DRAFT. Present: Mayor R. Austin, Deputy Mayor L. Thompson, Councillors T. Watts, J. Lees, and C. Morgan

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1 Minutes of the Committee of the Whole of the Municipality of Port Hope held on Tuesday at 7:00 p.m. held at Council Chambers, Town Hall, 56 Queen Street, Port Hope, Ontario. Present: Mayor R. Austin, Deputy Mayor L. Thompson, Councillors T. Watts, J. Lees, and C. Morgan Staff: M. Rostetter, CAO F. Aird, Clerk C. Martinell, Deputy Clerk R. Goddard-Bowman, Economic Development Officer A. Patterson, Tourism Co-Ordinator A. Taylor, Municipal Planner K. Andrus, Chief Building Official J. MacKay, Municipal Engineer E. Todd, Director of Parks, Recreation and Culture DELEGATIONS: Jim Janzen and Linda Hunter were in attendance RE: Ontario Early Years and highlighted the following: - YMCA has 5100 members and has been selected by the Province to operate six Early Years programs in Hastings, Campbellford, Trenton, Port Hope, Cobourg and Brighton. - Focus is to provide service to parents and caregivers for children 0 to 6 years of age. - Facility at the Lions Centre has been open since June Intent is to move to Lakeland Place within the next two weeks. - Lions Club has been very co-operative in assisting with extending the use of their facility Discussion - YMCA is lead agency for Ontario Early Years program as mandated by the Province. - Existing site, location factors, future plans is to continue with partnership. - If new location is not available within expected time lines arrangements have been made to lengthen the term of lease at the Lions Centre on a weekly basis. - Cobourg facility temporarily closed and clients are being transferred to the Port Hope facility. It was noted that they have no plans to consider a temporary closure of the Port Hope site. - Intent was to work together, with the Municipality having an active role and to build on the partnership through sharing of information and providing input. It was acknowledged that decisions in the past were made with little or no consultation. As the partnership is developed the YMCA is committed to ensuring the Municipality will be involved. - YMCA has no intention to establish programs or services in Port Hope as the Department of Parks, Recreation and Culture already provides these services. - Municipality of Port Hope is the only center with a formal agreement regarding a working relationship. - Potential for expansion which would include a second satellite facility at the Canton office through redistribution of funds. E. Todd, Director of Parks, Recreation and Culture reported that the draft by-law and agreement relating to the Early Years Partnership will be brought forward at the next Committee of the Whole meeting. Jim Janzen and Linda Hunter were excused at 7:20 p.m. Committee of the Whole Minutes Page 1 of 7

2 Faye More was in attendance RE: Port Hope Community Health Concerns Committee. Sample of newspaper clippings for the last 30 years and June 2002 Mortality Study Critique by Eric Mintz, Ph.D. was distributed. Copy of presentation is on file. The following items were highlighted: - Port Hope Health Studies Data - Federal Data discussed in Dr. Mintz s report. - Health Canada/CNSC Reaction - Health Studies required. - Highlights of activities Requesting Council support of efforts of the Port Hope Community Health Concerns Committee to obtain comprehensive independent health studies; that Council request the necessary health study funding from the federal government; that Council require necessary health studies be done before consideration is given to the SEU project; that Council require an independent Panel Review process review for Cameco s SEU process and that Council inform the Canadian Nuclear Safety Commission, the AECL, Cameco and Ministry of the Environment that further studies are required. - Invitation extended to attend their annual meeting on Thursday April 29, 2004 at the Health Unit from 7 p.m. to 9 p.m. - Funding is being investigated. Mayor R. Austin offered to send letters to both Lou Rinaldi, M.P.P. and Paul Macklin, M.P. to arrange for a joint meeting to discuss funding. Mayor Austin expressed thanks to the committee for the work that they do. Faye More was excused at 7:40 p.m. Sandy Smith, Director of the Predators and Sally Walsh, Treasurer of Port Hope Figure Skating Club were in attendance RE: Arena ice time and highlighted the following: - Too many user groups, insufficient ice time. - Utilizing other facilities as well. - Future ice pad required. - Development moving easterly and increasing need for ice time. - Dome structured ice pad could be used for practice time. - Terms of Reference for a feasibility study was distributed. Discussion - Utilizing existing ice time and prioritizing of user groups. - Need to determine existing ice time and future needs. - Major expenditure. - Ice shortage has been occurring for a while. - Economic values to community. Matter referred to Budget Committee. Staff to provide details on ice time and scheduling. Sandy Smith and Sally Walsh were excused at 7:55 p.m. Committee recessed at 7:55 p.m. and reconvened at 8:04 p.m. Disclosure of Pecuniary Interest and the Nature Thereof - n/a Committee of the Whole Minutes Page 2 of 7

3 1. General Government and Finance 1.1 Staff Reports Agricultural Advisory Committee RE: Assessment of Farm Properties with Value-Added Activities 8.5 referred from Council March 23, Referred to Agricultural Advisory Committee to prepare draft letter of response which would clearly define the issues and that staff assist with recommendations Accounts Payable from March 28 to April 10, $410, Resolution to be prepared to authorize Treasurer to pay accounts Staffing report for the month of March Received as information F. Aird, Clerk RE: May 18, 2004 Council Meeting Mayor Hazel McCallion will be in the Municipality and Councillors are invited to participate in the Tour of the Municipality (3 p.m.) and attend dinner scheduled for 5:30 p.m. Details to follow. Resolution to be prepared to cancel the Council Meeting of May 18 th, Municipal Elections Act, Notice of Default to file Financial Statement. F. Aird, Clerk reported that a Notice of Default was sent by Registered Mail to Roger Wilson and Pat McNamara in accordance with Section 80(3) of the Municipal Elections Act Business Referred FCM RE: GST Refund for Municipal Governments referred from Council April 6, Received as information. 1.3 New Business LACAC RE: Pre-Budget Approval for registration to the Advocating for Adoptive Use Conference. The cost of the registration and rooms is approximately $ ) Resolution to be prepared confirming Budget Committee recommendation for pre-budget approval OPP RE: 2003 Reconciled Contact Policing Costs. Referred to Budget and Staff AMTCO RE: Amend the Municipal Act, Resolution of support to be prepared Northumberland Humane Society RE: Early Bird Golf Tournament. Received as information Ward 2 Resident RE: Tax increase. It was noted that the correspondence was unsigned and therefore cannot be received or considered as per Council policy. 1.4 Agenda Discussion Period Press RE: May 18, 2004 dinner with Mayor Hazel McCallion Hosted by the Chamber of Commerce. Committee Adjourned at 8:13 p.m. 2. Economic Development & Tourism 2.1 Staff Reports Ontario Global Traders Awards held April 1, 2004 in Belleville. Memo attached. R. Goddard-Bowman, Economic Development Officer reported on the forum noting a number of the panel members were local. Rebecca Goddard- Bowman EDO reported that it was a success, very informative and provided the point of view of many types of businesses and their challenges. Received as information ROMA/OGRA combined conferences, correspondence from Sheila Richardson RE: EDO presentation on Port Hope. Received as information. Committee of the Whole Minutes Page 3 of 7

4 from Ministry of Municipal Affairs RE: EDO presentation on Port Hope. Received as information Ontario East Economic Development Commission, Quarterly meeting to be held in Port Hope at Capitol Arts Centre on June 18, R. Goddard- Bowman, Economic Development Officer advised that the topic is Downtown Revitalization and Heritage Preservation. Received as information Memo from Tourism Co-ordination RE: Tourism Federation Conference. A. Patterson, Tourism Co-ordinator reported that it was an opportunity for networking with Ministry representatives and her peers. Received as information Toronto Star Ontario April Events, Saturday, April 3, 2004 Float your Fanny Race. A. Patterson, Tourism Co-ordinator reported how the events listing generated several calls. Received as information Sunday Sun- Photo- Float your Fanny Race, April 4, A. Patterson, Tourism Co-ordinator reported she was pleased to see the photo in the paper. Received as information. 2.2 Business Referred Ministry of Tourism and Recreation RE: Tourism Industry 6.4 referred from Council April 6, Received as information Manpower RE: Manpower Employment Outlook Survey 2 nd Quarter 2004 Report on file referred from Council April 6, Received as information. 2.3 New Business n/a 2.4 Agenda Discussion Period n/a Committee adjourned and A. Patterson was excused at 8:17 p.m. 3. Planning and Development 3.1 Staff Reports Building Administrator s Report, March Report attached. Received as information Building Department Monthly Activity Report, March Report attached. Received as information. 3.2 Business Referred Palscher Canada Inc. RE: Application for Site Plan Control 185 Toronto Rd 6.5 referred from Council April 6, Referred to Staff for processing and review of transportation route The Township of Hamilton RE: Public Meeting Rezoning application(s) April 20, 2004 at 7:30 p.m. Part Lot 35, Conc. 9, 9333 County Rd referred from Council April 6, A. Taylor, Municipal Planner reported on the moratorium on water taking and that the Planner for Hamilton Township has indicated that there are some issues and that application appears to be premature at this time. Referred to Staff to follow up and continue to investigate and monitor this application LACAC RE: Delay in appointing members to LACAC referred from Council April 6, Received as information. 3.3 New Business Jennifer Morris RE: Application for a Zoning By-law Amendment 110 Elgin Street South - Application Form and Memo from Municipal Planner attached. Referred to Staff for processing and confirm public meeting date for May 11, 2004 at 6:30 pm. Committee of the Whole Minutes Page 4 of 7

5 3.3.2 Don and Nancy Oliver ( Ontario Limited) RE: Application for a Plan of Subdivision Ward Street Memo from Municipal Planner attached. A. Taylor, Municipal Planner reviewed draft conditions relating to sidewalks, walking trail, fencing, warning clause for fence maintenance and relating to activities, building permit requirements, schedule for dedications to municipalities. It was noted that the hedge in-lieu of fencing is also being discussed. A By-law be prepared for the purpose of entering into a Subdivision Agreement with Ontario Limited D. Mann RE: Disclosure. Information circulated. Resolution to be prepared requiring a provision for disclosure of the Port Hope Area Initiative Program be included in every agreement of purchase and sale as a condition of draft plan approvals for all future subdivisions in the vicinity of the proposed long-term management facilities. 3.4 Agenda Discussion Period Press RE: Item This is an initial measure as issues are still being investigated and that will be a contractual obligation contained within future subdivision agreements. Press Item Initial measures This is part of information process to any developer and other avenues are still being investigated. Press Item the process could be challenged but it is an unknown at this time as it is a complex issue. Noel Martin RE: Responsibility for enforcing conditions of subdivision agreements. Subdivision agreements are registered on title and outline requirements and time frames. eg. street maintenance prior to being assumed by the municipality is the responsibility of the developer and the homeowner should contact the developer. Mayor R. Austin noted the Municipality is willing to work with residents and the developer in any situation. Committee adjourned and A. Taylor and R. Goddard-Bowman were excused at 8:40 p.m. 4. Parks Recreation & Culture 4.1 Staff Reports RE: Northumberland United Way request. Resolution to be prepared RE: United Way Day of Caring Received as information RE: United Way Annual Report. Received as information RE: High Five Update. Received as information RE: Youth Round Table Forum. Received as information RE: Health for Life Luncheon invitation to attend the Work-Life-Balance Workshop. Received as information. 4.2 Business Referred The Navy League of Canada, Northumberland Branch RE: Battle of Atlantic parade and church service on Sunday, May 2, referred from Council April 6, Resolution to be prepared granting permission to hold parade on street system as requested, with all required approvals. 4.3 New Business RE: Vandalism - Councillor J. Lees reported on recent vandalism and graffiti incidents in Memorial Park and asked the public to assist by reporting any incidents to the Port Hope Police. Committee of the Whole Minutes Page 5 of 7

6 4.4 Agenda Discussion Period n/a Committee adjourned and E. Todd was excused at 8:45 p.m. 5. Public Works 5.1 Staff Reports Petition RE: Garbage Pick-up in Ward 2 3 petitions received 6.8 referred from Council March 23, Additional correspondence received mainly in favour of retaining transfer site. Resolution to be prepared to accept recommendation as presented at the Public Meeting and that Staff be directed to review hours of operation W.P.C.P. monthly report March 2004 Received as information. 5.2 Business Referred The Navy League of Canada, Northumberland Branch RE: Battle of Atlantic parade and church service on Sunday, May 2, referred from Council April 6, Resolution to be prepared in conjunction with Agenda item Judith Hawkins RE: Letter of support for level railway crossing safety upgrades and a whistle cessation bylaw referred from Council April 6, Received as information and include in file. 5.3 New Business S. Bannister RE: Garbage-Acknowledge receipt of letter. Received as information and acknowledge receipt of letter Royal Canadian Legion RE: Ladies Auxiliary Zone F2 Convention and Parade May 2, Parade will be later in day and should not conflict with Navy League ceremony and parade. Resolution to be prepared granting permission to hold parade on street system as requested, subject to approvals Citizens for Safe Railway Crossings and Horn Silence in Port Hope Report on file. RE: Report and petition received requesting upgrading of safety standards at level railway crossings, and request to adopt a Train Whistle Cessation By-law. Referred to staff Letter April 2, 2004 from Noel Martin and 66 petitions received To install traffic signals at Jocelyn Street, Toronto Road and Marsh Road intersection. Resolution to be prepared authorizing letter to be sent to the County of Northumberland requesting approval for the installation of traffic signals. Staff to provide information to Budget Committee To provide a crossing guard at Toronto Road and Clifton Road. It was noted that pictures have been provided by Noel Martin. Referred to Budget Committee and Police Services Board- funding to be provided for a Crossing Guard Steven & Sherry Bannister RE: Letter of Support for Garbage Collection in Ward 2. Duplication of item Dennis and Janet Waddington RE: Waste disposal considerations for Ward 2. Received as information and acknowledge receipt of letter RE: Garbage Dumping - Deputy Mayor Thompson reported that the Tamo family cleaned up litter on the 10 th line, between County Road 10 and Lunney Lane over the Easter Weekend. The area is a hotspot for dumping. They were successful in finding a credit card which will be forwarded to the County in hopes of prosecution. A thank you to be sent to the Tamo family by the Mayor. 5.4 Agenda Discussion Period Press RE: Expenditure for crossing guard at Toronto Road and Clifton Road it would come out of the Police Services Board budget allocation. Committee of the Whole Minutes Page 6 of 7

7 Public Item Brad Mills extended his appreciation to Council for addressing the issue of a crossing guard at Toronto Road and Clifton Road which is part of the recommended walking route established by the school board. Committee adjourned at 8:58 p.m. 6. Protection to Persons & Property 6.1 Staff Reports n/a 6.2 Business Referred Alisa Blaker RE: SEU Project 6.14 referred from Council April 6, Received as information J. Morand RE: SEU Project referred from Council April 6, Deferred to next Committee of the Whole meeting. It was noted that it is only one individuals comments and is not a council report. Deputy Mayor Thompson also clarified that references to her comments in the reports are not her comments. There is not enough information available to support a full panel review but she would support a peer review. 6.3 New Business Cameco SEU Blending Project Environmental Assessment Study Report. Executive Summary distributed to Council and Press. Copies of study to be available at the Town Hall and both libraries. Received as information RE: EA report on the SEU Blending. A copy has been delivered by Cameco and a copy of the Executive summary has been circulated. The information is available at both libraries and on disk RE: Emergency Management Workshop.- Deputy Mayor L. Thompson reported that she is unable to attend on May 3 rd, M. Rostetter, CAO indicated that he is attending. 6.4 Agenda Discussion Period John Dietz Item copy not included with Agenda. Copy is available to Mr. Dietz. Committee adjourned and J. MacKay was excused at 9:07 p.m. 7. In Camera 9:07 p.m. Resolution: Moved by L. Thompson Seconded by T. Watts BE IT RESOLVED THAT THIS Committee proceed In Camera at 9:07 p.m. in order to address a matter pertaining to personnel matters about an identifiable individual, including municipal or local board employees K. Andrus was excused at 9:20 p.m. In Camera and Committee adjourned at 9:28 p.m. Rick Austin, Mayor Frances M. Aird, Clerk Committee of the Whole Minutes Page 7 of 7