LITTLE AXE BOARD OF EDUCATION July 15, 2017 MINUTES. Let the minutes reflect that Tessa Proffitt, Member, was not present at the meeting.

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1 LITTLE AXE BOARD OF EDUCATION July 15, 2017 MINUTES The Little Axe Board of Education met in regular session, Saturday, July 15, 2017, at 8:00 a.m. in the Administration Building meeting room. Cathey Miller, Board Clerk, posted the agendas and meeting notices at 2:30 p.m., Thursday, July 13, The President, Beverly Felton, called the meeting to order. Roll call was made with the following members present: Beverly Felton President Amanda Blanchard Member Al Heitkamper Vice President Ron Palmer - Member Let the minutes reflect that Tessa Proffitt, Member, was not present at the meeting. FLAG SALUTE The Flag salute was led by Beverly Felton. APPROVAL OF MINUTES FROM THE JUNE 10, 2017 REGULAR MEETING. On motion made by Mr. Heitkamper, and seconded by Ms. Blanchard, the Board voted to approve the minutes from the June 10, 2017 regular meeting. Mr. Palmer abstain Guests who have signed in with the Board President prior to the meeting. No one signed in with the Board President prior to the meeting. CONSENT DOCKET INFORMATION: This item is placed on the agenda so that the Board of Education by unanimous consent may designate those routine agenda items that they wish to be approved or acknowledged by one motion. If any item proposed does not meet with the approval of all Board members, that item will be heard in regular order. 1. Consider a request to vote to approve the following items listed within the Activity fund Accounts: a. Consider a request to vote to approve Activity Fund Budgets and Fundraisers for the school year. 1

2 2. Board to consider and take action on a motion approving the renewal of the sublease for the fiscal year ending June 30, 2018 as required under the provisions of the Sublease Agreement dated October 1, 2011 between the District and Cleveland County Educational Facilities Authority. 3. Board to consider and take action on a motion approving the renewal of the sublease for the fiscal year ending June 30, 2018 as required under the provisions of the Sublease Agreement dated May 1, 2016 between the District and Cleveland County Educational Facilities Authority. On motion made by Mr. Palmer, and seconded by Mrs. Blanchard, the Board voted to approve Consent Docket 1 a, 2 and 3 as listed above. REQUESTS 1. Consider a request to vote to approve or not approve the following handbooks for the school/fiscal year: a. District Handbook (Student/Parent Handbook) b. Support Personnel Handbook c. Athletic Coach s Handbook d. Athletic Student Handbook e. Childcare Parent/Guardian Handbook On motion made by Mr. Heitkamper, and seconded by Ms. Blanchard, the Board voted to approve the following handbooks, as amended for the school/fiscal year: (a) District Handbook (Student/Parent Handbook); (b) Support Personnel Handbook; (c) Athletic Coach s Handbook; (d) Athletic Student Handbook; and (e) Childcare Parent/Guardian Handbook. 2. Consider a request to vote to approve or not approve entering into contract agreements with the following for the fiscal/school year: a. OSSBA, Policy Renewal b. Select Physical Therapy c. CRW Consulting Services, LLC Program Year 2018 (Year 21) E-rate Contract d. Barlow Education Management Services for Professional Learning Communities and Student Advocacy System and Current State Standards e. Vernon Florence Consulting Co. INC. 2

3 On motion made by Ms. Blanchard, and seconded by Mr. Palmer, the Board voted to enter into contract agreement with the following for the fiscal/school year: (a) OSSBA, Policy Renewal; (b) Select Physical Therapy; (c) CRW Consulting Services, LLC Program Year 2018 (Year 21) E-rate Contract; (d) Barlow Education Management Services for Professional Learning Communities and Student Advocacy System and Current State Standards; and (e) Vernon Florence Consulting Co. INC. 3. Consider a request to affirm the following contract addendums: a. Angela Smith b. Maggie Mullenix On motion made by Mr. Heitkamper, and seconded by Ms. Blanchard, the Board voted to affirm the following contract addendums: (a) Angela Smith and (b) Maggie Mullenix. REPORTS report for Open and Emergency In/Out Student Transfers Cathey Miller shared the Open and Emergency In/Out report for the school year. 2. Board of Education points earned as of June 26, 2017 Superintendent Thomas shared the Board of Education points earned as of June 26, 2017 report. DISCUSSION/ANNOUNCEMENTS Superintendent Thomas gave a report about the completion of the Safe Rooms. FINANCE 1. Discussion and vote to approve the financial encumbrances, the encumbrances for payment, and the warrant registers for the following appropriated funds: 3

4 GENERAL FUND a General Fund Encumbrances for Approval Purchase Orders (Attachment A) b General Fund Encumbrances for Approval Purchase Orders (Attachment B) c General Fund Warrants for Approval through (Report Date: ) BUILDING FUND a Building Fund Encumbrances for Approval Purchase Orders 1-3 (Attachment C) b Building Fund Warrants for Approval through (Report Date: ) CHILD NUTRITION FUND a Child Nutrition Fund Encumbrances for Approval Purchase Orders 1-20 (Attachment D) b Child Nutrition Fund Warrants for Approval through (Report Date: ) 1 Discussion and vote to approve expenditures for the following cash funds for the school year as listed in the July 15, 2017 board meeting financial packet. a. Activity Fund On motion made by Mr. Heitkamper and seconded by Ms. Blanchard, the Board voted to approve the General Fund Encumbrances for Approval Purchase Orders (Attachment A); General Fund Encumbrances for Approval Purchase Orders (Attachment B); General Fund Warrants for Approval through , (Report Date: ); Building Fund Encumbrances for Approval Purchase Orders 1-3, (Attachment C); Building Fund Warrants for Approval through (Report Date: ); Child Nutrition Fund Encumbrances for Approval Purchase Orders 1-20 (Attachment D); Child Nutrition Fund Warrants for Approval through (Report Date: ); and expenditures for the following Activity Fund cash funds for the school year as listed in the July 15, 2017 board meeting financial packet. 4

5 ANNOUNCEMENTS, COMMENTS, AND QUESTIONS Mrs. Felton announced the upcoming OSSBA/CCOSA Convention will be held August at the Cox Convention Center in Oklahoma City. PERSONNEL Discussion and vote on a motion to convene in executive session to discuss the following items listed under Personnel. 25 O.s. Section 307 (B) (1) and (B) (2). On motion made by Ms. Blanchard and seconded by Mr. Heitkamper, the Board voted to enter into executive session at 9:40 a.m. to discuss items listed under Personnel as follows: 1. Resignations for the following personnel: a. Gerre Griffin, Middle School Teacher, effective immediately b. Aleece Ryan, Middle School Teacher, effective immediately c. Cheyanne Terry, Paraprofessional, effective immediately d. Lee Gilbert, Middle School Teacher, effective immediately 2. Employment of the following personnel for the school year, subject to assignment, pending results from background checks and drug testing: a. Teresa Neeley, Elementary Assistant Principal b. Kristina Mireles, Foreign Language Teacher c. Ashley Thompson, High School Science Teacher d. Jamie Berend, Elementary Paraprofessional e. Melinda Johnson, Bus Driver f. Jerryd Nelson, Secondary ISD Monitor g. Stephanie Grantham, Kindergarten Teacher h. Glendora Koranikolis, 4 th grade Teacher i. Taylor Lang, Secondary Para Professional j. Maverick Lang, Middle School Social Studies k. Susan Swopes, Middle School Math l. John Ivy, Band Director 3. Affirm Jennifer Jennings as Special Education Director (extra duty) 4. Negotiations with the Little Axe Teacher s Association for the school year 5

6 5. Acknowledge Board s return to open session The Board returned to open session at 10:45a.m. 6. Executive session minutes compliance announcement Ms. Felton announced the following people were present during executive session: Board Members: Beverly Felton, Al Heitkamper, Amanda Blanchard, and Ron Palmer along with Jay Thomas, Superintendent and Cathey Miller, Board Clerk. Ms. Felton announced that while in executive session, the Board discussed items listed under Personnel with no votes taken while the Board was in executive session. 7. Discussion and consider a vote to affirm the resignations from (a) Gerre Griffin, Middle School Teacher, effective immediately; (b) Aleece Ryan, Middle School Teacher, effective immediately; (c) Cheyanne Terry, Paraprofessional, effective immediately and (d) Lee Gilbert, effective immediately. On motion made by Mr. Heitkamper and seconded by Mr. Palmer, the Board voted to affirm the resignations from (a) Gerre Griffin, Middle School Teacher, effective immediately; (b) Aleece Ryan, Middle School Teacher, effective immediately; (c) Cheyanne Terry, Paraprofessional, effective immediately and (d) Lee Gilbert, effective immediately. 8. Discussion and consider a request to vote to employ (a) Teresa Neeley, Elementary Assistant Principal; (b) Kristina Mireles, Foreign Language Teacher (c) Ashley Thompson, High School Science Teacher; (d) Jamie Berend, Elementary Paraprofessional; (e) Melinda Johnson, Bus Driver; (f) Jerryd Nelson, Secondary ISD Monitor (g) Stephanie Grantham, Kindergarten Teacher; and (h) Glendora Koranikolis, 4 th grade Teacher; (i) Taylor Lang, Secondary Para Professional; (j) Maverick Lang, Middle School Social Studies; (k) Susan Swopes, Middle School Math; and (l) John Ivy, Band Director. On motion made by Mr. Heitkamper and seconded by Ms. Blanchard, the Board voted to employ (a) Teresa Neeley, Elementary Assistant Principal; (b) Kristina Mireles, Foreign Language Teacher (c) Ashley Thompson, High School Science Teacher; (d) Jamie Berend, Elementary Paraprofessional; (e) Melinda Johnson, Bus Driver; (f) Jerryd Nelson, Secondary ISD Monitor (g) Stephanie Grantham, Kindergarten Teacher; and (h) Glendora Koranikolis, 4 th grade Teacher; (i) Taylor Lang, Secondary Para Professional; (j) Maverick Lang, Middle School Social Studies; (k) Susan Swopes, Middle School Math; and (l) John Ivy, Band Director. 6

7 9. Discussion and consider a vote to affirm Jennifer Jennings as Special Education Director (extra duty) On motion made by Mr. Heitkamper and seconded by Ms. Blanchard, the Board voted to affirm Jennifer Jennings as Special Education Director (extra duty) 10. Discussion regarding negotiations between the Little Axe Board of Education and the Little Axe Teachers Association with no votes during or after the Board returns to open session. Ms. Felton announced that while in executive session the Board discussed negotiations between the Little Axe Board of Education and the Little Axe Teachers Association with no votes taken while in executive session. On motion made by Ms. Blanchard and seconded by Mr. Palmer, the Board voted to adjourn at 10:48 a.m. Respectfully submitted, Cathey Miller Board Clerk APPROVAL OF MINUTES 7