MINUTES OF THE REGULAR MEETING BOARD OF EDUCATION UNION SCHOOL DISTRICT Tulsa, Oklahoma March 11, 2013

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1 MINUTES OF THE REGULAR MEETING BOARD OF EDUCATION UNION SCHOOL DISTRICT Tulsa, Oklahoma March 11, 2013 The Union Board of Education met in regular session on Monday, March 11, 2013, at 7:00 p.m. in the Board Room of the Union Education Service Center pursuant to written notice given to the County Clerk of Tulsa County before the fifteenth day of December 2012 as required by Title 25, Oklahoma Statutes, The time, place and agenda of this meeting was posted in prominent public view at the location of this meeting at least 24 hours in advance excluding Saturdays, Sundays, and holidays. CALL TO ORDER FLAG SALUTE MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT ADOPTION OF THE AGENDA CONSENT AGENDA The meeting was called to order at 7:01 p.m. by Scott McDaniel, president. The flag salute was led by Cub Scouts from Clark Elementary. Mr. Jeff Bennett, Mr. Patrick Coyle, Ms. Heather McAdams, and Mr. McDaniel. Mr. Ed Payton Superintendent Dr. Cathy Burden, Chief Financial Officer Debbie Jacoby, Deputy Superintendent Dr. Kirt Hartzler, Associate Superintendent Dr. Kathy Dodd, Assistant Superintendent for Support Services Charlie Bushyhead, Executive Director of Communications Gretchen Haas-Bethell, Executive Director of Human Resources Cindy Solomon, Executive Director of Project Management Lee Snodgrass, Executive Director of Federal Programs Jackie White, Executive Director of Operations Lee Snodgrass, and others. The agenda was adopted as posted. Mr. Coyle requested a separate vote on the minutes of the February 21, 2013, special meeting. Mr. Coyle moved for approval of items on the consent agenda as follows: Minutes of the February 11, 2013, regular Board meeting; Out-of-state travel requests from the following: - Three representatives of Varsity Pom to St. Jude s in Memphis, Tennessee, April 7-8, 2013; Board Minutes Consent Agenda Attachment A-2

2 Board Minutes High School Business Professionals of America members to the National Leadership Conference in Orlando, Florida, May 7-12, 2013; Facilities license agreements, and authorize Director of UMAC/Marketing Sarah McBryde as the Superintendent s designee to sign the agreements; Memorandum of Understanding with Girls 101 Workshops for an after-school program at Briarglen, and authorize the Superintendent or designee to execute the agreement; Memorandum of Understanding with All About Learning for an after-school Junior Engineering program at Briarglen, and authorize the Superintendent or designee to execute the agreement; Memorandum of Understanding with Tippi Toes dance program for an after-school program at Rosa Parks, and authorize the Superintendent or designee to execute the agreement; Agreement with Heinemann for a literacy training workshop for 6 th /7 th grade teachers June 6-7, 2013, at a cost of $7, from Title 1 funds, and authorize the Superintendent or designee to execute the agreement; Agreements with Josten s and Ruth Kelly Studio for the Alternative Education and Rosa Parks yearbooks (respectively), and authorize the site principals to execute the agreements; Mind in the Making grant in the amount of $ from the Tulsa Community Foundation for Boevers, and authorize the Superintendent or designee to execute the grant agreement; Agreement with the Oklahoma Department of Environmental Quality for grants for Peters (Kathy Harding) in the amount of $705.80, and the 6 th /7 th Grade Center (Janie Evans) in the amount of $500.00, and authorize the Superintendent or designee to execute the grant agreements; Renewal of the 13-month contract with Raptor Technologies for V-Soft software in the amount of $8, from the 2012 bond fund, and authorize the Superintendent or designee to execute the agreement; Agreement with Wallace Engineering in the amount of $13, for services related to the design, bidding, and construction of the Peters Elementary Parking Lot Replacement project, and authorize the Superintendent or designee to execute the agreement;

3 Proposal from Blasdel Associates, Inc., in the amount of $2, for services related to the design and construction of the High School Freezer/Cooler Replacement, and authorize the Superintendent or designee to execute the agreement; Resignations and terminations of certified and/or support staff for the school year; Effective dates of employment of certified and/or support staff, employment changes, and other payments for the school year; Declaration of equipment as surplus and authorize disposal of same through donation, sale to Natural Evolution, Inc., or KC Computer Brokers, or sale to the public; Activity fund budgets, budget revisions, fund-raising requests, and fund transfers for the school year; Approval of district financial statements and approval to issue, revise, pay and close encumbrances and claims # through # totaling $1,387,494.42, and payroll encumbrances totaling $9,509,154.98, and supplemental PO list # through # totaling $179,822.27; and Final authorization to issue, revise, pay, and close encumbrances and claims for all purchase orders issued in fiscal year # through # totaling $45,967,684.07, and payroll encumbrances totaling $53,540, for a total of $99,507, Ms. McAdams seconded the Mr. Bennett moved for approval of the minutes of the February 21, 2013, special meeting. Ms. McAdams seconded the Vote: Mr. Bennett aye; Mr. Coyle abstain, Ms. McAdams aye; Mr. McDaniel aye. Motion carried. USPA REPORT USPA president Doug Meadows reported they held a general meeting February 19 and invited OEA lobbyists to discuss education bills. They re hoping to get support employees more involved in the political process. He also reported that Moore s Steven Blades had returned from his trip to the Support Professional Conference in Louisville and, though he did not win the national award, he had a great time and brought back good information. Board Minutes

4 UCTA REPORT COMMUNICATIONS SPECIAL RECOGNITION COMMENTS FROM THE AUDIENCE REGARDING THE AGENDA Flintco president Dave Kollmann and project manager Anthony Oyewole presented Dr. Burden and the Board with framed photos of the UCA Project. Dr. Hartzler introduced Lt. Col. McCool and SMSgt. Snow and thanked them for bringing recognition to the district through their participation in the Presidential Inaugural Parade for the second time. BUSINESS AGENDA RECEIVE BIDS FOR SALE OF BONDS Since due and legal notice had been given that Union School District would offer for sale on this date and at this hour and at this place its $20,400, Building Bonds of 2013, the Board of Education proceeded to consider the bids received for the purchase of said Bonds. The following electronic sealed bids were received and considered by the Board of Education: Gross Net True Bidder Interest Cost Premium Interest Cost Interest Cost Piper Jaffray $ 777, $ 202, $ 574, % Hutchinson, Shockey, Erley & Co. $ 861, $ 183, $ 678, % Citigroup Global Markets, Inc. $ 969, $ 204, $ 765, % Morgan Stanley & Co. $ 969, $ 203, $ 765, % Robert W. Baird & Co., Inc. $ 943, $ 943, % Janney Montgomery Scott LLC $ 1,173, $ 204, $ 969, % Mr. Rick Smith of Municipal Finance Services recommended the Board award the bonds to Piper Jaffray. He further noted that Moody s and Standard & Poor s have confirmed the district s ratings of Aa1 and AA+. Mr. Bennett moved for approval. Mr. Coyle seconded the Board Minutes

5 Mr. Bennett moved the Board approve the resolution providing for the issuance of the Building Bonds in the sum of $20,400,000 by Independent School District No. 9, Tulsa County, Oklahoma, authorized at an election called and held for such purpose; prescribing form of bonds; designating bonds as Building Bonds of 2013 ; providing for the registration thereof; providing for the levy of an annual tax for the payment of principal of and interest on the same; approving the form of a Continuing Disclosure Agreement; and fixing other details of the issue. Ms. McAdams seconded the Mr. McDaniel declared the Board in recess at 7:19 p.m. The Board reconvened at 7:32 p.m. REPORT ON SCHOOLS FOR A HEALTHY LIFESTYLE GRANT REPORT ON THE PRE- ENGINEERING PROGRAM AT 8 TH GRADE Jefferson principal Kim Rampey reported on the Schools for Healthy Lifestyle grant received in Physical Education teacher Diana Irick and a group of students demonstrated some of the physical activity and fitness components. 8 th grade principal Marla Robinson and pre-engineering teacher Angela Davis reported on the pre-engineering class and the Project Lead The Way grant. Peter Wetherbee and Wade Witcher demonstrated some class projects. ADVANCED PLACEMENT TESTING Mr. Bennett moved the Board approve payment for Advanced Placement testing in the amount of $60, from the College and Career Activity Fund. Ms. McAdams seconded the MONTHLY BENEFIT RATES Ms. Solomon recommended the Board approve the monthly premium rates for employee/retiree, COBRA participants, and Board member benefits for the plan year and approve the plans, plan changes, other coverages, and administrative services as recommended; authorize the Executive Director of Human Resources to sign the associated contracts; and authorize the issuance of POs and payment thereof. Board Minutes

6 Ms. McAdams moved for approval. Mr. Coyle seconded the AGREEMENTS WITH ERGONOMICS CONSULTANTS Ms. Solomon recommended the Board approve the Services Agreements with Ergonomic Consultants, PLLC, dba Therapy Concepts, effective April 1, 2013, and July 1, 2013, with funding to come from the Insurance Fund and General Fund, and authorize the Executive Director of Human Resources to sign the Services Agreements and effectuate payment pursuant to the agreements. Mr. Bennett moved for approval. Ms. McAdams seconded the EARLY RETIREMENT INCENTIVE PROGRAM Ms. Solomon recommended the Board approve a revision to the Early Retirement Incentive (ERI) program for certified and support employees and administrators. Ms. McAdams moved for approval. Mr. Coyle seconded the AMENDMENT TO TYLER TECHNOLOGIES AGREEMENT Ms. Jacoby recommended the Board approve an amendment to the agreement with Tyler Technologies (Munis) for implementation days, consulting days, and data conversion and programming fees for a total net change in the amount of $185,645.00, and authorize the Chief Financial Officer to execute the amendment. Ms. McAdams moved for approval. Mr. Coyle seconded the NEW BUSINESS Board Minutes

7 FUTURE ITEMS COMMENTS FROM THE AUDIENCE EXECUTIVE SESSION Mr. Bennett moved the Board adjourn to Executive Session. Ms. McAdams seconded the The Board adjourned to Executive Session at 8:24 p.m. RETURN TO OPEN SESSION STATEMENT OF EXECUTIVE SESSION MINUTES ADJOURNMENT Mr. McDaniel acknowledged that the Board had returned to Open Session at 8:41 p.m. Mr. McDaniel stated that, during Executive Session, the Board discussed only personnel, negotiations and legal matters. No decisions were made and no action was taken. Mr. Bennett moved to adjourn the meeting. Ms. McAdams seconded the The meeting adjourned at 8:42 p.m. Beverly Thummel, Board Secretary Board Minutes

8 Regular Meeting Board of Education Union Public Schools Minutes of the March 11, 2013, regular meeting were approved by a majority vote of the Union Board of Education on April 8, Patrick Coyle, Clerk Union Board of Education Board Minutes