TOWN OF SMITHERS. Media Present: C. Lester, BVLD, and R. Roberts, The Interior News. Public Present: C. Northrup. CALL TO ORDER PUBLIC HEARING

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1 TOWN OF SMITHERS Minutes of the Regular Meeting of Council held in Council Chambers, 1027 Aldous Street, Council Present: Jim Davidson, Mayor Norm Adomeit, Councillor Cathryn Bucher, Councillor Cress Farrow, Councillor Bill Goodacre, Councillor Andy Howard, Councillor Marilyn Stewart, Councillor. Staff Present: Wallace Mah, Corporate Administrator/CAO Carlos Felip, Deputy Chief Administrative Officer/Director of Planning James Warren, Corporate Administrative Assistant Leslie Ford, Financial Administrator/Collector Darcey Kohuch, Director of Operational Services Keith Stecko, Fire Chief Kelly Zacharias, Airport Manager/Deputy Fire Chief Janice McKay, Recording Secretary. Staff Excused: Mark Allen, Director of Development Services. Media Present: C. Lester, BVLD, and R. Roberts, The Interior News. Public Present: C. Northrup. CALL TO ORDER 1. Deputy Mayor Adomeit called the meeting to order (7:31 p.m.) at the request of Mayor Davidson. 2. None. PUBLIC HEARING APPROVAL OF MINUTES REG OCT 26 Bucher/Howard THAT the minutes of the Regular Meeting of Council held October 26, 2004, be adopted as amended by replacing a contingency fund is available with a contingency fund is to be established at the budgeting session in Item on 6. BUSINESS ARISING FROM THE MINUTES ITEMS MADE PUBLIC Farrow/Bucher THAT Report ADM dated November 4, 2004, from W. Mah, Chief Administrative Officer, regarding items being made public from the Special (In- Camera) meetings of Council held October 19 and 26, 2004, be received; AND THAT the following items be placed on the public agenda: Special (In-Camera) Meeting held October 12, 2004

2 2 6. BUSINESS ARISING FROM THE MINUTES/UNFINISHED BUSINESS Item 3 Special (In-Camera) Meeting held September 28, 2004 Council received a request from the Bulkley Valley Gymnastics Association to use a portion of the former Highways Maintenance Yard at 1621 Main Street. This matter was discussed at the Special (In-Camera) Meeting held October 5, Howard/Bucher THAT the letter dated October 1, 2004, from J. Warren, Corporate Administrative Assistant, to M. Mehr, Bulkley Valley Gymnastics Association, informing that Council will discuss the Association s request to use a portion of the former Highways Maintenance Yard at the Special (In-Camera) meeting to be held on October 12, 2004, be received CORRESPONDENCE/REPORTS (LEGAL/LAND) ACTION AS NECESSARY a) Howard/Farrow THAT Report FIN dated October 4, 2004, from L. Ford, Financial Administrator, regarding non-redeemed manufactured home (assessment roll number ), be received ( ); AND THAT Council accept, as late payment, the tax sale redemption amount of $3,556.76, received from D. Kennedy on October 12, 2004, on behalf of his brother, B. Kennedy; AND THAT the tax sale process for the mobile home at Bay 100 at the Hudson Bay Manufactured Home Park be finalized Special (In-Camera) Committee of the Whole Meeting held October 19, CORRESPONDENCE/REPORTS (LEGAL/LAND) RECEIVE FOR INFORMATION a) Stewart/Bucher THAT Report DEV dated October 15, 2004, from M. Allen, Director of Development Services, regarding Highway Closure and Dedication Removal (Lane in Plan 5980 District Lot 5289, Range 5, Coast District, between Main Street and Princess Street) Bylaw No. 1471, be received ( ) Council was presented with a letter dated October 19, 2004, from L. McArthur ( th Avenue), opposing Bylaw No Council was presented with an invitation, received October 19, 2004, from Smithers Community Services Association, for neighbouring property owners to attend an information session on the possible construction of a 14-unit supportive housing complex on Lot 45, Plan 5980 (1631 Princess Street). Council discussed issues arising from the October 12 th Public Hearing for Bylaw

3 3 5-1 None. No There was also discussion regarding the Official Community Plan designation for 1631 Princess Street. It was suggested that it might be appropriate to move the project to the Willowvale Subdivision or the former Highways Maintenance Yard on Main Street or an alternative site. PETITIONS AND DELEGATIONS COUNCIL REPORTS: COUNCILLOR ADOMEIT & nd SHEET Goodacre/Davidson THAT the Smithers Second Sheet of Ice Initiative Communications Strategy and the minutes of the Smithers Second Sheet of Ice Initiative Executive Meeting held October 26, 2004, be received ( ). COUNCILLOR BUCHER VISITOR STATS Bucher/Howard THAT the Visitor Information Statistics from the Smithers District Chamber of Commerce for the period ending October 31, 2004, be received ( ). COUNCILLOR FARROW RDBN OCT NWRHD Farrow/Howard THAT the minutes of Regional District of Bulkley-Nechako Meeting No. 19 and Environmental Services Committee meeting held October 7, 2004, be received. Farrow/Stewart THAT the following from the North West Regional Hospital District, be received: a) minutes of the Board meeting held July 23, 2004; b) Medical Transit schedule, Houston to Terrace, from the Smithers Community Services Association; c) letter dated August 4, 2004, from H. Gairns, Northern Health Authority, regarding employment of nursing graduates; d) letter dated September 22, 2004, from S. Johnston, Northern Health Authority presenting a funding strategy; and e) notes regarding the Board meeting held October 22, COUNCILLOR GOODACRE

4 RECYCLING OCT Goodacre/Farrow THAT the minutes of the Recycling Committee meeting held October 27, 2004, be received ( ). Goodacre/Bucher THAT the Town s Routine Request Form be revised to inform applicants that blue beverage recycling bins are available for loan from the Bulkley Valley Recycling Society. 6-5 None. COUNCILLOR HOWARD COUNCILLOR STEWART Stewart/Goodacre THAT the minutes of the Smithers Health Watch Advisory Committee meeting held November 1, 2004, be received and amended by replacing, His visits have doubled from six to twelve a year to Current funding is for six visits this fiscal and a request has been submitted to increase his visits next fiscal to twelve in Item 6. g) on 3 ( ). Stewart/Bucher THAT the Town sends a letter to D. MacKay, Member of the Legislative Assembly, and N. Cullen, Member of Parliament: a) making them aware that medical transportation costs, incurred by community members who must suddenly travel to Vancouver for medical treatment, are a serious concern; and b) requesting their input for a solution to this issue, while advising them of the ideas raised by the Smithers Advisory Health Watch Committee and Council, such as an Air Miles pool and a fund similar to what is available in the Yukon. Stewart/Bucher THAT a letter of support be sent to the Northern Health Authority to recruit the ophthalmologist who has expressed an interested in working in Smithers. Stewart/Goodacre THAT a letter be sent to North West Regional Hospital District requesting assistance in securing all or part of the funding needed for the orthoscopic equipment (which was on loan and is now being leased) from the monies made available from either the federal or provincial governments. MAYOR DAVIDSON

5 SPIRIT OF NORTHERN DEVEL. INITIATIVE NOV FEDERAL MINISTER TRANSPORT -ATION P.R Davidson/Farrow THAT the notes of the Spirit of 2010 Committee meeting held November 1, 2004, be received. Mayor Davidson reported that a pilot project involving the Smithers Public Library, School District No. 54, Northwest Community College, and Smithers Community Services Association will receive LiteracyNow funding. Davidson/Howard THAT the dated November 3, 2004, requesting agenda items for the Northern Development Initiative Regional Advisory Committee meeting being held November 13, 2004, in Terrace, be received ( ). Mayor Davidson requested ideas from Council for high priority projects. Suggestions included the forest industry (chips and pulp mills), bulk shipment of pellets, getting rid of wood waste at transfer stations, co-generation, containerization, wind-generated energy, and the Stewart Omineca Resource Road. Davidson/Farrow THAT the invitation dated October 28, 2004, from Mayor Herb Pond, City of Prince Rupert, to attend the meeting with the Federal Minister of Transportation being held November 12, 2004, in Prince Rupert, be received ( , ). Davidson/Bucher THAT Councillor Farrow be authorized to attend the meeting with the Federal Minister of Transportation being held November 12, 2004, in Prince Rupert Mayor Davidson reminded Council of Veteran s Week and of the Canadian soldiers stationed in Afghanistan. 7A STAFF (A) REPORTS None. STAFF (B) REPORTS 7B NCMOA Goodacre/Howard THAT Report ADM dated November 4, 2004, from C. Felip, Deputy Chief Administrative Officer, regarding the North Central Municipal Officers Association fall conference, be received ( ). BYLAWS

6 BYLAW 1474 Building Amendment (04-01) Bylaw No Howard/Farrow THAT Bylaw No. 1474, cited as Building Amendment (04-01) Bylaw No. 1474, be adopted. CORRESPONDENCE - (A) ITEMS BAND INSTRUMEN T STORAGE RECIPE REQUEST LAPEL PIN REQUEST PARKS/OPE N SPACE 11 TH & PRINCESS TAX CREDIT CHILDREN S SPORTS TOURISM BC AWARDS Davidson/Howard THAT the letter dated October 25, 2004, from D. Hubert Burger, President, Smithers Community Band Society, seeking a permanent storage facility for band instruments, be received; AND THAT the Smithers Community Band Society be advised that band instruments may be stored in the upstairs portion of the maintenance yard building on the former Highways Yard property or in the Ranger Park Recreation Centre basement ( ). Farrow/Goodacre THAT Mayor Davidson submits a recipe, as requested in the letter dated October 28, 2004, from D. Smith, Houston Editor for the internet magazine Hiway 16.com ( ). Howard/Stewart THAT Council approves the donation of fifty lapel pins to C. Daykin, Bulkley Valley Coordinator, Operation Christmas Child, for distribution to teammates while in Mexico, as requested in the letter dated October 26, 2004 ( ). Farrow/Stewart THAT the letter dated October 27, 2004, from eighteen residents requesting that the greenspace area behind the houses on 11 th Avenue and Princess Street be rezoned into a new Parks and Open Space zone, be received ( /1471). Howard/Farrow THAT the letter dated October 13, 2004, from the City of Port Moody, seeking support for a resolution for a tax credit to parents for children s sports equipment and registration costs, be received ( ). Farrow/Goodacre THAT the Tourism British Columbia news release dated October 5, 2004, seeking Tourism Industry Award nominations, be received ( ). 9-7 Howard/Farrow

7 MASSET MARINA AGENDA ORDER AMENDMENT UBCM YOUTH CONFERENC E SFU CONFERENC E ART GALLERY EVENTS BVSAR FORMER HWYS YD BOBICK FLIGHT SERVICE THAT Council supports the Village of Masset s request for a letter urging that the Department of Fisheries and Oceans expedite the environmental review process for a proposed recreational marina, as requested in the letter dated November 1, 2004, from the Village of Masset ( ). The memorandum dated October 1, 2004, from the Union of British Columbia Municipalities (Item 11-1) was moved forward to this point in the meeting, so that it could be discussed prior to Item 9-8. Farrow/Davidson THAT Councillor Goodacre be authorized to attend the Harnessing Youth Power and Perspectives in Your Local Government conference being held November 25, 2004, in Vancouver, co-sponsored by the Union of British Columbia Municipalities ( ). Farrow/Davidson THAT Councillor Goodacre be authorized to attend the Dialogue on Rural- Urban Interdependence in British Columbia conference being held November 26, 2004, at Simon Fraser University, as described in the letter dated October 27, 2004, from R. Mulcaster, President, Vancouver Foundation ( ). Davidson/Farrow THAT the invitation dated November 3, 2004, from the Smithers Gallery Association Executive to attend upcoming exhibits and events, be received ( ). Howard/Farrow THAT the letter dated November 4, 2004, from E. Pierce, President, Bulkley Valley Search and Rescue Society, confirming interest in three buildings at the former Highways Yard, be received ( ). Davidson/Bucher THAT the letters dated November 3, 2004, and November 24, 2003, from B. Bobick, regarding the proposed closure of the Smithers Flight Service Station, be received ( ) NAV CANADA Davidson/Stewart THAT the press release dated October 26, 2004, from NAV CANADA announcing the completion of its Level of Service Review including pages 1 to

8 8 LEVEL OF SERVICE REVIEW BC ACHIEVE- MENT AWARDS ELSNER RESIGNATION and 78 of NAV CANADA s Briefing Paper, October 2004, be received ( ). Stewart/Davidson THAT the Town of Smithers strongly lobbies to retain present levels of service at the Smithers Regional Airport, subsequent to collecting data to support its position. Farrow/Goodacre THAT Council nominates, as a potential recipient of a 2005 British Columbia Achievement Award, the individual previously nominated for an award, as requested in the letter from the British Columbia Achievement Foundation ( ). Howard/Davidson THAT the letter dated November 5, 2004, from B. Elsner, advising of his resignation as the Town of Smithers Emergency Coordinator, be received with regret ( and ). Howard/Davidson THAT the Town advertises the vacant position of Emergency Coordinator through the media and by posting a notice at the Firehall. Davidson/Howard THAT Council and Administration consider how B. Elsner is to be recognized for his six years of service as Emergency Coordinator. 10. None. CORRESPONDENCE - (B) ITEMS- RECEIVE AND REPLY 11-1 to CORRESPONDENCE - (B) ITEMS - RECEIVE FOR INFORMATION Farrow/Davidson THAT the following correspondence be received: 11-1 Memorandum dated October 1, 2004, from the Union of British Columbia Municipalities presenting registration information for the Harnessing Youth Power and Perspectives in Your Local Government conference being held November 25, 2004, in Vancouver ( ) dated November 1, 2004, from M. Clark, Project Coordinator, Society for Children and Youth of British Columbia, advising that November 20, 2004, is National Child Day ( ) dated October 29, 2004, from the Western Transportation Advisory Council (WESTAC), regarding the Small Airport Challenges

9 9 conference being held November 17 and 18, 2004, in Edmonton ( ) Letter dated October 22, 2004, from Mayor H. Pond, City of Prince Rupert, to the Federal Ministers of Industry and Transportation requesting financial support and commitment to the Prince Rupert Container Port Project ( and ) Letter dated October 25, 2004, from Mayor S. Smith, District of Houston, to Mayor B. Magee, Village of Burns Lake, expressing the reasons why Houston does not support Burns Lake s proposal of a merger of the Lakes, Bulkley and Morice Timber Supply Areas ( and ) Letter dated October 18, 2004, from S. Uyesugi, District Manager, Bulkley Stikine District, Ministry of Transportation, replying to the Town s letter regarding realignment of the Airport corner of Highway 16 ( ) Letter dated October 25, 2004, from J. Talstra, Chair, Regional District of Kitimat-Stikine, to J. Townsend, President, Trans-Canada Yellowhead Highway Association, opposing the extension of the Trans-Canada Yellowhead Highway further along Highway 5 ( and ) Letter dated October 21, 2004, from C. Rigby, Air Quality Meteorologist, Ministry of Water, Land and Air Protection, regarding the Burn It Smart workshop about wood burning appliances being held November 10, 2004, in Smithers ( ) Letter dated October 25, 2004, from Mayor A. Brand Danuser, District of Stewart, to Premier Campbell further opposing the proposed Alaska Bradfield Road and seeking information regarding the status of the project ( and ) Press release dated October 21, 2004, from the North Central Municipal Association, advising that Mary Sjostrom has been appointed President following the resignation of Ken Buchanan ( ) Letter dated October 18, 2004, from D. Clarke, Rotary Club of Smithers Alpine, advising why the Club declined the Town s request to purchase a new Mayor s Chain of Office ( and ) Letter dated October 18, 2004, from J. Cuell, Sustainable Resource Management, advising that the Bulkley Valley Landscape Unit Plan is now undergoing public review ( ) Letter dated October 7, 2004, from J. Burghardt, Chair, Northwest Corridor Development Corporation (NWCDC), regarding the conference held in High Level, Alberta and the future direction of the NWCDC ( ) Letter dated October 12, 2004, from Minister M. Coell, Community, Aboriginal and Women s Services, advising that the Town s applications for infrastructure planning grants for a Sanitary Sewer System Study and Well Head Protection Plan have been approved ( and ).

10 BEETLEWOO D PROBLEM YELLOWHEA D HIGHWAY EXTENSION 12-1 to C ITEMS 13-1 to D ITEMS Farrow/Bucher THAT the letter dated October 25, 2004, from Mayor S. Smith, District of Houston, to Mayor B. Magee, Village of Burns Lake, recommending that the focus for mitigating the pine beetle epidemic should be on the process rather than proposing a merger of the Lakes, Bulkley and Morice Timber Supply Areas, be received ( and ). Mayor Davidson clarified that he had no hesitation in signing the letter dated September 20, 2004, addressed to Minister of State for Forestry Operations, as the letter did not mention amalgamation of Timber Supply Areas. Howard/Farrow THAT a letter be sent to J. Townsend, President, Trans-Canada Yellowhead Highway Association, opposing the extension of the Trans-Canada Yellowhead Highway further along Highway 5 ( and ). CORRESPONDENCE - (C) ITEMS Davidson/Farrow THAT the following correspondence, be received: 12-1 Regional District of Bulkley-Nechako media release dated October 28, 2004 ( ) Registration information to the 2004 Aboriginal Energy and Resource Development Expo being held November 7 to 10, 2004, in Vancouver ( ) Letter dated October 27, 2004, from C. Rigby, Air Quality Meteorologist, Environmental Protection Division, Skeena Region, Ministry of Water, Land and Air Protection, presenting the Bulkley Valley-Lakes District Airshed Management Plan, Community Action Plan for Clean Air ( and ) The top ten accomplishments of the Provincial government over the course of the Fall 2004 sitting ( ). CORRESPONDENCE - (D) ITEMS Davidson/Goodacre THAT the following correspondence, as routed, be received for information: 13-1 Constituency Report, Dennis MacKay, Member of the Legislative Assembly, Bulkley Valley-Stikine Alcan Press Release, October 21, AGRI Digest, September Our Petroleum Challenge, Sustainability into the 21 st Century, Canadian Centre for Energy Information Canada s Pipelines, Petroleum Communication Foundation, October

11 Canada s Natural Gas Resources, Petroleum Communication Foundation, November An Update to Our Communities, Northern Health Authority Sustainable Development Report, Shell Canada Limited Northgate News Releases, October 26, Brainstorm, Bulkley Valley Brain Injury Association, October Agenda and attendees to the Local Government Nak azdli/yekooche First Nations Dinner meeting held October 25, 2004, in Fort St. James attended by Councillor Farrow Regional Districts in British Columbia, Ministry of Municipal Affairs, Recreation and Culture Regional District of Bulkley-Nechako General Information Annual Report, BC Rehab Advisory Group Registration information for the Fall 2004 Wood Design Luncheon Conference being held November 23, 2004, in Kelowna Update, a newsletter for UNBC Alumni and Friends, Fall Registration information from the Fraser Basin Council regarding the 2004 State of the Fraser Basin conference. OTHER BUSINESS/NEW BUSINESS 14-1 Councillor Bucher advised that the 2005 Smithers Winter Carnival is set to coincide with the five-year countdown to the 2010 Olympics Councillor Farrow reported on the Emergency Operations Centre meeting he attended in Burns Lake K. Stecko thanked Mayor Davidson for attending the Firemen s Ball. PUBLIC QUESTION PERIOD 15. Mr. C. Northrup advised Council that the Lions Club owns a house in Prince George where families travelling to Prince George for medical purposes may stay. NOTICE OF SPECIAL (IN-CAMERA) MEETING OF COUNCIL PURSUANT TO SECTION 92 OF THE COMMUNITY CHARTER NOTICE OF IN-CAMERA Davidson/Stewart THAT, pursuant to Section 92 of the Community Charter, Council gives notice and exercises its authority and excludes the media and the public, except for municipal staff, from the Special (In-Camera) Meeting of Council following this Open Regular Meeting of Council to deal with matters falling under Section 90, subsections 1 and/or 2.

12 12 ADJOURNMENT ADJOURN Stewart/Howard THAT the Regular Meeting of Council be adjourned (8:51 p.m.). Certified Correct: Norm Adomeit Deputy Mayor Wallace Mah Corporate Administrator/CAO Certified a True and Correct Copy of the minutes of the Regular Meeting of Council held on Tuesday, November 9, 2004, at 7:31 p.m. in the Council Chambers at 1027 Aldous Street, Smithers, B.C. Wallace Mah Corporate Administrator/CAO JW/jm n:\wordpro\min\min 2004 council\min #21 regular nov 9.doc 2/11/11 11:51 AM