6:45 7:00 p.m. I. ROUTINE A. CALL MEETING TO ORDER B. FLAG SALUTE Ms. Roemerman C. ROLL CALL OF THE BOARD D. ADOPTION OF THE AGENDA

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1 6:45 7:00 p.m. District patrons who wish to speak to the Board during Comments from the Audience must personally sign in with the Board secretary during the fifteen-minute period preceding each regularly scheduled meeting. The name, home address and the topic that will be presented must be listed to provide a record for the Board minutes. Once the meeting is officially called to order, the opportunity to sign in will be closed. AGENDA UNION PUBLIC SCHOOLS REGULAR MEETING OF THE BOARD OF EDUCATION UNION EDUCATION SERVICE CENTER BOARD ROOM 8506 East 61 st Street Tulsa, Oklahoma 7:00 p.m. With the exception of the agenda item calling the meeting to order, the Board of Education reserves the right to take up any agenda item in any order regardless of how items are listed below. I. ROUTINE A. CALL MEETING TO ORDER B. FLAG SALUTE Ms. Roemerman C. ROLL CALL OF THE BOARD D. ADOPTION OF THE AGENDA II. CONSENT AGENDA All of the following items, those items of a routine nature normally approved at Board meetings, will be approved by one vote unless any Board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and action on the following items: A. Minutes: May 8, 2017 Attachment A. B. Out-of-state travel requests as outlined in Attachments B-1 & B-2. C. Facilities use license agreements as outlined in Attachment C, and authorize Director of Facilities Sarah McBryde to execute the agreements. D. Agreement with Paragon Marketing Group, LLC, for broadcast rights for the 2017 Union vs. Broken Arrow varsity football game as outlined in Attachment D, and authorize the Director of Athletics to execute the E. Agreement with Mascot Media for a mobile app as outlined in Attachment E, and authorize the Director of Athletics to execute the

2 Page Two F. Contract for Services with the Union Volleyball Booster Club as outlined in Attachment F, and authorize the Superintendent or designee to execute the G. Agreement with Gerber Vending (School Spirit Vending) for Cedar Ridge as outlined in Attachment G, and authorize the Superintendent or designee to execute the H. Master Memorandum of Understanding with YouthCare of Oklahoma as outlined in Attachment H, and authorize the Superintendent or designee to execute the I. Agreement with Franklin Covey Client Sales, Inc., for Leader In Me Coaching Services for McAuliffe in the amount of $5, from the Lobeck Taylor Family Foundation Grant as outlined in Attachment I, and authorize the Superintendent or designee to execute the J. Agreement with Franklin Covey Client Sales, Inc., for Leader In Me Coaching Services for Ochoa Elementary in the amount of $7, from a leader.org grant and the general fund as outlined in Attachment J, and authorize the Superintendent or designee to execute the K. Master Memorandum of Understanding with the OU School of Community Medicine for the Child Psychiatry Consultation project at Rosa Parks and Grove as outlined in Attachment K, and authorize the Superintendent or designee to execute the L. Letter of Agreement with the Tulsa Symphony Orchestra for participation in the Link Up program as outlined in Attachment L, and authorize the elementary principals and music teachers to sign the M. Agreement with Great American Opportunities for a fundraiser for the High School FCCLA as outlined in Attachment M, and authorize the Superintendent or designee to execute the N. Master Memorandum of Understanding with Sports U, LLC, for a Community Ed program as outlined in Attachment N, and authorize the Superintendent or designee to execute the O. Renewal of Master Memoranda of Understanding as outlined in Attachment O, and authorize the Superintendent or designee to execute the agreements. P. Provider Service Agreement with Family & Children s Services, Inc., for services districtwide as outlined in Attachment P, and authorize the Superintendent or designee to execute the Q. Affiliation Agreement with the University of Central Oklahoma for an internship program as outlined in Attachment Q, and authorize the Associate Superintendent to execute the

3 Page Three R. Agreement with Peachjar for flyer management/distribution as outlined in Attachment R, and authorize the Associate Chief Communications Officer to execute the online contract. S. Facility Use and License Agreements with Asbury UMC Annex, Catholic Charities, City of Tulsa for Hicks Park, Coweta Public Library, Educare Tulsa, Ft. Gibson Public Schools, Goodwill Industries, Iglesia Hispana Victory Church, Neighbors Along The Line, Rogers County Jail, Salvation Army, Skiatook Public Schools, Tulsa Community College, Tulsa County Board of Commissioners on behalf of the Tulsa County Sheriff s Office, Tulsa Dream Center, Tulsa Technology Center Lemley Campus, Workforce Muskogee, Workforce Pryor, Workforce Tulsa Eastgate Metroplex, and Youth Services for ABE/GED, ESL, and/or TANF classes at no cost to the district as outlined in Attachment S, and authorize the Superintendent or designee to sign the agreements. T. Facility Use and License Agreements with Bacone College, Greenwood Cultural Center, and South Tulsa Community House for ABE/TANF classes with payment as outlined in Attachments T, and authorize the Superintendent or designee to sign the agreements. U. Memorandum of Understanding with ImpactTulsa as outlined in Attachment U, and authorize the Superintendent or designee to sign the V. Service Agreement with Healthcare Safety Solutions, Inc., for safety consulting services in the amount of $25, from the general fund and building fund as outlined in Attachment V, and authorize the Senior Executive Director of Human Resources to sign the agreement and initiate payments pursuant to the W. Agreement with TALX for unemployment claims management services at a cost of $2, from the general fund as outlined in Attachment W, and authorize the Senior Executive Director of Human Resources to execute the agreement and make payment pursuant to the X. Service Agreement with Worxtime, LLC, for the purchase of software licenses for ACA requirement tracking as outlined in Attachment X, and authorize the Senior Executive Director of Human Resources to sign the associated agreement and make payment under the Y. Yearbook agreements as outlined in Attachment Y, and authorize the site principals to sign the site agreements and final order forms. Z. Renewal of the HON Furniture discount contract pricing with L&M Furniture as outlined in Attachment Z. AA. Membership in Sustainable Tulsa in the amount of $ from the general fund as outlined in Attachment AA, and authorize the Assistant Superintendent for Support Services to execute the online membership.

4 Page Four BB. Interlocal Agreement with the City of Broken Arrow to provide crossing guards as outlined in Attachment BB, and authorize the Superintendent or designee to sign the CC. Interlocal Agreement with the City of Broken Arrow for a School Resource Officer in an amount not to exceed $46, from the building fund as outlined in Attachment CC, and authorize the Superintendent or designee to sign the DD. Renewal of the service agreement with Techsico for burglar and fire alarm monitoring in the amount of $12, from the general fund as outlined in Attachment DD, and authorize the Superintendent or designee to sign the EE. Renewal of the service agreement with Praetoria Security for burglar and fire alarm response in the amount of $9, from the general fund as outlined in Attachment EE, and authorize the Superintendent or designee to sign the FF. Renewal of the service agreement with Clifford Power for maintenance and inspection of generators in the amount of $8, from the general fund as outlined in Attachment FF, and authorize the Superintendent or designee to sign the GG. Renewal of the service agreement with Chem Aqua for water treatment services in the amount of $47, from the general fund as outlined in Attachment GG, and authorize the Superintendent or designee to sign the HH. Renewal of the service agreement with Kone for elevator maintenance in the amount of $19, from the general fund as outlined in Attachment HH, and authorize the Superintendent or designee to sign the II. Agreement with Enercon Services, Inc., to update the Spill Prevention, Control, and Countermeasure Plan (SPCC) in compliance with 40 CFR 112.5(b) in the amount of $2, from the general fund as outlined in Attachment II, and authorize the Superintendent or designee to execute the JJ. Reciprocal Easement Agreement with Garnett Senior Housing relating to the construction of Ochoa Elementary as outlined in Attachment JJ. KK. Renewal of the agreement with First Southwest Asset Management, Inc., for arbitrage services in the amount of $10, from the general fund as outlined in Attachment KK, and authorize the Superintendent or designee to sign the LL. Agreement with Municipal Finance Services in the amount of $39, from the general fund and/or Bond funds as outlined in Attachment LL, and authorize the Superintendent or designee to sign the MM. Transfer of students under the Education Open Transfer Act for the school year as outlined in Attachment MM.

5 Page Five NN. Personnel resignations and terminations as outlined in Attachments NN-1 and NN-2. OO. Employment of certified and/or support staff as outlined in Attachments OO-1 and OO-2. PP. Payment of cell phone and on-call stipends as outlined in Attachment PP. QQ. Higher Education reimbursement payments for certified personnel as outlined in Attachment QQ. RR. Donation of books valued at $ from Dr. Padmaja Varsireddy to Boevers Elementary as outlined in Attachment RR. SS. Donation of $6, from the Jefferson Elementary PTA to Jefferson Elementary as outlined in Attachment SS. TT. Donation of gift cards in the total amount of $ from the Leukemia and Lymphoma Society to the Peters Elementary Student Council as outlined in Attachment TT. UU. Declaration of equipment as surplus and authorize disposal of same through donation, Natural Evolution, Inc., or surplus auction as outlined in Attachment UU. VV. Change order #1 in the amount of $43, to T&S Taylor Flooring Enterprise, Inc., for additional work to the Flooring Replacement project at Moore as outlined in Attachment VV. WW. Change order #1 in the amount of $7, to Keith Construction for additions to the Alternative Education Outdoor Project as outlined in Attachment WW. XX. Change order #1 in the amount of $16, to Airco Services, Inc., for the districtwide RTU project as outlined in Attachment XX. YY. Change order #1 in the amount of $5, to Magnum Construction for additional work to the districtwide paving project as outlined in Attachment YY. ZZ. Appointment of the district Treasurer, Assistant Treasurers, Encumbrance Clerk, and Activity Fund Custodians for the fiscal year; and appointment of Jackie White, Senior Executive Director of Federal Programs, as the authorized representative to sign for federal, state, or local grant applications, contracts, reimbursements for the district, open and/or emergency transfers, and/or reporting documents for the fiscal year as outlined in Attachment ZZ. AAA. Resolution authorizing the Treasurer/CFO, Financial Reporting/Treasury Director or Accounting Director/Encumbrance Clerk to perform any transactions for activity fund projects 8880, 8881, 8802, and 8933 including, but not limited to, transfer of money to or from other district activity fund projects, processing of projects in said accounts or processing of districtwide activity projects in said accounts for , with total transactions for this authorization not to exceed $900, in each fiscal year as outlined in Attachment AAA.

6 Page Six BBB. Authorization for Investment Security Safekeeping and Financial Services as outlined in Attachment BBB. CCC. Activity fund budgets, fund-raising requests, budget revisions, fund transfers and crowdfunding donations as outlined in Attachment CCC. DDD. Change funds for sites and associated payments as outlined in Attachment DDD, and authorize the Director of Financial Reporting/Treasury to authorize additional ones as necessary during the fiscal year. EEE. Authorization to issue, revise, pay and close encumbrances and claims; and final authorization to issue, revise, pay, and close encumbrances and claims for all purchase orders issued in FY as outlined in Attachments EEE-1 and EEE-2, and as maintained by the Board secretary. III. IV. INFORMATION REPORTS A. USPA Report Frank Brazwell B. UCTA Report Deena Churchill HEARINGS AND CORRESPONDENCE A. Communications B. Opportunity for comments from the audience regarding the agenda.* V. BUSINESS AGENDA A. Instruction 1. Consider and take action to close Briarglen Elementary Dr. Hartzler following the school year. REF. #1 2. Consider and take action on school start and end times for C. Bushyhead the school year. REF. #2 3. Consider and take action on the purchase of band Matt McCready instruments from Palen Music Center in the amount of $60, from Bond funds. REF. #3 4. Consider and take action on an agreement with Family & A. Pennington Children s Services for services at Rosa Parks Early Childhood Education Center at a cost of $183, from the general fund, and authorize the Superintendent or designee to execute the REF. #4

7 Page Seven 5. Consider and take action on the Provider Agreement A. Pennington with Community Action Project of Tulsa County (CAP) for the Rosa Parks Early Childhood Education Program. REF. #5 6. Consider and take action on first reading of a Student/ Emily Barkley Athlete and Parent/Guardian Contract. REF. #6 7. Consider and take action on first reading of a revision Dr. Dodd & to Board Policy 5032 Weighted Grade and Class Todd Nelson Ranking Procedures. REF. #7 8. Consider and take action on the purchase of a two-year Todd Nelson renewal of the Renaissance software subscriptions in the amount of $271, from Bond funds. REF. #8 9. Consider and take action on a two-year subscription Todd Nelson extension to the Infinite Campus End User License Agreement in the amount of $318, from Bond funds. REF. #9 10. Consider and take action on the purchase of software Gart Morris subscriptions for the Virtual Learning Academy from Florida Virtual School in the amount of $168, from Bond funds. REF. # Consider and take action on the purchase of 510 Apple Gart Morris ipads with cases and carts in the total amount of $184, from the Bond fund to support STEM education at all elementary sites. REF. # Consider and take action on the purchase of 25 SMART Lee Snodgrass Interactive Digital Displays with mounting kits and cables for Ochoa Elementary from Piraino Consulting in the amount of $91, from the 2017 Bond fund. REF. #12 B. Personnel 1. Consider and take action to name Assistant Principals. C. Solomon REF. #13

8 Page Eight 2. Consider and take action to name a Chief Communications C. Solomon Officer. REF. #14 3. Consider and take action to name a Director of Human C. Solomon Resources. REF. #15 4. Consider and take action to name a Director of Accounting. C. Solomon REF. #16 5. Consider and take action on re-employment of support C. Solomon associate personnel for the school year. REF. #17 6. Consider and take action on re-employment of administrators C. Solomon for the school year. REF. #18 7. Consider and take action on the Master Services Agreement C. Solomon and the Order Form with PeopleAdmin for software subscriptions to support the teacher and principal evaluation systems and the online employment application system in the amount of $64, from Bond funds, and authorize the Senior Executive Director of Human Resources to sign the agreement and initiate payments under the REF. #19 8. Consider and take action on a contract with International C. Solomon Insurance Brokers (IIB) for broker services for property/ casualty/liability/workers compensation coverage for in the amount of $140, from the general fund and building funds, and authorize the Senior Executive Director of Human Resources to sign the contract and initiate payments associated with the contract. REF. #20 9. Consider and take action on insurance renewals for general C. Solomon liability/auto and other specified coverages for the policy year beginning July 1, 2017, and authorize the Senior Executive Director of Human Resources to sign any associated contracts and initiate payments under the associated contracts. REF. #21 C. School Operations 1. Consider and take action on a Letter of Intent for the CAP Dr. Hartzler program in the Briarglen building for REF. #22

9 Page Nine 2. Consider and take action to award food, milk and dairy Lisa Griffin products, paper, and snack bids for the fiscal year and approve blanket purchase orders for same. REF. #23 3. Consider and take action on the Resolution for Schools and Todd Borland Libraries Universal Services (E-Rate) for This resolution authorizes filing of the Form 471 applications for funding year and the payment of the applicant s share upon approval of funding and receipt of services. REF. #24 4. Consider and take action on the purchase of library Lee Snodgrass bookshelves for Ochoa Elementary in the amount of $58, from Workspace Resources with funding from the 2017 Bond fund. REF. #25 5. Consider and take action to accept the bid for the High Fred Isaacs School Office Additions and award the construction contract to Axis Builders, LLC, in the amount of $54, from Bond funds. REF. #26 6. Consider and take action on renewal of the contract with C. Bushyhead West Termite & Pest Management in the amount of $51, from the general fund and child nutrition fund. REF. #27 D. Finance 1. Consider and take action on the InTouch Receipting Hosting Cathy Bentley Service Agreement and the software license and software support agreement in the total amount of $116, from the general fund and Bond funds, and authorize the Chief Financial Officer or the Director of Financial Reporting/ Treasury to sign the associated contracts. REF. #28 2. Consider and take action on the annual blanket purchase order D. Young encumbrances and authorize the encumbrance clerk to establish said encumbrances/purchase orders for the fiscal year contingent on the approval and appropriation of the budget, and authorize the encumbrance clerk to expense the utilities and increase utility encumbrances and purchase orders as necessary to pay all utility invoices and expenses through June 30, REF. #29

10 Page Ten 3. Consider and take action on a contract with RSM US LLP Dr. Williams to perform an external financial audit of the fiscal year at a fee not to exceed $85, for professional fees for audit services. REF. #30 4. Consider and take action on general, building Dr. Williams and child nutrition budget revisions. REF. #31 5. Consider and take action on the Temporary Dr. Williams Operating Budgets and Application for Temporary Appropriations for the fiscal year for the general, building, and child nutrition funds. REF. #32 6. Consider and take action on the salary schedules, Dr. Williams negotiated compensation packages, and language changes for certified and support personnel in the UCTA and USPA negotiated agreements and for administrative, associate, and exempt personnel compensation as per the Superintendent s recommendation. REF. #33a, 33b, 33c 7. Consider and take action on the payment of a one-time Dr. Williams retention stipend for work performed during if funding allows on June 30, 2017; to be paid on specified dates in July 2017 to eligible employees as per the allocation plan, terms and conditions discussed with the UCTA for certified teachers, the USPA for eligible support employees, and as recommended by the Superintendent for administrative, associate, exempt, curriculum coordinator personnel classes with funding from the general, building, and child nutrition funds as deemed appropriate by the Chief Financial Officer based on available resources as of June 30, REF. #34 VI. NEW BUSINESS

11 Page Eleven VII. OPPORTUNITY FOR COMMENTS FROM THE AUDIENCE AND BOARD MEMBERS * * The rules for this section of the agenda are as follows: (a) (b) (c) (d) Speakers should identify themselves. Each speaker is given a maximum of three (3) minutes. Total time allocated to this item is thirty (30) minutes. The president reserves the right to interrupt this section and move on to the next item. VIII. ADJOURNMENT Notice of this regular meeting was given to the Tulsa County Clerk prior to December 15, 2016, and the agenda was posted at 4:00 p.m. June 8, 2017, at the Union Education Service Center by Beverly Thummel, Board Secretary., Board Secretary