TOWN OF SMITHERS. APPROVAL OF AGENDA (including Supplemental Items)

Transcription

1 TOWN OF SMITHERS Minutes of the Regular Meeting of Council held in Council Chambers, 1027 Aldous Street, Smithers, B.C., on Tuesday, October 13, 2009, at 7:30 p.m. Council Present: Cress Farrow, Mayor Norm Adomeit, Councillor Mark Bandstra, Councillor Lorne Benson. Councillor Jo Ann Groves, Councillor Charlie Northrup, Councillor Frank Wray, Councillor. Staff Present: Deborah Sargent, Chief Administrative Officer Susan Bassett, Director of Corporate Services Mark Allen, Director of Development Services Andrew Hillaby, Director of Recreation, Parks and Culture Keith Stecko, Fire Chief Kelly Zacharias, Airport Manager/Deputy Fire Chief Wilf Taekema, Director of Works and Operations Penny Goodacre, Recording Secretary. Staff Excused: Leslie Ford, Financial Administrator/Collector Media Present: K. Koppitz, CFTK-TV, and R. Schierer, The Interior News. CALL TO ORDER 1. Mayor Farrow called the meeting to order (7:30 p.m.). APPROVAL OF AGENDA (including Supplemental Items) 1A AGENDA APPROVAL Adomeit/Groves THAT Council approves the agenda, and the following supplemental items for discussion later in the meeting (under Section 14): 14-1 Minutes of the Advisory Planning Commission meeting held October 9, 2009 ( ) Letter dated October 13, 2009, from J. Penninga, requesting an extension of at least thirty days for requests for proposals on the sale of the north end of the1600 Block of Queen Street ( ). 2. PUBLIC HEARING None. APPROVAL OF MINUTES REG SEPT 22 Adomeit/Northrup THAT the minutes of the Regular Meeting of Council held September 22, 2009, be adopted, by amending Page 3-1-h Item #15-2 to state: Councillor Bandstra asked that the Official Community Plan Draft #2 with respect to Boundary Expansion be referred to a Committee of the Whole meeting and requested that Staff report back on the status of the current Frenzel property subdivision application.

2 Smithers, B.C., on Tuesday, October 13, 2009, at 7:30 p.m. Page C.O.W. SEPT C.O.W. SEPT 21 Adomeit/Benson THAT the minutes of the Committee of the Whole meeting of Council held September 15, 2009 (OCP Draft 2), be adopted. Wray/Benson THAT the minutes of the Committee of the Whole meeting of Council held September 21, 2009 (OCP Draft 2), be adopted. BUSINESS ARISING FROM THE MINUTES 4-1 ITEMS MADE PUBLIC BV SOCCER SOCIETY Mayor Farrow stated since there were no items to be placed on the public agenda, it was not necessary to vote on receipt of Report ADM dated October 6, 2009, from S. Bassett, Acting Chief Administrative Officer, regarding items being made public from the Special (In-Camera) Meeting of Council held September 22, 2009 ( ). Delegation Regular Meeting of Council held September 22, 2009 BV Soccer Society s request for permission to build a clubhouse at Chandler Park: Northrup/Adomeit THAT Council approve BV Soccer Society s request for permission to build a 30 x40 clubhouse at Chandler Park; AND THAT it is understood that the BV Soccer Society may build the building, own the building, maintain the building, rent the building to other users groups, and lease land from the Town of Smithers that the building is placed on; AND THAT the annual lease rate per year be determined, once Council has adopted a policy on the management of contracts, leases, and agreements. PETITIONS AND DELEGATIONS 5-1 SMITHERS FIGURE SKATING CLUB Smithers Figure Skating Club ( ) C. Andruchow, T. Dykens, and J. Foreman, Smithers Figure Skating Club, requested waiving the cost of two hours of ice rental time per week for the 2009/2010 season. C. Andruchow informed Council that the Smithers Figure Skating Club finds themselves in financial trouble this year, as a result of their Government grant being cut back from $12,000 to $3,600 for the 2009/2010 skating season. The Skating Club has received this grant for the past ten years. As a result of the grant cutback, the Skating Club is unable to pay for all of their ice time. The Skating Club is trying to keep fees affordable for all children to allow them to learn how to skate. The Skating Club has undertaken various fundraising activities so far this year. The goal of the Skating Club is to be more financially independent next year.

3 Smithers, B.C., on Tuesday, October 13, 2009, at 7:30 p.m. Page 3 Questions from Council: Q: The Skating Club s registration has decreased by 50% this year, what are your projected expenses? Will the expenses be the same as last year? A: Enrollment is expected to increase as the season proceeds. The Skating Club has reduced the coaching staff down to one coach from two coaches. The Skating Club is now operating at a bare minimum. Q: Do you have a forecast of this year s budget numbers? A: We will provide you with a copy for your October 27, 2009 meeting. Q: Is there a plan in place next year to generate more interest and enrollment numbers? The Skating Club is down to 29 skaters from 100+ skaters in previous years. A: The Skating Club has a new Executive this year. They are planning to contact members from past Executives for suggestions on how to make the Skating Club succeed. The Skating Club is working on creating a better relationship with the Smithers Minor Hockey Association. Q: Has the Skating Club received any indication that the grant would be restored to $12,000 next year? A: The Skating Club has not heard. The Houston Skating Club did receive all of their grant money. The Smithers Skating Club was caught unaware and is trying to put a plan in place for next year to be able to operate without the grant funding. The Smithers Skating Club is not the only figure skating club that has run into this problem this year. Council requested a Balance Sheet for the past three years to be provided prior to the October 27, 2009, Regular meeting of Council. Mayor Farrow thanked the Smithers Figure Skating Club for their presentation. 5-2 HAWKAIR D. Tucker and L. Smaha of Hawkair Aviation ( ) D. Tucker, Director of Sales and Marketing, and L. Smaha, Assistant, Hawkair Aviation, provided Council with an update of Hawkair operations. Hawkair resumed their flight service in Smithers on May 21, 2007, with scheduled service to Vancouver. Hawkair enjoys being a part of the community and are looking forward to expanding their services. Hawkair supports many local organizations. D. Tucker announced that Hawkair celebrated its second anniversary in Smithers this summer. He reminded Council that Hawkair provides competition in the Smithers market. The goal of Hawkair is to become the preferred carrier. D. Tucker thanked the Town of Smithers for purchasing the quick tickets and for flying Hawkair. Hawkair provides thirteen jobs in Smithers. The Head Office is located in Terrace with over 50 employees. Hawkair uses local suppliers for the in-flight catering service. Mayor Farrow commented that the Hawkair flight package for airfare, hotel and Vancouver Canuck hockey tickets is a great service. He added that while flying with Hawkair he has received excellent service. D. Tucker thanked Mayor Farrow for the positive feedback.

4 Smithers, B.C., on Tuesday, October 13, 2009, at 7:30 p.m. Page 4 Questions from Council: Q: Has Hawkair discussed the opportunity for the local ski hill to capture the lost business from Whistler? A: Hawkair is meeting with Hudson Bay Mountain Adventures next week to discuss possible packaging. Q: There has been some concern expressed about flying into the South Terminal. Hawkair should promote the service that is provided at the South Terminal including the free shuttle to the Main Terminal. A: We appreciate the opportunity to learn how we can improve our business. K. Zacharias, Airport Manager, stated that Hawkair is a welcome addition to the Smithers Regional Airport with service to Vancouver. Hawkair has helped to reduce the airfares in Smithers. He encouraged everyone to spread their air travel to all air carriers in Smithers. D. Tucker invited Council to attend a wine and cheese event on Thursday, October 15, 2009, at the Sunshine Inn. Mayor Farrow thanked Hawkair for their presentation. COUNCIL REPORTS: None. COUNCILLOR ADOMEIT COUNCILLOR BANDSTRA SSAC SEPT BANSTRA UPDATE Bandstra/Benson THAT the minutes of the Sustainable Smithers Advisory Committee meeting held September 23, 2009, be received ( ). Councillor Bandstra stated he appreciated the opportunity to attend the Union of British Columbia Municipalities Convention in Vancouver. COUNCILLOR BENSON VIC STATS SEPT BENSON UPDATE Benson/Wray THAT the Visitor Information Statistics from the Smithers District Chamber of Commerce for the period ending September 30, 2009, be received. ( ). Councillor Benson stated he attended the following meetings since the last Council meeting: a) October 3, 2009, Diabetes Conference; b) October 6, 2009, Crime Prevention through Community Development; c) October 7, 2009, Olympic Torch Relay; d) October 9, 2009, Tourism Advisory Committee; and e) ICBC traffic meeting where he submitted the bicycle complaint letter for review.

5 Smithers, B.C., on Tuesday, October 13, 2009, at 7:30 p.m. Page 5 Councillor Benson brought to Council s attention the issue of the BC Ferries proposal to relocate the Inside Passage ferry route from Port Hardy to Tsawwassen with fewer sailings and a longer voyage. He stated that Council needs to research more information on this subject. Mayor Farrow thanked Councillor Benson for taking care of Town of Smithers business while the rest of Council was attending the Union of British Columbia Municipalities Convention in Vancouver. COUNCILLOR GROVES HEALTH COM MEMBERS HEALTH COM OCT 5 COW MTG OCT 20 Groves/Adomeit THAT the Report ADM dated October 2, 2009, recommending appointment of three applicants to the Smithers Health Committee, be received; AND THAT Council appoint Jack McLeod, Melanie Monds, and Trudy Schatz for a one-year term ending December 31, 2010 ( ). Groves/Adomeit THAT the minutes of the Health Committee meeting held October 5, 2009, be received ( ). Mayor Farrow informed Council that a Committee of the Whole meeting regarding microbiology service is scheduled for Tuesday, October 20, 2009 at 6:00 p.m. Councillor Groves left for the duration of the meeting at 8:22 p.m. COUNCILLOR NORTHRUP APC MEMBERS APC OCT 9 Northrup/Adomeit THAT the Report ADM dated October 2, 2009, recommending appointment of two applicants to the Advisory Planning Commission, be received; AND THAT Council appoint Harley Lychak and Anne Griffith for a one-year term ending December 31, 2010 ( ). Councillor Northrup brought item 14-1 forward to this point in the agenda. Northrup/Wray THAT the minutes of the Advisory Planning Commission meeting held October 9, 2009, be received ( ).

6 Smithers, B.C., on Tuesday, October 13, 2009, at 7:30 p.m. Page cont d Northrup/Adomeit THAT Council approve the selection of 3959 Broadway Avenue (owners Ken & Teresa White) as the recipient of the Advisory Planning Commission Award of Excellence for demonstrating commitment to enhancing the community through building improvements in the Residential Category Northrup/Adomeit THAT Council approve the selection of 3836 Fourth Avenue (CIBC) as the recipient of the Advisory Planning Commission Award of Excellence for demonstrating commitment to enhancing the community through building improvements in the Other (commercial, industrial and institutional) Category NORTHRUP UPDATE Councillor Northrup stated that he also attended the Union of British Columbia Municipalities Convention in Vancouver and has submitted a written report for the October 27, 2009, Council agenda WRAY UPDATE COUNCILLOR WRAY Councillor Wray stated that he also attended the Union of British Columbia Municipalities Convention in Vancouver. He stated that he attended many Green workshops and concluded that Smithers seems to be one of the leaders in the Province with regards to implementing green initiatives. MAYOR FARROW RDBN POLICY OBAC MAYOR UPDATE Northrup/Bandstra THAT the memorandum from G. Chapman, Regional District of Bulkley- Nechako regarding Policy considerations, be received ( ). Benson/Northrup THAT the Omineca Beetle Action Coalition agenda for September 18, 2009, be received ( ). Mayor Farrow stated that he attended the Northern Corridor Development Corporation conference and that he would provide a written report for the October 27, 2009 Council meeting. 7A NCLGA LOGO STAFF (A) REPORTS Benson/Bandstra THAT Council approve the design concept C for the 2010 North Central Local Government Association Conference logo, as recommended in Report ADM dated September 30, 2009, from S. Bassett, Director of Corporate Services ( ).

7 Smithers, B.C., on Tuesday, October 13, 2009, at 7:30 p.m. Page 7 7A HUDSON BAY MTN ADVENTURE LEASE 7A BV BOWMEN ASSOC LEASE 7A FIRE DEPT VEHICLE EXHAUST SYSTEM Adomeit/Northrup THAT Council authorize the Mayor and Chief Administrative Officer to sign the renewal lease agreement with Hudson Bay Mountain Adventures for a one-year term expiring August 31, 2010, as recommended in Report ADM dated September 30, 2009, from S. Bassett, Director of Corporate Services; AND THAT Administration collect all outstanding lease payments prior to issuing the renewed lease (VAULT). Northrup/Wray THAT Council approve the renewal lease agreement with the BV Bowmen Association for a further five-year term expiring on June 30, 2014, as recommended in Report ADM dated September 30, 2009, from S. Bassett, Director of Corporate Services; AND THAT the annual lease rate per year be determined, once Council has adopted a policy on the management of contracts, leases, and agreements (VAULT). Adomeit/Wray THAT Council award Nederman Canada from Vancouver the Fire Department vehicle exhaust removal system contract at the tendered price of $60,000 plus GST and PST, as recommended in Report FIR dated September 28, 2009, from K. Stecko, Fire Chief ( ). Councillor Bandstra declared a Conflict of Interest and left the meeting at 8:50 p.m. 7A CAO VEHICLE Northrup/Adomeit THAT Report ADM dated October 5, 2009, from D. Sargent, Chief Administrative Officer, requesting authorization to purchase a replacement Jeep Grand Cherokee Laredo for the Chief Administrative Officer s use, be received ( ) Wray/Adomeit THAT Council authorize the Chief Administrative Officer to purchase a 2009 Jeep Grand Cherokee Laredo from Frontier Chrysler in Smithers at a total cost of $34,885.76, as recommended in Report ADM dated October 5, 2009, from D. Sargent, Chief Administrative Officer ( ). OPPOSED: COUNCILLOR NORTHRUP. Councillor Bandstra returned to the Chambers at 9:05 p.m. CARRIED. Mayor Farrow requested that Administration prepare a vehicle purchasing policy that indicates criteria for selection.

8 Smithers, B.C., on Tuesday, October 13, 2009, at 7:30 p.m. Page 8 7A SMITHERS MTN BIKE ASSOC LEASE 7A TOP SOIL 3615 ALFRED AVENUE Northrup/Adomeit THAT Council approve the lease agreement with the Smithers Mountain Bike Association for a five-year term expiring on August 31, 2014, as recommended in Report ADM dated September 30, 2009, from S. Bassett, Director of Corporate Services; AND THAT the annual lease rate per year be determined, once Council has adopted a policy on the management of contracts, leases, and agreements (VAULT). Adomeit/Benson THAT Council authorize Staff to provide a truck load of topsoil to the owner of 3615 Alfred Avenue, so the owner can re-landscape the front yard after removing tree roots, as recommended in Report DEV dated October 6, 2009, from M. Allen, Director of Development Services ( ). OPPOSED: COUNCILLOR WRAY. CARRIED. STAFF (B) REPORTS 7B AIRPORT RUNWAY UPDATE 7B RIVERSIDE CAMP GROUND 7B GATEWAY SIGNAGE 7B SKEENA HELISKIING 7B REC DEPT UPDATE Adomeit/Wray THAT Report AIR dated September 29, 2009, from K. Zacharias, Airport Manager, providing an update on the Smithers Regional Airport Extension Project, be received ( ). Adomeit/Northrup THAT Report PR dated October 6, 2009, from A. Hillaby, Director of Recreation, Parks and Culture, providing an update on Riverside Municipal Campground, be received ( ). Adomeit/Northrup THAT Report W/OPS dated October 6, 2009, from W. Taekema, Director of Works and Operations, recommending east entrance and west entrance locations for gateway signs, be received ( ). Adomeit/Bandstra THAT Report AIR dated September 29, 2009, from K. Zacharias, Airport Manager, regarding proposed growth opportunities suggested by Skeena Heliskiing in a letter to the Smithers District Chamber of Commerce, be received ( ). Benson/Northrup THAT Report PR dated September 28, 2009, from A. Hillaby, Director of Recreation, Parks and Culture, presenting the June to August 2009 department report, be received ( ).

9 Smithers, B.C., on Tuesday, October 13, 2009, at 7:30 p.m. Page 9 BYLAWS 8-1 BYLAW 1609 Bylaw No Fireworks Benson/Wray THAT Bylaw No. 1609, cited as Bylaw No Fireworks, be adopted. MOTION LOST VOTE NOT TAKEN Benson/Bandstra THAT Council refer Bylaw No. 1609, cited as Bylaw No Fireworks to Administration to reword page 3 Item #4-2 to include the wording a permit to set off fireworks may be obtained from the Fire Chief ; BYLAW 1610 AND THAT Bylaw No Fireworks be placed on the October 27, 2009, Council agenda for rescinding of third reading, amending and re-reading third reading. OPPOSED: COUNCILLOR NORTHRUP. CARRIED. Bylaw No Town of Smithers Sign Bylaw No Amendment Wray/Bandstra THAT Report DEV dated September 28, 2009, from A. Walker, Planner, introducing Bylaw No. 1610, cited as Bylaw No Town of Smithers Sign Bylaw No Amendment for readings, be received; AND THAT Bylaw No. 1610, cited as Bylaw No Town of Smithers Sign Bylaw No Amendment be read a first and second time Wray/Bandstra THAT Bylaw No. 1610, cited as Bylaw No Town of Smithers Sign Bylaw No Amendment 09-01, be read a third time. CORRESPONDENCE - (A) ITEMS ONESKY FUEL MGMT BC COMMUNITY ACHIEVE AWARD Northrup/Bandstra THAT the letter dated September 24, 2009, from M. Hobson, Onesky, requesting expressions of interest to hold a Fuel Management 101 workshop in Smithers, be referred to Administration to determine the costs of the workshop ( ). Adomeit/Northrup THAT the letter dated September 17, 2009, from Premier Campbell, British Columbia Achievement Foundation seeking nominations for the British Columbia Community Achievement Awards, be received; AND THAT Council resubmit their 2008 nominations for the British Columbia Community Achievement Awards ( ).

10 Smithers, B.C., on Tuesday, October 13, 2009, at 7:30 p.m. Page HAYHURST MEMORIAL PLAQUE SEG AD Northrup/Bandstra THAT the letter dated September 28, 2009, from C. Hayhurst, requesting the installation of a memorial plaque on the ledge in front of the hockey concession at the Smithers Civic Centre, be received; AND THAT Council request C. Hayhurst to contact the Smithers Minor Hockey and the Smithers Figure Skating Club to request a plaque be placed in their display cases ( ). Wray/Bandstra THAT Council run the same size advertisement as 2009, in the 2010 Smithers Exploration Group Directory, for a total cost of $300 plus GST, as requested in the dated October 4, 2009, from E. Konschuh, Smithers Exploration Group ( ). 10. None. CORRESPONDENCE - (B) ITEMS- RECEIVE AND REPLY CORRESPONDENCE - (B) ITEMS - RECEIVE FOR INFORMATION 11-1 to B RFI Adomeit/Bandstra THAT the following correspondence be received: 11-1 Letter dated September 9, 2009, from N. Cullen, MP Skeena-Bulkley Valley, regarding the proposal for a Rural Airport Caucus ( ) Letter dated September 18, 2009, from Honourable R. Merrifield, Minister of State Transport, replying to S. Bassett, Director of Corporate Services, letter regarding the Canada Post Corporation Strategic Review ( ) Letter dated September 21, 2009, from Honourable M. Polak, Minister of Children and Family Development and Minister Responsible for Child Care, proclaiming October as Foster Family Month ( , ) 11-4 Letter dated September 22, 2009, from K. Heed, Solicitor General, regarding the user fee increase from $500 per officer to $1,000 per officer for the Police Records Information Management Environment of British Columbia (PRIME BC) ( , ) Letter dated September 28, 2009, from D. Boissevain, Economic Development Committee, Smithers Branch, Bulkley Valley Credit Union, announcing a grant in the amount of $11,000 for the Bulkley Valley Economic Development Initiative ( ) Memorandum dated September 23, 2009, from Dr. Lewis, University of Northern British Columbia, regarding the Doug Little Memorial Dinner and Lecture Series 2009 being held on November 12, 2009 ( ).

11 Smithers, B.C., on Tuesday, October 13, 2009, at 7:30 p.m. Page Letter dated September 25, 2009, from Mayor Clarke, Village of Granisle, proposing a consortium for the Granisle arena ( ) Letter received October 1, 2009, from E. Eaton, Excelovate Publishing, promoting the book Da Ultimate Hookup: Free Things for All Canadians by C. McGowan ( ) BC Association of Farmers Markets newsletter Fall 2009 ( ) Letter dated September 28, 2009, from Minister Krueger, Ministry of Tourism, Culture and the Arts, advising the Town of Smithers was awarded a grant for the Olympic Torch Relay ( ) Letter dated October 1, 2009, from the Village of Burns Lake, requesting whether or not the Town of Smithers is interested in participating in a Climate Action Local Government Bootcamp in January 2010 ( ) News Release dated September 17, 2009, from the Ministry of Community and Rural Development, announcing Strategic Community Investment Fund grants ( ) Opinion-Editorial dated October 6, 2009, from the Ministry of Healthy Living and Sport, titled B.C. Pandemic Preparedness Plans in Place ( ) RCMP - PRIME CLIMATE ACTION BOOTCAMP Wray/Adomeit THAT Council send a letter of objection to K. Heed, Solicitor General, regarding the user fee increase from $500 per officer to $1,000 per officer for the Police Records Information Management Environment of British Columbia (PRIME BC); AND THAT a copy of the letter be sent to the Union of British Columbia Municipalities RCMP Task Force ( , ). OPPOSED: COUNCILLOR NORTHRUP. CARRIED. Wray/ Northrup THAT Council authorize Councillor Wray to attend the Climate Action Local Government Bootcamp in January 2010 being hosted by the Village of Burns Lake, with funding to come from the 2010 Council Travel Budget ( ). 12. None. CORRESPONDENCE - (C) ITEMS

12 Smithers, B.C., on Tuesday, October 13, 2009, at 7:30 p.m. Page 12 Mayor Farrow requested that Supplemental Item 14-2 be moved to this point in the agenda RFP LB WARNER SITE Northrup/Adomeit THAT the letter dated October 13, 2009, from J. Penninga, requesting an extension of at least thirty days for requests for proposals on the sale of the north end of the1600 Block of Queen Street, be received ( ) Wray/Benson THAT Council extend the deadline for requests for proposals, on the sale of the north end of the1600 Block of Queen Street, to November 30, CORRESPONDENCE - (D) ITEMS 13-1 to D ITEMS Adomeit/Benson THAT the following correspondence, as routed, be received for information: 13-1 The Woodland Almanac, Fall 2009 from the Federation of British Columbia Woodlot Associations The Wetlander, Creston Valley Wildlife Management Area, Summer Community Messages, Summer 2009 from the Emergency Social Services Association of British Columbia The 2008/09 Annual Report, BC Land Title and Survey Northword, October/November A Year in Review, Royal Canadian Mounted Police. SUPPLEMENTAL ITEMS APPROVED FOR DISCUSSION 14-1 See Councillor Northrup s Reports Item # See above. OTHER BUSINESS/NEW BUSINESS 15-1 SEWER RE- LINING 9 TH AVENUE W. Taekema, Director of Works and Operations, informed Council that the contractor working on the sewer relining contract on 9 th Avenue, between Queen and Main streets, had a number of equipment malfunctions and would return to Smithers soon to complete the contract.

13 Smithers, B.C., on Tuesday, October 13, 2009, at 7:30 p.m. Page HWY 16 WIDENING PROJECT W. Taekema informed Council that the Ministry of Transportation and Infrastructure is planning to widen Highway 16 from Toronto Street to Lake Kathlyn. He stated that there are a number of deficiencies that the community should be concerned about Adomeit/Northrup THAT Council send a letter to Minister Bond advising: a) Council has concerns with the Lake Kathlyn junction and the airport intersection corner; b) Council requests that no action be taken on the project until the concerns are met; c) request a start date for the project; and d) request where is project is in terms of the Capital Budget; AND THAT Administration arrange a meeting with Minister Bond in Prince George with Mayor and Council to discuss the issue FULTON AVENUE WALKWAY PROJECT 15-4 BENSON ABSENCE 15-5 WEBSITE LINKS 15-6 NORTHRUP ABSENCE 15-7 UBCM BEST PRACTICES 15-8 NHA COMMUNITY CONSULT 15-9 CENTRAL PARK BUILDING Councillor Wray congratulated Staff on a good job regarding the Fulton Avenue Walkway Project. D. Sargent, Chief Administrative Officer, reminded Council of the Official Ribbon Cutting Ceremony for the walkway taking place on Tuesday, October 27, 2009 at 3:00 p.m. Councillor Benson advised Council that he would be away until October 30, 2009, and not able to attend the October 27, 2009, Council meeting. Councillor Northrup asked if Staff provided a link for the Health Link H1N1 webpage on the Town s website. D. Sargent replied that this has not been done as we are extremely cautious with regards to what is linked to our website. Councillor Northrup informed Council that he would be away and not able to attend the October 27, 2009, Council meeting. Mayor Farrow presented Council with the honourable mention award for Award of Excellence: Best Practices in Annual Reporting received at the Union of British Columbia Municipalities Convention. He congratulated Staff on a job well done. S. Bassett, Director of Corporate Services, informed Council that Northern Health is holding Community Consultation in Smithers on November 5, 2009, at 6:30 p.m. at the Hudson Bay Lodge. M. Allen, Director of Development Services, advised Council that the Central Park Building Society has received grant money from the Regional District of Bulkley Nechako and the Town of Smithers Gas Tax; and will now proceed to the tender process for a new boiler and new insulation for the Central Park Building.

14 Smithers, B.C., on Tuesday, October 13, 2009, at 7:30 p.m. Page TH AVENUE TREES BRIENESSE M. Allen informed Council that BC Hydro will begin the process of removing trees along 10 th Avenue in November PUBLIC QUESTION PERIOD P. Brienesse stated that he was disappointed that no hybrid vehicles were quoted for the new Chief Administrative Officer s vehicle. He commented that a hybrid vehicle would save both the environment and taxpayers money. P. Brienesse suggested that the new vehicle purchasing policy also include a minimum litre per kilometre reference PENNINGA J. Penninga thanked Council for the extension of the LB Warner request for proposals. He advised that the chairs at the delegation table block the view of Council from the gallery and that the sound system is poor. NOTICE OF SPECIAL (IN-CAMERA) MEETING OF COUNCIL PURSUANT TO SECTION 92 OF THE COMMUNITY CHARTER NOTICE OF IN-CAMERA Adomeit/Wray THAT, pursuant to Section 92 of the Community Charter, Council gives notice and exercises its authority and excludes the media and the public, except for municipal staff, from the Special (In-Camera) Meeting of Council being held on October 27, 2009, at 6:00 p.m. to deal with matters falling under Section 90, subsections 1 and/or 2 of the Community Charter. ADJOURNMENT ADJOURN Adomeit/Bandstra THAT the Regular Meeting of Council be adjourned (9:53 p.m.). Certified Correct: Cress Farrow Mayor Deborah Sargent Corporate Administrator (CAO)

15 Smithers, B.C., on Tuesday, October 13, 2009, at 7:30 p.m. Page 15 Certified a True and Correct Copy of the minutes of the Regular Meeting of Council held on October 13, 2009, at 7:30 p.m. in the Council Chambers at 1027 Aldous Street, Smithers, B.C. Deborah Sargent Corporate Administrator (CAO) DS/jm/plg \\server\pccommon\wordpro\min\min 2009 council\min #18 regular oct 13.doc 2/11/11 2:43 PM