8. NFPA 5000 Second Draft (formerly ROC) Preparation. Public Comments to be distributed before meeting date.

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1 AGENDA NFPA Technical Committee on Interior Finish and Contents NFPA 101 and NFPA 5000 SECOND DRAFT MEETING Thursday, May 23, 2013 DoubleTree by Hilton Hotel San Diego Downtown 1646 Front Street San Diego, California 1. Call to Order. Call meeting to order by Chair, Henry Paszczuk, at 8:00 a.m. on May 23, 2013 at the Double Tree by Hilton Hotel, San Diego, California. 2. Self-introduction of Committee Members and Guests. For a current committee roster, see pg Approval of Previous Meeting Minutes. Approve the May 23, 2012 meeting minutes, See pg The New Process. See handouts from PowerPoint presentation, pg Definitions Task Group. See pg Hazardous Materials Task Group. See pg NFPA 101 Second Draft (formerly ROC) Preparation. Public Comments to be distributed before meeting date. 8. NFPA 5000 Second Draft (formerly ROC) Preparation. Public Comments to be distributed before meeting date. 9. Other Business. Committee scope and title change. See pg Adjournment. Page 1 of 16

2 Address List No Phone Interior Finish and Contents Safety to Life Henry Paszczuk Chair Connecticut Department of Public Safety 102 Jeffrey Lane Berlin, CT Alternate: Joseph Kingston E 4/15/2004 Kristin Bigda Secretary (Staff-Nonvoting) National Fire Protection Association 1 Batterymarch Park Quincy, MA /11/2013 Kristin Bigda 6/29/2007 Vytenis Babrauskas Fire Science and Technology Inc th Place SE Issaquah, WA SE 10/1/1993 Patrick Boyer State Farm Insurance Company 1501 Rhodes Lane Bloomington, IL I 08/09/2012 Peter Cutrer Sanford Fire Department 972 Main Street Sanford, ME E 10/29/2012 Nicholas A. Dawe Cobb County Fire Marshal s Office 1595 County Services Parkway Marietta, GA E 10/20/2010 William E. Fitch Phyrefish.com 31 SE 5th Street, Suite 3815 Miami, FL SE 1/1/1991 Marcelo M. Hirschler GBH International 2 Friar s Lane Mill Valley, CA Alternate: Timothy Earl SE 1/1/1991 Richard T. Long, Jr. Exponent, Inc Science Drive, Suite 200 Bowie, MD Upholstered Furniture Action Council M 10/18/2011 C. Anthony Penaloza Intertek Testing Services Shady Falls Road Elmendorf, TX RT 3/21/2006 Milosh T. Puchovsky Worcester Polytechnic Institute Department of Fire Protection Engineering 100 Institute Road Worcester, MA SE 10/20/2010 Shelley Siegel Universal Design & Education Network 9268 Palomino Drive Lake Worth, FL American Society of Interior Designers U 7/20/2000 Dwayne E. Sloan UL LLC 12 Laboratory Drive PO Box Research Triangle Park, NC Alternate: Randall K. Laymon RT 7/26/2007 James K. Lathrop Voting Alternate Koffel Associates, Inc. 81 Pennsylvania Avenue Niantic, CT The Carpet and Rug Institute Voting Alt. to CRI Rep. M 4/17/2002 Page 2 of 16 1

3 Address List No Phone Interior Finish and Contents Safety to Life Timothy Earl Alternate GBH International 6862 Shallowford Way Portage, MI : Marcelo M. Hirschler SE 8/9/2011 Joseph Kingston Alternate Connecticut Office of State Fire Marshal 1111 Country Club Road Middletown, CT : Henry Paszczuk 04/11/2013 Kristin Bigda E 03/05/2012 Randall K. Laymon Alternate UL LLC 333 Pfingsten Road Northbrook, IL : Dwayne E. Sloan RT 7/26/2007 Kristin Bigda Staff Liaison National Fire Protection Association 1 Batterymarch Park Quincy, MA /29/2007 Page 3 of 16 2

4 NFPA Technical Committee on Furnishings and Contents NFPA 101 and NFPA 5000 FIRST DRAFT MEETING MINUTES Thursday-Friday, May 24-25, 2012 Indianapolis Convention Center Indianapolis, IN 1. Call to Order. The meeting was called to order by Chair Henry Paszczuk at 1:00 p.m. on May 24, 2012 at the Indianapolis Convention Center, Indianapolis, IN. 2. Introduction of Committee Members and Guests. TECHNICAL COMMITTEE MEMBERS PRESENT NAME Henry Paszczuk, Chair Kristin Bigda, (Staff-Nonvoting) Nicholas A. Dawe, William E. Fitch, Marcelo M. Hirschler, Milosh T. Puchovsky, Shelley Siegel, Dwayne E. Sloan, James K. Lathrop Voting Alt. to CRI Rep. COMPANY Connecticut Department of Public Safety National Fire Protection Association Cobb County Fire Marshal s Office Phyrefish.com GBH International Worcester Polytechnic Institute Universal Design and Education Network Rep: American Society of Interior Designers UL LLC Koffel Associates, Inc. Rep: The Carpet and Rug Institute GUESTS NAME Tracy Golinveaux COMPANY NFPA TECHNICAL COMMITTEE MEMBERS NOT PRESENT NAME COMPANY Vytenis Babrauskas, Fire Science and Technology Inc. Richard T. Long, Jr., Exponent, Inc. Rep: Upholstered Furniture Action Council C. Anthony Penaloza, Intertek Testing Services BLD/SAF FUR FIRST DRAFT Meeting Minutes / Page 1 Page 4 of 16

5 3. Approval of Prior Meeting Minutes. The October 5, 2010 meeting minutes were approved as written and distributed with no modifications. 4. Review of new NFPA codes and standards development process. The Committee attended a presentation by NFPA staff Allan Fraser on the new NFPA codes and standards development process. The presentation was followed-up by an additional review of the process and technical committee meetings procedures by Ms. Bigda. 5. NFPA 101 First Draft (formerly ROP) Preparation. All public inputs were addressed. Additional First Revisions and Committee Inputs were developed as needed. See First Draft ballot package and draft. 6. NFPA 5000 First Draft (formerly ROP) Preparation. All public inputs were addressed. Additional First Revisions and Committee Inputs were developed as needed. See First Draft ballot package and draft /5000 Chapter Comparison and Recommendations for First Revisions. The Committee reviewed Chapter 10 of NFPA 101 and NFPA 5000 and created First Revisions to correlate the provisions in the two documents where appropriate 8. Committee Scope Update. The Committee voted unanimously to modify the name and scope of the Committee to address interior finish as well as contents and furnishings. The proposed changes will be sent to the Correlating Committees for further action. See attachment A. 9. Other Business. No other business was addressed. 10. Future Meetings. The next meeting of the Building Code and Safety to Life Technical Committee on Furnishings and Contents will be the Second Draft (formerly ROC) meeting to be held in June 2013 at a location to be determined. 11. Adjournment. The meeting was adjourned by Chair Henry Paszczuk at 5:00 pm on Thursday, May 24, Meeting Minutes Prepared By: Kristin Bigda, NFPA Staff Liaison BLD/SAF FUR FIRST DRAFT Meeting Minutes / Page 2 Page 5 of 16

6 ATTACHMENT A Page 6 of 16

7 BLD/SAF FUR Technical Committee on Furnishings and Interior Finish and Contents This Committee shall have primary responsibility for documents on limiting the impact of interior finish, furnishings and building contents effect on protection of human life and property from fire and other circumstances capable of producing similar consequences, and on the emergency movement of people. Page 7 of 16

8 4/11/2013 NFPA 101/5000 Interior Finish and Contents COMMITTEE May 23, 2013 San Diego, CA At this and all NFPA committee meetings we are concerned with your safety If the fire alarm sounds, please proceed to an exit 1 2 Members, please verify/update your contact information Use of tape recorders or other means capable of reproducing verbatim transcriptions of this meeting is not permitted Guests All guests are asked to sign in and identify their affiliations Participation is limited to TC members or those individuals who have previously requested time to address the committee Other participation is granted at the discretion of the Chair Guest seating is located around the room 3 4 Members categorized in ANY interest category who have been retained to represent the interests of ANOTHER interest category must declare those interests to the committee and refrain from voting, both in the meeting and on the ballot item General Procedures Follow Robert s Rules of Order Discussion i requires a motion 5 6 Page 8 of 16 1

9 4/11/2013 Motions for Ending Debate - Move Previous Question or Call the Question Not in order when another has the floor Requires a second This motion is not debatable and does not automatically stop debate A 2/3 affirmative vote immediately closes debate and returns to the original motion on the floor Less then 2/3 allows debate to continue Committee member actions: Member addresses the chair Receives recognition from the chair Introduces the motion Another member seconds the motion 7 8 Committee chair actions: States the motion Calls for discussion Ensures all issues have been heard Takes the vote Announces the result of the vote 9 Technical Committee on Fundamentals Consumer, 0 Member: 0% Enforcer, 3 Members: 23% Insurance, 1 Member: 8% Manufacturer, 2 Members: 15% Research & Testing, 2 Member: 15% Special Expert, 4 Members: 31% User, 1 Members: 8% Installer/Maintainer, 0 Members: 0% Labor, 0 Members: 0% 10 Timeline Comment Stage (Second Draft): Public Comment Closing Date: 05/03/2013 Second Draft Meeting: Today Posting of Second Draft for TC Balloting: 08/23/2013 Posting of Second Draft for NITMAM: 01/03/2014 Tech Session Preparation: NITMAM Closing Date: 02/07/2014 NITMAM /CAM Posting Date: 04/04/2014 NFPA Annual Meeting: 06/09-12/2014 (Las Vegas) Standards Council Issuance: Issuance of Documents with CAM: 08/14/2014 edition date New Process What s New? New Term Comment Stage Public Comment Second Draft Meeting Second Revision Committee Comment (a Second Revision that failed ballot) Second Draft Report Second Draft Changes in Terms: Old Term ROC Stage Public Comment ROC Meeting Committee Comment or Accepted Public Comment (a Comment reported as Rejected due to failed ballot) ROC ROC Draft Page 9 of 16 2

10 4/11/2013 Technical Committee Actions: Resolving Public Comments Committee Action and Committee Statement Creating Second Revisions Resolving Public Comments (See Regs ) Committee develops a Committee Action Accept Reject but see Reject Reject but Hold Committee Statements Committee must clearly indicate reasons for not accepting the recommendation and/or point to a relevant Second Revision All Public Comments Actions must have a Committee Statement Must include a valid technical reason No vague references to intent Explain how the submitter s substantiation is inadequate Neither Public Comment Actions nor Committee Statements get balloted Create a Second Revision (SR) Committee wants to make a change (to add, delete or modify) the First Draft Committee develops a Committee Statement (CS) substantiating the change Each SR gets balloted No new material after the Public Input Stage since it hasn t had the benefit of public review What constitutes new material is decided by the Technical Committee or Correlating Committee Adding new material at the Comment Stage could successfully be challenged through appeal to the Standards Council Page 10 of 16 3

11 4/11/2013 Formal voting Voting during meeting is used to establish a sense of agreement (simple majority) Secured by letter ballot (2/3 agreement) Only the results of the formal ballot determine the official position of the committee on the Second Draft 19 Ballots are on the Second Revisions (SR) ONLY Public Comment Actions and Committee Statements not balloted Reference materials are available - Second Draft, Public Comments, First Draft Report Ballot form allows you to vote: Affirmative on all SR Affirmative on all SR with exceptions specifically noted Ballot form provides a column for affirmative with comment Note: This box needs to be checked only if there is an accompanying comment Reject or abstain requires a reason 20 Initial ballot Circulation of negatives and comments Members may change votes during circulation Second Revision that fails letter ballot is designated as a Committee Comment (in the 2 nd Draft Report), marked as Reject and deleted from the Second Draft. If a Second Revision fails ballot and the subject text was a result of a First Draft change, a Supplementary Ballot is conducted Ballot asks TC if it still favors the First Revision change reported in the First Draft If Yes, same change appears as Second Revision and is shown in the Second Draft If No, the change appears as a Committee Comment (rejected) and the text reverts to previous edition See Regs Electronic Balloting Ballots will be an online format Alternates are strongly encouraged to return ballots Electronic Balloting Click link on the ballot received Sign in with NFPA.org Committee Login and Password Ballot session will time out after 90 minutes Use submit to save your work Page 11 of 16 4

12 4/11/2013 Electronic Balloting Select either Affirmative on All or Affirmative with Exception(s) Electronic Balloting Choosing AFFIRMATIVE ON ALL Use See FR/SR - # link to review all First/Second Revisions Use Edit election to change individual votes or to modify vote after submitting ballot Electronic Balloting Choosing AFFIRMATIVE WITH EXCEPTION(S) Make selection: Affirmative with Comment, Negative, or Abstain No selection made-defaults to affirmative Must include comment on each vote Electronic Balloting To complete ballot click Participant Consent and Submit Return and edit any votes before ballot due date TC Struggles with an Issue TC needs data on a new technology or emerging issue Two opposing views on an issue with no real data Data presented is not trusted by committee Code Fund Lends a Hand TC rep and/or staff liaison submits a Code Fund Request Requests are reviewed by a Panel and chosen based on need / feasibility Research Project Carried Out Funding for project is provided by the Code Fund and/or industry sponsors Project is completed and data is available to TC 29 Legal Antitrust: the single most important provision- Federal law prohibits contracts, combinations, or conspiracies which unreasonably restrain trade or commerce Section 1 of the Sherman Act Patent: Disclosures of essential patent claims should be made by the patent holder, but others may also notify NFPA if they believe that a proposed or existing NFPA standard includes an essential patent claim 30 Page 12 of 16 5

13 4/11/2013 Legal Doc Info Pages Activities Disapproved by the Courts Packing meetings Hiding commercial interest throwing the committees out of balance No final decision-making authority to unbalanced Task Groups; include all interested parties Hiding scientific or technical information from committees Document Information Document scope Current/Previous Edition information Issued TIAs, FIs and Errata Archived revision information Standard Council Decisions Articles and Reports Read only document Next Edition Submit Public Input/Comments via Electronic Submission System. Meetings and Ballots ROP/ROC or First Draft Report and Second Draft Report NITMAM and Standard Council Decisions Private TC info Ballot circulations, informational ballots and other committee info Technical Committee Committee name, responsibility and scope Staff liaison Committee list Private committee contact information Current committee documents in PDF format Committees seeking members and committee online application Any questions? 33 Page 13 of 16 6

14 Cote, Ron From: Sent: To: Cc: Subject: Cote, Ron Wednesday, November 21, :33 PM Bigda, Kristin; Harrington, Greg; Fraser, Allan; Vecchiarelli, Tracy Solomon, Robert SAF Agenda Item for Second Draft Meetings Please add the subject of Definitions to each SAF/BLD technical committee Second Draft meeting agenda for which you serve as staff liaison. Each Technical Committee chair is asked to identify a member to serve on the definitions task group. The Minutes item from the SAF-AAC Correlating Committee s November 6, 2012 meeting follows: Definitions. The committee agreed to have each defined term assigned to a specific technical committee so that committee would have responsibility for the maintenance and revision of such term. A task group is to be formed after the Second Draft meetings of the current revision cycle. The task group will report to the Correlating Committee (CC) its recommendations for the definitions assignments in time for the CC to review the recommendations at its first meeting of the 2018 revision cycle. Each Technical Committee chair is asked to identify a member to serve on the task group. Allan and Tracy, the BLD-AAC Correlating Committee asked that same be done by the NFPA 5000 TCs. Ron Coté, P.E. Life Safety Engineer NFPA - Quincy, MA USA 1 Page 14 of 16

15 Bigda, Kristin From: Sent: To: Cc: Subject: Cote, Ron Wednesday, November 21, :43 PM Bigda, Kristin; Harrington, Greg; Fraser, Allan; Vecchiarelli, Tracy Solomon, Robert Hazardous Materials - Agenda Item Please add the subject of Hazardous Areas to each SAF/BLD technical committee Second Draft meeting agenda for which you serve as staff liaison. Each Technical Committee is asked to decide whether it wants to participate in a task group on the subject of hazardous materials. The Minutes item from the SAF-AAC Correlating Committee s November 6, 2012 meeting follows: Hazardous Materials. Jeff Tubbs raised the issue of whether NFPA 101 should address hazardous materials (as done in NFPA 5000 Chapter 34). The committee noted that health hazards are not within the scope of NFPA 101. Conflicts exist among the NFPA codes. It was agreed to: o Add the subject of hazardous materials to the agenda for all NFPA 101 technical committee Second Draft meetings o Gather comments from each technical committee including whether it wants to participate in a task group on the subject of hazardous materials o Report results to the Correlating Committee at its Second Draft review meeting o Ask the Standards Council, after the Correlating Committee s Second Draft meeting, to establish a task group from the membership of the NFPA 1, 30, 101, 400 and 5000 committees to address conflicts and overlapping requirements related to hazardous materials Allan and Tracy, the BLD-AAC Correlating Committee asked that same be done by the NFPA 5000 TCs. Ron Coté, P.E. Life Safety Engineer NFPA - Quincy, MA USA 1 Page 15 of 16

16 TO: FROM: Correlating Committee on Safety to Life and Building Code Linda Fuller DATE: March 18, 2013 SUBJECT: Scope and Title Revision for TC on Furnishing and Contents I am transmitting to you herewith the following action of the Standards Council (March 6-7, 2013): The Council approved the request of the Correlating Committee for Safety to Life and Building Code to revise the scope and title of the Committee on Furnishing and Contents to read as follows: Approved Title: Technical Committee on Furnishings Interior Finish and Contents Approved Scope: This Committee shall have primary responsibility for documents on limiting the impact of interior finish, furnishings and building contents effect on protection of human life and property from fire and other circumstances capable of producing similar consequences, and on the emergency movement of people. c: R. Solomon, R. Cote, C. Peterson, D. Baio, C. Cronin, K. Carey, P. Foley TC Interior Finish and Contents Page 16 of 16