MINUTES OF THE REGULAR MEETING BOARD OF EDUCATION UNION SCHOOL DISTRICT Tulsa, Oklahoma September 10, 2012

Transcription

1 MINUTES OF THE REGULAR MEETING BOARD OF EDUCATION UNION SCHOOL DISTRICT Tulsa, Oklahoma September 10, 2012 The Union Board of Education met in regular session on Monday, September 10, 2012, at 7:00 p.m. in the Board Room of the Union Education Service Center pursuant to written notice given to the County Clerk of Tulsa County before the fifteenth day of December 2011 as required by Title 25, Oklahoma Statutes, The time, place and agenda of this meeting was posted in prominent public view at the location of this meeting at least 24 hours in advance excluding Saturdays, Sundays, and holidays. CALL TO ORDER FLAG SALUTE MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT ADOPTION OF THE AGENDA CONSENT AGENDA The meeting was called to order at 7:00 p.m. by Heather McAdams, president. The flag salute was led by AFJROTC cadets. Mr. Jeff Bennett, Mr. Ed Payton, Mr. Patrick Coyle, Mr. Scott McDaniel, and Ms. McAdams Superintendent Dr. Cathy Burden, Chief Financial Officer Debbie Jacoby, Associate Superintendent Dr. Kirt Hartzler, Assistant Superintendent for Teaching & Learning Dr. Kathy Dodd, Assistant Superintendent for Support Services Charlie Bushyhead, Executive Director of Communications Gretchen Haas-Bethell, Executive Director of Human Resources Cindy Solomon, Executive Director of Federal Programs Jackie White, Executive Director of Project Management Lee Snodgrass, Director of Student Achievement Todd Nelson, and others. Ms. McAdams noted that item H on the Consent Agenda would be withdrawn. The agenda was adopted as amended. Mr. Payton moved for approval of items on the consent agenda as follows: Minutes of the August 13, 2012, regular Board meeting; Out-of-state travel requests from the following: - Volleyball team to the KSA 2013 Fall Classic Volleyball Tournament in Orlando, Florida, August 28- September 1, 2013; Board Minutes Consent Agenda Attachment A

2 Board Minutes Competitive Speech and Debate team to the Grapevine High School Speech Competition in Grapevine, Texas, September 13-16, Competitive Speech and Debate team to the Longhorn Classic at the University of Texas in Austin, Texas, November 29-December 2, 2012; - Assistant Superintendent Dr. Kathy Dodd and High School history teacher Dallas Koehn to the Holocaust Memorial in Washington, D.C., September 28-30, 2012, with all expenses paid by David and Randy Charney; Statement of Agreement with Barthelmes Conservatory for after-school guitar lessons at Boevers, and authorize the Superintendent or designee to execute the Statement of Agreement with Burgundy Place Retirement Center for volunteer mentors at Boevers, and authorize the Superintendent or designee to execute the Memorandum of Understanding with Junior Achievement for programs at Briarglen, open to all Union schools, and authorize the Superintendent or designee to execute the Memorandum of Understanding with Child Evangelism Fellowship for the Good News Club after-school student ministry program at Briarglen, and authorize the Superintendent or designee to execute the Memorandum of Understanding with Tulsa Alliance for Engineering for an after-school program at Clark, and authorize the Superintendent or designee to execute the Renewal of the schoolwide solutions license for The Leader In Me program at McAuliffe, and authorize the Superintendent or designee to execute the Memorandum of Understanding with Children s Dental Health Center for a dental health program for eligible district students, and authorize the Superintendent or designee to execute the Lease agreement with the Tulsa County Public Facilities Authority for the Junior/Senior Hoedown November 20, 2012, at a cost of $2, from the Jr/Sr. Class Activity Account, and authorize the Superintendent or designee to execute the Renewal of the contract with Community Service Council for continuing support of the Carrera Program for the school year, and authorize the Superintendent or designee to execute the

3 Board Minutes Amendment to the agreement with the Tulsa City-County Health Department for the Making Proud Choices program at the Alternative School, and authorize the Superintendent or designee to execute the Memorandum of Understanding with Palmer Continuum of Care, Inc., for free drug and alcohol screenings, and authorize the Superintendent or designee to execute the Memorandum of Understanding with Shadow Mountain Behavioral Health Systems for free drug and alcohol screenings, and authorize the Superintendent or designee to execute the Memorandum of Understanding with CREOKS Mental Health Services for behavioral health services in eligible schools, and authorize the Superintendent or designee to execute the Memorandum of Understanding with Mental Health Association in Tulsa for the SafeTeam program in secondary schools, and authorize the Superintendent or designee to execute the Online subscription agreement for the purchase of Teaching Strategies GOLD as an early childhood assessment for Pre-K students in the amount of $9, from the general fund, and authorize the Superintendent or designee to execute the Agreement with Heinemann for four Professional Development training opportunities for elementary teachers and administrators with an all-inclusive fee of $22, from the general fund, and authorize the Superintendent or designee to execute the Pearson VUE Authorized Center Agreement related to the new GED electronic testing component for 2013, and authorize the Superintendent or designee to execute the Undergraduate Student Teaching and Observation Agreement with Fort Hays State University, and authorize the Superintendent or designee to execute the National School Lunch, Breakfast, and Snack Program Agreement with the Oklahoma State Department of Education, Child Nutrition Programs, and the United States Department of Agriculture, and authorize the Director of Child Nutrition to complete and submit the online

4 Risograph maintenance agreement with Oklahoma Office Systems for Boevers with payment from the general fund, and authorize the Director of Purchasing to execute the Student transportation contract with Tulsa Technology Center for the school year, and authorize the Superintendent or designee to execute the contract; Agreement with Wallace Engineering for services related to Special Inspections required for the Tennis Facility project in the amount of $8, from the 2012 bond fund, and authorize the Superintendent or designee to execute the Resignations and terminations of certified and/or support staff for the and school years; Effective dates of employment of certified and/or support staff, employment changes, and other payments for the and school years; Donation of $2, from Paragon Films for Christ Charitable Trust to Boevers Elementary; Approval of members to the Gifted Local Advisory Committee (GLAC) for the school year as follows: Todd Nelson, Director of Student Achievement Sandi Calvin, Director of Elementary Education Chuck Perry, Director of Secondary Education Teachers Dr. Evelyn Roberts and Barbara Smith Parents Denise Allen (Jarman Elementary) Carli Abernathy (Briarglen Elementary) Laura Zenthoefer (Moore Elementary) Kathy Portley (Grove Elementary); Declaration of equipment as surplus and authorize disposal of same through donation, sale to Natural Evolution, Inc., or sale to the public; Annual Certificate and Order of Municipality or Board of Education to County Clerk and County Treasurer for the school year; Change order #2 in the amount of $ to Cherokee Builders for additional work to the High School Access Road project; Applications for School Activity Fund Sanctioning from the following: AFJROTC Cedar Ridge PTA Special Olympics Volleyball Momma Skins High School PTSA Baseball Board Minutes

5 Revised budget for year five of the State Pilot Project Early Childhood Agreement with Community Action Project; Change in source of funding for the High School Leadership Retreat from the High School General Office account to the General Office account and the Jr Sr Class Activity Fund; Activity fund budgets, budget revisions, fund-raising requests, and fund transfers for the school year; Approval of district financial statements and approval to issue, revise, pay and close encumbrances and claims # through # totaling $29,284,122.36, and payroll encumbrances totaling $2,662,483.95, and supplemental PO list # through # totaling $685,226.32; Final authorization to issue, revise, pay, and close encumbrances and claims for all purchase orders issued in fiscal year # through # totaling $33,668,044.76, and payroll encumbrances totaling $3,836, for a total of $37,504, Mr. Bennett seconded the USPA REPORT UCTA REPORT COMMUNICATIONS UCTA president Deena Churchill introduced vice president Shelley Zevnik-Breece, thanked the Board for approving the pharmacy agreement with Reasor s, and noted members are pleased to have Dr. Lane at the clinic for more hours. Board Minutes

6 COMMENTS FROM THE AUDIENCE REGARDING THE AGENDA BUSINESS AGENDA DISTRICT PLAN FOR GIFTED/TALENTED EDUCATION Todd Nelson outlined the changes being made to the District Plan for Gifted/Talented Education and recommended the Board approve the changes. APPLICATION FOR DE-REGULATION REGARDING MEDIA AND PRE-K CLASS SIZES Mr. Bennett moved for approval. Mr. Payton seconded the Dr. Dodd recommended the Board approve the applications for de-regulation regarding media and Pre-K class sizes. Mr. Coyle moved for approval. Mr. McDaniel seconded the 1080-HOUR CALENDAR Dr. Burden recommended the Board approve the school calendar based on the 1080-hour requirement. Mr. Payton moved for approval. Mr. Bennett seconded the ENDORSEMENT OF THE TULSA METRO CHAMBER ONE VOICE AGENDA Dr. Burden recommended the Board endorse the Tulsa Metropolitan Chamber of Commerce One Voice agenda for the 2013 legislative session. Mr. McDaniel moved the Board endorse items listed under bullet point #1 dealing with education funding. Mr. Coyle seconded the Board Minutes

7 STAFFING SERVICES AGREEMENT Director of Special Services Dr. Penny Kay recommended the Board approve a staffing services agreement with Supplemental Health Care to provide one Certified Occupational Therapy Assistant and two Speech Pathologists to serve special education students during the school year with an estimated cost of $167, from the general fund. Mr. Payton moved for approval. Mr. Bennett seconded the CONTRACT WITH NETCHEMIA Ms. Solomon recommended the Board approve a contract with Netchemia for a subscription/software licenses for the TLE/teacher evaluation process with a cost for the startup year of $22, from the general fund, and authorize the Executive Director of Human Resources to sign the associated agreements and make payment pursuant to Board authorization. Dr. Hartzler noted the district will not be held to the previously approved contract with Employee Evaluation Systems, Inc., as their product was not ready for implementation. Mr. Payton moved for approval. Mr. McDaniel seconded the RENEWAL OF RETIREE/ MEDICARE SUPPLEMENT HMO HEALTH PLANS Ms. Solomon recommended the Board approve renewal of the Community Care Retiree/Medicare Supplement HMP Health Plans effective January 1, 2013, and authorize the Executive Director of Human Resources to sign any associated agreements and forward payments due under the agreements. Mr. McDaniel moved for approval. Mr. Bennett seconded the Board Minutes

8 6 th /7 th GRADE CENTER FINE ARTS ADDITION, PHASE IIIA Mr. Bushyhead recommended the Board accept the bid for Phase IIIA of the 6 th /7 th Grade Center Fine Arts Project, award construction contracts, and assign such construction contracts to Flintco, Inc., as the Construction Manager at Risk, and authorize the Assistant Superintendent to execute the contracts within the Guaranteed Maximum Price (GMP) pursuant to approval dated March 12, Mr. Bennett moved for approval. Mr. Payton seconded the ESTIMATE OF NEEDS Ms. Jacoby recommended the Board approve the Estimate of Needs document for the fiscal year. Mr. Payton moved for approval. Mr. Bennett seconded the BUDGET REVISIONS Ms. Jacoby recommended the Board approve the General, Building, and Child Nutrition Fund operational budgets for the fiscal year. Mr. McDaniel moved for approval. Mr. Bennett seconded the NEW BUSINESS FUTURE ITEMS COMMENTS FROM THE AUDIENCE EXECUTIVE SESSION Mr. Payton moved the Board adjourn to Executive Session. Mr. Bennett seconded the The Board adjourned to Executive Session at 8:14 p.m. RETURN TO OPEN SESSION Ms. McAdams acknowledged the Board had returned to Open Session at 9:50 p.m. Board Minutes

9 STATEMENT OF EXECUTIVE SESSION MINUTES Ms. McAdams stated that, during Executive Session, the Board discussed only personnel, negotiations and legal matters. No decisions were made and no action was taken. SUPERINTENDENT S, DEPUTY SUPERINTENDENT S, AND CHIEF FINANCIAL OFFICER S CONTRACTS Mr. Payton moved the contracts be approved as amended. Mr. Bennett seconded the ADJOURNMENT Mr. Bennett moved to adjourn the meeting. Mr. Coyle seconded the The meeting adjourned at 9:52 p.m. Beverly Thummel, Board Secretary Board Minutes

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