MINUTES OF THE REGULAR MEETING BOARD OF EDUCATION UNION SCHOOL DISTRICT Tulsa, Oklahoma November 12, 2018

Transcription

1 MINUTES OF THE REGULAR MEETING BOARD OF EDUCATION UNION SCHOOL DISTRICT Tulsa, Oklahoma November 12, 2018 The Union Board of Education met in regular session on Monday, November 12th, 2018, at 7:00 p.m. in the Board Room of the Union Education Service Center pursuant to written notice given to the County Clerk of Tulsa County before the fifteenth day of December 2017 as required by Title 25, Oklahoma Statutes, The time, place and agenda of this meeting was posted in prominent public view at the location of this meeting at least 24 hours in advance excluding Saturdays, Sundays, and holidays. CALL TO ORDER FLAG SALUTE MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT The meeting was called to order at 7:03 p.m. by Jeff Bennett, president. The flag salute was led by the Moore Elementary Girl Scouts. Mr. Jeff Bennett, Mr. Ken Kinnear, Ms. Heather McAdams, Ms. Lisa Ford, Ms. Stacey Roemerman. Superintendent Dr. Kirt Hartzler, Associate Superintendent Charlie Bushyhead, Chief Communications Officer Chris Payne, Senior Executive Director of Teaching and Learning Sandi Calvin, Senior Executive Director of Research- Assessment-Design Todd Nelson, Executive Director of Federal Programs Jackie White, Executive Director of Elementary Education Theresa Kiger, Executive Director of Human Resources Jay Loegering, Executive Director of Information Technoloy Todd Borland, Executive Director of Instructional Technology Gart Morris, Director of Purchasing & Supply Management David Young, and others. ADOPTION OF THE AGENDA Mr. Bennett requested a separate vote on the October 8, 2018, minutes and noted that Consent Agenda item K, Amendment to the Cox Commercial Services agreement should be in the amount of $ per month. CONSENT AGENDA Ms. Roemerman moved for approval of items on the consent agenda as follows: Request for out-of-state travel from the following: - JV pom to Fort Smith, Arkansas for the ASCE Celebrity Cheer & Dance Nationals, February 14-16, 2019; UMAC Facilities Use and License Agreements, and authorize Facilities Coordinator Whitney Rose as the Superintendent s designee to sign the agreements; Board Minutes Consent Agenda Attachment A

2 Board Minutes High School Endorser Agreement with SABIAN and Gon Bops for Union Bands and authorize the Superintendent or designee to execute the agreement; Agreement with Kansas State University for student teachers and authorize the Superintendent or designee to execute the agreement; Customer Agreement with ACT for High School Electronic Score Reporting, and authorize the Superintendent or designee to execute the agreement; Customer Agreement with National Student Clearinghouse for a subscription to StudentTracker, in the amount of $ from general funds, and authorize the Amended Memorandum of Understanding with The City of Tulsa for the Career Connect Program and authorize the IEP Parent transportation reimbursement agreement and authorize the Director of Special Services and the Senior Executive Director of Federal Programs to execute the agreement; Agreement with the Oklahoma Department of Career and Technology to provide Temporary Assistance to Needy Families (TANF) classes and authorize the Superintendent or designee to execute the agreement; Amendment to the Cox Commercial Services agreement for a cost of $ per month with funding from the general fund or building fund and authorize the Letter of Understanding with Litespeed Flight Demonstration Team, Inc. for a STEM based educational airshow at Union elementary sites; Master Memorandum of Understanding and Participating Addendum with AxiomArt LLC for ACTS Dance, a Community Schools Education program and authorize the Superintendent or designee to execute the agreements; Participating addenda for previously approved Memoranda of Understanding and authorize the Superintendent or designee to sign the addenda; Developer's contract with the City of Tulsa to make infrastructure developments for the Community Health Connection and authorize the Superintendent or designee to execute the agreement; Purchase of new Duplo Machine in the amount of $21, and Maintenance Agreement in the amount of $11, with Print Finishing Systems, Inc., for the Communications Department and authorize the Printing of books on the history of Union Public Schools from Four Colour Print Group in the amount of $9,000.00

3 from activity funds and authorize the Superintendent or designee to sign the quote; Purchase of a Zeus currency discriminator counter and associated accessories in the amount of $2, from bond funds or the general fund and authorize Director of Financial Reporting/Treasury Cathy Bentley to sign the quote; Resignations and terminations of certified and/or support staff for school year; Employment of certified and/or support staff, employment changes, and other payments for the school year; Donation of $1, from the Union Education Foundation to the Ninth Grade Center; Acceptance of a rebate in the amount of $1, from the College Board; Acceptance of Shure Rebate trade in of eligible wireless microphones purchased by the Fine Arts Department; Declaration of equipment as surplus and authorize disposal of same through donation, Natural Evolution, Inc., or surplus auction; Change Order #1 in the amount of $10, to Platinum Mechanical, LLC for the UMAC Chiller Replacement; Change Order #3 in the amount of $11, to Dewberry Architects for the Design Development phase of the Union High School Expansion and Remodel Project; Change Order #5 in the amount of $9, to Keith Construction Company, LLC for Operations Freezer/Cooler Project; Applications for School Activity Fund Sanctioning; Activity fund budgets, fund-raising requests, budget revisions, fund transfers and crowdfunding donations; Approval of district financial statements and approval to issue, revise, pay, and close encumbrances and claims # through # totaling $1,932, and approval of supplemental PO list # through # totaling $324, Ms. Ford seconded Ms. Roemerman moved for approval of the minutes of the October 8, 2018, regular Board Meeting. Ms. McAdams seconded Vote: Ms. Roemerman aye; Ms. McAdams aye; Ms. Ford aye; Mr. Kinnear aye; Mr. Bennett - abstain Board Minutes

4 USPA REPORT UCTA REPORT COMMUNICATIONS COMMENTS FROM THE AUDIENCE REGARDING THE AGENDA PUBLIC HEARING ON FINANCIAL MATTERS BUSINESS AGENDA PROFESSIONAL DEVELOPMENT MATH MANIPULATIVES Director of Professional Learning Chasity Gray recommened the Board approve an agreement with MAX Teaching for professional development for secondary core teachers and administrative staff, in the amount of $54, from grant funds. Mr. Kinnear moved for approval. Ms. Ford seconded the motion. Mrs. Calvin recommended the Board approve the purchase of elementary math manipulatives for PreK through fifth grade of up to $170, from general funds. Ms. McAdams moved for approval. Ms. Roemerman seconded All voted aye motion carried PURCHASE OF IPADS AND CASES FOR ELEMENTARY SCHOOLS INTERCOM SYSTEM REPLACEMENT Mr. Morris recommended the Board approve the purchase of five hundred (500) ipads and cases from Apple for several elementary sites in the amount of $164,475.00, from bond funds. Ms. Ford moved for approval. Mr. Kinnear seconded the motion. Mr. Borland recommened the Board approve the purchase of intercom system replacements for the High School, Alternative Board Minutes

5 Education Center and the Ninth Grade Center, in the amount of $127, from bond or general funds. Ms. Roemerman moved for approval. Mr. Kinnear seconded FIRST READING OF BOARD POLICY REVISIONS Dr. Hartzler presented the recommended revisions to Board policies for first reading. Mr. Kinnear commented that it would be helpful for a distinction to be made on the policies that are updated due to new state/federal law. He also requested that the Board be able to weigh in on board policy revisions prior to the first reading. Dr. Hartzler proposed that the policies can be reviewed in more depth in the subcommittee meetings. COMMUNITY HEALTH CONNECTION CLINIC Dr. Bushyhead recommended the Board accept the bids for construction of the Community Health Connection Clinic, and award the construction contracts, assign such construction contracts to Flintco, LLC, and authorize the Associate Superintendent to execute the contracts within the Amendment No. 1, Guaranteed Maximum Price (GMP) of $7,335, Mr. Kinnear moved for approval. Ms. Roemerman seconded RE-APPROVAL OF THE BUDGETS Director of Financial Reporting/Treasury Cathy Bentley recommended the Board re-approve the General, Building, and Child Nutrition Fund operational budgets for the fiscal year as outlined on the Statements of Revenues, Expenditures and Fund Balances and as originally approved by the Board of Education on September 10, 2018, and the revised Estimate of Needs document as approved by the County Excise Board on October 17, Ms. Roemerman moved for approval. Mr. Kinnear seconded NEW BUSINESS Board Minutes

6 COMMENTS FROM THE AUDIENCE ADJOURNMENT Ms. McAdams moved to adjourn the meeting. Mr. Kinnear seconded The meeting adjourned at 7:25 p.m. Barbara Swinburne, Board Secretary Board Minutes

7 Regular Meeting Board of Education Union Public Schools Minutes of the November 12, 2018, regular meeting were approved by a majority vote of the Union Board of Education on December 10, Clerk- Union Board of Education Board Minutes