CITY OF ARMSTRONG AGENDA REGULAR COUNCIL MEETING. October 15, 2013 Council Chambers: 7:30 p.m. a) Regular Council Meeting Agenda - October 15, 2013

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1 CITY OF ARMSTRONG AGENDA REGULAR COUNCIL MEETING Page October 15, 2013 Council Chambers: 7:30 p.m. 1. CALL TO ORDER: 2. ADOPTION OF THE AGENDA: a) Regular Council Meeting Agenda - October 15, ADOPTION OF MINUTES: a) Regular Council Meeting Minutes - September 23, 2013 b) Public Hearing Minutes - September 23, 2013 (City of Armstrong Zoning Amendment Bylaw No.1742) 4. HEARINGS: 5. DELEGATIONS: 6. BUSINESS ARISING FROM THE DELEGATIONS: 7. PRESENTATION OF REPORTS: a) Finance & Administration Committee: Councillor K. Rowe, Chair i) Request for Proposals - Banking Services ii) Dog Control Officer's Report - July to September 2013 iii) Bylaw Enforcement Officer's Report - July to September, 2013 iv) Council Meeting December Dates and Christmas Hours of Operation at City Hall v) Application for 2014 Age Friendly Community Planning and Project Grant Page 1 of 25

2 Page Regular Council Meeting Agenda October 15, 2013 b) Public Works Committee: Councillor J. Trainor, Chair i) Public Works Manager's Report ii) Armstrong Kin Club - Request for Speed Bumps on Park Drive iii) News Release - October 7, 2013 Township of Spallumcheen and City of Armstrong - Long Term Water Strategy c) Community Services Committee: Councillor P. Britton, Chair i) Vernon RCMP Safe Communities Unit Quarterly Report ii) iii) iv) Armstrong/Spallumcheen Fire Inspection, Investigation & Incident Call Out Reports - September 2013 Chamber of Commerce Update - Verbal (Councillor P. Britton) Thompson Okanagan Tourism Association Re: Invitation to Attend the TOTA AGM & Tourism Forum - November 4 & 5, 2013 v) Request from Fire Chief for temporary addition to facilitate indoor storage of new fire truck d) Planning & Development Committee: Councillor R. Nitchie, Chair i) Development Permit Application No DP Re: 3210 Smith Road, Applicant - Hardevinder Thind c/o Steve Shaver e) Other Appointments: i) Armstrong/Spallumcheen Parks & Recreation Commission - Councillor K. Rowe ii) iii) Okanagan Regional Library Board - Councillor R. O'Sullivan Age Friendly Community Commitee - Councillor R. O'Sullivan f) Mayor's Report: Page 2 of 25

3 Page Regular Council Meeting Agenda October 15, 2013 g) Administrative Report: h) RDNO Business: i) Building Permit & Building Inspections Report (Revised) for August 2013 ii) Building Permit & Building Inspections Report for September 2013 iii) iv) Report from Board Representative (Councillor S. Fowler) Regional District of North Okanagan Re: Collection of Packaging and Printed Paper from Residents v) Regional District of North Okanagan Re: Silver Star Planning i) Other Business 8. BY-LAWS: 9. CORRESPONDENCE: 25 a) British Columbia Achievement Foundation Re: Nominations for the 2013 British Columbia Community Achievement Awards 10. UNFINISHED BUSINESS: 11. NEW BUSINESS: a) Proclamations: 12. RESOLUTION TO MOVE IN CAMERA: a) Pursuant to Section 90.2 of the Community Charter, to move to an In Camera meeting of Council to address issues that may or must be addressed in closed meetings as outlined in Section 90.1 of the Community Charter - 1 Legal Issue & 1 Personnel Issue Page 3 of 25

4 Page Regular Council Meeting Agenda October 15, ADJOURNMENT Page 4 of 25

5 CITY OF ARMSTRONG Minutes of a Regular Council Meeting held in the Council Chambers, 3570 Bridge Street, Armstrong B.C., on September 23, PRESENT: Council: Regrets: Staff: Acting Mayor R. Nitchie Councillors P. Britton, S. Fowler, R. O Sullivan, K. Rowe & J. Trainor Mayor C. Pieper Patti Ferguson, Administrator Melinda Stickney, Deputy Corporate Officer Wendy Wallin, Recording Secretary Others: BC Fruit Growers Association 2 members of the public Heather Black, Okanagan Advertiser Roger Knox, Vernon Morning Star CALL TO ORDER: Acting Mayor Nitchie called the meeting to order at 7:30 p.m. ADOPTION OF AGENDA: #250/13 MOVED by Councillor Britton, seconded by Councillor Rowe that the Agenda for the Regular Council Meeting be adopted with one addition. CARRIED ADOPTION OF THE MINUTES: #251/13 MOVED by Councillor O Sullivan, seconded by Councillor Britton that the Minutes of the Regular Meeting of September 9, 2013, be adopted. CARRIED DELEGATIONS: Draft for Approval Acting Mayor Nitchie welcomed Mr. Glen Lucas, General Manager of the BC Fruit Growers Association (BCFGA), to the meeting. Mr Lucas took the floor presented Council with an update on the Fruit Growers Association activities including an industry update on competitiveness, housing for foreign workers, water, invasive pests and municipal-regional programs currently in place. Acting Mayor Nitchie thanked the delegation for his presentation and he left the meeting. PRESENTATION OF REPORTS: Public Works Committee: Councillor J. Trainor (Chair) Public Works Manager s Report Councillor Trainor reviewed the Public Works Manager s September 19 th, 2013 report which outlined the various works conducted by the Public Works department. It was noted that the Fall Compostable Clean Up will happen on November 4 th. Page 5 of 25

6 Minutes of the Regular Council Meeting September 23, 2013 Finance & Administration Committee: Councillor K. Rowe (Chair) Lease Agreement Renewals Chamber of Commerce & Museum Councillor Rowe reviewed the renewal of three lease agreements, two with the Chamber of Commerce and one with the Armstrong Spallumcheen Museum and Arts Society. All three agreements will expire December 31, Armstrong Spallumcheen Fire Inspection, Investigation & Incident Call Out Reports, August 2013 Chamber of Commerce Update #252/13 MOVED by Councillor Rowe, seconded by Councillor Britton that the Council of the City of Armstrong authorize staff to execute the following renewal lease agreements with: The Chamber of Commerce for the property located at 3550 Bridge Street for the term of January 1, 2014 to December 31, 2013; The Chamber of Commerce for the property legally described as unused highway situated between Lots 1 and 2, Plan 28848, Section 5, Township 35, KDYD, located at (approximately) 3201 Smith Drive for the term of January 1, 2014 to December 31, 2013; and The Armstrong Spallumcheen Museum and Art Society for the property located at 3415 Pleasant Valley Road for the term of January 1, 2014 to December 31, CARRIED Community Services Committee: Councillor P. Britton (Chair) Councillor Britton reviewed the Armstrong Spallumcheen Fire Inspection, Investigation and Incident Call Out Reports for August The report was received for information only. #253/13 MOVED by Councillor Britton, seconded by Councillor Trainor that the Armstrong Spallumcheen Fire Inspection, Investigation and Incident Call Out Reports for August 2013 be received and filed. CARRIED Draft for Approval Councillor Britton reviewed the Chamber of Commerce September 23 rd Monday Morning Memo which outlined upcoming events throughout the community including: Business after Business on September 25 th, at the Bargain Bin starting at 5:30 p.m. The Chamber sent out eight relocation packages last week to various individuals across Canada. The update was provided for information only. City of Vernon Re: RDNO Funding of Restorative Justice Society Councillor Britton reviewed the City of Vernon s correspondence to the Regional District regarding funding of the Restorative Justice Society. The correspondence was provided for information only. Page 6 of 25 Page 2 of 6

7 Minutes of the Regular Council Meeting September 23, 2013 Pleasant Valley Secondary School Re: Invitation to Support the PVSS Breakfast Program Councillor Britton reviewed the Pleasant Valley Secondary School s (PVSS) correspondence requesting support for the PVSS Breakfast Program. The Breakfast program runs twice a week at no cost to the students. PVSS relies on local businesses to supply food for the students. The Chamber of Commerce has forwarded this information out to its members to inform them of this worthy cause. The correspondence was provided for information only. Planning & Development committee: Councillor R. Nitchie (Chair) Supplementary Report: OCP/Zoning Amendment Application # OR Re: 2440 York Avenue & 2240 Bradley Drive Royal York Golf Course Active Communities Trail Committee Re: Letter of Support for Establishment of a Natural Park Royal York Golf Course Acting Mayor Nitchie reviewed the Planner s supplementary report for OCP/Zoning Amendment application # OR regarding the properties located at 2440 York Avenue and 2240 Bradley Drive, Royal York Golf Course. The supplemental report includes additional information, that had been received after the original report was released, as well as three changes to the developer s plan, as follows: R.7 zone minimum site size reduced from 1.0 ha (2.0 ac) to.25 ha (.62 ac); Bare land strata lots, in excess of 600 m 2 be permitted to have a higher domestic garage (6 metres); and Rezone a portion of Lot 28, Plan 861 to P.1 zone for park use. Acting Mayor Nitchie reviewed the correspondence from the Active Communities Trail Committee regarding a letter of support for the establishment of a natural park by the Royal York Golf course. The correspondence was provided for information only. OTHER APPOINTMENTS: A/S Parks and Recreation Commission Councillor K. Rowe Councillor Rowe reported that the next Parks and Recreation Commission meeting will be on September 25 th. Okanagan Regional Library Board Councillor R. O Sullivan Draft for Approval Councillor O Sullivan stated that the Library Board met on September 11 th and topics discussed included: The draft budget with the final budget to be adopted on November 16 th. Staff are currently in negotiations with both of their unions. Age Friendly Community Committee Councillor R. O Sullivan Councillor O Sullivan stated that the next Age Friendly Community Committee meeting will be on October 2 nd. MAYOR S REPORT Acting Mayor Nitchie reported that his welcoming speech opened the reception at the BC Chamber Executives 2013 Conference and AGM. 80% of the trade show booths that were set up at the Conference were from the Armstrong and surrounding areas. Page 7 of 25 Page 3 of 6

8 Minutes of the Regular Council Meeting September 23, 2013 RDNO BUSINESS: Building Permit & Building Inspections Report for August 2013 Acting Mayor Nitchie reviewed the Building Permit and Inspections Report for August The report was provided for information only. #254/13 MOVED by Councillor Trainor, seconded by Councillor Britton that the City of Armstrong receive and file the Building Permit and Building Inspections Report for August CARRIED Board of Director s Report Regional District of North Okanagan Re: Collection of Packaging and Printed Paper from Residents 2013 UBCM Convention Councillor Fowler reported that the Regional District Board has not met since before Council s last meeting. Acting Mayor Nitchie reviewed the Regional District of North Okanagan correspondence regarding the collection of packaging and printed paper (PPP) from residents. Administrator Ferguson explained that Multi-Material British Columbia (MMBC) deadline has been extended. If MMBC begins collecting PPP, homeowners will no longer need to pay a recycling fee to their municipality; businesses will now be responsible for the costs. Armstrong homeowners currently pay $19.08, per year, for their recycling fees and commercial businesses deal with their own recyclables. The UBCM executive will be looking into this more. Acting Mayor Nitchie invited Council to share the events they participated in at the UBCM Convention. Council members that attended UBCM provided a brief account of the workshops experienced. BYLAWS: Bylaw # 1742 (Zoning Text Amendment ) #255/13 MOVED by Councillor Britton, seconded by Councillor Trainor that the City of Armstrong Zoning Text Amendment Bylaw No receive Third Reading. Draft for Approval Discussion ensued regarding the Zoning Text Amendment: Properties along the highway should be used to encourage more visitations to the City, or a more commercial use, not a storage facility. A development permit (DP) is required for 2900 Smith Drive. The DP will define what the road dedication will be, curbing and landscaping requirements. The C.2 Zone already allows for a variety of business activities. CARRIED Opposed: Acting Mayor Nitchie and Councillor O Sullivan Page 8 of 25 Page 4 of 6

9 Minutes of the Regular Council Meeting September 23, 2013 Bylaw #1740 (OCP Amendment Bylaw) #256/13 MOVED by Councillor Rowe, seconded by Councillor Britton that Second Reading of the City of Armstrong Official Community Plan Amendment Bylaw No be Rescinded. CARRIED Bylaw #1740 (OCP Amendment Bylaw) #257/13 MOVED by Councillor Britton, seconded by Councillor Trainor that the City of Armstrong Official Community Plan Amendment Bylaw No receive Second Reading, as Amended. CARRIED Fire Chiefs Association of BC Re: Request for Support of the BC Smoke Alarm Movement Bylaw # 1741 (Zoning Amendment Bylaw) #258/13 MOVED by Councillor Fowler, seconded by Councillor Rowe that Second Reading of the City of Armstrong Zoning Amendment Bylaw No be Rescinded. CARRIED Bylaw # 1741 (Zoning Amendment Bylaw) #259/13 MOVED by Councillor Rowe, seconded by Councillor Trainor that the City of Armstrong Zoning Amendment Bylaw No receive Second Reading, as Amended. CARRIED CORRESPONDENCE: Administrator Ferguson reviewed the correspondence from the Fire Chiefs Association of BC requesting Council to support the BC Smoke Alarm Movement. #260/13 MOVED by Councillor Trainor, seconded by Councillor Rowe that the Council of the City of Armstrong receive and file the Fire Chiefs Association of BC correspondence. CARRIED Draft for Approval Councillor Fowler left the room. BC Communities in Bloom Re: enhancing community Liveability Administrator Ferguson reviewed the correspondence from BC Communities in Bloom (BC CiB) regarding enhancing community livability. BC CiB are requesting a donation of $ for their 10 th anniversary event, which will take place at the Sun Rivers Resort Community in Kamloops. #261/13 MOVED by Councillor Rowe, seconded by Councillor O Sullivan that the Council of the City of Armstrong donate $ to go towards the BC CiB 10 th anniversary event. CARRIED Councillor Fowler returned to the room. Page 9 of 25 Page 5 of 6

10 Minutes of the Regular Council Meeting September 23, 2013 ADJOURNMENT: Acting Mayor Nitchie adjourned the meeting at 8:39 p.m. CERTIFIED CORRECT: CITY ADMINISTRATOR MAYOR Draft for Approval Page 10 of 25 Page 6 of 6

11 THE CITY OF ARMSTRONG Minutes of a Public Hearing held in the Council Chambers, 3570 Bridge Street, Armstrong, B.C., on September 23, PRESENT: Council: Regrets: Staff: Acting Mayor R. Nitchie Councillors P. Britton, S. Fowler, R. O Sullivan, K. Rowe & J. Trainor Mayor C. Pieper Patti Ferguson, Administrator Melinda Stickney, Deputy Corporate Officer Wendy Wallin, Recording Secretary Others: CALL TO ORDER: 4 members of the public Acting Mayor Nitchie called the Public Hearing to order at 7:00 pm. The Acting Mayor read aloud the notice of Public Hearing, which is attached hereto and forms part of these minutes as Schedule A, relative to the proposal by B. Reimer Trucking Ltd. c/o Lance Reimer to amend Zoning Bylaw 1268 by adding Recreational Vehicle storage to the list of permitted uses in the C.2 Zone through Bylaw Acting Mayor Nitchie stated that no written submissions have been received. Acting Mayor Nitchie called for any presentations or submissions. The Acting Mayor called a second and final time for any presentations or submissions. Being none, the Acting Mayor declared the Public Hearing closed at 7:02 p.m. CERTIFIED CORRECT: CITY ADMINISTRATOR Draft for Approval MAYOR Page 11 of 25

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13 Regional District of North Okanagan Building Permit Detail Report for Aug 2013 For Area: Armstrong Day: Area: Permit: Cost: Owner: Construction Location: Builder: Permit Desc: Units: Value: Flr Area: Cumulative TOTAL: ARM -BP $ Armstrong EMELISE LANDCO LTD, Lot A, Plan KAP34189, Twp 35, Sec 6, D/L, 3035 PLEASANT VALLEY RD Roll: OCANA CONSTRCUTION LTD. (PAUL PLOEGMAN) SFD RENOVATION Unit 0 $24, Sq.M. $24, ARM -BP $ Armstrong ROBERTSON, DAVID Lot A, Plan KAP30920, Twp 35, Sec 5, D/L, 2295 KEEVIL RD Roll: MARTYN JOLLY ACCSSRY BLDG (GARAGE) Unit 0 $30, Sq.M. $54, ARM -BP $ Armstrong FLATEN, ARNE and FLATEN, ROBIN Lot 16, Plan KAP354, Twp 35, Sec 6, D/L, 3125 BECKER ST Roll: Owner SFD ALTERATION Unit 0 $5, Sq.M. $59, Page 13 of 25 Building Permits Report Page 1 of 1 Printed: 9/24/2013 FOR EXTERNAL DISTRIBUTION: Under the Freedom of Information and Protection of Privacy Act this report is available for public distribution.

14 Regional District of North Okanagan Building Inspections Statistical Report for Aug 2013 Class: Electoral Areas: Armstrong Enderby Lumby Spallumcheen H Units: Permits: Value: H Units: Permits: Value: H Units: Permits: Value: H Units: Permits: Value: H Units: Permits: Value: Residential 3 12 $1,081, $59, $0 0 1 $12, $152,300 Residential YTD $5,457, $227, $490, $459, $4,547,300 Commercial 0 2 $20, $0 0 1 $8, $0 Commercial YTD 0 6 $144, $961, $13, $168, $0 Industrial 0 0 $0 Industrial YTD 0 1 $2, $50, $180, $0 0 2 $2,455,000 Public 0 0 $0 Public YTD 0 0 $0 Agricultural 0 2 $115, $0 0 1 $103,000 Agricultural YTD 0 19 $1,265, $0 0 1 $10, $330,100 Ttls for Month 3 16 $1,216, $59, $8, $12, $255,300 Same Month Prev Yr 4 25 $2,346, $271, $238, $4, $190,000 Yr to Date $6,869, $1,238, $684, $637, $7,332,400 Last Yr to Date $8,059, $3,715, $644, $5,618, $4,072,300 Page 14 of 25 Building Permits Report Page 1 of 1 Printed: 9/24/2013 Totals for all Areas: Units Permits Value Year To Date $16,762, Last Year To Date $22,110,513.00

15 Regional District of North Okanagan Building Permit Detail Report for Sep 2013 For Area: Armstrong Day: Area: Permit: Cost: Owner: Construction Location: Builder: Permit Desc: Units: Value: Flr Area: Cumulative TOTAL: ARM -BP $ Armstrong BRUNS, ROBERT Lot 1, Plan KAP20488, Twp 4, Sec 31, D/L, 2585 COLONY ST Roll: Owner ACCSSRY BLDG (SHED) Unit 0 $2, Sq.M. $2, ARM -BP $ Armstrong GEORGE, DOROTHY Lot 3, Plan KAP25116, Twp 35, Sec 5, D/L, 2271 HAYDEN PL Roll: Mike Thiem / Themes Concepts & Dwellings ACCSSRY BLDG (CARPORT) Unit 0 $11, Sq.M. $13, Page 15 of 25 Building Permits Report Page 1 of 1 Printed: 10/10/2013 FOR EXTERNAL DISTRIBUTION: Under the Freedom of Information and Protection of Privacy Act this report is available for public distribution.

16 Regional District of North Okanagan Building Inspections Statistical Report for Sep 2013 Class: Electoral Areas: Armstrong Enderby Lumby Spallumcheen H Units: Permits: Value: H Units: Permits: Value: H Units: Permits: Value: H Units: Permits: Value: H Units: Permits: Value: Residential 6 12 $1,672, $13, $0 1 5 $411,000 Residential YTD $7,129, $240, $490, $459, $4,958,300 Commercial 0 0 $0 Commercial YTD 0 6 $144, $961, $13, $168, $0 Industrial 0 0 $0 Industrial YTD 0 1 $2, $50, $180, $0 0 2 $2,455,000 Public 0 0 $0 Public YTD 0 0 $0 Agricultural 0 1 $15, $0 0 3 $77,000 Agricultural YTD 0 20 $1,280, $0 0 1 $10, $407,100 Ttls for Month 6 13 $1,687, $13, $0 1 8 $488,000 Same Month Prev Yr 4 23 $1,685, $367, $0 1 2 $37, $210,000 Yr to Date $8,556, $1,251, $684, $637, $7,820,400 Last Yr to Date $9,744, $4,083, $644, $5,656, $4,282,300 Page 16 of 25 Building Permits Report Page 1 of 1 Printed: 10/10/2013 Totals for all Areas: Units Permits Value Year To Date $18,950, Last Year To Date $24,410,997.00

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23 REGIONAL DISTRIGT OF NORTH OKANAGAN MEMBER MUNICIPALITIES: ELECTORAL AREAS: CITY OF ARMSTRONG DISTRICI OF COLDSTREAM CIry OF ENDERBY VILLAGE OF LUMBY TOWNSHIP OF SPALLUMCHEEN CITY OF VERNON t.e" - CHERRWILLE.F'- ENDERBY (RURAL) OFFICE OF: ELECTORALAREAADMINISTRATION October 7,2013 t)ct - I 2fl13 ARMSTRON of Armstrong District of Coldstream 2 PO Box Kalamalka Road f Armstrong, BC VOE 180 Coldstream, BC V1B 1Lo FILE No.: ul{+g O ${rløthr)y'-ru'è City of Enderby PO Box 400 Enderby, BC VOE 1V0 Village of Lumby PO Box 430 Lumby, BC VOE 2G0 Dear Mayor and Council Re: Silver Star Planning On October 20, 2010, the Board of Directors passed a resolution directing staff to confirm with each member municipality their desire to continue to participate in Silver Star Planning. At that time, only the Township of Spallumcheen and the City of Vernon wished to continue their participation. As the initial three-year Silver Star Planning Agreement concludes on December 31, 2013, this would be an appropriate time if any of the current non-participating municipalities wished to rejoin Silver Star Planning. lf your municipality wishes to participate in Silver Star Planning commencing January 1,2014, please advise our office by November 8, 2013 and we will prepare the applicable Agreement under Part 26 of the Local Government Act. Please contact me if you have any questions regarding this matter Yours truly, Leah Mellott, General Manager Electoral Area Administration Regional District of North Okanagan 9848 Aberdeen Road Coldstream, BC V1 B 2K9 Phone: Fax: Web: info@rdno.ca Page 23 of 25

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25 CITY OF Bruuss CoruMBrA AcurnvEMENr FouNDATro sep t3 RMSTRONG E aau t+z nêa/04 (þrrevandartc -- BoardofDirectors Septembet'l'6,2013 Keith Mitchell, QC Chaír Hon. Christy Clark Kathleen Bartels Kevin Bent Michael Bernier, MLA Christopher Gaze, OBC Carol Henriquez, CM Marvin Hunt, MLA Olga llich Wendy John C.T. (Manny) Jules, OBC Ron Lou-Poy, QC Scott Mclntyre, CM Hon. Coralee Oakes Michael Stevenson I am pleased to arìnounce the 2013 British Colûmbia Community Achievement Awards. The awards celebrate the spiri! imagination and dedication of British Columbians who make a significant difference in their communities. We all know people who work tirelessly for the betterment of others either as committed volunteers or in the course of their work. These individuals bring strength to their communities and enrich our great province. I invite you to reflect on those British Columbians who inspire us by their example, and to nominate them for an award this year. Thg"k you for supporting the British Columbia Community Achievement Awards. Sincerely, U""ÇU4 Christy Clark Premier, Province of British Columbia Board Member, British Columbia Achievement Foundation MaxWyman, OC PO Box 3663 Stn. Terminal, Vancouver, British Columbia, V6B 3Y8 T: I F: info@bcachievement.com Page 25 of 25