MINUTES OF THE REGULAR MEETING BOARD OF EDUCATION UNION SCHOOL DISTRICT Tulsa, Oklahoma February 13, 2017

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1 MINUTES OF THE REGULAR MEETING BOARD OF EDUCATION UNION SCHOOL DISTRICT Tulsa, Oklahoma February 13, 2017 The Union Board of Education met in regular session on Monday, February 13, 2017, at 7:00 p.m. in the Board Room of the Union Education Service Center pursuant to written notice given to the County Clerk of Tulsa County before the fifteenth day of December 2016 as required by Title 25, Oklahoma Statutes, The time, place and agenda of this meeting was posted in prominent public view at the location of this meeting at least 24 hours in advance excluding Saturdays, Sundays, and holidays. CALL TO ORDER The meeting was called to order at 7:00 p.m. by Heather McAdams, president. FLAG SALUTE The flag salute was led by Cub Scout Pack 948. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT ADOPTION OF THE AGENDA Mr. Ken Kinnear, Ms. Stacey Roemerman, Mr. Patrick Coyle, Mr. Jeff Bennett, and Ms. McAdams. Superintendent Dr. Kirt Hartzler, Chief Financial Officer Dr. Trish Williams, Associate Superintendent Dr. Kathy Dodd, Assistant Superintendent Charlie Bushyhead, Chief Communications Officer Gretchen Haas-Bethell, Senior Executive Director of Human Resources Cindy Solomon, Associate Director of Human Resources Jay Loegering, Senior Executive Director of Federal Programs Jackie White, Executive Director of Student Achievement Todd Nelson, Executive Director of Instructional Technology Gart Morris, Director of Construction Fred Isaacs, and others. Ms. Roemerman moved the Board approve the agenda as posted. Mr. Coyle seconded the CONSENT AGENDA Mr. Kinnear moved for approval of items on the consent agenda as follows: Minutes of the January 16, 2017, regular Board meeting; Board Minutes Consent Agenda Attachment A-1

2 Board Minutes Requests for out-of-state travel from the following: - Varsity and junior varsity cheerleaders to the National Cheerleaders Association HS National Competition in Dallas, Texas, January 20-23, 2017; - Varsity pom to the Dance Team Union National Competition in Orlando, Florida, February 2-7, 2017; - Varsity baseball team to the Aggie Classic Baseball Tournament in Pensacola, Florida, March 11-18, 2017; - Ubotics team to the FIRST Robotics Competitions in Little Rock, Arkansas, March 8-12, 2017, and in either Houston, Texas, or St. Louis, Missouri (if qualified) April 18-23, 2017; - Jazz Bands to the Pittsburg State Jazz Festival in Pittsburg, Kansas, and the KU Jazz Festival at the University of Kansas in Lawrence, Kansas, March 3-5, 2017; - Winter Guard students to the WGI Springfield Regional Color Guard Championship in Willard, Missouri, March 4-5, 2017; - Winter Guard students to the WGI Color Guard World Championships in Dayton, Ohio, April 5-9, 2017; - Seventh grade band students to Silver Dollar City in Branson, Missouri, May 13, 2017; - Eighth grade orchestra students to attend a music festival at Silver Dollar City in Branson, Missouri, May 6, 2017; - Ninth grade orchestra students to attend the Ovation Music Festival in Mansfield, Texas, May 19-20, 2017; - Varsity softball team to compete in a softball tournament in Erie, Colorado, August 30-September 2, 2017; - Director of Child Nutrition Lisa Griffin to attend the USDA Team Up for School Nutrition Success Lead Mentor Training in Hattiesburg, Mississippi, March 8-10, 2017, with all expenses paid by USDA/Institute of Child Nutrition; - Director of Transportation Gary Greenhill to attend the School Bus exchange event in Scottsdale, Arizona, April 3-5, 2017, with all expenses paid by School Bus exchange; UMAC Facilities Use and License Agreements, and authorize Director of Facilities Sarah McBryde as the Superintendent s designee to sign the agreements; Agreement with Battle Creek Golf Club for the 2017 JV Golf Tournament March 28, 2017, in the amount of $3, from activity funds, and authorize the Director of Athletics to execute the agreement;

3 Contract with Dale Public Schools for the Dale-Firelake (softball) Festival April 13-14, 2017, in the amount of $ from activity funds, and authorize the Director of Athletics to execute the agreement; Memorandum of Understanding with Rogers State University for a student internship through the district s Athletic Department, and authorize the Superintendent or designee to execute the agreement; Master Memorandum of Understanding with TSHA (Total Source for Hearing-Loss and Access) for an enrichment program, and authorize the Superintendent or designee to execute the agreement; Lease agreement with Dry Gulch USA in the amount of $13, from activity funds for the 2017 High School Leadership Retreat October 7-8, 2017, and authorize the Superintendent or designee to execute the agreement; Agreement with Learning for Living, Inc., for a speaker for the 2017 High School Leadership Retreat in the amount of $5, with a $2, deposit from activity funds, and authorize the Superintendent or designee to execute the agreement; Agreement with the University of Tulsa for student teachers, and authorize the Superintendent or designee to execute the agreement; Participating addenda for previously approved Master Memoranda of Understanding with the Oklahoma Boathouse Foundation, Tulsa Children s Museum, and the Tulsa Symphony Orchestra, and authorize the Superintendent or designee to execute the addenda; Resignations and terminations of certified and/or support staff for the and school years; Effective dates of employment of certified and/or support staff, employment changes, and other payments for the school year; Donation of $1, from the Union Mega-Reunion to Moore Elementary; Donation of $ from Jay Fleming to Moore Elementary; Declaration of equipment as surplus and authorize disposal of same through donation, sale to Natural Evolution, Inc., or sale to the public; Applications for School Activity Fund Sanctioning from the following: McAuliffe PTA Football Boosters Varsity Cheer Boosters Special Olympics Boosters Activity fund budgets, fund-raising requests, budget revisions, fund transfers and crowdfunding donations; Board Minutes

4 Approval of district financial statements and approval to issue, revise, pay, and close encumbrances and claims # through # totaling $1,761,862.51, the release of payroll encumbrances for payment totaling $7,945,235.36, and approval of supplemental PO list # through # totaling $198,788.92; Final authorization to issue, revise, pay, and close encumbrances and claims for all purchase orders issued in fiscal year # through # totaling $49,467, and payroll encumbrances totaling $51,417,728.04; Ms. Roemerman seconded the USPA REPORT UCTA REPORT COMMUNICATIONS COMMENTS FROM THE AUDIENCE REGARDING THE AGENDA SPECIAL RECOGNITION Ms. Churchill reported they were very proud of how involved the members were during the hearings for the US Secretary of Education, and they are planning visits to the Capitol during the upcoming legislative session. Varsity football coach Kirk Fridrich highlighted the State Championship football team, reporting that the team, with more than 150 players, had an average GPA of BUSINESS AGENDA PURCHASE OF AP TESTS Director of Student Life Marla Robinson recommended the Board approve the purchase of Advanced Placement testing from AP Testing in the amount of $53, from activity funds and the general fund. Mr. Coyle moved for approval. Mr. Bennett seconded the Board Minutes

5 BOARD MEMBER TO REPRESENT UNION ON THE CAP BOARD Dr. Hartzler recommended the Board name him to serve on the CAP Board. Mr. Kinnear moved for approval. Ms. Roemerman seconded the PATRON TO SERVE AS APPOINTED REPRESENTATIVE TO THE CAP BOARD Dr. Hartzler recommended the Board appoint patron Phil McCoy to serve as the appointed representative to the CAP Board on his behalf. Mr. Coyle moved for approval. Mr. Kinnear seconded the NAMING COMMITTEE Dr. Hartzler recommended the Board approve the following to serve on the Naming Committee for the new elementary: Administrator Rita Long Patron from Briarglen Megan Trejo Board member Heather McAdams Teacher Danielle Tolomeo Support employee Frank Brazwell Student from Briarglen Colby Brister, 5 th grade Ms. Roemerman moved for approval. Mr. Kinnear seconded the SCHOOL CALENDAR Dr. Hartzler recommended the Board approve Option 2, with a start date of Tuesday, August 22, for the school calendar. Mr. Coyle moved for approval. Mr. Kinnear seconded the Board Minutes

6 2017 ONEVOICE LEGISLATIVE AGENDA Dr. Hartzler recommended the Board vote to support the Tulsa Regional Chamber s 2017 OneVoice Regional Legislative Agenda. Ms. Roemerman moved for approval. Mr. Coyle seconded the MANAGED PHARMACY SERVICES AGREEMENT Mr. Loegering recommended the Board approve the Managed Pharmacy Services Agreement with MedalistRx effective July 1, 2017, and authorize the Senior Executive Director of Human Resources to execute the agreement and authorize payments pursuant to the agreement. Mr. Bennett moved for approval. Mr. Kinnear seconded the AWARD OF COMMODITY PROCESSING BIDS Ms. Griffin recommended the Board approve award of the commodity processing bids for FY as follows: Pilgrim s Pride Corp. $ 250, Tyson 91, McCain s Foods USA 95, ConAgra Foods, Inc. 18, Schwan s Food Service, Inc. 49, Jennie-O Turkey Store 66, Rich s 27, Advance/Pierre 76, Land O Lakes 24, Don Lee Farms 23, S.A. Piazza & Assoc. 25, Tasty Brands 37, Integrated 13, Michael s 27, for an estimated aggregate annual amount of $828, and an additional $18, to the Department of Human Services for payment of the commodity assessment fees for from the Child Nutrition fund. Ms. Griffin further recommended the Board approve award of the commodity processing bids for distributors for shipping and Board Minutes

7 handling (not meeting minimum ship levels) for Highliner Fish for an annual amount of $7, Ms. Roemerman moved for approval. Mr. Bennett seconded the VIDEO CAMERAS, RECORDERS, & INSTALLATION Mr. Bushyhead recommended the Board approve the purchase of video recorders, cameras, and installation in the amount of $112, from Bond funds to replace 41 older video systems on buses. He further recommended approval of ten (10) Integrated IR Dome Day/Night 600TVL cameras, audio, and 2.5mm lenses for ten additional buses in the amount of $1, from the general fund. Mr. Kinnear moved for approval. Mr. Coyle seconded the 8 th GRADE PUMP REPLACEMENT Mr. Isaacs recommended the Board accept the bid for the Pump Replacement project at the 8 th Grade Center and award the contract to McIntosh Services, LLC, in the amount of $144, from Bond funds. Ms. Roemerman moved for approval. Mr. Coyle seconded the HIGH SCHOOL CHILLER REPLACEMENT Mr. Bushyhead recommended the Board approve the agreement with Henderson Engineers, Inc., in the amount of $56, from Bond funds for the High School chiller replacement. Mr. Kinnear moved for approval. Ms. Roemerman seconded the All voted aye motion carried NEW BUSINESS Board Minutes

8 COMMENTS FROM THE AUDIENCE Ms. McAdams recognized members of the Leadership Union class who were present. She also reminded all about the Bond election tomorrow. ADJOURNMENT Mr. Bennett moved to adjourn the meeting. Mr. Coyle seconded the The meeting adjourned at 7:32 p.m. Beverly Thummel, Board Secretary Board Minutes

9 Regular Meeting Board of Education Union Public Schools Minutes of the February 13, 2017, regular meeting were approved by a majority vote of the Union Board of Education on March 20, Ken Kinnear, Clerk Union Board of Education Board Minutes