INAUGURAL MEETING OF COUNCIL TUESDAY, DECEMBER 9, 2014, AT 6:00 P.M. IN COUNCIL CHAMBERS 1027 ALDOUS STREET, SMITHERS, B.C.

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1 INAUGURAL MEETING OF COUNCIL TUESDAY, DECEMBER 9, 2014, AT 6:00 P.M. IN COUNCIL CHAMBERS 1027 ALDOUS STREET, SMITHERS, B.C. A G E N D A 1. CALL TO ORDER 2. WELCOME BY MAYOR - INTRODUCTION OF DIGNITARIES & SPECIAL GUESTS 3. INTRODUCTION OF SENIOR STAFF BY CHIEF ADMINISTRATIVE OFFICER 4. NATIONAL ANTHEM - Kiri Daust 5. WELCOME TO THE TERRITORY BY WET'SUWET'EN CHIEFS 5.1 WET'SUWET'EN CHIEFS Chief Na'Moks - John Ridsdale Chief Madeek - Jeff Brown (to speak on behalf of Gitdumden) Chief T'sek'ot - Ron Austin Chief Mali - Fred Tom 6. APPRECIATION OF OUTGOING COUNCIL MEMBERS BY MAYOR 6.1 OUTGOING COUNCILLORS Norm Adomeit Mark Bandstra Charlie Northrup Page 1 of 8

2 Agenda of the Inaugural Meeting of Council being held December 9, APPRECIATION OF OUTGOING AREA A DIRECTOR BY MAYOR 7.1 OUTGOING DIRECTOR Stoney Stoltenberg, Regional District of Bulkley-Nechako, Electoral Area 'A' 8. OATHS OF OFFICE ADMINISTERED BY JUDGE C. BIRNIE 8.1 MAYOR ELECT BY ACCLAMATION Taylor Bachrach 8.2 COUNCILLORS ELECT Gladys Atrill Philip Brienesse Greg Brown Shelley Browne William Goodacre Frank Wray 9. MAYOR'S ADDRESS BY MAYOR BACHRACH 10. COMMITTEE APPOINTMENTS BY MAYOR 10.1 REPORT ADM Report ADM dated December 8, 2014, from Mayor Bachrach, regarding Committee Appointments ( ). 11. SIGNING AUTHORITIES REPORT BY DIRECTOR OF FINANCE 11.1 REPORT FIN Report FIN dated November 24, 2014, from L. Ford, Director of Finance, regarding signing authorities ( ). 12. CLOSING MUSIC SELECTION - Kiri Daust 13. ADJOURNMENT 14. COUNCIL PHOTOS/REFRESHMENTS Page 2 of 8

3 Agenda Item # 10.1 t/_, Sfnlther Town of o DATE: FROM: SUBJEGT: REPORT TO COUNCIL December 8,20'14 REpORT: ADMI Taylor Bachrach, Mayor FILE: Comm ittee Appointments RECOMMENDATION: THAT Council approves the following 2015 Council appointments: 1. Deputy Mayor 2. Regional Dístrict Bulkley-Nechako Alternate 3. Finance Chair 4. a) Fall Fair Management Committee b) Fall Fair Management Committee 5. Advisory Planning Commission Alternate 6. Smithers & District Transit Service 7. Emergency Measures Committee L a) Chandler Park Fíeld Upgrade Advisory b) Chandler Park Field Upgrade Advisory Councillor Gladys Atrill Councillor Frank Wray Councillor Phil Brienesse Councillor Bill Goodacre Under Consideration Councillor Greg Brown Councillor Phil Brienesse Councillor Frank Wray Councillor Greg Brown cao r Dir/CS Admin Asst. Dir/Rec. Dir/DS Dir/WO Fire Air/Mgr - Dir/FlN! Bldg lns Planner I PCSO I - Agen Date: Dec.9114 ln-cam Date: Agenda Placement: lnaugural Other: REPORT ADM Page 3 of 8

4 Agenda Item # ^ lnaugural Meeting Page 2 Reporû ADM AND THAT Council approves the following 2015 Liaison appointments to External Committees, Boards and Working Groups: 1. Access Smithers 2. Airshed Management Society 3. Bulkley Valley Museum 4. Chamber of Commerce 5. Library Board 6. North West RegionalAdvisory Committee (Northern Deve lopment I nitiative Tru st) 7. North West Regional Hospital Board Alternate 8. Omineca Beetle Action Coalition: 9. Smithers Regional Pool (RDBN) Councillor Gladys Atrill Councillor Greg Brown Councillor Shelley Browne Councillor Bill Goodacre Councillor Frank Wray Councillor Frank Wray Councillor Shelley Browne Councillor Phil Brienesse Respectfully Submitted by: Taylor Bachrach Mayor /tb \\server\pccommon\wordpro\deborah\2014\reports\adm councilcommittee appointments.docx REPORT ADM Page 4 of 8

5 Agenda Item # 11.1 /z J Sm1ther Town of o REPORT/ RECOMMENDATION TO COUNCIL DATE: November24,2014 FILE: BY: Leslie Ford, Director of Finance REPORT: FIN-1444 SUBJECT: Tcwn of Smithers' Signing Authoritíes RECOMMENDATION: THAT Council approve the following signing authority resolutions for the Town of Smithers, effective December 9, 2014: THAT DEBORAH SARGENI Chief Administrative Officer, of the Corporation of the Town of Smithers (the "Corporation"), SUSAN BASSETT, Director of Corporate Seryices, and LESLIE FORD, Director of Finance, be and are hereby authoized for and on behalf of the Corporation to negotiate with, deposit with, or transfer to BULKLEY VALLEY CREDIT UNION (the "Credit Union")/ROYAL BANK OF CANADA ('Royal Bank")/MUNICIPAL FINANCE AUTHORITY (MFA"), for credit to the Corporation's account only, al!or any cheques/electronic Funds Transfers ('EFT'S) and other orders for the payment of money, and for that purpose fo endorse the same on behalf of the Corporation. THAT all cheques and/or EFT's and/or investments transactions of the Corporation be drawn in the name of the Corporation and be signed on its behalf by TAYLOR BACHRACH, Mayo6 or GLADYS ATRILL, Councillor; or PHILIP BR/ENESSE, Councillor; otgregory BROWN, Councillo; or WILLIAM GOODACRE, Councillor; or SHELLEY HAWRELAK, Councillor; or FRANK WRAY, Councíllor; and signed/countersigned by DEBORAH SARGENT, Chief Administrative Officer, SUSAN EASSEÏ4 Director of Corporate Seruices, or LESLIE FORD, Director of Finance. CAO. Dir/CS = CAA - Dir/Rec a Dir/DS - DirMO r Fire - Air/Mgr = Dir/Fin Bldg lns Planner PCSO.l - I Agen Date: Dec 9/14 Agenda Placement: Staff A Business Arising: Other: REPORT FIN Page 5 of 8

6 rl3... Reoort F N Agenda Item # 11.1 Paoe2 THAT DEB)RAH SARGEA/I susán B,ASSETT and LEsLtE F}RD be and are hereby authorized for and on behalf of the Corporation from time to time to receive from the said Credit ljnion/royat Bant</MFA a statement of the account of the Corporation together with att relative vouchers and att unpaid bills lodged for collection by the Corporation, and att items retumed unp, and charged to the account of the Coryoration, and to sign and delive, to tne Credit Union/Royal Banl</MFA, theirform of verification,lettlement of balance and release. THAT DEBORAH SARGENi: SUSAN BASSEfT, and LESLTE FORD be and are hereby authorized for and on behalf of the Coryoration ta obtain detívery from the Credit Union/MFA of securities hetd by the Credit IJnion/MFA on safekeeping or otherwise for the account of the Corporation and to give vatid and binding receipts thereof. THAT this resolution be communicated to the Crectit union/royal Bant</MFA and remain in force untilwritten notice to the contrary shatlhave been given to the Manager of the Credit ljnion/royat Bant</MFA at which the acco]nt of the corporation is kept, and receipt of such notice duly acknowtedged in writing. DISGUSSION: The above noted signing authority resolutions are used each time changes are made to Town signing authorities. The last signing authority resolution was approved Decembe ' The addition of EFT's (Electi'onic Funás Ti.ansfers) was added since the Town. pays a great many of its suppliers through EFT's 1âirect deposit to supplier bank accounts) instead of by cheque and recelves funds from customers/taxpayers by way of EFT's. This signing authority resolution removes the councillors who have not returned and replaces their names with the new councillors. lt is always recommended that all on Council be signing authorities, due to periodic times whén many can be away (ie at UBCM). Since a councilor is always required as a second signature oñ cheques/eft's the Town does not want to get into a situation when it mãy not have any signing authoritíes available to sign. The Town uses the. Bulkley Valley Credit Union for all of its ongoing day-to-day financial activities (daily deposits, VISA, lnterac, payroll EFT's, aãcoùnts þayabé cheques/eft's, online banking paymenls received from other banks and -term deposits). The Town has an optimum plan with the Credit Union, having to pay no bank charges (other than VISA and lnterac fees which are paid to credit card companies not to the Credit Union) and the Credit Union provides excellent customer service to the Town. The Credit Union also provides many tax season services at no charge (such as collectíng taxes on behalf of the Towñ, which are very beneficialto the Town. REPORT FIN Page 6 of 8

7 Agenda Item # 11.1 s FI Royal Bank accounts are used for the property tax prepayments (through the Town's official tax prepayment program) and for Airport Parking meter VISA transactions. The Royal Bank is used by the Ministry of Finance, through which School taxes collected by the Town are paid to the Province after tax season. The Municipal Finance Authority (MFA) is a financial agency, authorized by the Province, that provides investments, leasing and borrowing services to all Municipalities in BC. POLICY IMPLICATIONS: In accordance with a motion by Council. PROCESS: The Town will send a certified copy of the signing authority resolutions to the Credit Union, the Royal Bank and the Municipal Finance Authority. Each approved signing authority (returning and new) is asked to go to the Bulkley Valley Credit Union (ask for member services) to sign the new signing authority paperwork at the BVCU (ld may be required to be shown). The Royal Bank and Municipal Finance Authority have forms that are required to be signed and these forms will be circulated to each signing authority for signatures. mitted: Approved For Submission Leslie Ford, Director of Finance Sargent, Ch ief Ad m inistrative Officer p:\reports\20 1 4'oO1 4 report #44 sig n in g authorities. doc REPORT FIN Page 7 of 8

8 Agenda Item # 11.1 'Ú A"J REPORT FIN Page 8 of 8