MINUTES OF THE REGULAR MEETING BOARD OF EDUCATION UNION SCHOOL DISTRICT Tulsa, Oklahoma January 22, 2018

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1 MINUTES OF THE REGULAR MEETING BOARD OF EDUCATION UNION SCHOOL DISTRICT Tulsa, Oklahoma January 22, 2018 The Union Board of Education met in regular session on Monday, January 22, 2018, at 7:00 p.m. in the Board Room of the Union Education Service Center pursuant to written notice given to the County Clerk of Tulsa County before the fifteenth day of December 2017 as required by Title 25, Oklahoma Statutes, The time, place and agenda of this meeting was posted in prominent public view at the location of this meeting at least 24 hours in advance excluding Saturdays, Sundays, and holidays. CALL TO ORDER FLAG SALUTE MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT ADOPTION OF THE AGENDA CONSENT AGENDA The meeting was called to order at 7:00 p.m. by Stacey Roemerman, president. The flag salute was led by Ms. Roemerman. Mr. Jeff Bennett, Mr. Ken Kinnear, Ms. Heather McAdams, Ms. Lisa Ford, and Ms. Roemerman. Superintendent Dr. Kirt Hartzler, Associate Superintendent Dr. Kathy Dodd, Chief Financial Officer Dr. Trish Williams, Assistant Superintendent Charlie Bushyhead, Chief Communications Officer Chris Payne, Executive Director of Elementary Education Sandi Calvin, Executive Director of Secondary Education Lisa Witcher, Senior Executive Director of Federal Programs Jackie White, Senior Executive Director of Teaching and Learning Dr. Todd Nelson, Director of Professional Learning Chasity Gray, Director of Safety and Security Ty Wardlow, and others. Ms. Ford moved the Board approve the agenda as posted. Mr. Kinnear seconded the Ms. Roemerman noted there would be a separate vote on item Q - Declaration of Surplus Items. Mr. Bennett moved for approval of items on the consent agenda as follows: Minutes of the December 11, 2017, Board meeting; Requests for out-of-state travel from the following: - Track team to attend the Prentice Gudgen Invitational meet at Pittsburg State University in Pittsburg, Kansas, January 20, 2018; Board Minutes Consent Agenda Attachment A

2 Board Minutes Ubotics members to attend the FIRST Robotics Competitions in Dallas, Texas, February 28-March 4, 2018; and, if qualified, the FIRST Championships in Houston, Texas, April 18-23, 2018 or the FIRST Championships in Detroit, Michigan, April 25-29, 2018; - Approximately 47 JOM Native American students in grades 9-12 to travel to Haskell Indian Nations University in Lawrence, Kansas, Friday, April 13, 2018; - Football coaches Kirk Fridrich and Ernie Trujillo to attend the 2018 USA Football National Conference in Orlando, Florida, January 26-28, 2018, with all expenses paid by USA Football; UMAC Facilities Use and License Agreements, and authorize Facilities Coordinator Whitney Rose as the Superintendent s designee to sign the agreements; Master Memorandum of Understanding with K12 Sports USA for a Community Education program, and authorize the Superintendent or designee to execute the agreement; Master Memorandum of Understanding with Microsoft for the donation of time and materials for an after-school program at Jarman and Jefferson, and authorize the Superintendent or designee to execute the agreement; Renewal of the Master Memorandum of Understanding and Participating Addendum with the Tulsa Zoo, and Participating Addenda with Athletes Global and Community Service Council, and authorize the Superintendent or designee to execute the agreement and addenda; Lease Agreement with the ORU Mabee Center for the 2018 Commencement May 9, 2018, in the total amount of $19, from activity funds, and authorize the Superintendent or designee to execute the agreement; Lease Agreement with Dry Gulch USA for the High School Leadership Retreat September 15-16, 2018, in the total amount of $13, from activity funds, and authorize the Superintendent or designee to execute the agreement; Contract with Jensen Learning for professional development October 22, 2018, in the amount of $12, from the general fund, and authorize the Senior Executive Director of Teaching and Learning to execute the agreement; Facility Use and License Agreement with Broken Arrow Virtual School for GED classes, and authorize the Superintendent or designee to execute the agreement;

3 USPA REPORT UCTA REPORT SPECIAL RECOGNITION Resignations and terminations of certified and/or support staff for the and school years; Effective dates of employment of certified and/or support staff, employment changes, and other payments for the and school years; Payment of the state-required, annual bonus to eligible National Board Certified employees, contingent upon funding from the State of Oklahoma; Donation of $1, from James Shirley to Darnaby Elementary; Donation of $ from Costley Enterprises (Cici s Pizza) to Jefferson Elementary; Donation of $81, from SemGroup to Rosa Parks Elementary; Change order #1 to Magnum Construction, Inc., in the amount of $2, for the carpet installation in the Athletic Department administrative offices; Change order #1 to Bill Knight Ford in the amount of $2, from bond funds for an addition to the service truck purchase; Activity fund budgets, fund-raising requests, budget revisions, fund transfers and crowdfunding donations; Approval of district financial statements and approval to issue, revise, pay, and close encumbrances and claims # through # totaling $927,628.48, the release of payroll encumbrances for payment totaling $9,185,965.37, and approval of supplemental PO list # through # totaling $476, Ms. Ford seconded the Ms. McAdams moved for the declaration of equipment as surplus and authorize disposal of same through donation, sale to Natural Evolution, Inc., or sale to the public. Mr. Bennett seconded the Vote: Motion carried. Mr. Bennett aye; Ms. McAdams aye; Ms. Ford abstain; Mr. Kinnear aye; Ms. Roemerman aye. Dr. Hartzler introduced members of the Superintendent s Student Advisory Council and reported on the group s activities. Board Minutes

4 Director of Bands Charles Pisarra introduced students who earned All-State Band, Choir, and Orchestra recognition. Seventeen Union students made All-State. COMMUNICATIONS COMMENTS FROM THE AUDIENCE REGARDING THE AGENDA SCHOOL CALENDAR MEMORANDUM OF UNDERSTANDING WITH CAP TULSA BUSINESS AGENDA Dr. Hartzler presented the proposed school calendar for first reading. Dr. Nelson and Chasity Gray recommended the Board approve a Memorandum of Understanding with Community Action Project of Tulsa (CAP Tulsa) for a grant proposal for the district s Oklahoma Striving Readers Comprehensive Literacy program. Mr. Bennett moved for approval. Ms. McAdams seconded the MULTI-JURISDICTIONAL MULTI-HAZARD MITIGATION PLAN Mr. Wardlow recommended the Board adopt the Multi- Jurisdictional Multi-Hazard Mitigation Plan with the City of Broken Arrow in conjunction with Broken Arrow Public Schools. RENEWAL OF THE CISCO MAINTENANCE AGREEMENT Mr. Kinnear moved for approval. Mr. Bennett seconded the Mr. Borland recommended the Board approve renewal of the Cisco maintenance agreement with Presidio in the amount of $73, from the general fund or bond funds. Mr. Kinnear moved for approval. Ms. Ford seconded the Board Minutes

5 GMP CHANGE ORDER McAULIFFE AIR CONDITIONING SYSTEM DECLARATION OF EMERGENCY NEW BUSINESS COMMENTS FROM THE AUDIENCE ADJOURNMENT Mr. Isaacs recommended the Board approve GMP Change order #1 to Flintco, LLC, in the amount of $618, for Phase II of Ochoa Elementary. Ms. McAdams moved for approval. Mr. Bennett seconded the Mr. Isaacs recommended the Board accept the bids for the purchase and installation of a new air conditioning system at McAuliffe and award the bid to Airco Services, Inc., in the amount of $54, from bond funds. Mr. Bennett moved for approval. Ms. Ford seconded the Mr. Bushyhead recommended the Board declare that an emergency exists with regard to the notice and bid requirement to repair a water line and damage at Ochoa Elementary. Mr. Bennett moved for approval. Ms. McAdams seconded the Dr. Hartzler announced that it is Board Appreciation Month and thanked the Board members for their dedication and commitment to the district s excellence. Mr. Bennett moved to adjourn the meeting. Mr. Kinnear seconded the The meeting adjourned at 7:39 p.m. Beverly Thummel, Board Secretary Board Minutes

6 Regular Meeting Board of Education Union Public Schools Minutes of the January 22, 2018, regular meeting were approved by a majority vote of the Union Board of Education on February 12, Ken Kinnear, Clerk Union Board of Education Board Minutes