WAIVE NOTICE OF SPECIAL (OPEN) MEETING

Transcription

1 TOWN OF SMITHERS Street, Smithers, B.C., on Tuesday, October 20, 2009, at 5:00 p.m. Council Present: Cress Farrow, Mayor Norm Adomeit, Councillor Mark Bandstra, Councillor Lorne Benson. Councillor Jo Ann Groves, Councillor Charlie Northrup, Councillor Frank Wray, Councillor. Media Present: None. Public Present: None. Staff Present: Deborah Sargent, Chief Administrative Officer Susan Bassett, Director of Corporate Services. Staff Excused: Mark Allen, Director of Development Services Alison Walker, Planner Leslie Ford, Director of Finance Andrew Hillaby, Director of Recreation, Parks and Culture Wilf Taekema, Director of Works and Operations Keith Stecko, Fire Chief Kelly Zacharias, Airport Manager/Deputy Fire Chief. CALL TO ORDER 1. Mayor Farrow called the meeting to order (5:00 p.m.) WAIVE NOTICE OF SPECIAL (OPEN) MEETING WAIVE NOTICE OF SPECIAL (OPEN) MEETING THAT pursuant to Section 127 of the Community Charter, notice for the Special (Open) Meeting of Council held at 5:00 p.m. on October 20, 2009, be waived. 1A. None. APPROVAL OF AGENDA (including Supplemental Items) 2. PUBLIC HEARING None. 3. None. APPROVAL OF MINUTES 4. None. BUSINESS ARISING FROM THE MINUTES PETITIONS AND DELEGATIONS

2 Page 2 5. None. 6. None. COUNCIL REPORTS: 7A. None. STAFF (A) REPORTS 7B. None. STAFF (B) REPORTS BYLAWS 8. None. 9. None. CORRESPONDENCE - (A) ITEMS 10. None. CORRESPONDENCE - (B) ITEMS- RECEIVE AND REPLY 11. None. CORRESPONDENCE - (B) ITEMS - RECEIVE FOR INFORMATION 12. None. CORRESPONDENCE - (C) ITEMS 13. None. CORRESPONDENCE - (D) ITEMS 14. None. SUPPLEMENTAL AGENDA ITEMS APPROVED FOR DISCUSSION 15. None. OTHER BUSINESS/NEW BUSINESS

3 Page None. PUBLIC QUESTION PERIOD NOTICE OF SPECIAL (IN-CAMERA) MEETING OF COUNCIL PURSUANT TO SECTION 92 OF THE COMMUNITY CHARTER NOTICE OF IN-CAMERA THAT, pursuant to Section 92 of the Community Charter, Council gives notice and exercises its authority and excludes the media and the public, except for municipal staff, from the Special (In-Camera) Meeting of Council being held on October 20, 2009, after the Special (Open) Meeting of Council held at 5:00 p.m. to deal with matters falling under Section 90, subsections 1 and/or 2 of the Community Charter. ADJOURNMENT ADJOURN UNTIL AFTER SIC OCT 20 Adomeit/Groves THAT the Special (Open) Meeting of Council be adjourned at 5:01 p.m. until after the Special (In-Camera) Meeting of Council being held October 20, Council Present: Cress Farrow, Mayor Norm Adomeit, Councillor Mark Bandstra, Councillor Lorne Benson. Councillor Jo Ann Groves, Councillor Charlie Northrup, Councillor Frank Wray, Councillor. Media Present: None. Public Present: None. Staff Present: Deborah Sargent, Chief Administrative Officer Susan Bassett, Director of Corporate Services. Staff Excused: Mark Allen, Director of Development Services Alison Walker, Planner Leslie Ford, Director of Finance Andrew Hillaby, Director of Recreation, Parks and Culture Wilf Taekema, Director of Works and Operations Keith Stecko, Fire Chief Kelly Zacharias, Airport Manager/Deputy Fire Chief. CALL TO ORDER 1. Mayor Farrow called the meeting to order (5:40 p.m.) RESUME SPECIAL RESUME SPECIAL (OPEN) MEETING

4 Page 4 OPEN MEETING THAT Council resumes the Special (Open) Meeting of Council of October 20, 2009 held at 5:00 p.m. APPROVAL OF AGENDA (including Supplemental Items) 1A SUPP. ITEM FROM COW THAT the following supplemental item be removed from the Committee of the Whole Meeting to be held at 6 p.m. on October 20, 2009 and dealt with under Item 14 of this Special (Open) Meeting of October 20, 2009: 3. OTHER BUSINESS/NEW BUSINESS Report ADM dated October 19, 2009, from D. Sargent, Chief Administrative Officer, requesting authorization to purchase a 2010 Chevrolet Traverse. 14. SUPPLEMENTAL AGENDA ITEMS APPROVED FOR DISCUSSION PURCHASE OF TOWN VEHICLE FOR ADMIN Councillors Bandstra declared a conflict of interest, as he is an owner and employee of Frontier Chrysler Ltd. in Smithers and left the meeting (5:41 p.m.) Councillor Groves declared a conflict of interest, as she is an owner and employee of Coast Mountain Chev, Pontiac, Buick GMC Ltd. in Smithers, and left the meeting (5:41p.m.). Northrup/Benson THAT Report ADM dated October 19, 2009, from D. Sargent, Chief Administrative Officer, requesting authorization to purchase a new 2010 Chevrolet Traverse, be received Adomeit/Benson THAT Council authorizes the Chief Administrative Officer to purchase a 2010 Chevrolet Traverse from Coast Mountain GM in Smithers at a total cost of $36,

5 Page 5 * Councillor Bandstra and Groves returned to the meeting (5:49 p.m.) ADJOURNMENT ADJOURN Adomeit/Groves THAT the Special (Open) Meeting of Council be adjourned at 5:50 p.m. Certified Correct: Cress Farrow Mayor Deborah Sargent Corporate Administrator/CAO Certified a True and Correct Copy of the minutes of the Special (Open) Meeting of Council held on Tuesday, October 20, 2009, at 5:00 p.m. in the Council Chambers at 1027 Aldous Street, Smithers, B.C. Deborah Sargent Corporate Administrator/CAO SGM/SB/sm \\server\pccommon\wordpro\min\min 2009 council\min #19 special open oct 20.doc * Amendment pursuant to Regular Meeting of Council held October 27, 2009.