MINUTES OF THE REGULAR MEETING BOARD OF EDUCATION UNION SCHOOL DISTRICT Tulsa, Oklahoma March 9, 2015

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1 MINUTES OF THE REGULAR MEETING BOARD OF EDUCATION UNION SCHOOL DISTRICT Tulsa, Oklahoma March 9, 2015 The Union Board of Education met in regular session on Monday, March 9, 2015, at 7:00 p.m. in the Board Room of the Union Education Service Center pursuant to written notice given to the County Clerk of Tulsa County before the fifteenth day of December 2014 as required by Title 25, Oklahoma Statutes, The time, place and agenda of this meeting was posted in prominent public view at the location of this meeting at least 24 hours in advance excluding Saturdays, Sundays, and holidays. CALL TO ORDER FLAG SALUTE MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT ADOPTION OF THE AGENDA CONSENT AGENDA The meeting was called to order at 7:02 p.m. by Patrick Coyle, president. The flag salute was led by Mr. Coyle. Mr. Ken Kinnear, Ms. Stacey Roemerman, Ms. Heather McAdams, Mr. Jeff Bennett, and Mr. Coyle. Superintendent Dr. Kirt Hartzler, Chief Financial Officer Debbie Jacoby, Associate Superintendent Dr. Kathy Dodd, Assistant Superintendent Charlie Bushyhead, Executive Director of Elementary Education Sandi Calvin, Executive Director of Secondary Education Lisa Witcher, Senior Executive Director of Human Resources Cindy Solomon, Executive Director of Technology Todd Borland, and others. The agenda was adopted as posted. Ms. McAdams moved for approval items on the consent agenda as follows: Minutes of the February 9, 2015, regular Board meeting and minutes of the February 17, 2015, special Board meeting; Out-of-state travel requests from the following: - AFJROTC cadets to the Bataan Memorial Death March at the White Sands Missile Range in Alamagordo, New Mexico, March 20-23, 2015; - High School choir to competition in San Antonio, Texas, April 30-May 3, 2015; Board Minutes

2 Board Minutes th Grade band to the Peak music Festival in Dallas, Texas, May 1-2, 2015; - High School orchestra to the Music in the Parks regional contest in San Antonio, Texas, May 15-18, 2015; UMAC Facilities Use and License Agreements, and authorize Director of Facilities Sarah McBryde as the Superintendent s designee to sign the agreements; Change in date for the Consulting Services Agreement with Communication Across Barriers (originally approved October 13, 2014) for Professional Development at Rosa Parks to June 4, 2015, and authorize the Superintendent of designee to sign the revised agreement; Contract and Performing Rights License with Music Theatre International for the October 2015 middle school musical production of Annie jr. in the amount of $1, from Activity funds, and authorize the Superintendent or designee to sign the contract; Memorandum of Understanding with the Oklahoma Department of Career and Technology Education to reimburse the district for materials and travel expenses for 6/7 th grade teacher Tina Fridrich to attend professional development on Energy and the Environment Water Component in Stillwater, Oklahoma March 10-11, 2015, and authorize the Superintendent or designee to sign the agreement; Agreement with Infinite Campus for the development of a Custom Eligibility Report in the amount of $3, from the general fund, and authorize the Superintendent or designee to sign the agreement; Pearson VUE Authorized Center Agreement to offer GED testing at a number of outlying facilities through the mobile testing lab, and authorize the Superintendent or designee to sign the agreement; Facility Use and License Agreement with Parkview Terrace Apartments to provide ABE/GED classes, and authorize the Superintendent or designee to sign the agreement; Facility Use and License Agreement with Youth Services of Tulsa to provide ABE/GED classes, and authorize the Superintendent or designee to sign the agreement; Funding agreements with the State Board of Career and Technology Education for grant allocations for projects 0731, 0732, and 0733, and authorize the Superintendent or designee to sign the agreements;

3 Board Minutes Field Experience Placement Contract with Bacone College to place student interns at the 6th/7th Grade Center, and authorize Mr. Pittman to assign the interns and sign the contract; Contract for Services with Tulsa MRI, LLC, dba Envision Imaging of Tulsa effective July 1, 2015, for imaging/x-ray services, and authorize the Senior Executive Director of Human Resources to sign the contract; Engagement Letter with Sanders, Bledsoe & Hewitt for the annual compilation and preparation services for the Estimate of Needs and Temporary Appropriations in the amount of $3, from the general fund, and authorize the Chief Financial Officer to sign the engagement letter; Transmission Line Easement Agreement with Public Service Company of Oklahoma (PSO) relating to an electrical transmission rebuild running from Choteau to Tulsa with compensation in the amount of $ to supplement the existing easement on the Boevers property, and authorize the Superintendent or designee to sign the agreement; Contract with Crossland Construction Company, Inc., in the amount of $16, from bond funds for preconstruction services for the Rosa Parks Classroom Expansion and Renovation project, and authorize the Superintendent or designee to execute the contract; Resignations and terminations of certified and/or support staff for the and school years; Effective dates of employment of certified and/or support staff, employment changes, and other payments for the school year; Donation of an EKOCYCLE Cube 3D printer valued at $1, from 3D Systems and Coca-Cola to the 8 th Grade Center; Donation of $1, for the ACT Aspire Field Test from ACT to the 8 th Grade Center; Declaration of equipment as surplus and authorize disposal of same through donation, sale to KC Computer Brokers, or sale to the public; Activity fund budgets, budget revisions, fundraising requests, and fund transfers for the fiscal year; Contracts for consignment fund raisers and authorization of site activity fund custodians to execute the contracts; and activity fund encumbrances for 10% of projected sales;

4 Approval of district financial statements and approval to issue, revise, pay and close encumbrances and claims # through # totaling $953,070.03, and the release of payroll encumbrances for payment totaling $8,197,355.66, and approval of supplemental PO list dated 2/18/15 through 3/4/15 for # through # totaling $84, and supplemental PO list dated 3/5/15 through 3/9/15 for # through # totaling $94,704.99; Final authorization to issue, revise, pay, and close encumbrances and claims for all purchase orders issued in fiscal year # through # totaling $46,210,192.69, and payroll encumbrances totaling $41,185, for a total of $87,395, Mr. Bennett seconded the motion. USPA REPORT UCTA REPORT SPECIAL RECOGNITION COMMUNICATIONS COMMENTS FROM THE AUDIENCE REGARDING THE AGENDA USPA president Dave Maddon reported in changes to officers and noted a new executive committee would be elected tomorrow. He thanked the Board and the Administration for their continued support and reported the February Support Employees of the Month were Rosa Parks custodian Eva Collins and Rosa Parks language arts paraprofessional Cynthia Parmenter. Director of Athletics Emily Barkley introduced wrestling coach Kevin Crutchmer and 6A State Champion at 220 lbs. Chance Wenglewski. Coach Crutchmer praised Wenglewski as an outstanding team player and individual player who excelled in both wrestling and football while maintaining a 3.5 GPA. Board Minutes

5 BUSINESS AGENDA RECEIVE BIDS FOR SALE OF BONDS Since due and legal notice had been given that Union School District would offer for sale on this date and at this hour and at this place its $27,000, Building Bonds of 2015, the Board of Education proceeded to consider the bids received for the purchase of said Bonds. The following electronic sealed bids were received and considered by the Board of Education: Gross Net True Bidder Interest Cost Premium Interest Cost Interest Cost Hutchinson, Shockey, Erley & Co. $ 1,890, $ 431, $ 1,458, % Morgan Stanley & Co., LLC $ 1,890, $ 420, $1,469, % Robert W. Baird & Co., Inc. $ 1,890, $403, $ 1,486, % Mr. Rick Smith of Municipal Finance Services recommended the Board award the bonds to Hutchinson, Shockey, Erley & Co. He further noted that Moody s and Standard & Poor s have confirmed the district s ratings of Aa1 and AA+. Mr. Kinnear moved for approval. Ms. Roemerman seconded the motion. Mr. Bennett moved the Board approve the resolution providing for the issuance of the Building Bonds in the sum of $27,000,000 by Independent School District No. 9, Tulsa County, Oklahoma, authorized at an election called and held for such purpose; prescribing form of bonds; designating bonds as Building Bonds of 2015 ; providing for the registration thereof; providing for the levy of an annual tax for the payment of principal of and interest on the same; approving the form of a Continuing Disclosure Agreement; and fixing other details of the issue. Ms. McAdams seconded the motion. INSURANCE MANAGEMENT SERVICES Ms. Solomon recommended the Board approve the Agreement for insurance management services with Rooney Insurance Agency for employee benefit consulting services in the amount of $173, from the Insurance fund, and authorize the Senior Executive Director of Human Resources to execute the agreement and authorize payments pursuant to the agreement. Board Minutes

6 Mr. Bennett moved for approval. Ms. McAdams seconded the motion. REVISIONS TO BOARD POLICIES Dr. Hartzler recommended the Board approved revisions to Board Policies #4055 Suspension, Demotion, Termination, or Non-Reemployment of Support Employees; #4056 Possession of Dangerous Weapons; #5007 Wellness; and #5055 Possession of Dangerous Weapons. Ms. Roemerman moved for approval. Mr. Kinnear seconded the motion. CHILD NUTRITION PURCHASES Mr. Bennett moved the Board approve the issuance of blanket purchase orders to Tankersley not to exceed $50, for foods and $7, for chemicals from the Child Nutrition fund. Ms. Roemerman seconded the motion. COMMODITY PROCESSING BIDS Ms. Griffin recommended the Board approve award of the commodity processing bids for FY as follows: Pilgrim s Pride Corp. $ 260, Tyson 32, McCain s Foods USA 65, ConAgra Foods, Inc. 22, Schwan s Food Service, Inc. 106, Integrated Food Service 21, Jennie-O Turkey Store 81, Land O Lakes 8, Rich s 48, Advance/Pierre 65, Asian Food Solutions 43, Bongard s 18, Don Lee Farms 31, Michael Foods, Inc. 56, for an estimated aggregate annual amount of $862, and an additional $18, to the Department of Human Services for payment of the commodity assessment fees for from the Child Nutrition fund. Board Minutes

7 Ms. Griffin further recommended the Board approve award of the commodity processing bids for distributors for shipping and handling (not meeting minimum ship levels) for Tasty Brands ($16,044.44), Trident ($3,214.80), and Highliner ($5,028.20) for an annual amount of $24, Mr. Bennett moved for approval. Ms. McAdams seconded the motion. 9 th GRADE ELEVATOR REPLACEMENT Mr. Bushyhead recommended the Board approve the lowest responsible bid from Keith Construction Company, LLC, in the amount of $74, from the 2014 Bond fund for the elevator replacement at the 9 th Grade Center. Mr. Kinnear moved for approval. Ms. Roemerman seconded the motion. NEW BUSINESS COMMENTS FROM THE AUDIENCE EXECUTIVE SESSION Dr. Hartzler expressed appreciation to the support services and grounds crews for their work during the recent winter weather to make sure the sidewalks, drives, and entrances are safe. Mr. Bennett moved the Board adjourn to Executive Session. Ms. Roemerman seconded the motion. The Board adjourned to Executive Session 7:28 p.m. RETURN TO OPEN SESSION STATEMENT OF EXECUTIVE SESSION MINUTES Mr. Coyle acknowledged that the Board had returned to Open Session at 8:58 p.m. Mr. Coyle stated that, during Executive Session, the Board discussed only the Superintendent s evaluation and the Chief Financial Officer s evaluation. No decisions were made and no action was taken. Board Minutes

8 ADJOURNMENT Mr. Kinnear moved to adjourn the meeting. Ms. McAdams seconded the motion. The meeting adjourned at 8:59 p.m. Beverly Thummel, Board Secretary Board Minutes

9 Regular Meeting Board of Education Union Public Schools Minutes of the March 9, 2015, regular meeting were approved by a majority vote of the Union Board of Education on April 13, Stacey Roemerman, Clerk Union Board of Education Board Minutes