MINUTES OF THE REGULAR MEETING BOARD OF EDUCATION UNION SCHOOL DISTRICT Tulsa, Oklahoma November 13, 2017

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1 MINUTES OF THE REGULAR MEETING BOARD OF EDUCATION UNION SCHOOL DISTRICT Tulsa, Oklahoma November 13, 2017 The Union Board of Education met in regular session on Monday, November 13, 2017, at 7:00 p.m. in the Board Room of the Union Education Service Center pursuant to written notice given to the County Clerk of Tulsa County before the fifteenth day of December 2016 as required by Title 25, Oklahoma Statutes, The time, place and agenda of this meeting was posted in prominent public view at the location of this meeting at least 24 hours in advance excluding Saturdays, Sundays, and holidays. CALL TO ORDER FLAG SALUTE MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT ADOPTION OF THE AGENDA CONSENT AGENDA The meeting was called to order at 7:00 p.m. by Stacey Roemerman, president. The flag salute was led by Ms. Roemerman. Mr. Jeff Bennett, Mr. Ken Kinnear, Ms. Heather McAdams, Ms. Lisa Ford, and Ms. Roemerman. None Superintendent Dr. Kirt Hartzler, Chief Financial Officer Dr. Trish Williams, Associate Superintendent Dr. Kathy Dodd, Assistant Superintendent Charlie Bushyhead, Chief Communications Officer Chris Payne, Executive Director of Human Resources Jay Loegering, Executive Director of Secondary Education Lisa Witcher, Executive Director of Elementary Education Sandi Calvin, Senior Executive Director of Federal Programs Jackie White, Senior Executive Director of Teaching and Learning Dr. Todd Nelson, Executive Director of Technology Todd Borland, Director of Construction Services Fred Isaacs, and others. Mr. Kinnear moved the Board approve the agenda as posted. Ms. McAdams seconded the Ms. Roemerman noted there would be a separate votes on items A-1, Minutes of the October 9, 2017, regular meeting; J - Agreement with Service Express, Inc.; and L - Employment of certified and/or support staff, and R - Declaration of Surplus Items. Mr. Bennett moved for approval of items on the consent agenda as follows: Minutes of the October 30, 2017, special meeting; Board Minutes Consent Agenda Attachment A

2 Board Minutes Requests for out-of-state travel from the following: - JV pom and JV cheer to compete in the Celebrity Cheer and Dance Championship in Kansas City, Missouri, January 25-28, 2018; - Varsity cheerleaders to compete in the National Cheerleading Association Championships in Dallas, Texas, January 26-28, 2018; - Junior varsity wrestling team to compete in a dual tournament in Bentonville, Arkansas, January 30, 2018; - Varsity pom to compete in the Dance Team Union National Championship in Orlando, Florida, February 15-20, Varsity baseball team to compete in the Aggie Classic Baseball Tournament in Pensacola, Florida, March 18-23, 2018; - Executive Director of Technology Todd Borland to participate in a Customer Advisory Council at Florida Virtual School in Orlando, Florida, January 17-19, 2018, with all travel expenses paid by Florida Virtual; UMAC Facilities Use and License Agreements, and authorize Facilities Coordinator Whitney Rose as the Superintendent s designee to sign the agreements; Participating Addendum with Global Gardens for the High School, and authorize the Superintendent or designee to execute the addendum; Participating Addendum with Ocean Dental for mobile service for all sites, and authorize the Superintendent or designee to execute the addendum; Agreement with Great American Opportunities for a High School FCCLA fundraiser, and authorize the Superintendent or designee to execute the agreement; Facility Use and License Agreement with First Christian Church of Langley for ABE/GED classes, and authorize the Superintendent or designee to execute the agreement; Revised Subaward Funding Agreements for Projects 319, 731, 732, and 733 with the State Board of Career and Technology Education, and authorize the Superintendent or designee to execute the agreements; Clinical Affiliation Agreement with Belmont University for field experience for an occupational therapy graduate student, and authorize the Superintendent or designee to execute the agreement; Renewal of the agreement with Meltwater News Service in the amount of $1, from the general fund, and authorize the Superintendent or designee to execute the agreement; Resignations and terminations of certified and/or support staff for the and school years;

3 Donation of $ from the Tulsa Zoo to Cedar Ridge Elementary for participation in the Tulsa Zoo Run; Donation of $ from the Tulsa Zoo to Jefferson Elementary for participation in the Tulsa Zoo Run; Donation of $ from the Tulsa Zoo to Moore Elementary for participation in the Tulsa Zoo Run; Donation of $7, from the Darnaby PTA to Darnaby Elementary; Donation of five computer towers and five monitors from the State Department of Career and Technology TANF program to the district s Adult Education TANF program; Applications for School Activity Fund Sanctioning from the following: Darnaby PTA Volleyball Drama 9 th Grade Pom U Hype Crew Varsity Pom Ubotics Choir Leadership Speech-Debate High School PTSA Basketball Andersen PTA Softball PTA Council Jarman PTA Clark PTA Peters PTA Orchestra Graduation Celebration Cedar Ridge PTA Golf 8 th Grade PTA Track Band TeePee Crew Cheer Special Olympics Ochoa PTA JV Pom Varsity Highsteppers FTC Robotics; Activity fund budgets, fund-raising requests, budget revisions, fund transfers and crowdfunding donations; Approval of district financial statements and approval to issue, revise, pay, and close encumbrances and claims # through # totaling $1,082,544.90, the release of payroll encumbrances for payment totaling $7,281,922.11, and approval of supplemental PO list # through # totaling $429, Mr. Kinnear seconded the Mr. Kinnear moved for approval of the minutes of the October 9, 2017, regular meeting. Ms. Ford seconded the Vote: Mr. Bennett abstain, Ms. McAdams aye; Ms. Ford aye; Mr. Kinnear aye; Ms. Roemerman aye. Board Minutes

4 Motion carried. Mr. Kinnear moved the Board approve an agreement with Service Express, Inc., for the purchase of support/maintenance for the district s Isilon SAN system in the amount of $14, from the general fund or Bond funds, and authorize the Superintendent or designee to execute the agreement. Ms. McAdams seconded the Ms. McAdams seconded the Vote: Mr. Bennett aye, Ms. McAdams aye; Ms. Ford abstain; Mr. Kinnear aye; Ms. Roemerman aye. Motion carried. USPA REPORT UCTA REPORT COMMUNICATIONS COMMENTS FROM THE AUDIENCE REGARDING THE AGENDA Ms. McAdams moved the Board approve the effective dats of employment of certified and/or support staff, employment changes, and other payments for the school year. Mr. Bennett seconded the Vote: Motion carried. Mr. Bennett aye; Ms. McAdams aye; Ms. Ford abstain; Mr. Kinnear aye; Ms. Roemerman aye. Ms. McAdams moved for the declaration of equipment as surplus and authorize disposal of same through donation, sale to Natural Evolution, Inc., or sale to the public. Mr. Bennett seconded the Vote: Motion carried. None Mr. Bennett aye; Ms. McAdams aye; Ms. Ford abstain; Mr. Kinnear aye; Ms. Roemerman aye. UCTA president Deena Churchill stated they are very disappointed in the legislature and their inability to fill the hole in the budget. None None Board Minutes

5 PROFESSIONAL DEVELOPMENT BUDGET AND PLAN PURCHASE OF LAPTOPS FIRST READING OF BOARD POLICY REVISIONS OPERATIONS FREEZER/ COOLER REPLACEMENT HIGH SCHOOL CHILLER REPLACEMENT BUSINESS AGENDA Director of Professional Learning Chasity Gray recommended the Board approve the Professional Development Budget and Plan. Ms. Ford moved for approval. Mr. Kinnear seconded the Mr. Borland recommended the Board approve the purchase of 300 Dell Latitude 3180 laptops for the 1:1 Laptop Pilot Program from Trinity 3 Technology in the amount of $120, from the Bond, general, and/or grant funds. Mr. Bennett moved for approval. Ms. McAdams seconded the All voted aye motion carried. Dr. Hartzler presented the recommended revisions to Board policies for first reading. Mr. Isaacs recommended the Board accept the bids for the Operations Freezer/Cooler Replacement project and award the contract to Keith Construction in the amount of $939, from the child nutrition fund. Mr. Bennett moved for approval. Ms. McAdams seconded the Mr. Isaacs recommended the Board accept the bids for the High School Chiller Replacement project and award the contract to Vision Air Services, LLC, in the amount of $548, from Bond funds. Ms. McAdams moved for approval. Ms. Ford seconded the AMENDMENT TO ARCHITECTURAL AGREEMENT Mr. Isaacs recommended the Board approve Amendment No. 1 in the amount of $675, to the architectural agreement Board Minutes

6 ADMINISTRATIVE OFFICE REMODEL AND CARPET INSTALLATION METRO BUILDING RENOVATIONS PROJECT RE-APPROVAL OF THE BUDGETS NEW BUSINESS COMMENTS FROM THE AUDIENCE with Dewberry Architects, Inc., for the schematic design phase of the High School Expansion and Remodel project. Ms. Ford moved for approval. Mr. Kinnear seconded the Mr. Isaacs recommended the Board accept the bids for the Administrative Office Remodel and Carpet Installation and award the contract to Magnum Construction, Inc., in the amount of $56, from Bond funds. Mr. Bennett moved for approval. Ms. McAdams seconded the Mr. Isaacs recommended the Board approve the agreement with KKT Architects in the amount of $232, from Bond funds for the development of construction documents and for providing construction administration services during the bidding and construction phases of the Metro Building Renovation project. Ms. McAdams moved for approval. Mr. Kinnear seconded the Dr. Williams recommended the Board re-approve the General, Building, and Child Nutrition Fund operational budgets for the fiscal year as outlined on the Statements of Revenues, Expenditures and Fund Balances and as originally approved by the Board of Education on September 11, 2017, and the revised Estimate of Needs document as approved by the County Excise Board on October 18, Mr. Bennett moved for approval. Ms. McAdams seconded the Director of Fine Arts Matt McCready announced that the Renegade Regiment marching band placed tenth in the nation at Bands of American Grand Nationals in Indianapolis. Joanna Durante, certified teacher and the mother of Union graduates Danielle, Deanna, Deirdra, and Clifton IV, gave thanks, honor, and acknowledgement to the district for the Board Minutes

7 excellent education her children received and to the teachers who contributed to their success. She read a letter from her daughter Deirdra, a 2009 graduate, who gave special thanks to teachers Marquita Knecht, Celia James, Coach Davis, and Liz Beeman graduate Danielle (Durante) Melton, stated she and her siblings received an outstanding education at Union and specifically thanked drama teachers Twytinna Gardner and Troy Powell. She read a letter from sister Deanna (Durante) Johnson, a 2006 graduate, who gave special thanks to math teacher Don Johnson. Clifton Durante III, founder and president of Esteem Community Development Organization, Inc., and a substitute teacher for the district, read a letter from his son, Clifton Durante (2013 graduate), with thanks to teachers Ms. Morrell, Ms. Malone, Ms. Churchill, Mr. Moran, Mr. Woxell, Mr. Polson, Ms. Linihan, and Mr. Huff for their instruction and guidance. On behalf of Esteem Champs Mentoring Program, Mr. Durante presented plaques to Lisa Witcher (Visionary Leadership), Dr. Kathy Dodd (Trailblazer), and Dr. Hartzler (Heart of a Champion). ADJOURNMENT Mr. Kinnear moved to adjourn the meeting. Ms. McAdams seconded the The meeting adjourned at 8:02 p.m. Beverly Thummel, Board Secretary Board Minutes

8 Regular Meeting Board of Education Union Public Schools Minutes of the November 13, 2017, regular meeting were approved by a majority vote of the Union Board of Education on December 11, Ken Kinnear, Clerk Union Board of Education Board Minutes