TOWNSHIP OF ALFRED AND PLANTAGENET MINUTES REGULAR MEETING. Monday, March 20, 2017, 7:00 P.M. PLANTAGENET COMMUNITY HALL

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1 1 TOWNSHIP OF ALFRED AND PLANTAGENET MINUTES REGULAR MEETING Monday, March 20, 2017, 7:00 P.M. PLANTAGENET COMMUNITY HALL Present: Staff Present: Fernand Dicaire, Chair Rene Beaulne, Councillor Benoit Lamarche, Councillor Chantal Galipeau, Councillor Jeanne Doucet, Councillor Jean-Claude Delorme, Councillor Jean-Pierre Cadieux, Councillor Marc Daigneault, Chief Administrative Officer - Clerk Melissa Cadieux, Deputy Clerk 1. CALL TO ORDER The assembly is called to order by the Chairman at 7:00 p.m. Resolution Moved by: Jean-Pierre Cadieux Seconded by: Benoit Lamarche BE IT RESOLVED that this regular Council meeting be declared open. 2. ADOPTION OF THE AGENDA Resolution Moved by: Rene Beaulne Seconded by: Chantal Galipeau BE IT RESOLVED that the agenda be adopted after adding 21.6, Surplus Municipal Land - Unopened road allowance located on part of Lot 9, Concession 7 in the Village of Curran.

2 ( ' 2 3. DISCLOSURE OF PECUNIARY INTERESTS 3.1 Rene Beaulne - Minutes of the Hydro 2000 inc.'s Board of Directors meeting of November 15, Rene Beaulne - Minutes of the Hydro 2000 inc.'s Board of Directors meeting of December 13, Rene Beaulne - Minutes of the Hydro 2000 inc.'s Board of Directors meeting of January 17, '-.,,, 4. MAYOR'S REPORT Mr. Beaulne announces that the Annual.General Meeting of the Corporation of the Prescott and Russell Recreational Trail will be held on March 30 at the Plantagenet Community Hall. 5. PUBLIC MEETINGS There is no public meeting. 6. ADOPTION OF COUNCIL MINUTES 6.1 Adoption and signature of Council minutes of the regular meeting held on March 6, DEPUTATIONS Resolution Seconded by: Jeanne Doucet BE IT RESOLVED that the minutes of the regular Council meeting held on March 6, 2017 be adopted, as amended. 7.1 Municipal Property Assessment Corporation (MPAC)- Update on 2017 municipal property assessments. Mr. Scott Templeton and Mrs. Joyce Gravelle from the Municipal Property Assessment Corporation (MPAC) present the 2016 Property Assessment Update. 8. REPORTS FROM THE PLANNING DEPARTMENT

3 \' (_) 9. REPORTS FROM THE FINANCE DEPARTMENT 9.1 Accounts payable as of December 31, 2016 and March 15, Resolution Moved by: Rene Beaulne BE IT RESOLVED that the accounts payable as of December 31, 2016 and March 15, 2017 be adopted REPORTS FROM THE PUBLIC WORKS DEPARTMENT 10.1 Report TP Light Truck. Resolution Seconded by: Chantal Galipeau BE IT RESOLVED that contract for the light truck be awarded to Laplante Chevrolet Pontiac Buick GMC at a cost of $32, including HST Report TP Street Sweeping. Resolution Moved by: Rene Beaulne '.,,,,. BE IT RESOLVED that contract be awarded to John Sweeping at a cost of $84.00/hour for the sweeping and $72.00/hour for the rinsing Report TP Dust Suppressant. Resolution Seconded by: Jean-Claude Delorme BE IT RESOLVED that contract for the spreading of dust suppressant be awarded to Denchem Ltd at a cost of $0.2345/litre. 11. REPORTS FROM THE GENERAL MANAGEMENT DEPARTMENT C

4 4 12. REPORTS FROM THE LIBRARY DEPARTMENT 12.1 Minutes of the Public Library Board meeting of January 10, Resolution BE IT RESOLVED that the minutes of the Public Library Board meeting of January 10, 2017 be adopted Library statistics for the months of January and February Resolution Seconded by: Jeanne Doucet BE IT RESOLVED that the monthly statistics report of the libraries for the months of January and February 2017 be received. 13. REPORTS FROM THE BY-LAW ENFORCEMENT DEPARTMENT ~\ '! 14. REPORTS FROM THE CONSTRUCTION DEPARTMENT 14.1 Report C Building permits issued in February Resolution BE IT RESOLVED that Report C on building permits issued in February 2017 be received. 15. REPORTS FROM THE RECREATION DEPARTMENT 16. REPORTS FROM THE FIRE DEPARTMENT 17. REPORTS FROM THE HEALTH AND SAFETY COMMITTEE

5 5 18. COMMITTEE REPORTS 18.1 Minutes of the Hydro 2000 inc.'s Board of Directors meeting of November 15, Rene Beaulne declared a conflict on this item. Resolution Seconded by: Benoit Lamarche BE IT RESOLVED that the minutes of the Hydro 2000 inc.'s Board of Directors meeting of November 15, 2016 be adopted Minutes of the Hydro 2000 inc.'s Board of Directors meeting of December 13, Rene Beaulne declared a conflict on this item. Resolution Seconded by: Jeanne Doucet BE IT RESOLVED that the minutes of the Hydro 2000 inc. 's Board of Directors meeting.of December 13, 2016 be adopted Minutes of the Hydro 2000 inc.'s Board of Directors meeting of January 17, Rene Beaulne declared a conflict on this item. Resolution Moved by: Jean-Pierre Cadieux Seconded by: Jeanne Doucet BE IT RESOLVED that the minutes of the Hydro 2000 inc.'s Board of Directors meeting of January 17, 2017 be adopted.

6 6 19. BY-LAWS 19.1 By-law Number to authorize the Chief Administrative Officer- Clerk to enter into an agreement with Automotive Materials Stewardship for the provision of services concerning Automotive Materials. 20. QUESTION PERIOD Resolution Moved by: Rene Beaulne Seconded by: Benoit Lamarche BE IT RESOLVED that By-law Number to authorize the Chief Administrative Officer - Clerk to enter into an agreement with Automotive Materials Stewardship for the provision of services concerning Automotive Materials be adopted after its three readings. Mr. John French addresses the issue of internet connection in rural areas. He does not currently have access to-high-speed internet and he is asking whether the Township is planning to provide rural areas with access to high-speed internet. The Mayor responds that the federal government will be investing major sums of money to provide rural areas with high-speed internet. Thus, the Township will be looking for applications for grants in the next months. ( \, I 21. MOTIONS 21.1 Donations - Discretionary budgets. Resolution Seconded by: Rene Beaulne BE IT RESOLVED that the members of Council contribute the following donations from their respective discretionary budget: Fernand Dicaire $200, Heart and Stroke Foundation Jeanne Doucet $50, Heart and Stroke Foundation

7 Logos for the Township's 20th anniversary. The Council members are very satisfied with the logo for the Township's 20th anniversary as it remains true to the original Township's logo. Resolution Moved by: Jean-Claude Delorme BE IT RESOLVED that Council of the Township of Alfred and Plantagenet approve the logo designed by Mr. Jean-Pierre Cadieux and Mr. Pierre Yves Boudreault for the Township's 20th anniversary Township of Zorra - Request for support of a resolution regarding the installation of automated defibrillators in all schools in Ontario. Resolution Moved by: Jeanne Doucet Seconded by: Benoit Lamarche BE IT RESOLVED that Council of the Township of Alfred and Plantagenet support the Township of Zorra's resolution regarding the installation of automated defibrillators in all schools in Ontario Alfred Knights of Columbus - Sponsorship request for the gastronomic evening "Spring Thaw". Resolution BE IT RESOLVED that Council of the Township of Alfred and Plantagenet receive the Alfred Knights of Columbus' sponsorship request for the gastronomic evening "Spring Thaw". Some Council members will personally attend the gastronomic evening. 0

8 21.5 Council Support for the Alfred Coilege Redevelopment Proposal. )" 8. ~ Resolution Seconded by: Rene Beaulne WHEREAS the University of Guelph announced the closure of the Alfred campus in March 2014 and that this closure represents a potential loss of $7.3 million in economic output of the Prescott-Russell region, as well as a potential loss of nearly 50 full-time jobs; AND WHEREAS the Prescott-Russell Community Development Corporation (PRCDC) has prepared a proposal for the redevelopment of the Alfred College site, including a Community Hub and a Centre for Innovation and Transformation in Agriculture (CITA), and is pursuing discussions with the Province of Ontario for transfer of the assets for the community's ownership and management as well as financial support, and also with the Government of Canada for financial support; BE IT RESOLVED that Council of the Township of Alfred and Plantagenet provides its support to the Alfred College redevelopment project proposal, which could have economic benefits for the Township if it moves forward. BE IT FURTHER RESOLVED that this resolution be sent to all municipalities. of the United Counties of Prescott and Russell, and the Association of Francophone Municipalities of Ontario (AFMO) for consideration and support Surplus Municipal Land - Unopened road allowance located on part of Lot 9, Concession 7 in the Village of Curran. Mr. Daigneault mentions that two adjacent owners are interested in purchasing the road allowance. Resolution Seconded by: Rene Beaulne BE IT RESOLVED that Council of the Township of Alfred and Plantagenet declare the unopened road allowance known as "Green Street", described as being a Part of Lot 9, Concession 7, located along Mill Street in the Village of Curran, surplus to the needs of the municipality and authorize the Chief Administrative Officer - Clerk to proceed with the sale of this property according to the Township's By-law. 0, \~ /'

9 9 22. CORRESPONDENCE Resolution BE IT RESOLVED that the correspondence listed at items 22.1 to be received and filed. 23. CLOSED SESSION Resolution Seconded by: Jeanne Doucet BE IT RESOLVED that this portion of the meeting be closed to the public in order to consider personal matters about identifiable individuals; labour relations or employee negotiations; and litigation or potential litigation affecting the municipality or local board pursuant to subsections 239(2)(b )( d)( e) of the Municipal Act, Resolution Seconded by: Chantal Galipeau BE IT RESOLVED that this meeting be reopened to the public. 24. CONFIRMING BY-LAW 24.1 By-law Number confirming the proceedings of Council. Resolution Seconded by: Jeanne Doucet BE IT RESOLVED that By-law Number , a by-law to confirm the proceedings of Council at its meeting of March 20, 2017, be adopted after its three readings. (. 0

10 ADJOURNMENT Resolution Seconded by: Jean-Claude Delorme Fernand Dicaire, Chairman \ / \, /