MINUTES OF THE REGULAR MEETING BOARD OF EDUCATION UNION SCHOOL DISTRICT Tulsa, Oklahoma January 21, 2019

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1 MINUTES OF THE REGULAR MEETING BOARD OF EDUCATION UNION SCHOOL DISTRICT Tulsa, Oklahoma January 21, 2019 The Union Board of Education met in regular session on Monday, January 21, 2019, at 7:00 p.m. in the Board Room of the Union Education Service Center pursuant to written notice given to the County Clerk of Tulsa County before the fifteenth day of December 2018 as required by Title 25, Oklahoma Statutes, The time, place and agenda of this meeting was posted in prominent public view at the location of this meeting at least 24 hours in advance excluding Saturdays, Sundays, and holidays. CALL TO ORDER FLAG SALUTE MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT ADOPTION OF THE AGENDA CONSENT AGENDA The meeting was called to order at 7:03 p.m. by Jeff Bennett, president. The flag salute was led by Mr. Bennett. Mr. Jeff Bennett, Mr. Ken Kinnear, Ms. Heather McAdams, Ms. Lisa Ford, and Ms. Stacey Roemerman Superintendent Dr. Kirt Hartzler, Chief Financial Officer Dr. Trish Williams, Associate Superintendent Charlie Bushyhead, Chief Communications Officer Chris Payne, Senior Executive Director of Teaching and Learning Sandi Calvin, Senior Executive Director of Instructional Services Lisa Witcher, Senior Executive Director of Research-Design-Assessment Todd Nelson, Executive Director of Secondary Education John Federline, Executive Director of Elementary Education Theresa Kiger, Executive Director of Human Resources Jay Loegering, Executive Director of Instructional Technology Gart Morris, Executive Director of Technology Todd Borland, Director of Construction Fred Isaacs, and others. Ms. McAdams requested clarification on Consent Agenda items G and H. Mr. Bushyhead explained the reasons for the Amendment to the Zonar Agreement and the need for the corresponding Transfinder Agreement for the district s implementation of the new transportation routing system. Mr. Kinnear moved for approval of items on the consent agenda as follows: Minutes of the December 10, 2018, regular Board Meeting; Requests for out-of-state travel from the following: - Varsity track team to Prentice Gudgen Invitational in Pittsburg, KS, January 19, 2019; Board Minutes Consent Agenda Attachment A-1

2 Board Minutes Teachers Kristy Hamilton and Wendi Rutz to the Imagine Learning Partnership Forum In Provo, Utah, February 6-8, 2019; - Coach Kirk Fridrich to the Nike Elite High School Football Coaches Summit in Portland, Oregon, February 18-20, 2019; - Union Color Guard to WGI Dallas Color Guard Regional Championship in Coppell, Texas, February 9-10, 2019; - Union Color Guard to WGI Springfield Color Guardard Regional Campinonship in Willard, Missouri, March 9-10, 2019; - Union High School Band to a clinic, performance and sightseeing tour on the National Mall in Washington, DC, March 27-April 2, 2019; UMAC Facilities Use and License Agreements, and authorize Facilities Coordinator Whitney Rose as the Superintendent s designee to sign the agreements; Agreement with Hilborne & Weidman, a Professional Corporation, to serve as Bond Counsel and Disclosure Counsel on the district's $24,500,000 Building Bonds of 2019 with funding from the 2019 bond fund on receipt of proceeds and authorize the Superintendent or designee to execute the agreement; Agreement with BOKF, NA, Tulsa, Oklahoma, to serve as registrar and paying agent on the District's $24,500,000 Building Bonds of 2019 with funding from the General Fund, and authorize the Superintendent or designee to execute the agreement; Use Lease Agreement with SMG (SMG-BOK Center) for the 2019 Commencement May 13, 2019, in the total amount of $35, from general funds and authorize the Superintendent or designee to execute the agreement; Amendment #2 of the terms and license agreement with Zonar Systems, previously approved on June 11, 2018, for the cost and implementation of a district transportation student identification system and authorize the Superintendent or designee to execute the agreement; Software Contract and Software License Agreement with Transfinder for the district's new transportation routing system and authorize the Superintendent or designee to execute the agreement; Agreement with Linkedin for a twelve month recruiting subscription in the amount of $22, from Vision 2025 grant funds and authorize the Superintendent or designee to execute the agreement; Revised Subaward Funding Agreements with the State Board of Career and Technology Education and authorize the Superintendent or designee to execute the agreements;

3 Board Minutes Memorandum of Understanding with Northeastern State University for a concurrent college course to be offered at Union High School, at no cost to the district, and authorize the Superintendent or designee to execute the agreement; IEP Parent transportation reimbursement agreement and authorize the Superintendent or designee to execute the agreement; Agreement with Southwestern Oklahoma State University for student teachers and authorize the Superintendent or designee to execute the agreement; Master Memorandum of Understanding and Participating Addendum with The Metropolitan Environment Trust (The M.e.t.) for community schools education programs at elementary sites and authorize the Superintendent or designee to execute the agreements; Master Memorandum of Understanding and Participating Addendum with the Tulsa Port of Catoosa, for after-school enrichment programs at Boevers, Clark, McAuliffe and Ellen Ochoa and authorize the Superintendent or designee to execute the agreements; Master Memorandum of Understanding and Participating Addendum with Junior Achievement of Oklahoma to provide an enrichment program for students at Rosa Parks Elementary and authorize the Superintendent or designee to execute the agreements; Master Memorandum of Understanding and Participating Addendum with Big Brothers Big Sisters of Oklahoma for a mentoring program and authorize the Superintendent or designee to sign the agreements; Participating addenda for previously approved Master Memorandum of Understanding and authorize the Superintendent or designee to sign the addenda; SAT Pencil and Paper Testing Request and Plan for Future Administration; Annual Dropout Report submitted to the State Department of Education for the school year; Resignations and terminations of certified and/or support staff for the school year; Employment of certified and/or support staff, employment changes, and other payments for the school year; Payment of the state-required, annual bonus to eligible National Board Certified employees, contingent upon funding from the State of Oklahoma; Donation of $ from Tulsa Zoo Run to Cedar Ridge Elementary; Donation of $ from Tulsa Society for Prevention of Cruelty to Animals (TSPCA) to Roy Clark Elementary;

4 Donation of $1, from Tulsa Society for Prevention of Cruelty to Animals (TSPCA) to McAuliffe Elementary; Donation of $ from Tulsa Society for Prevention of Cruelty to Animals (TSPCA) to Boevers Elementary; Donation of $1, from Wonderful Giving to the Union Pom Program; Donation of $ from Bob Hurley Ford to the Union Football Program; Donation of $ from Costley Enterprises (CiCi's Pizza) to Jefferson Elementary; Donation of $15, from Union Schools Education Foundation grant from QuikTrip for after-school programs at Title 1 elementary sites; Donation of two lighting fixtures from All Media Integration to the Union Fine Arts Department; Declaration of equipment as surplus and authorize disposal of same through donation, Natural Evolution, Inc., or surplus auction; Change order #5 in the amount of $4, to Magnum Construction, Inc., for the 9th Grade Center Improvements Project; Applications for School Activity Fund Sanctioning from the following: - 8 th Grade Cheer - JV Highsteppers - Jefferson PTA - FTC Robotics - Varsity Highsteppers - JV Cheer Activity fund budgets, fund-raising requests, budget revisions, fund transfers and crowdfunding donations; Approval of district financial statements and approval to issue, revise, pay, and close encumbrances and claims # through # totaling $3,323, and approval of supplemental PO list # through # totaling $495, Ms. Ford seconded the USPA REPORT UCTA REPORT SPECIAL RECOGNITION Dr. Hartzler introduced members of the Superintendent s Student Advisory Council and reported on the group s activities. Board Minutes

5 Director of Bands Charles Pisarra introduced students who earned All-State Band and Orchestra recognition. Twelve Union students made All-State. COMMUNICATIONS COMMENTS FROM THE AUDIENCE REGARDING THE AGENDA Parent/Teacher, Kimberly Kiker from Darnaby Elementary spoke concerning the proposed elementary redistricting item on the Business Agenda. Ms. Kiker read a statement about her concerns regarding the overcrowding at Darnaby Elementary and requested that consideration be made to include Darnaby Elementary in the redistricting plans for the school year. BUSINESS AGENDA SCHOOL CALENDAR PURCHASE OF SMART INTERACTIVE DIGITAL DISPLAYS DIRECTOR OF FEDERAL PROGRAMS Dr. Hartzler presented the proposed school calendar for first reading. Mr. Snodgrass recommended the Board approve the purchase of 32 SMART Interactive Displays with mounting kits and cables for Ochoa Elementary from Piraino Consulting in the amount of $104, from the 2018 Bond fund. Ms. McAdams moved for approval. Ms. Roemerman seconded the Mr. Loegering recommended the Board approve Sherri Fair as the Director of Federal Programs effective January 1, 2019, with a salary on the Administrative Salary Schedule at the appropriate grade and step for years of experience for a 12- month contract, plus paid teacher retirement of seven percent (7%); paid health, dental, and disability insurance; paid life insurance policy of $80,000.00, 6% on-call stipend and 25 days of vacation. Ms. McAdams moved for approval. Mr. Kinnear seconded the Board Minutes

6 REVISION TO SCHOOL BOARD MEETING CALENDAR FOR 2019 Dr. Hartzler recommended the Board approve the revision to the 2019 School Board meeting calendar for the May regular board meeting from May 13, 2019 to May 20, 2019 due to the approval and finalization of the date for the graduation ceremonies for May 13, 2019 at the BOK Convention Center. FIRST READING OF PROPOSED ELEMENTARY REDISTRICTING INTERNET SERVICE AGREEMENT Ms. Ford moved for approval. Ms. McAdams seconded the Mr. Bushyhead presented the proposed elementary redistricting for the school year and introduced Mr. Ken Daily from the Long Range Planning Committee who described the process of the recommendation for the proposal. Mr. Borland recommended the Board accept the bid/proposal for internet service and award the contract to OneNet in the estimated amount of $71, for the fiscal year, and authorize the encumbrance clerk to encumber funds in the and fiscal year from the general fund and/or building fund. Ms. Roemerman moved for approval. Ms. Ford seconded the WIDE AREA NETWORK (WAN) SERVICE AGREEMENT Mr. Borland recommended the Board accept the bid/proposal for wide area network service (WAN) and award the contract to Lightstream Networks, LLC in the amount of $286, for the fiscal year, and authorize the encumbrance clerk to encumber funds in the and fiscal year from the general fund and/or building fund. Ms. Ford moved for approval. Ms. Roemerman seconded the COLLEGIATE ACADEMY ROOFTOP GREENHOUSE Mr. Isaacs recommended the Board accept the bid for the Collegiate Academy Rooftop Greenhouse and award the Board Minutes

7 contract to Keith Construction Company in the amount of $70, from bond funds. Ms. Roemerman moved for approval. Ms. Ford seconded the RESOLUTION FOR SALE OF BONDS Dr. Williams introduced Mr. John Wolff who noted that the bonds for sale are Building Bonds and not Combined Purpose Bonds referred to in the Agenda. Mr. Wolff gave an overview of the bond outlook and noted they plan to sell the bonds February 21 st, Mr. Kinnear moved the Board approve a resolution pertaining to the District's Building Bonds of 2019 in the amount of $24,500,000 for the purpose of sale; including fixing the amount of bonds to mature each year, fixing the time and place the bonds are to be sold; approving the preliminary official statement and authorizing distribution of same; authorizing the clerk to give notice of said sale as required by law; and approving other matters related to the issuance of bonds. Ms. McAdams seconded the motion NEW BUSINESS COMMENTS FROM THE AUDIENCE Dr. Hartzler recognized that it was National School Board Appreciation Month and publicly applauded the Union Public Schools Board of Education and acknowledged his appreciation for all they work that they do for the District. ADJOURNMENT Ms. Roemerman moved to adjourn the meeting. Mr. Kinnear seconded the The meeting adjourned at 8:15 p.m. Barbara Swinburne, Board Secretary Board Minutes

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