committee of Whole of December, 13, Agenda Discussion Period Jack Goering RE: Economic Development Strategy and co-ordination of meetings on the Official Plan. Noel Martin RE: Upcoming meetings and Provincial Elections. Committee adjourned and S. Hutchison and K. Andrus were excused at 8:33 p.m. 4. Parks Recreation & Culture 4.1 Staff Reports Monthly Report for October, Business Referred - n/a 4.3 New Business: Councillor Morand declared a conflict of interest on item as he owns property within the area and did not participate Waterfront and Trail Advisory Committee Minutes October 27, Memo from E. Todd, Director Re: Skate Park Development Committee Proceeding to Detailed Design. Resolution to be prepared supporting development of the RFP and that the request for funds be forwarded to the Budget Committee RE: Signage received from Ontario Federation of Anglers and Hunters entitled Stop The Invasion relating to zebra mussels, spiny water fleas and other invading species spread by boats an sign related to invasive species entitled Round Goby. Signs provided to E. Todd, Director of Parks, Recreation and Culture for posting. 4.4 Agenda Discussion Period Press RE: Stake Board Park costs background information obtained estimates costs around $200,000 including site preparation and detailed site plan construction costs. Timelines and plans for fundraising for majority of costs were noted. Noel Martin RE: Safety Issue relating to Park advised to contact E. Todd, Director of Parks, Recreation and Culture directly on any safety issue or other applicable Staff when an issue relates to Safety. Committee adjourned and E. Todd was excused at 8:42 p.m. Committee of the Whole Minutes Page 5 of 7

6 5. Public Works 5.1 Staff Reports Roads Monthly Report, October Ward Business Referred: RE: Concerns from resident regarding truck traffic on Mill Street North. Item from the COW meeting of November 15, Deferred to Committee of the Whole Meeting of December 13, Heather Willert RE: Parking By-law Exemption. Item 6.16 referred from Council November 22, The Public Works Department has no objection to the request of Mrs. Willert to park curbside for the winter season of 2005/2006. Resolution to be prepared COMRIF Intake Two Update Alert 05/080. Item from the Council meeting of November 8, 2005 referred to the Director of Engineering Services Tree located at 100 Walton Street. Referred from Committee of the Whole Meeting of November 15, Information has been forwarded to an Arborist for assessment. 5.3 New Business: LaFarge North American Overweight Permit Request Report forwarded. Resolution to be prepared Thomas Street Gate Closure. Report forwarded. Resolution to be prepared RE: Official Opening of Water Plan Friday December 1 st, RE: Status of letter to Ombudsmen - Peter Angelo, Director of Public Works, outlined process, noting letter has been forwarded to the local office of Canada Post. Referred to Public Works for update at Committee of the Whole of December 13, Agenda Discussion Period Press Item COMFRI Funding confirmed funding is for water plant. Committee adjourned at 8:48 P.M. 6. Protection to Persons & Property 6.1 Staff Reports - n/a 6.2 Business Referred: Canadian Nuclear Safety Commission RE: Safety Issues Related to the Cameco Facility. Item 6.21 referred from Council November 8, M. Rostetter, CAO provided verbal update, noting report would not be available by year end. Update on process to be provided to Council by December 20, New Business: Port Hope Police Services Board RE: Parking on Courts, Crescents. Referred to By-law Steering Committee RE: K. Scott letter on Free Parking for Veterans. Referred to Staff for implementation Minutes of November 10, Senior Fire Officers RE: Minutes of November 3, Received as B. Hudson RE: The Nature of Things As Viewed on CBC Television, Nov 16, F. Haylow RE: Live Fire Training, October 29-30, 2005 Wesleyville Training Grounds. Committee of the Whole Minutes Page 6 of 7

7 6.3.5 F. Haylow RE: Fees and Plan. Referred to Clerk s Office for implementation of a policy F. Haylow RE: Items Completed Fire Department. Received as RE: Year End Report on Smoking Incidents. Referred to Police Services Board 6.4 Agenda Discussion Period Committee adjourned and P. Angelo was excused at 8:55 p.m. 7 In Camera Property Matter M. Rostetter and C. Martinell were excused. Mr. Tom Payne, Human Resources Consultant was in attendance Resolution Moved by T. Watts Seconded by L. Thompson BE IT RESOLVED THAT this Council proceed In Camera at 8:56 p.m. in order to address a matter pertaining to security of the property of the Municipality or local board; and personnel matters about an identifiable individual, including municipal or local board employees. CARRIED Committee adjourned at 9:30 p.m. R. Austin, Mayor Frances M. Aird, Clerk Committee of the Whole Minutes Page 7 of 7

Mr. Selwyn Shields was in attendance regarding a request for the installation of a stop sign at Scriven Boulevard and Freeman Drive.

Mr. Selwyn Shields was in attendance regarding a request for the installation of a stop sign at Scriven Boulevard and Freeman Drive. Minutes of Committee of the Whole Meeting of the Corporation of the Municipality of Port Hope held on Tuesday at 7:00 p.m. in the Council Chambers, Town Hall, 56 Queen Street, Port Hope, Ontario. Present: