TOWN OF SMITHERS. Public Present: P. Parry, W. Bergen, E. Lillies, G. Gunson, C. Northrup, and A. Buchanan.

Transcription

1 TOWN OF SMITHERS Minutes of the Regular Meeting of Council held in Council Chambers, 1027 Aldous Street, Smithers, B.C., on Monday, November 10, 2008, at 7:30 p.m. Council Present: Jim Davidson, Mayor Norm Adomeit, Councillor Cathryn Bucher, Councillor Cress Farrow, Councillor Bill Goodacre, Councillor Jo Ann Groves, Councillor Lorne Benson, Councillor. Staff Present: Deborah Sargent, Chief Administrative Officer Susan Bassett, Director of Corporate Services Leslie Ford, Director of Finance Mark Allen, Director of Development Services Andrew Hillaby, Director of Recreation, Parks and Culture Keith Stecko, Fire Chief Kelly Zacharias, Airport Manager/Deputy Fire Chief Wilf Taekema, Director of Works and Operations Janice McKay, Recording Secretary. Media Present: K. Stanfield, The Peak; and K. Koppitz, CFTK-TV. Public Present: P. Parry, W. Bergen, E. Lillies, G. Gunson, C. Northrup, and A. Buchanan. CALL TO ORDER 1. Mayor Davidson called the meeting to order (7:33 p.m.). APPROVAL OF AGENDA (including Supplemental Items) 1A AGENDA APPROVAL THAT Council approves the agenda, and the following supplemental item for discussion later in the meeting (under Section 14): 14-1 Report DEV dated November 7, 2008, from M. Allen, Director of Development Services, recommending Council approve selecting Urban Arts Architecture for the Smithers Public Library Expansion - Phase 1; Concept Development and Design, at the estimated fees and disbursements of $168,265, excluding GST ( / ). 2. PUBLIC HEARING 2-1 and 2-2 PUBLIC HEARING BYLAWS 1589 & 1590 Mayor Davidson opened the Public Hearing for Bylaw No Town of Smithers Official Community Plan Bylaw No Amendment No and Bylaw No Town of Smithers Zoning Bylaw No Amendment (Tatlow Road) at 7:34 p.m. No further written or verbal submissions were made to Bylaws 1589 and Mayor Davidson called three times for submissions to Bylaws 1589 and 1590 and, receiving none, closed the public hearing at 7:36 p.m.

2 Smithers, B.C., on Monday, November 10, 2008, at 7:30 p.m. Page 2 PUBLIC OPPORTUNITY 2A-1 PUBLIC OPPORT. BYLAW 1591 Mayor Davidson opened the Public Opportunity for comment on Bylaw No Highway Closure and Dedication Removal (Portion of Dahlie Road on Section 19, Township 4, Range 5, Coast District, Plan PRP14792) at 7:37 p.m. No further written or verbal submissions were made to Bylaw No Mayor Davidson called three times for submissions to Bylaw No and, receiving none, closed the public opportunity at 7:39 p.m. APPROVAL OF MINUTES REGULAR OCT C.O.W. NOV LIBRARY EXPANSION Benson/Adomeit THAT the minutes of the Regular Meeting of Council held October 28, 2008, be adopted. Benson/Bucher THAT the minutes of the Committee of the Whole meeting held November 3, 2008, be adopted. THAT Supplemental Item 14-1 be addressed at this point in the meeting Farrow/Goodacre THAT Council approves selecting Urban Arts Architecture for the Smithers Public Library Expansion - Phase 1; Concept Development and Design, at the estimated fees and disbursements of $168,265, as recommended in Report DEV dated November 7, 2008, from M. Allen, Director of Development Services ( / ). BUSINESS ARISING FROM THE MINUTES ITEMS MADE PUBLIC Adomeit/Farrow THAT Report ADM dated October 29, 2008, from D. Sargent, Chief Administrative Officer, recommending no items be made public from the Special (In-Camera) Meeting of Council held October 14, 2008, be received ( ).

3 Smithers, B.C., on Monday, November 10, 2008, at 7:30 p.m. Page MULTI-USE FACILITY Item 7A-7 of the Regular Meeting of Council held October 14, 2008 Item 2-1 of the Committee of the Whole Meeting held November 3, 2008 Groves/Goodacre THAT, as recommended in Report PR dated October 6, 2008, from A. Hillaby, Director of Recreation, Parks and Culture, Council directs staff to reallocate the funds presently assigned to a stand-alone second sheet of ice to a new capital budget for the construction of a multi-use recreation and sport complex at Heritage Park; AND THAT Council directs staff to undertake a new business plan and concept design for a multi-use recreation and sport facility at Heritage Park; AND THAT the cost to undertake a new business plan and concept design not exceed seventy-five thousand dollars ( ). OPPOSED: COUNCILLOR BUCHER. CARRIED. 4-3 FORTIFIED WINES Mayor Davidson advised that he received a call from A. Brown, BC Liquor Stores, Prince George, advising that signs will be displayed at the Smithers store informing customers that low-priced, fortified wines will be removed from the shelves. 5. None. PETITIONS AND DELEGATIONS COUNCIL REPORTS: 6-1 None. COUNCILLOR ADOMEIT 6-2 None. COUNCILLOR BUCHER COUNCILLOR FARROW RDBN HEALTH COMMITTEE OCT. 16 THAT the minutes of the following Regional District of Bulkley-Nechako meetings held October 9, 2008, be received: a) Meeting No. 17; and b) Environmental Services Committee and Sub-Committee. THAT the minutes of the Health Committee meeting held October 16, 2008, be received ( ).

4 Smithers, B.C., on Monday, November 10, 2008, at 7:30 p.m. Page POOL REPORT OBAC THAT the Bulkley Valley Regional Pool and Recreation Centre Facility Manager Report dated October 21, 2008, be received ( ). THAT the letter from Premier Campbell to Omineca Beetle Action Coalition members following up on a meeting held during the 2008 Union of British Columbia Municipalities conference, be received ( /OBAC). 6-4 None. COUNCILLOR GOODACRE COUNCILLOR GROVES QUALITY WATERS KIOSK DVD INFO BOOTH ROBSON SQUARE OR BAYSHORE Councillor Groves advised that she will forward A. Dolan s to D. Sargent, for distribution to Council, regarding the second Quality Waters stakeholders meeting being held Saturday, November 15, Councillor Groves advised that she will provide D. Sargent with the DVD from Minister C. Hansen of local stories to be featured at the Robson Square kiosk. Councillor Groves asked for Council s input about whether or not the Economic Development Committee should secure space for a reception at the 2010 Commerce Centre on January 27, 2009, at Robson Square when Round Up is in session at the Bayshore, considering costs and the amount of time it would take to prepare a display. The consensus by Council was that Councillor Groves should contact the District of Stewart about sharing Stewart s booth at the Bayshore, or perhaps renting a hospitality room VISITOR STATS BENSON MTGS APC NOV. 4 COUNCILLOR BENSON Benson/Adomeit THAT the Visitor Information Statistics from the Smithers District Chamber of Commerce for the period ending October 31, 2008, be received ( ). Councillor Benson advised that he attended the Social Planning Workshop, along with Councillors Adomeit, Bucher, and Goodacre, and the Quality Waters session that was well represented by business, the Tourism Advisory Committee, and Council. MAYOR DAVIDSON Adomeit/Farrow THAT the minutes of the Advisory Planning Commission meeting held November 4, 2008, be received ( ).

5 Smithers, B.C., on Monday, November 10, 2008, at 7:30 p.m. Page 5 STAFF (A) REPORTS 7A RDBN SECURITY ISSUING BYLAWS - 2 ND AVE. LAS 7A D MAIN 7A D08-15 HWY. 16 Groves/Farrow THAT the Regional District of Bulkley-Nechako be requested to borrow $23,092.71, over ten years, on behalf of the Town of Smithers, and adopt security issuing bylaws to enable the Town to receive spring 2009 debenture funds from the Municipal Finance Authority to complete Local Area Service for 3800 Block of 2 nd Avenue sidewalks, as recommended in Report FIN dated October 31, 2008, from L. Ford, Director of Finance ( ). Farrow/Benson THAT Council approve Development Permit application D08-14 for property located at 1122 Main Street (Valhalla Pure), for a second storey addition, provided that: a) there are adequate curbs for the off-street parking spaces to protect the building from parked vehicles; b) there is garbage screening; and c) three required off-street parking spaces are provided by covenant or by cash-in-lieu, as recommended in Report DEV dated November 4, 2008, from A. Walker, Planner ( /D08-14). Farrow/Benson THAT Council approve Development Permit Application D08-15 for property located at Highway 16 (Smithers Mall), provided that curb and gutter, red brick sidewalk, and landscaping is extended along the two meridians to the Princess Street crosswalk, as recommended in Report DEV dated November 4, 2008, from A. Walker, Planner ( /D08-15). STAFF (B) REPORTS 7B OCP REVIEW Goodacre/Bucher THAT Report DEV dated November 5, 2008, from A. Walker, Planner, regarding the Official Community Plan Review, be received ( ). BYLAWS BYLAW BYLAW 1590 Bylaw No Town of Smithers Official Community Plan Bylaw No Amendment No (Tatlow Road) THAT Bylaw No. 1589, cited as Bylaw No Town of Smithers Official Community Plan Bylaw No Amendment No , be read a third time. Bylaw No Town of Smithers Zoning Bylaw No Amendment (Tatlow Road) Groves/Farrow THAT Bylaw No. 1590, cited as Bylaw No Town of Smithers Zoning Bylaw No Amendment 08-02, be read a third time.

6 Smithers, B.C., on Monday, November 10, 2008, at 7:30 p.m. Page BYLAW BYLAW BYLAW BYLAW Bylaw No Highway Closure and Dedication Removal (Portion of Dahlie Road on Section 19, Township 4, Range 5, Coast District, Plan PRP14792) Farrow/Benson THAT Bylaw No. 1591, cited as Bylaw No Highway Closure and Dedication Removal (Portion of Dahlie Road on Section 19, Township 4, Range 5, Coast District, Plan PRP14792), be adopted. Bylaw No Temporary Borrowing Bylaw - 2 nd Avenue Local Area Service Project Bucher/Groves THAT Bylaw No. 1592, cited as Bylaw No Temporary Borrowing Bylaw - 2 nd Avenue Local Area Service Project, as introduced in Report FIN dated October 31, 2008, from L. Ford, Director of Finance, be read a first and second time. Adomeit/Groves THAT Bylaw No. 1592, cited as Bylaw No Temporary Borrowing Bylaw - 2 nd Avenue Local Area Service Project, be read a third time. Bylaw No Airport Fees and Charges. Bucher/Benson THAT Bylaw No. 1593, cited as Bylaw No Airport Fees and Charges, as introduced in Report FIN dated November 4, 2008, from K. Zacharias, Airport Manager/Deputy Fire Chief, be read a first and second time. THAT Bylaw No. 1593, cited as Bylaw No Airport Fees and Charges, be read a third time. Bylaw No Five-Year ( ) Financial Plan, Amendment No. 2 Bucher/Adomeit THAT Bylaw No. 1594, cited as Bylaw No Five-Year ( ) Financial Plan, Amendment No. 2, as introduced in Report FIN dated October 31, 2008, from L. Ford, Director of Finance, be read a first and second time. Adomeit/Groves THAT Bylaw No. 1594, cited as Bylaw No Five-Year ( ) Financial Plan, Amendment No. 2, be read a third time.

7 Smithers, B.C., on Monday, November 10, 2008, at 7:30 p.m. Page 7 CORRESPONDENCE - (A) ITEMS COMMUNITY GARDEN TREES PLASTIC BAG BAN UNBC BUILDING GOVERN- ANCE Goodacre/Groves THAT the letter dated October 29, 2008, from J. Wilmot, Manager, Northern Root Community Gardens, requesting permission to cut down trees that shade the greenhouse, be referred to Administration ( ). Groves/Goodacre THAT the letter dated October 6, 2008, from Muheim Elementary School s Grade 4 French Immersion class requesting a plastic bag ban in Smithers, be referred to the Sustainable Smithers Advisory Committee for a response to the students regarding what the Committee is doing regarding a ban on plastic bag ( ). Adomeit/Bucher THAT the letter dated October 22, 2008, from the Union of British Columbia Municipalities regarding the Building Governance Capacity for Shared First Nation/Local Government Initiatives Grant Program, be received ( , ) Farrow/Bucher THAT the letter dated October 22, 2008, from the Union of British Columbia Municipalities regarding the Building Governance Capacity for Shared First Nation/Local Government Initiatives Grant Program, be referred to Administration; AND THAT Administration report back, for a decision by Council, on whether to submit a grant application, after determining if a property tax waiver is considered an in-kind contribution, and whether the following meet eligibility criteria: a) inviting First Nations to accompany Council at the 2009 UBCM conference and meetings with Ministers; b) working with First Nations towards a protocol; b) working with First Nations regarding Blue Pearl, and c) working with First Nations regarding a multi-use recreation and sporting facility PITCH-IN BC Groves/Bucher THAT the letter from Pitch-in British Columbia seeking financial patrons, be received ( ). 10. None. CORRESPONDENCE - (B) ITEMS- RECEIVE AND REPLY

8 Smithers, B.C., on Monday, November 10, 2008, at 7:30 p.m. Page 8 CORRESPONDENCE - (B) ITEMS - RECEIVE FOR INFORMATION 11-1 to B RFI Adomeit/Bucher THAT the following correspondence be received: 11-1 Letter dated October 29, 2008, from D. Atagi, Section Head, Fish and Wildlife, Environmental Stewardship Division, Ministry of Environment, replying to G. Wall regarding the slumping clay bank adjacent to the Bulkley River near the Smithers Regional Airport ( , ) Letter dated November 3, 2008, from K. Kingston, P. Eng., Kingston and Associates Ltd., to the Environmental Assessment Office expressing concerns regarding the Davidson Project Mine Proposal ( ) Letter dated October 27, 2008, from Make Children First, requesting Mayor Davidson to proclaim November 20, 2008, as National Child Day ( ) Letter dated October 17, 2008, from S. Hagen, Ministry of Agriculture and Lands, presenting the publication Growing Together - Farming in Partnership with Local Governments, Fall 2008 ( ). (Publication in D Items) Letter received November 1, 2008, from T. Awrey, Regional Director, Canadian Diabetes Association, requesting Mayor Davidson proclaim November 14, 2008, as World Diabetes Day ( ) News Release dated October 24, 2008, regarding appointments to the Omenica Beetle Action Coalition executive ( ) Letter dated October 21, 2008, from the Union of British Columbia Municipalities advising that the Smithers and District Community Navigator Project expression of interest was not selected for 2009 Community Health Promotion Funding ( ) Letter dated October 30, 2008, from the Union of British Columbia Municipalities advising that there will be a second intake of 2008 Strengthening the Connection grants ( ) Letter dated October 22, 2008, from the Union of British Columbia Municipalities Gas Tax Management Committee advising that the Bike Paths on Pacific Street and Railway Avenue application was not approved for General Strategic Priorities/ Innovations Funding ( ) Member Notice dated October 22, 2008, from the Union of British Columbia Municipalities regarding RCMP Contract Renewal ( ) Letter dated October 21, 2008, from M. Xiao, Corporate Management Branch, RCMP, presenting an invoice for police services for the billing period July 1, 2008, to September 30, 2008 ( ) Letter dated October 22, 2008, from The Land Conservancy (TLC) presenting the publication Moving Forward: TLC in the Next Five Years ( ).

9 Smithers, B.C., on Monday, November 10, 2008, at 7:30 p.m. Page Letter dated October 28, 2008, from J. North, Northern Development Initiative Trust, presenting a cheque representing the second funding disbursement for the Smithers Regional Airport Runway Extension project ( , ) Letter dated October 28, 2008, from BC Hydro regarding the %- of-revenue Grant for the Town of Smithers in the amount of $57, ( , ) Letter dated October 20, 2008, from the British Columbia Safety Authority asking Mayor Davidson to proclaim the second week of November as Elevator Escalator Safety Awareness Week ( ) Letter dated October 17, 2008, from the Fraser Basin Council regarding the Smart Planning for Communities initiative ( ) WALNUT PARK SIDEWALK Farrow/Bucher THAT the letter dated October 30, 2008, from the Union of British Columbia Municipalities advising that there will be a second intake of 2008 Strengthening the Connection grants, be received; AND THAT staff pursue a 2008 Strengthening the Connection grant for the Walnut Park Elementary School sidewalk ( ). 12. None. CORRESPONDENCE - (C) ITEMS CORRESPONDENCE - (D) ITEMS 13-1 to D ITEMS Adomeit/Farrow THAT the following correspondence, as routed, be received for information: 13-1 Speaking of Children, Fall 2008, BC Children s Hospital Annual Report 2007/08, BC Transit Smithers Community Services Association, October Growing Together - Farming in Partnership with Local Governments, Fall 2008 (Letter in B Items) Information regarding the Bike to Work Week Workshop being held November 8, 2008, in Smithers Biking Utopia - A Small Town Called Smithers - article (with English translation) from the leading Korean mountain biking magazine, from R. Maurer, President, Bulkley Freeriders Society. 14. SUPPLEMENTAL AGENDA ITEMS APPROVED FOR DISCUSSION 14-1 Addressed under Section 3 of these Minutes.

10 Smithers, B.C., on Monday, November 10, 2008, at 7:30 p.m. Page 10 OTHER BUSINESS/NEW BUSINESS 15-1 BLUE PEARL E.A. DEADLINE 15-2 FIREMAN S DINNER 15-3 MAYOR S LAST COUNCIL MEETING D. Sargent, Chief Administrative Officer, confirmed that the deadline for submissions to the Environmental Assessment Office regarding the Davidson Project, is November 12, 2008, and not November 14, 2008, as incorrectly stated by the delegation at the Committee of the Whole meeting held November 3, Mayor Davidson advised that he attended the Firemen s Dinner and acknowledged K. Stecko for hosting an excellent evening of camaraderie and volunteer recognition. Mayor Davidson advised that this was his last Council meeting. He stated that he was proud of how this Council worked together to achieve balance and the goals that were accomplished, especially the Community Forest. He noted that the Town s finances are in good shape. Mayor Davidson thanked staff. 16. None. PUBLIC QUESTION PERIOD NOTICE OF SPECIAL (IN-CAMERA) MEETING OF COUNCIL PURSUANT TO SECTION 92 OF THE COMMUNITY CHARTER NOTICE OF IN-CAMERA Adomeit/Groves THAT, pursuant to Section 92 of the Community Charter, Council gives notice and exercises its authority and excludes the media and the public, except for municipal staff, from the Special (In-Camera) Meeting of Council following this Open Regular Meeting of Council to deal with matters falling under Section 90, subsections 1 and/or 2. ADJOURNMENT ADJOURN Adomeit/Groves THAT the Regular Meeting of Council be adjourned (9:06 p.m.). Certified Correct: James A. Davidson Mayor Deborah Sargent Corporate Administrator/CAO

11 Smithers, B.C., on Monday, November 10, 2008, at 7:30 p.m. Page 11 Certified a True and Correct Copy of the minutes of the Regular Meeting of Council held on Monday, November 10, 2008, at 7:33 p.m. in the Council Chambers at 1027 Aldous Street, Smithers, B.C. Deborah Sargent Corporate Administrator/CAO SB/jm \\server1\pccommon\wordpro\min\min 2008 council\min #23 regular nov 10.doc 2/15/11 2:16 PM