6:45 7:00 p.m. I. ROUTINE A. CALL MEETING TO ORDER B. FLAG SALUTE Ms. McAdams C. ROLL CALL OF THE BOARD D. ADOPTION OF THE AGENDA

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1 6:45 7:00 p.m. District patrons who wish to speak to the Board during Comments from the Audience must personally sign in with the Board secretary during the fifteen-minute period preceding each regularly scheduled meeting. The name, home address and the topic that will be presented must be listed to provide a record for the Board minutes. Once the meeting is officially called to order, the opportunity to sign in will be closed. AGENDA UNION PUBLIC SCHOOLS REGULAR MEETING OF THE BOARD OF EDUCATION UNION EDUCATION SERVICE CENTER BOARD ROOM 8506 East 61 st Street Tulsa, Oklahoma 7:00 p.m. With the exception of the agenda item calling the meeting to order, the Board of Education reserves the right to take up any agenda item in any order regardless of how items are listed below. I. ROUTINE A. CALL MEETING TO ORDER B. FLAG SALUTE Ms. McAdams C. ROLL CALL OF THE BOARD D. ADOPTION OF THE AGENDA II. CONSENT AGENDA All of the following items, those items of a routine nature normally approved at Board meetings, will be approved by one vote unless any Board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and action on the following items: A. Minutes: May 9, 2016 Attachment A. B. Out-of-state travel requests as outlined in Attachments B-1 and B-2. C. Facilities use license agreements as outlined in Attachment C, and authorize Director of Facilities Sarah McBryde to sign the agreements. D. Contract with the Greater Tulsa Officials Association as outlined in Attachment D, and authorize the Director of Athletics to sign the E. Clinical Rotation Agreement with the University of Tulsa for athletic training and exercise & sports science students as outlined in Attachment E, and authorize the Superintendent or designee to sign the

2 Page Two F. Athletic participation agreement with MidFirst Bank and Jenks Public Schools for the 2016 Backyard Bowl as outlined in Attachment F, and authorize the Director of Athletics to sign the G. Contract for services with the Union Volleyball Booster Club to provide game workers as outlined in Attachment G, and authorize the Superintendent or designee to sign the H. Agreement with School Spirit Vending for the sticker vending machine at Andersen as outlined in Attachment H, and authorize the Superintendent or designee to sign the I. Memorandum of Understanding with Northeastern State University to provide academic support services for Clark Elementary as outlined in Attachment I, and authorize the Superintendent or designee to sign the J. Master Memorandum of Understanding with Spot 31 to provide an enrichment program as outlined in Attachment J, and authorize the Superintendent or designee to sign the K. Master Memorandum of Understanding with Battle Creek Golf Club to provide golf instruction for students as outlined in Attachment K, and authorize the Superintendent or designee to sign the L. Master Memorandum of Understanding with Tulsa County OSU Extension Service as outlined in Attachment L, and authorize the Superintendent or designee to sign the M. Master Memorandum of Understanding with the Tulsa City-County Health Department for It s All About Kids as outlined in Attachment M, and authorize the Superintendent or designee to sign the N. Provider Agreement with Community Action Project of Tulsa County (CAP) for the Rosa Parks Early Childhood Education Program as outlined in Attachment N, and authorize the Superintendent or designee to execute the O. Agreement with Discovery Education to provide LDAP Integration Services as outlined in Attachment O, and authorize the Superintendent or designee to sign the P. Memorandum of Understanding with Kappa Kappa Gamma Fraternity to host the GIRLS Academy for 50 sixth, seventh, and eighth grade girls as outlined in Attachment P, and authorize the Superintendent or designee to sign the Q. License Agreement with Music Theatre International for the 2016 middle school musical at a total cost of $1, from the activity fund as outlined in Attachment Q, and authorize the Superintendent or designee to sign the

3 Page Three R. Contract with CEB, Inc., for the purchase of an online subscription to SHL s Skillsbench Development Assessments for the 9 th grade and High School in the amount of $1, from the general fund as outlined in Attachment R, and authorize the Superintendent or designee to execute the contract. S. Purchasing agreement with Solution Tree for professional development in the amount of $7, from the general fund as outlined in Attachment S, and authorize the Superintendent or designee to sign the T. Master Memorandums of Understanding with Amazing Athletes, Bricks 4 Kids, Combat Zone, Fun Bus, Dana Morris Kids Yoga, SNAG Golf, L & G Success dba Teams of Tomorrow (TOT), and Young Rembrandts to provide Community Education programs as outlined in Attachments T-1 T-8, and authorize the Superintendent or designee to sign the agreements. U. Clinical Rotation Agreement with the University of Tulsa for nursing students as outlined in Attachment U, and authorize the Superintendent or designee to sign the V. Facility Use and License Agreements with Asbury UMC Annex, Catholic Charities, Coweta Public Library, Goodwill Industries, Iglesia Hispana Victory Church, Neighbors Along The Line, Salvation Army, South Tulsa Community House, Tulsa Dream Center, Workforce Muskogee, Workforce Pryor, Workforce Tulsa Eastgate Metroplex, and Youth Services for ABE/GED, ESL, and/or TANF classes at no cost to the district as outlined in Attachments V-1 V-13, and authorize the Superintendent or designee to sign the agreements. W. Facility Use and License Agreements with Arrowhead Mall, Greenwood Cultural Center, and South Tulsa Community House for ABE/GED, ESL, and/or TANF classes with payment as outlined in Attachment W-1 W-3, and authorize the Superintendent or designee to sign the agreements. X. Application for extension of the English Literacy and Civics Education Grant for the Adult Education Program as outlined in Attachment X, and authorize the Superintendent or designee to execute the application. Y. Application for extension of the Adult Education and Family Literacy Act Title II of the Workforce Investment Act Grant for the Adult Education Program as outlined in Attachment Y, and authorize the Superintendent or designee to execute the application. Z. Memorandum of Understanding with Women in Recovery, Family and Children s Services as outlined in Attachment Z, and authorize the Superintendent or designee to sign the AA. Service Agreement with AmericanChecked for background check services for $36.50 per name submitted as outlined in Attachment AA, and authorize the Senior Executive Director of Human Resources to execute the agreement and initiate payment under the

4 Page Four BB. Amendment with TALX to extend the agreement for unemployment claims management services at a cost of $2, from the general fund as outlined in Attachment BB, and authorize the Senior Executive Director of Human Resources to execute the amendment and make payment pursuant to the amendment. CC. Service Agreement with Healthcare Safety Solutions, Inc., for safety consulting services in the amount of $25, from the general fund and building fund as outlined in Attachment CC, and authorize the Senior Executive Director of Human Resources to sign the agreement and initiate payment pursuant to the DD. Student transportation contract with Tulsa Technology Center as outlined in Attachment DD, and authorize the Superintendent or designee to sign the EE. Yearbook agreements as outlined in Attachment EE, and authorize the site principals to sign the site agreements and associated final order placement forms. FF. Renewal of the Oklahoma Copier Solutions maintenance agreement as outlined in Attachment FF, and authorize the Superintendent or designee to sign the GG. Risograph maintenance agreements with OneSource with funding from the general fund or activity funds as outlined in Attachment GG, and authorize the Director of Purchasing to sign the agreements. HH. Contract with the Union Band Parents Club, Inc., for operation of the Tuttle Stadium concessions as outlined in Attachment HH, and authorize the Superintendent or designee to sign the II. Renewal of the HON Furniture discount contract pricing with L&M Furniture as outlined in Attachment II. JJ. Renewal of the agreement with Natural Evolution, Inc., for the recycling and disposal of electronic equipment with funding from the general fund as outlined in Attachment JJ, and authorize the Superintendent or designee to sign the KK. Renewal of the service agreement with Kone for elevator maintenance in the amount of $19, from the general fund as outlined in Attachment KK, and authorize the Superintendent or designee to sign the LL. Renewal of the service agreement with Clifford Power for maintenance and inspection of generators in the amount of $8, from the general fund as outlined in Attachment LL, and authorize the Superintendent or designee to sign the

5 Page Five MM. Renewal of the service agreement with Chem Aqua for water treatment services in the amount of $46, from the general fund as outlined in Attachment MM, and authorize the Superintendent or designee to sign the NN. Renewal of the service agreement with West Termite & Pest Management in the amount of $45, from the general fund and child nutrition fund as outlined in Attachment NN, and authorize the Superintendent or designee to sign the OO. Renewal of the service agreement with Praetoria Security for burglar and fire alarm response in the amount of $8, from the general fund as outlined in Attachment OO, and authorize the Superintendent or designee to sign the PP. Renewal of the service agreement with Techsico for burglar and fire alarm monitoring in the amount of $12, from the general fund as outlined in Attachment PP, and authorize the Superintendent or designee to sign the QQ. Renewal of the agreement for the PSO Demand Response Program as outlined in Attachment QQ, and authorize the Assistant Superintendent for Support Services to sign the RR. Renewal of the agreement with First Southwest Asset Management, Inc., for arbitrage services in the amount of $10, from the general fund as outlined in Attachment RR. SS. Agreement with Municipal Finance Services in the amount of $39, from the general fund as outlined in Attachment SS, and authorize the Superintendent or designee to sign the TT. Payment and transmittal of the Transitional Reinsurance fees/taxes required by the Affordable Care Act as outlined in Attachment TT, and authorize the Senior Executive Director of Human Resources and/or the Director of Accounting to authorize payment. UU. Personnel resignations and terminations as outlined in Attachment UU. VV. Employment of certified and/or support staff as outlined in Attachment VV. WW. Payment of cell phone stipends as outlined in Attachment WW. XX. Donation of a $50.00 gift card from Walmart to Jefferson Elementary as outlined in Attachment XX. YY. Agreement with WAD Productions, Inc., for the gift of $25, from Shutterfly to McAuliffe Elementary as outlined in Attachment YY, and authorize the Superintendent or designee to sign the

6 Page Six ZZ. Change order #1 to Oklahoma Roofing and Sheet Metal, LLC, in the amount of $16, for additional work on the Darnaby Roof Replacement project as outlined in Attachment ZZ. AAA. Change order #1 to Keith Construction, LLC, in the amount of $2, for additional work on the 6 th /7 th Grade Center Freezer/Cooler Replacement project as outlined in Attachment AAA. BBB. Declaration of equipment as surplus and authorize disposal of same through donation, Natural Evolution, Inc., or surplus auction as outlined in Attachment BBB. CCC. Appointment of the district Treasurer, Assistant Treasurers, Encumbrance Clerk, and Activity Fund Custodians for the fiscal year; and appointment of Jackie White, Senior Executive Director of Federal Programs, as the authorized representative to sign for federal, state, or local grant applications, contracts, reimbursements for the district, open and/or emergency transfers, and/or reporting documents for the fiscal year as outlined in Attachment CCC. DDD. Resolution authorizing the Treasurer/CFO, Financial Reporting/Treasury Director or Accounting Director/Encumbrance Clerk to perform any transactions for activity fund projects 8880, 8881, 8802, and 8933 including, but not limited to, transfer of money to or from other district activity fund projects, processing of projects in said accounts or processing of districtwide activity projects in said accounts for and the remainder of the fiscal years, with total transactions for this authorization not to exceed $900, in each fiscal year as outlined in Attachment DDD. EEE. Authorization for Investment Security Safekeeping and Financial Services as outlined in Attachment EEE. FFF. Activity fund budgets, fund-raising requests, budget revisions, fund transfers and DonorsChoose donations as outlined in Attachment FFF. GGG. Change funds for sites and associated payments as outlined in Attachment GGG, and authorize the Director of Financial Reporting/Treasury to authorize additional ones as necessary during the fiscal year. HHH. Authorization to issue, revise, pay and close encumbrances and claims; and final authorization to issue, revise, pay, and close encumbrances and claims for all purchase orders issued in FY as outlined in Attachments HHH-1 and HHH-2, and as maintained by the Board secretary. III. INFORMATION REPORTS A. USPA Report Frank Brazwell B. UCTA Report Deena Churchill

7 Page Seven IV. HEARINGS AND CORRESPONDENCE A. Communications B. Opportunity for comments from the audience regarding the agenda.* V. BUSINESS AGENDA A. Instruction 1. Consider and take action on a revision to the Dr. Dodd school calendar. REF. #1 2. Consider and take action on an agreement with Family & A. Pennington Children s Services for services at Rosa Parks Early Childhood Education Center at a cost of $216, from the general fund, and authorize the Superintendent or designee to execute the REF. #2 3. Consider and take action on the purchase of software Todd Borland subscriptions for the Virtual Learning Academy from Florida Virtual School in the amount of $190, from the general fund and/or Bond funds. REF. #3 4. Consider and take action on the purchase of a three-year Todd Borland campus-wide Microsoft License agreement from SHI in the amount of $220, from the general fund and/or Bond funds. REF. #4 B. Personnel 1. Consider and take action to name a principal at Boevers. C. Solomon REF. #5 2. Consider and take action to name Assistant Principals. C. Solomon REF. #6 3. Consider and take action on re-employment of support C. Solomon associate personnel for the school year. REF. #7 4. Consider and take action on re-employment of administrators C. Solomon for the school year. REF. #8

8 Page Eight 5. Consider and take action on an agreement with Frontline C. Solomon Technologies for a software subscription/licenses to the AESOP substitute teacher placement system in the amount of $50, from Bond funds, with the option to renew annually for a 36-month period, and authorize the Senior Executive Director of Human Resources to sign the agreement and make payment pursuant to Board authorization. REF. #9 6. Consider and take action on a contract with International C. Solomon Insurance Brokers (IIB) for broker services for property/ casualty/liability/workers compensation coverage for in the amount of $140, from the general fund and building funds, and authorize the Senior Executive Director of Human Resources to sign the contract and initiate payments associated with the contract. REF. #10 7. Consider and take action on insurance renewals for general C. Solomon liability/auto and other specified coverages for the policy year beginning July 1, 2016, and authorize the Senior Executive Director of Human Resources to sign any associated contracts and initiate payments under the associated contracts. REF. #11 C. School Operations 1. Consider and take action on the Resolution for Schools and Todd Borland Libraries Universal Services (E-Rate) for This resolution authorizes filing of the Form 471 applications for funding year and the payment of the applicant s share upon approval of funding and receipt of services. REF. #12 2. Consider and take action on the purchase of a new phone Todd Borland and fax system for Briarglen from VIP Technology in the amount of $74, from the Bond fund or general funds. REF. #13 3. Consider and take action on the purchase of complete video Todd Borland surveillance systems for Andersen and Rosa Parks from Digi Surveillance Systems, LLC, in the total amount of $68, from the 2016 Bond fund. REF. #14 4. Consider and take action on the Construction Management Fred Isaacs Agreement with Flintco, LLC, for Elementary 14. REF. #15

9 Page Nine 5. Consider and take action to accept the bids for construction Fred Isaacs of Elementary 14 Phase I, and award the construction contracts, assign such construction contracts to Flintco, LLC, and authorize the Assistant Superintendent to execute the contracts within the Guaranteed Maximum Price (GMP) of $14,958, from Bond funds. REF. #16 6. Consider and take action on renewal of the agreement with C. Bushyhead American Waste Control for trash and recycling services in the total amount of $135, from the general fund. REF. #17 7. Consider and take action on a purchase agreement with Metro C. Bushyhead Builders Supply for the purchase of the building at 6235 S. Mingo Rd. with payment of $10, earnest money and a purchase price of $1,656, from Bond funds. REF. #18 D. Finance 1. Consider and take action on the annual blanket purchase order D. Young encumbrances and authorize the encumbrance clerk to establish said encumbrances/purchase orders for the fiscal year contingent on the approval and appropriation of the budget, and authorize the encumbrance clerk to expense the utilities and increase utility encumbrances and purchase orders as necessary to pay all utility invoices and expenses through June 30, REF. #19 2. Consider and take action on the salary schedules, D. Jacoby negotiated compensation packages, and language changes for certified and support personnel in the UCTA and USPA negotiated agreements and for administrative, associate, and exempt personnel compensation as per the Superintendent s recommendation. REF. #20a, 20b, 20c

10 Page Ten 3. Consider and take action on the payment of a one-time D. Jacoby retention stipend for work performed during if funding allows on June 30, 2016; to be paid on specified dates in July 2016 to eligible employees as per the allocation plan, terms and conditions discussed with the UCTA for certified teachers, the USPA for eligible support employees, and as recommended by the Superintendent for administrative, associate, exempt, curriculum coordinator personnel classes with funding from the general, building, and child nutrition funds as deemed appropriate by the Chief Financial Officer based on available resources as of June 30, REF. #21 4. Consider and take action to intervene in the state aid lawsuit. D. Jacoby REF. #22 VI. NEW BUSINESS VII. OPPORTUNITY FOR COMMENTS FROM THE AUDIENCE AND BOARD MEMBERS * * The rules for this section of the agenda are as follows: (a) (b) (c) (d) Speakers should identify themselves. Each speaker is given a maximum of three (3) minutes. Total time allocated to this item is thirty (30) minutes. The president reserves the right to interrupt this section and move on to the next item. VIII. ADJOURNMENT Notice of this regular meeting was given to the Tulsa County Clerk prior to December 15, 2015, and the agenda was posted at 4:00 p.m. June 9, 2016, at the Union Education Service Center by Beverly Thummel, Board Secretary., Board Secretary