OFFICIAL PROCEEDINGS OF THE BOARD OF EDUCATION Chickasha Public Schools Chickasha, Okla. Regular Meeting July 13, 2015

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1 OFFICIAL PROCEEDINGS OF THE BOARD OF EDUCATION Chickasha Public Schools Chickasha, Okla. Regular Meeting July 13, 2015 The Board of Education of Independent School District No , Grady County, Oklahoma, met in regular session Monday, July 13, 2015, in the Board Room of the Administration Building, 900 W. Choctaw Ave., Chickasha, Oklahoma. Members Present Julie Badgett Sinn, President Julie Hibbard, 1 st Vice-President Chris Ludwell, member Doug Brown, member Laura Martin, clerk and non-member Members Absent Amos Franco, 2 nd Vice-President ITEM 1 - Call meeting to Order Mrs. Baggett Sinn opened the regular session meeting at 6:32 p.m. Notice of the meeting had been properly announced and posted in compliance with the Open Meeting Laws of the State of Oklahoma. ITEM 2 - Roll Call Members present: Baggett Sinn, Hibbard, Ludwell, Brown Members absent: Franco ITEM 3 - Pledge of Allegiance to the Flag ITEM 4 - Consent agenda All of the following items, which concern items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items: (a.) Approve minutes of the June 8, 2015 regular meeting; (b.) Approve Bloodborne Pathogens Exposure Control Plan with no updates for the school year; (c.) Approve the Service Agreement between Chickasha Schools and the Oklahoma Public Schools Unemployment Compensation Trust Account; (d.) Approve the establishment of a new money market bank account for investing Activity Fund monies; (e.) Approve the renewal of the lease-purchase of the Vo-Ag trailer for the fiscal year ending June 30, 2016; (f.) Approve the commercial use of the school and mascot logo by Level 10 in exchange for royalties; (g.) Approve Purpose of Account Forms for Activity Fund; (h.) Approve Substitute Teachers Handbook; (i.) Approve Request to Transfer Funds to follow the student classes; (j.) Approve E-Rate Contract between CRW Consulting Services, LLC and Chickasha Public Schools; (k.) Approve the MSDS-Material Safety Data Sheets, District ADHER policies, Hazardous Chemical Inventory, and the PREP-Personal Protection Equipment 1

2 Program and Hazardous Communication Standards as reviewed by the Assistant Superintendent of Maintenance/Transportation for ; (l.) Approve meal prices for ; (m.) Approve Upgrade to Nutrikids Enterprise SQL service; (n.) Approve Consulting Services Agreement between Chickasha Public Schools and Cecelia Pittman as an Independent Writing Consultant; (o.) Approve Administration Staff guidelines (p.) Approve application of the Title I Comprehensive District Academic Plan; (q.) Finance Report; General Fund Nos ; Building Fund Nos ; Child Nutrition Fund Nos ; Activity Fund Nos ; Athletic Fund Nos ; Item (q) was pulled from the consent agenda for discussion to allow Dwight Yokum to give an overview of Chickasha Public Schools financial status. He discussed carryover and informed the board where Chickasha Schools was at the beginning of and where the school will be at the start of the year. He said that he anticipates growth in the ad valorem taxes this year and a decline in Gross Production revenue. He said, overall, the school did a great job of projecting for the 14/15 school year. On a motion from Mr. Ludwell, seconded by Mr. Brown, the board voted to approve the consent agenda items. Voting AYE: Ludwell, Baggett Sinn, Hibbard, Brown ITEM 5 - Comments and Recognition of Visitors There were no comments or documented visitors that wished to address the board. ITEM 6 - Board to consider and take necessary action on going into Executive Session to discuss: ITEM 7 - Employing, hiring, appointing, promoting, demoting, reorganization, transfers, disciplining or receiving the resignation of employees that are listed on the attached personnel sheet pursuant to 25 O.S., Section 307 (B)(1) of the Open Meeting On a motion from Mr. Brown, seconded by Mr. Ludwell, the board voted to go into Executive Session at 6:47 p.m. Voting AYE: Baggett Sinn, Hibbard, Ludwell, Brown ITEM 8 - Acknowledge return to open session Mrs. Baggett Sinn re-opened the meeting to the public at 7:50 p.m. ITEM 9 - Executive Session Minutes Compliance Statement Executive Session Compliance Notice read by Mrs. Hibbard is as follows; Superintendent, David Cash, and all present members of the board of education attended the Executive Session. Only the items listed under the agenda item Executive Session were considered and discussed and no board action was taken. ITEM 10 - Consider and take necessary action to approve or not approve personnel matters discussed in Executive Session as listed on the personnel sheets and attachments On a motion from Mr. Brown, seconded by Mrs. Hibbard, the board voted to approve the personnel sheet, as amended. Voting AYE: Hibbard, Badgett Sinn, Ludwell, Brown. The following changes were made to the original personnel sheet: 2

3 Person Smith, Trent Reason Was not previously board hired, so could not be terminated until he is board hired An amended personnel sheet will be attached to these minutes. ITEM 11 - Consider and take necessary action to approve or disapprove the district-wide Student Handbook In the past, Chickasha Schools had a student handbook for each separate school site. This year, there is one handbook that will be distributed throughout the entire district. The board reviewed the handbook and approved it as amended. There will be a bolded statement added to page 26 that notifies parents and students that any high school student participating in activities may be drug tested. On a motion from Mr. Brown, seconded by Mr. Ludwell, the board voted to approve the Student Handbook as amended. Voting AYE: Ludwell, Baggett Sinn, Hibbard, Brown ITEM 12 - Consider and take necessary action to approve or disapprove Student Transfers into Chickasha Schools. Mr. Cash explained the student transfer procedure and explained why some students were denied transfer privileges. On a motion from Mr. Brown, seconded by Mr. Ludwell, the board voted to approve the student transfer recommendations. Voting AYE: Ludwell, Baggett Sinn, Hibbard, Brown ITEM 13 - Consider and take necessary action to amend Board Policy GK-R1, Use of School Property to increase Schedule of Fees, Rates, and Charges Mr. Yokum explained that it had been eight years since fees were raised to rent out Chickasha Schools facilities. He said they wanted the general public to still be able to afford the facilities but a small increase would offset inflation and help cover the cost of the custodian or employee that takes care of the facility when it is being used. On a motion from Mr. Ludwell, seconded by Mrs. Hibbard, the board voted to approve the the increase of the Schedule of Fees, Rates, and Charges in Policy GK-R1. Voting AYE: Ludwell, Baggett Sinn, Hibbard, Brown ITEM 14 - New Business There were no items of new business. ITEM 15 - Superintendent s Report Mr. Cash presented information about: News articles featuring Chickasha Schools students Facebook statistics and comments Advertisement rate sheet for district-wide student handbook Reminder to board members to have their photograph taken for the Student Handbook 3

4 ITEM 16 - Meeting to Adjourn On a motion from Mr. Ludwell, seconded by Mrs. Hibbard, the board voted to adjourn the meeting at 8:50 p.m. Voting AYE: Baggett Sinn, Ludwell, Hibbard, Brown This agenda was posted at 12:00 P.M. on the 10 th day of July, 2015, on the east and west doors of the Administration Building, Chickasha Public Schools, 900 W. Choctaw, Chickasha, OK, and ed to the concerned public. Notice of the meeting was given to the Grady County Clerk at 1:44 p.m. on the 12 th day of November, Board President Chickasha Board of Education Laura Martin Board Clerk Regular Meeting State of Oklahoma Grady County I, the undersigned Clerk of the Board of Education of Chickasha School District I-001, of Grady County, Oklahoma; do hereby certify that at least 24 hours prior to the meeting, excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of this meeting was posted in prominent public view at the location of the meeting. Witness my hand and seal of this school district this day of, 2015 Clerk, Board of Education 4

5 CHICKASHA PUBLIC SCHOOL PERSONNEL RECOMMENDATIONS REGULAR MEETING JULY 13, 2015 CERTIFIED RECOMMENDATIONS FOR Summer Castleberry, Michele Summer Reading Academy teacher 7/1/2015 CERTIFIED RECOMMENDATIONS FOR Barrington, Mary Second Grade Teacher 8/17/2015 Bowen, Mered Fifth Grade Teacher 8/17/2015 Hughes, Erik ISR Teacher and Head Baseball Coach 7/1/2015 Klipp, Anthony High School Science Teacher (pending approval of emergency certification) 8/17/2015 Underwood, Meleah Fourth Grade Teacher 8/17/2015 CERTIFIED TRANSFER/REASSIGNMENT/WORKDAY ADJUSTMENT FOR Bumpas, Deanna First grade to Pre-Kindergarten 8/17/2015 Geaslin, Sara Pre-Kindergarten teacher to Kindergarten teacher 8/17/2015 Alexander, Ashanti High School World History Teacher to Assistant Principal at Chickasha Middle School 8/5/2015 CERTIFIED RESIGNATIONS FOR Carlile, Bry Third Grade teacher 7/7/2015 Stinson, Sara Second Grade teacher 5/26/2015 Turner, Cynthia Fourth Grade teacher 5/26/2015 Youngblood, Lisa Spec Ed Teacher 5/30/2015 Page 1 of 2

6 NON-CERTIFIED RECOMMENDATIONS FOR EMPLOYMENT FOR / Summer Fannon, Brayden Temporary Summer Grounds/Maintenance 6/15/2015 Widener, Zach Temporary Summer Grounds/Maintenance 7/7/2015 NON-CERTIFIED RECOMMENDATIONS FOR EMPLOYMENT FOR Corbin, Ryan Special Education Paraprofessional 8/19/15 Mason, Patricia Custodian 6/24/2015 Munford, Tara Secretary to the School Nurse 8/10/15 Pittman, Lauren Paraprofessional 8/20/15 NON-CERTIFIED TRANSFER/REASSIGNMENT/WORKDAY ADJUSTMENT FOR Wilson, Tammy Building Assistant to Special Education Paraprofessional 8/19/15 NON-CERTIFIED RESIGNATIONS FOR Fannon, Brayden Summer Help 7/1/2015 Foust, Destinee Special Education Paraprofessional 7/7/2015 Thomas, Judi Pre-K Assistant 7/1/2015 NON-CERTIFIED TERMINATION FOR None Page 2 of 2