AGENDA Committee of the Whole Meeting 3:00 PM, May 25, Description

Transcription

1 AGENDA Committee of the Whole Meeting 3:00 PM, May 25, Main Street, PO Box 219 Sicamous, B.C. V0E 2V0 Ph: Fax: Item Description Page 1. Call to Order: 2. Introduction of Late Items: 3. Approval of Agenda: (a) Approval of Agenda Recommendation: THAT the Committee of the Whole Meeting Agenda for May 25, 2016, be approved as circulated. 4. Adoption of Minutes: 2-4 (a) Minutes of the Committee of the Whole Meeting held on May 11, 2016 Recommendation: THAT the Minutes of the Committee of the Whole Meeting held on May 11, 2016, be adopted as circulated. 5. Business Arising: (a) Discussion - Community Garden (Councillor Simons) (b) Discussion - Councillors Portfolio Reports (Councillor Simons) 5-7 (c) Portable Wash Car (Operations Manager Update) 8-9 (d) Public Works Quarterly Reports (Operations Manager Update) 6. Adjournment:

2 MINUTES Committee of the Whole Meeting 446 Main Street, PO Box 219 Sicamous, B.C. V0E 2V0 Ph: Fax: Date and Time: 3:00 PM, Wednesday May 11, 2016 Place: Council Chambers, 446 Main Street, Sicamous, BC Present: Staff: Gallery: Call to Order: Introduction of Late Items: Chair, Mayor T. Rysz Councillor C. Anderson Councillor G. Bushell Councillor T. Kyllo Councillor M. Makayev Councillor J. Mallmes Councillor J. Simons E.D. Parliament, Town Manager K. Bennett, Chief Financial Officer M. Marrs, Community Planner (arrived at 3:45 pm) J. McCulloch, Operations Manager J. Payne, Deputy Corporate Officer M. Malkowsky, Deputy Corporate Officer J. Sherlock, Program and Events Manager 3 people The Committee of the Whole meeting was called to order at 3:00 pm with Mayor Rysz presiding. Mayor Rysz requested the late addition of the George Abbott Land Donation Recognition at 6(f), be added to the agenda. Approval of Agenda: APPROVAL OF AGENDA THAT the Committee of the Whole Meeting Agenda for May 11, 2016, be approved as amended.

3 May 11, 2016 Committee of the Whole Meeting Minutes Adoption of Minutes: MINUTES OF THE COMMITTEE OF THE WHOLE MEETING HELD ON APRIL 27, 2016 THAT the Minutes of the Committee of the Whole Meeting held on April 27, 2016, be adopted as circulated. Delegations: LIONS "ROAR FOR KIDS" SUPPER Chuck Jensen, on behalf of the Sicamous Lions Club, invited Council and Staff to attend the Lions Roar for Kids Dinner on May 27, 2016 to raise funds for families in need of assistance for local recreation programs. Business Arising: GRAD SCHOLARSHIP PRESENTERS The Committee selected Councillors Simons and Anderson to present at the 2016 Grad Ceremony on June 3, UPDATE WIFI The Committee discussed WIFI access locations. TRUCKED WASTE CHARGES The Town Manager provided a summary of the Staff report regarding trucked waste charges. The Committee directed Staff to establish a single rate for Sicamous and Area E. CANADA 150 GRANT The Town Manager provided an overview of the Canada 150 Grant criteria. The Committee discussed project ideas. PROGRAM AND EVENTS MANAGER UPDATE The Program and Events Manager provided an update on plans for the 2016 Canada Day weekend. 3:45 PM The Community Planner entered the meeting. GEORGE ABBOTT LAND DONATION RECOGNITION The Committee discussed potential ways and locations to honor the Abbott family. In-Camera: MOVE IN-CAMERA THAT pursuant to Sections 90(1)(f) and (k)of the Community Charter, the Committee move In-Camera at 3:53 pm MOVE OUT OF IN- CAMERA THAT the Committee move out of In-Camera at 5:06 pm.

4 May 11, 2016 Committee of the Whole Meeting Minutes Adjournment: ADJOURN THAT the Committee of the Whole meeting for May 11, 2016, be adjourned at 5:07 p.m. Certified Correct: Chair, Mayor, T. Rysz Corporate Officer

5 DISTRICT OF SICAMOUS Houseboat Capital of Canada Gateway to the Shuswap Council Information DATE: May 18, 2016 TO: Mayor and Council FROM: Joe McCulloch SUBJECT: Operation Manager update Discussion: Portable wash car This Invitation to tender is for the supply of one portable wash car for the District of Sicamous community. Tenders marked Invitation to Tender Portable Wash Car will be accepted up to 2:00PM, May 25, 2016 The District is seeking a portable wash car, similar to the specifications attached. The delivered unit shall be to the manufacturer s standard, equipped with the manufacturer s equipment and accessories advertised and published. Materials and workmanship shall be of the highest quality free of all defects or imperfections affecting performance. Further, it should comply with all applicable safety standards and regulations applicable in the Province of BC. Also, after consideration of timelines and construction dates, two designs are requested for outfitting, design and pricing. One with four showers and the other with family room/baby changing and disabled access so that council can select the most suitable unit. This is now a timely item that requires attention to allow awarded contractors construction for this unit. Respectfully submitted, Joe McCulloch, Operations Manager Attachments: Portable Washrooms Floor Plan 1 Portable Washrooms Floor Plan 2

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8 DISTRICT OF SICAMOUS Houseboat Capital of Canada Gateway to the Shuswap Council Information DATE: May 18, 2016 TO: Mayor and Council FROM: Joe McCulloch SUBJECT: Operation Manager update Discussion: The feeling is that an update on Public works quarterly would assist Council to have an insight into what stage and what items are being worked on by staff. This would be in the form of a report and would include the following information. Current projects/works Timelines Engineering Events Status Financial impact Tenders RFPs Goals Long term, Short Term Achievements WWTP, WTP and Utilities Roads, Parks and Operations Capital items AOB From an operational point, all of the listed items can be added into a clear spreadsheet and updated for information or discussion. This should make for easier and better control and tracking items after discussions. Table of contents Parks May June July August Items Dog Park Clean up discussed Stomp 200 Main Street Canada Day Main Street Launch

9 Page 2 Public issues, follow-up and conclusions. Respectfully submitted, Joe McCulloch, Operations Manager