MINUTES OF THE REGULAR MEETING BOARD OF EDUCATION UNION SCHOOL DISTRICT Tulsa, Oklahoma February 12, 2018

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1 MINUTES OF THE REGULAR MEETING BOARD OF EDUCATION UNION SCHOOL DISTRICT Tulsa, Oklahoma February 12, 2018 The Union Board of Education met in regular session on Monday, February 12, 2018, at 7:00 p.m. in the Board Room of the Union Education Service Center pursuant to written notice given to the County Clerk of Tulsa County before the fifteenth day of December 2017 as required by Title 25, Oklahoma Statutes, The time, place and agenda of this meeting was posted in prominent public view at the location of this meeting at least 24 hours in advance excluding Saturdays, Sundays, and holidays. CALL TO ORDER FLAG SALUTE MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT ADOPTION OF THE AGENDA CONSENT AGENDA The meeting was called to order at 7:11 p.m. by Stacey Roemerman, president. The flag salute was led by Pack 965 from Andersen and Peters elementaries. Mr. Jeff Bennett, Mr. Ken Kinnear, Ms. Heather McAdams, Ms. Lisa Ford, and Ms. Roemerman. Superintendent Dr. Kirt Hartzler, Associate Superintendent Dr. Kathy Dodd, Chief Financial Officer Dr. Trish Williams, Assistant Superintendent Charlie Bushyhead, Chief Communications Officer Chris Payne, Executive Director of Elementary Education Sandi Calvin, Executive Director of Secondary Education Lisa Witcher, Senior Executive Director of Federal Programs Jackie White, Senior Executive Director of Teaching and Learning Dr. Todd Nelson, Director of Child Nutrition Lisa Griffin, and others. Mr. Bennett moved the Board approve the agenda as posted. Ms. McAdams seconded the Ms. Roemerman noted there would be a separate vote on item L - Declaration of Surplus Items. Mr. Bennett moved for approval of items on the consent agenda as follows: Minutes of the January 22, 2018, Board meeting; Requests for out-of-state travel from the following: - Varsity track team to compete in the Border Brawl track meet in Mansfield, Texas, March 6-10, 2018; Board Minutes Consent Agenda Attachment A-1

2 Board Minutes Boys' and girls' soccer teams to compete in the Smoky Mountain Cup tournament in Gatlinburg, Tennessee, March 15-17, 2018; - Winter Guard to compete in the WGI Southwestern Color Guard Championship in Denton, Texas, March 16-19, 2018; - Indoor Drumline to compete in the WGI Dallas Percussion/Winds Regional Championships in Burleson, Texas, March 9-11, 2018; - Indoor Drumline to compete in the WGI Percussion World Championships in Dayton, Ohio, April 18-22, 2018; - Varsity Debate Team to compete in the Urban Debate National Championship at Georgetown University in Washington, D.C., April 19-23, 2018; - High School choir to compete in the Directors Choice Cavalcade of Music Festival in Colorado Springs, Colorado, April 25-29, 2018; - 8th and 9th grade choirs to compete in the Heartland Music Festival in Branson, Missouri, May 4-6, 2018; - Varsity volleyball team to compete in the KSA Tournament in Orlando, Florida, August 29-September 3, 2018; UMAC Facilities Use and License Agreements, and authorize Facilities Coordinator Whitney Rose as the Superintendent s designee to sign the agreements; Master Memorandum of Understanding with the OSU Center for Health Sciences, Department of Psychiatry, for the Child Psychiatry Consultation project at Rosa Parks and Grove, and authorize the Superintendent or designee to execute the agreement; Yearbook photography agreement with Legacy Studios for the High School, and authorize the Superintendent or designee to execute the agreement; Memorandum of Understanding with the Tulsa Area Workforce Development Board, Inc.,/One-Stop Partners, and authorize the Superintendent or designee to execute the agreement; Resignations and terminations of certified and/or support staff for the school year; Effective dates of employment of certified and/or support staff, employment changes, and other payments for the school year; Donation of $10.00 from Sara Clingan to McAuliffe Elementary for Winterfest; Anonymous donation of $2, to Child Nutrition for Rosa Parks unpaid student meal charges;

3 USPA REPORT UCTA REPORT SPECIAL RECOGNITION COMMUNICATIONS COMMENTS FROM THE AUDIENCE REGARDING THE AGENDA Activity fund budgets, fund-raising requests, budget revisions, fund transfers and crowdfunding donations; Approval of district financial statements and approval to issue, revise, pay, and close encumbrances and claims # through # totaling $743,025.54, the release of payroll encumbrances for payment totaling $8,413,393.13, and approval of supplemental PO list # through # totaling $389, Mr. Kinnear seconded the Mr. Bennett moved for the declaration of equipment as surplus and authorize disposal of same through donation, sale to Natural Evolution, Inc., or sale to the public. Ms. McAdams seconded the Vote: Mr. Bennett aye; Ms. McAdams aye; Ms. Ford abstain; Mr. Kinnear aye; Ms. Roemerman aye. Motion carried. UCTA President Deena Churchill reported it was a discouraging day at the Capitol. Teachers are saddened and feel very devalued by the defeat of the House Bill She expressed concern for the future of the state. Rosa Parks Assistant Principal Jackie DuPont and Community School Coordinator Laura Latta introduced Greg Johnson, Vice President of IT with SemGroup. SemGroup has partnered with Rosa Parks for a number of years and has donated more than 2,000 volunteer hours to STEM after-school programs and as study buddies. BUSINESS AGENDA COLLEGE REMEDIATION RATES Ms. Witcher recommended the Board accept the Remediation Report from the Oklahoma State Regents for Higher Education. Board Minutes

4 PURCHASE OF AP TESTING SCHOOL CALENDAR EARLY RETIREMENT INCENTIVE PROGRAM AWARD OF COMMODITY PROCESSING BIDS Ms. Ford moved for approval. Mr. Kinnear seconded the Director of Student Life Mike Rose recommended the Board approve the purchase of Advanced Placement testing from AP Testing in the amount of $53, from activity funds. Ms. McAdams moved for approval. Mr. Bennett seconded the Dr. Hartzler recommended the Board approve the school calendar with a change of date for the April professional development day from Monday, April 15, to Friday, April 19. Ms. Ford moved for approval. Mr. Bennett seconded the Mr. Loegering recommended the Board approve changes to the Early Retirement Incentive (ERI) program participation list. Ms. McAdams moved for approval. Ms. Ford seconded the Ms. Griffin recommended the Board approve award of the commodity processing bids for FY as follows: Pilgrim s Pride Corp. $ 276, Tyson/Advance/Pierre 143, McCain s Foods USA, Inc. 85, ConAgra Foods, Inc. 13, Schwan s Food Service, Inc. 63, Jennie-O Turkey Store 93, Rich Products Corp. 41, Land O Lakes, Inc. 26, Don Lee Farms (Goodman) 10, SA Piazza & Assoc, Inc Tasty Brands 26, MCI Foods, Inc. 29, JTM Provisions Co., Inc. 16, National Food Group, Inc. 21, Comida Vida, Inc. 14, Cargill Kitchen Solutions, Inc. 28, Board Minutes

5 AMENDED DEED OF DEDICATION FOR GLENEAGLES LOT 1 NEW BUSINESS COMMENTS FROM THE AUDIENCE ADJOURNMENT for an estimated aggregate annual amount of $897, and an additional $18, to the Department of Human Services for payment of the commodity assessment fees for from the Child Nutrition fund. Ms. Griffin further recommended the Board approve award of the commodity processing bids for distributors for shipping and handling (not meeting minimum ship levels) for Highliner Fish for an annual amount of approximately $7, Mr. Bennett moved for approval. Ms. McAdams seconded the Mr. Bushyhead recommended the Board approved the amended Deed of Dedication for Gleneagles Lot 1, and authorize the Board President to sign the document. Mr. Kinnear moved for approval. Ms. Ford seconded the Dr. Hartzler reminded all to vote in tomorrow s bond election. Mr. Bennett moved to adjourn the meeting. Ms. Ford seconded the The meeting adjourned at 7:33 p.m. Beverly Thummel, Board Secretary Board Minutes

6 Regular Meeting Board of Education Union Public Schools Minutes of the February 12, 2018, regular meeting were approved by a majority vote of the Union Board of Education on March 12, Heather McAdams, Clerk Union Board of Education Board Minutes