MINUTES OF THE REGULAR MEETING BOARD OF EDUCATION UNION SCHOOL DISTRICT Tulsa, Oklahoma October 8, 2018

Transcription

1 MINUTES OF THE REGULAR MEETING BOARD OF EDUCATION UNION SCHOOL DISTRICT Tulsa, Oklahoma October 8, 2018 The Union Board of Education met in regular session on Monday, October 8, 2018, at 7:00 p.m. in the Board Room of the Union Education Service Center pursuant to written notice given to the County Clerk of Tulsa County before the fifteenth day of December 2017 as required by Title 25, Oklahoma Statutes, The time, place and agenda of this meeting was posted in prominent public view at the location of this meeting at least 24 hours in advance excluding Saturdays, Sundays, and holidays. CALL TO ORDER FLAG SALUTE MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT ADOPTION OF THE AGENDA CONSENT AGENDA The meeting was called to order at 7:00 p.m. by Ken Kinnear, vice-president. The flag salute was led by Mr. Kinnear. Mr. Ken Kinnear, Ms. Heather McAdams, Ms. Lisa Ford, Ms. Stacey Roemerman. Mr. Jeff Bennett Superintendent Dr. Kirt Hartzler, Chief Financial Officer Dr. Trish Williams, Associate Superintendent Charlie Bushyhead, Chief Communications Officer Chris Payne, Senior Executive Director of Teaching and Learning Sandi Calvin, Senior Executive Director of Instructional Services Lisa Witcher, Senior Executive Director of Research-Assessment-Design Todd Nelson, Executive Director of Secondary Education John Federline, Executive Director of Elementary Education Theresa Kiger, Executive Director of Human Resources Jay Loegering, Executive Director of Instructional Technology Gart Morris, Director of Purchasing & Supply Management David Young, Director of Construction Fred Isaacs, and others. Ms. McAdams moved the Board approve the agenda as posted. Ms. Ford seconded the Ms. Roemerman moved for approval of items on the consent agenda as follows: Minutes of the September 10, 2018 regular board meeting and Minutes of the October 1, 2018 special board meeting Request for out-of-state travel from the following: - Varsity girls basketball to the Tampa Bay Florida Invitational basketball tournament in Tampa, Florida, December 27-29, 2018; Board Minutes Consent Agenda Attachment A

2 Board Minutes UMAC Facilities Use and License Agreements, and authorize Facilities Coordinator Whitney Rose as the Superintendent s designee to sign the agreements; Facilities Lease Agreement with the Tulsa County Public Facilities Authority for the High School Hoedown and authorize the Superintendent or designee to execute the agreement. Agreement with Tulsa County Public Facilities Authority- Expo Ticket Express for ticketing rights for the All-School Musical and authorize the Superintendent or designee to execute the agreement; Contract with Testing With Success Testing Company by Shelly Harris for ACT workshops for Union High School students, in the amount of $3, from professional development funds and authorize the Superintendent or Letter of Understanding with Litespeed Flight Demonstration Team, Inc. for a STEM based educational airshow at Darnaby Elementary; Customer Agreement for a 5Sight-Additional User License with Forecast5 Analytics, Inc. in the amount of $1, from bond funds and authorize the Superintendent or Agreement with The Institute for Childhood Education for professional development for staff at Jarman Elementary, in the amount of $1, from Title 1 Professional Development funds, and authorize the Superintendent or Amended Funding Agreement with the State Board of Career and Technology Education and authorize the Superintendent or Contract with the Oklahoma Department of Career and Technology Education for secondary career and technology education programs and authorize the Superintendent or Memorandum of Understanding with ImpactTulsa and authorize the Superintendent or designee to sign the agreement; Memorandum of Understanding with Community Food Bank of Eastern Oklahoma for the Food for Kids backpack program and authorize the Superintendent or designee to execute the agreement; Contract Amendment and Renewal of Master Memorandum of Understanding with A New Leaf, Inc., in the amount of $1, from general funds, and authorize the Superintendent or designee to execute the agreement.; Memoranda of Understanding with Community Action Project of Tulsa County, Inc., Ebsco Spring Company, Inc., OK2GROW, and The City of Tulsa for the Career Connect

3 Board Minutes Program and authorize the Superintendent or designee to execute the agreements; Memorandum of Understanding and Addenda with Tulsa Community College for the Early College High School program and Memorandum of Understanding and Addenda for Concurrent Enrollment and authorize the Superintendent or designee to execute the agreements; IEP Service Agreement with Tulsa Public Schools for the transfer of a hearing-impaired student and authorize the Director of Special Services and the Senior Executive Director of Federal Programs to execute the agreement; Renewal of the agreement with the American Red Cross to provide CPR/First Aid certification to special education staff and authorize the Superintendent or designee to execute the agreement; Addendum to Memorandum of Understanding with Northeast Workforce Development Area, The Board of Local Elected Officials and One Stop Partners for workforce development services and authorize the Superintendent or Service Agreement with Worxtime, LLC, for the purchase of software licenses for ACA requirement tracking and authorize the Superintendent or designee to execute the agreement; Renewal of Community Care retiree/medicare Supplement HMO health plans and authorize the Executive Director of Human Resources to sign the agreement and forward payments due under the agreement; Addendum to Master Memorandum of Understanding with Tulsa Regional STEM Alliance for Community Schools and authorize the Superintendent or designee to execute the agreement; Renewal of the agreement with Scenario Learning dba Vector Solutions for SafeSchools for online employee safety and compliance training and purchase of a SafeSchools Alert subscription in the amount of $3, from bond funds and authorize the Superintendent or Master Memorandum of Understanding and Participating Addendum with Community Service Council for Community Schools and authorize the Superintendent or designee to execute the agreements; Participating addendum for previously approved Memorandum of Understanding with Tulsa Symphony for McAuliffe Elementary as and authorize the Superintendent or designee to sign the addendum; Master Memorandum of Understanding and Participating Addendum with Tulsa Zoo, to provide enrichment

4 programs and authorize the Superintendent or designee to execute the agreements; Annual Dropout Report submitted to the State Department of Education for the school year; Resignations and terminations of certified and/or support staff for the and school years. Employment of certified and/or support staff, employment changes, and other payments for the school year; Donation of miscellaneous school supplies valued at $1, from Office Depot to McAuliffe Elementary ; Donation of miscellaneous school supplies valued at $2, from Walmart to McAuliffe Elementary; Donation of a radial arm saw valued at $50.00 from David Mondloch to the Alternative School; Donation of $1, from the Union Football Booster Club to the Union Football Program; Donation of $7, from the Cedar Ridge PTA to Cedar Ridge Elementary; Donation of $1, from the Cedar Ridge PTA to Cedar Ridge Elementary; Donation of $ from the USTA Missouri Valley Serving Up Tennis program for Ellen Ochoa Elementary; Donation of kitchen utensils and equipment from Supermercado Morelos for Ellen Ochoa Elementary; Declaration of equipment as surplus and authorize disposal of same through donation, Natural Evolution, Inc., or surplus auction; Change order #4 in the amount of $6, to Hollis + Miller Architects for the Ochoa Elementary Phase II project; Change order #6 in the amount of $5, to Construction Enterprises Inc. for the HVAC Replacement Phase II at Darnaby; Change order #4 in the amount of $39, to Magnum Construction, Inc. for the 9th Grade Center Improvements Project; Activity fund budgets, fund-raising requests, budget revisions, fund transfers and crowdfunding donations; Approval of district financial statements and approval to issue, revise, pay, and close encumbrances and claims # through # totaling $1,206, and approval of supplemental PO list # through # totaling $1,235, Ms. McAdams seconded the USPA REPORT Board Minutes

5 UCTA REPORT SPECIAL RECOGNITION COMMUNICATIONS COMMENTS FROM THE AUDIENCE REGARDING THE AGENDA PUBLIC HEARING ON FINANCIAL MATTERS UCTA President Deena Churchill reported teachers have been busy with parent/teacher conferences. UCTA has established a committee to remind everyone to get out and vote. The Board of Education joined Dr. Hartzler and Union Athletics Director Emily Barkley in honoring Head Fast-Pitch Softball Coach Jerry Pease on earning his 800 th career victory Friday, September 21, at the Northeastern State University tournament in Tahlequah. In total, his teams have had 803 wins and 514 losses. I ve been so blessed with so many talented athletes to be able to coach, Pease said. BUSINESS AGENDA 5 YEAR STRATEGIC PLAN Dr. Hartzler and Dr. Nelson presented a new five-year plan for for Union Public Schools and recommended the Board approve the plan. FEDERAL PROCUREMENT MANUAL & PLAN Ms. Ford moved for approval. Ms. Roemerman seconded the Mr. Young recommended the Board approve the Federal Procurement Manual and Plan. Ms. Ford moved for approval. Ms. McAdams seconded the All voted aye motion carried 9 th GRADE CHILLER REPLACEMENT Mr. Issacs recommended the Board accept the bid for the 9 th Grade Chiller Replacement and award the contract to Platinum Mechanical, in the amount of $750, from bond funds. Board Minutes Ms. McAdams moved for approval. Ms. Ford seconded the

6 LONG RANGE PLANNING COMMITTEE MEMBERS Mr. Bushyhead recommended the Board approve the following nominations to serve on the Long-Range Planning Committee: John Adams Zone 1 Kelley Blakney Zone 1 Kenneth Edmonds Zone 1 Ron Comeau Zone 2 Katie Geier Zone 2 Tyran Parrish Zone 2 Liz Blanton Zone 3 Susan Ragina Zone 3 Ann White Zone 3 Randy Anderson Zone 4 Michelle Jones Zone 4 Ken Daily Zone 5 Brian Huddleston Zone 5 Kay McMullen Zone 5 Ms. Ford moved for approval. Ms. McAdams seconded the CALL FOR BOARD MEMBER ELECTION VISUAL INSPECTION FEE NEW BUSINESS COMMENTS FROM THE AUDIENCE Dr. Williams recommended the Board approve the Resolution calling for the Board member election for District #4 on April 2, 2019, and to authorize publication and posting of the legal notices and news release and take all other action required by law concerning the Board member election and assessment of legally required mill levies. Ms. Roemerman moved for approval. Ms. McAdams seconded the Dr. Williams recommended the Board approve payment to the County of Tulsa, Office of the County Assessor, for the annual visual inspection fee in the total amount of $217, from the General Fund. Ms. Ford moved for approval. Ms. Roemerman seconded the Board Minutes

7 EXECUTIVE SESSION RETURN TO OPEN SESSION STATEMENT OF EXECUTIVE SESSION MINUTES EMERGENCY PROCEDURES GUIDE ADJOURNMENT Ms. McAdams moved the Board adjourn to Executive Session to discuss terrorism/safety issues pursuant to Okla. Stat. tit. 25, Section 307 (B)(9). Ms. Roemerman seconded the The Board adjourned to Executive Session at 7:27 p.m. Mr. Kinnear declared the Board had returned to Open Session at 8:25 p.m. Mr. Kinnear noted that during Executive Session, the Board discussed only terrorism/safety issues. No decisions were made and no action was taken. Mr. Bushyhead recommended the Board approve the updated Emergency Procedures Guide. Ms. Roemerman moved for approval. Ms. McAdams seconded the Mr. Kinnear moved to adjourn the meeting. Ms. Ford seconded the The meeting adjourned at 8:26 p.m. Barbara Swinburne, Board Secretary Board Minutes

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