Regional District of Central Kootenay REGULAR BOARD MEETING Open Meeting Minutes

Transcription

1 Regional District of Central Kootenay REGULAR BOARD MEETING Open Meeting Minutes The second meeting of the Board of the Regional District of Central Kootenay in 2018 was held on Thursday, February 15, 2018 at 9:00 a.m. in the RDCK Boardroom, 202 Lakeside Drive, Nelson, BC. Quorum was maintained throughout the meeting. ELECTED OFFICIALS PRESENT: MUNICIPALITIES Chair K. Hamling Director L. Chernoff Director R. Toyota Director S. Hewat Director D. Kozak Director A. Bunka Director S. White Director L. Main Director J. Lunn Village of Nakusp City of Castlegar Town of Creston Village of Kaslo City of Nelson Village of New Denver Village of Salmo Village of Silverton Village of Slocan ELECTORAL AREAS Director G. Jackman Director T. Wall Director L. Binks Director A. Watson Director R. Faust Director T. Newell Director H. Cunningham Director W. Popoff Director A. Davidoff Director R. Smith Director P. Peterson Area A Area B Area C Area D Area E Area F Area G Area H Area I Area J Area K STAFF PRESENT S. Horn Chief Administrative Officer M. Morrison Corporate Officer A. Lund Deputy Corporate Officer U. Wolf General Manager of Environmental Services T. Abbey Emergency Program Supervisor N. Hannon Wildfire Mitigation Coordinator H. Smith Manager of Finance J. Chirico General Manager of Community Services 1. CALL TO ORDER & WELCOME Chair Hamling called the meeting to order at 9:02 a.m. 1.1 ADOPTION OF THE AGENDA

2 Chair Hamling on behalf of the Board gave her condolences to the Morel family for the tragic death of Fire Chief Clayton Morel from Cranbrook and the Bojey family for the loss of Fred Bojey, Area I Alternate Director, who served his community for 37 years as a member of the Area I Advisory Planning Commission. Moved By: Director Newell and seconded, 71/18 The agenda for the February 15, 2018 Regular Open Board meeting be adopted with the removal of Item Introduction and the inclusion of: Item Castlegar & District Community Complex Recreation Commission - minutes February 6, 2018; Item Castlegar & District Community Complex Recreation Commission - minutes February 13, 2018; Item 5.3 AKBLG Sponsorship; Item 8.7 Bylaw 2597: Castlegar and District Regional Facilities, Recreation, Parks and Leisure Service Establishment; Item 8.8 Bylaw 2598: Castlegar and District Regional Facilities, Recreation, Parks and Leisure Service Establishment Loan Authorization; Item 11.3 Director Faust: Reconsideration the Fire Service Contract: City of Nelson and Area E; Item 11.4 Director Faust - Notice of Motion: Solar E Project; and the addition of the addendum before circulation. 1.2 ADOPTION OF THE MINUTES Moved By: Director Peterson and seconded, 72/18 The minutes from the January 18, 2018 Regular Open Board meeting be adopted as circulated. 1.3 INTRODUCTION Item removed from agenda. 2. BUSINESS ARISING OUT OF THE MINUTES 2.1 Bylaw 2576: RDCK Procedure Board Meeting - November 16, /17 That Regional District of Central Kootenay Procedure Bylaw No. 2576, 2017 BE REFERRED to the January, 2018 Board meeting to allow staff to incorporate the Board s feedback into the Bylaw. Board Meeting - January 18, /18 That Regional District of Central Kootenay Procedure Bylaw No. 2576, 2017 BE REFERRED to the February 15, 2018 Board meeting. Moved By: Leah Main and seconded, 73/18 That the Board direct staff to review Regional District of Central Kootenay Procedure Bylaw No. 2383, 2014 and incorporate into Regional District of Central Kootenay Procedure Bylaw No. 2576, 2017.

3 2.2 Castlegar, Area I & J: Economic Development Contribution Agreement The Board Report dated January 2, 2018 from Mike Morrison, Corporate Officer, seeking Board approve the Contribution Agreement between RDCK, Castlegar and Castlegar Chamber of Commerce, has been received. Board Meeting - January 18, /18 That the contribution agreement with the City of Castlegar and the Castlegar and Area Chamber of Commerce BE REFERRED to the February 15, 2018 Board Meeting. Moved By: Director Smith and seconded, 74/18 That the Board authorize the Corporate Officer to sign the contribution agreement with the City of Castlegar and the Castlegar and Area Chamber of Commerce to provide $25,000 per year funding for an Economic Development Manager position for a two year term effective from December 1, 2017 to November 30, 2019; AND FURTHER, that funding come from S115 Economic Development Areas l and J. 3. COMMITTEES & COMMISSIONS 3.1 FOR INFORMATION Committee/Commission Reports for information have been received as follows: Area A Economic Development Commission - minutes December 5, Creston Valley Services Committee - minutes December 7, Creston Valley Services Committee - minutes January 11, Nelson & District Recreation Commission No. 5 - minutes January 23, Area I Advisory Planning Commission - minutes January 29, Castlegar & District Community Complex Recreation Commission - minutes February 6, WITH RECOMMENDATIONS Recreation Commission No. 4 - minutes December 12, 2017 and January 23, 2018 Moved By: Director Peterson and seconded, 75/18 That the Board direct staff to review Regional Recreation Commission Number Four (4) Bylaw No. 470, Moved By: Director Peterson and seconded, 76/18 That the Board approve the payment of the following grants from the Recreation Commission No. 4 (Nakusp and Area K) S budget: Nakusp Squash Club $400 Nakusp Child Care Society $650 Kootenay Sufferfest Society $900 Nakusp Ladies Hockey $1,175 Nakusp Ski Club Association $1, Recreation Commission No. 6 - minutes January 17, 2018 Moved By: Leah Main and seconded,

4 77/18 That the Board appoint the following individuals to the Recreation Commission No. 6 for a term to end December 31, 2019: Danika Hammond (Lucerne Student Council) Daniel Hellyer (Alternate - Area H) Moved By: Leah Main and seconded, 78/18 That the Board approve an increase in the amount of $5,000 to the 2018 Financial Plan for Recreation Commission No.6 New Denver, Silverton and Area H S229 to be used towards the repair and replacement of fitness equipment West Resource Recovery Committee - minutes January 25, 218 Moved By: Director Bunka and seconded, 79/18 The West Resource Recovery Committee deems the current proposal from Recycle BC for the recycling program unacceptable; AND FURTHER that Staff be directed to continue negotiations with Recycle BC. Moved By: Director Bunka and seconded, 80/18 That the hours of operation for the Edgewood Transfer Station be set as follows, effective May 1,2018: Sunday: 9:00 am -1:00 pm (year round) Wednesday: 9:00 am -1:00 pm (Jun 1 - Sep 30) Moved By: Director Bunka and seconded, 81/18 That $3, be included in the 2018 Financial Plan for Service S188 West Subregion Resource Recovery to allow for lighting upgrades at the Nakusp Landfill and funds for the capital project to be provided from capital reserves. Moved By: Director Bunka and seconded, 82/18 That $15, be included in the 2018 Financial Plan for Service S188 West Subregion Resource Recovery to allow for lighting upgrades at the Ootischenia Landfill and funds for the capital project to be provided from capital reserves. Moved By: Director Bunka and seconded,

5 83/18 That the hours of operation for the Slocan Transfer Station be set as follows, effective May 1, 2018: Apr 15-Sep 30 (Summer) Tuesday, Thursday & Saturday 9:00 am-3:00 pm Oct 1 - Apr 14 (Winter) Tuesday & Saturday 9:00 am-3:00 pm AND FURTHER that $3, be included in the Salaries and Benefits account line items of the 2018 Financial Plan for Service S188 West Subregion Resource Recovery to allow for the increase in operating hours at the Slocan transfer station. Moved By: Director Bunka and seconded, 84/18 That the minimum $2.50 per bag tipping fee in the Resource Recovery Regulatory Facilities Bylaw No. 2573, Schedule A 2 West Subregion remain in effect. Moved By: Director Bunka and seconded, 85/18 That $14, be included in the Salaries and Benefits account line items of the 2018 Financial Plan for Service S188 West Subregion Resource Recovery for a Waste Spotter position in the West Subregion. Moved By: Director Bunka and seconded, 86/18 That the 2018 Financial Plan for Service S188 West Subregion Resource Recovery account for a reduction of $3,000 in disposal fee revenue and an increase of $3,000 material handling costs to provide free disposal of yard and garden waste at West Subregion Resource Recovery Facilities in May 2018 to compliment the RDCK's wildfire mitigation efforts. Moved By: Director Bunka and seconded, 87/18 That $15, be included in the 2018 Financial Plan for Service S188 West Subregion Resource Recovery for the Healthy Community Society of the North Slocan Valley to purchase equipment for their community composting program and funds for the capital project to be provided from capital reserves Community Sustainability Living Advisory Committee - minutes February 13, 2018

6 Moved By: Leah Main and seconded, 88/18 That the Board direct staff to invite the Polis Project to host a workshop with the RDCK staff and Directors on watershed governance; AND FURTHER expenses and stipend be paid by General Administration S100. Moved By: Leah Main and seconded, 89/18 That the Board direct staff from the Sustainability Service and Resource Recovery to issue a Request for Proposals to hire a consultant to assess and recommend methods of improvement for disposing of Specified Risk Material animal waste with funds to come from the Investment Agriculture Foundation. Moved By: Leah Main and seconded, 90/18 That the Board approve the Community Sustainable Living Advisory Committee S105 Project Identification template dated January 30, 2018 for future project consideration. Moved By: Leah Main and seconded, 91/18 That the RDCK Board approve funding of $10, under S105 Community Sustainable Living Service to support the contracted service of the Kootenay Lake Partnership Coordinator position within the 2018 budget East Resource Recovery Committee - minutes February 14, 2018 Moved By: Director Jackman and seconded, 92/18 That the hours of operation for the Boswell Transfer Station be set as follows, effective May 1, 2018: May 1- Sep 30 11:00 am - 3:00 pm Wednesday & Saturday Oct 1-Apr 30 10:00 am - 3:00 pm Saturday AND FURTHER that $7,000 be excluded from the 2018 Financial Plan for Service S186 East Subregion Resource Recovery to allow for the decrease in operating hours and less need for snow removal services at the Boswell Transfer Station. Moved By: Director Jackman and seconded,

7 93/18 That Staff be directed to notify the commercial haulers that off-hours access to the Creston landfill will cease effective May 1, Moved By: Director Jackman and seconded, 94/18 That the hours of operation for the Yahk Transfer Station be set as follows, effective May 1, 2018: Saturday (Year Round): 11:00 am - 1:00 pm AND FURTHER that Staff be directed to negotiate a contract amendment with the Yahk- Kingsgate Recreational Society to reduce the Yahk Transfer Station site hours to 2 hours per week; AND FURTHER that $4,000 be excluded from the 2018 Financial Plan for Service S186 East Subregion Resource Recovery to allow for the decrease in the Yahk Transfer Station operating hours and associated contract cost. Moved By: Director Jackman and seconded, 95/18 That $14,500 be included in the Salaries and Benefits account line items of the 2018 Financial Plan for Service S186 East Resource Recovery Subregion for a Waste Spotter position in the East Subregion. Moved By: Director Jackman and seconded, 96/18 The East Resource Recovery Committee deems the current proposal from Recycle BC for the recycling program unacceptable; AND FURTHER that staff be directed to negotiate direct payment from Recycle BC to continue the recycling operations BE REFERRED to the Special Board Meeting on February 16, Moved By: Director Jackman and seconded, 97/18 That the Chair and Corporate Officer be authorized to sign the 12 year Licence of Occupation for tenure over land legally described as "That portion of Section 24, Township 7, together with that unsurveyed portion of Section 13, Township 7, West of the 5th Meridian, Kootenay District, except Block A and Block B, containing 27.7 hectares, more or less." Moved By: Director Jackman and seconded, 98/18 That the Chair and Corporate Officer be authorized to sign the 6 year Temporary Licence of Occupation over land legally described as "That part of Section 24, Township 7, Kootenay District, containing 1.26 hectares, more or less."

8 3.2.6 Castlegar & District Community Complex Recreation Commission - minutes February 13, /3 vote results: 12 in favour and 8 opposed Moved By: Director Smith and seconded, Staff be instructed to prepare the necessary establishment and loan authorization bylaws, for consideration at the February 15, 2018 Board meeting, establishing a new recreation service consisting of the Castlegar and District Community Facilities, Recreation, Parks and Leisure service and the Castlegar and Area Indoor Aquatic Centre Local Service Area and the proposed new recreation facility, as described in Option B, at a capital cost of $32,370,000.00; AND FURTHER, that voter approval, for the bylaws be undertaken by means of assent voting (referendum), on an overall basis, within the proposed service area. Recorded opposed: Andy Davidoff Moved By: Director Chernoff and seconded, Defeated 99/18 The Castlegar and District Recreation Commission recommend its 2018 Financial Plan for the Community Complex Service 222 with a taxation level of $1,794,535 and the Aquatic Center Service 227 with a taxation level of $765,858. Moved By: Director Chernoff and seconded, 100/18 Staff, through the Castlegar Parks and Recreation Commission, request approval from the Board a maximum two (2) year extension to Kelly s Maintenance and Service Contract for the Pass Creek Campground Host. Moved By: Director Chernoff and seconded, 101/18 Staff, through the Castlegar Parks and Recreation Commission, request approval from the Board a maximum two (2) year extension to the Pass Creek Regional Exhibition Society Lease Agreement. 3.3 DIRECTORS' REPORTS Level 3 Certificate of Excellence in Local Government Leadership On January 31, 2018, Director Popoff was presented by Honourable Selina Robinson his Level 3 Certificate of Excellence in Local Government Leadership. Chair Hamling congratulated Director Popoff for his certificate. RECESS/ RECONVENED Recessed at 10:23 a.m. and reconvened 10:33 a.m.

9 4. MEMBERSHIP 4.1 Area J Advisory Planning Commission Moved By: Director Smith and seconded, 102/18 That the Board appoint the following individual to the Area J Advisory Planning Commission for a term to end December 31, 2020: Wally Penner 4.2 Balfour Water Service Community Advisory Committee Moved By: Director Faust and seconded, 103/18 That the Board appoint the following individual to the Balfour Water Service Community Advisory Committee for a term to end December 31, 2020: Melyssa Sieber 4.3 Erickson Water Distribution Commission Moved By: Director Binks and seconded, 104/18 That the Board send a letter to outgoing member Marianne McCollum thanking her for her service to the Erickson Water Distribution Commission. 4.4 Kaslo and Area Regional Facilities, Recreation and Parks Service Commission 105/18 That the Board appoint the following individual to the Kaslo and Area Regional Facilities, Recreation and Parks Service Commission for a term to end December 31, 2019: Dustin Murray East (Area D) 4.5 Lucas Road Water Commission of Management Moved By: Director Newell and seconded, 106/18 That the Board appoint the following individuals to the Lucas Road Water Commission of Management for a term to end December 31, 2020: Gordon Zaitsoff James Ryson Alberto Ambrosio Adam Nugent And further, the Board send a letter to outgoing member Jeff Jones thanking him for his service to the RDCK.

10 4.6 New Denver, Silverton, Slocan and Area H Economic Development Commission Moved By: Director Popoff and seconded, 107/18 That the Board appoint the following individual to the New Denver, Silverton, Slocan and Area H Economic Development Commission for a term to end December 31, 2019: Jonathan Buttle (Area H) 4.7 Recreation Commission No. 7 Moved By: Director Cunningham and seconded, 108/18 That the Board send a letter to outgoing member Kathryn Merrell thanking her for her service to the Recreation Commission No Recreation Commission No. 8 The letter dated January 10, 2018 from Kim Morris, School District No. 8 appointing a member to Recreation Commission No. 8, has been received. Moved By: Director Popoff and seconded, 109/18 That the Board appoint the following individual to the Recreation Commission No. 8 for a term to end December 31, 2019: Sharon Nazaroff (Trustee - SD8) 4.9 Rosebery Parklands and Trails Commission Moved By: Leah Main and seconded, 110/18 That the Board appoint the following individual to the Rosebery Parklands and Trails Commission for a term to end December 31, 2019: Mike Koolen (Slocan) 5. CORRESPONDENCE 5.1 The letter dated January 18, 2018 from Metro Vancouver Board, requesting a letter of support of GVS & DD Commercial Waste Hauler Licensing Bylaw No. 307, The letter dated January 23, 2018 from Patrick Wruck, BC Utilities Commission, requesting public input be submitted online regarding the inquiry into the regulations of Electric Vehicle Charging Service. 5.3 The letter dated January 2018 from Rob Gay, Association of Kootenay & Boundary Local Governments (AKBLG), requesting sponsorship for the 2018 AKBLG Convention in Fernie. Moved By: Director Jackman and seconded, And Resolved that:

11 111/18 That the Board sponsor the Association of Kootenay and Boundary Local Governments' 2018 AGM and Conference in Fernie, BC from April for the following amount, to come from the General Administration service: $6,000 Moved By: Director Jackman and seconded, And Resolved that: 112/18 The following resolution be sent to Association of Kootenay & Boundary Local Governments: WHEREAS direct interaction and discussions between locally elected representatives and Members of the Legislative Assembly (MLA) are key to understanding our respective goals and priorities; AND WHEREAS the annual UBCM convention offers limited time for local elected representatives to engage directly with their MLA s; THEREFORE BE IT RESOLVED that the Provincial Government and each local government association across British Columbia make a coordinated effort to synchronize the Local Government Association (LGA) spring conventions and the legislative schedule to allow MLA s to attend the LGA conventions. 6. COMMUNICATIONS FOR INFORMATION 6.1 The letter dated January 8, 2018 from Rebecca Bishop, Local Government Program Services, advising that the RDCK will receive funding for the RDCK LiDAR Initiative in the amount of $133, The letter dated January 15, 2018 from Rebecca Bishop, Local Government Program Services, advising that the RDCK will receive funding for the Emergency Social Services Enhancement Initiative in the amount of $24, The letter dated January 16, 2018 from Janice Brown, Township of Spallumcheen, supporting the adoption of a flexible ride-sharing regulation in the Province of BC. 6.4 The letter dated January 16, 2018 from Jenny Gerbasi, Federation of Canadian Municipalities, congratulating the RDCK for achieving the Milestone 4 for both corporate and community greenhouse gas emissions. 6.5 The letter dated January 17, 2018 from Lorne Anderson, Statistics Canada, providing a detailed review of the 2016 Census counts for the Village of Slocan and Area H. 6.6 The letter January 23, 2018 from Janice Brown, Township of Spallumcheen, supporting Cannabis Sales Revenue Sharing. 7. ACCOUNTS PAYABLE Moved By: Director Hewat and seconded, 113/18 The Accounts Payable Summary for January, 2018 in the amount of $4,927, be approved. 8. BYLAWS 8.1 Bylaw 998: Local Government Elections

12 The Board Report dated January 19, 2018 from Randy Matheson, Research Analyst, seeking Board direction to determine the specific number of nominators needed to endorse candidates in the Local General Election, has been received. Moved By: Director Popoff and seconded, 114/18 That as per section 86 (1) (a) of the Local Government Act the minimum number of qualified nominators remain at 2 for the Local Government Elections. Director Chernoff put forth a motion regarding the Castlegar and District Regional Facilities, Recreation, Parks and Leisure Service Establishment (Item 3.2.6). Moved By: Director Chernoff and seconded, 115/18 Staff be instructed to prepare the necessary establishment and loan authorization bylaws, for consideration at the February 15, 2018 Board meeting, establishing a new recreation service consisting of the Castlegar and District Community Facilities, Recreation, Parks and Leisure service and the Castlegar and Area Indoor Aquatic Centre Local Service Area and the proposed new recreation facility, as described in Option B, at a capital cost of $32,370,000.00; AND FURTHER, that voter approval, for the bylaws be undertaken by means of assent voting (referendum), on an area by area basis, within the proposed service area. 8.2 Bylaws 2574 & 2575: Land Use Amendment - Stoddart The Board Report dated February 2, 2018 from Kristen Aasen, Planner, seeking Board approval to amend the Electoral Area F Official Community Plan and Zoning bylaws, has been received. Moved By: Director Newell and seconded, 116/18 That the Official Community Plan Amendment Bylaw No. 2574, 2017, being a bylaw to amend Official Community Bylaw No. 2214, 2011 is hereby given THIRD reading. Moved By: Director Newell and seconded, 117/18 That the Zoning Amendment Bylaw No. 2575, 2017, being a bylaw to amend Zoning Bylaw No. 1675, 2004 is hereby given THIRD reading. Moved By: Director Newell and seconded, 118/18 That the Board withhold adoption of Official Community Plan Amendment Bylaw No. 2574, 2017 and Zoning Amendment Bylaw No. 2575, 2017 pending receipt of the following information. Bylaw No and Bylaw No will be held for a period not exceeding 12 months from the date of Third Reading or until the following information is provided in full: i. construction permits to operate a domestic water system under the Drinking Water Protection Act issued by the Interior Health Authority;

13 ii. the Regional District Board approve a strata title conversion application for the previously occupied building; iii. the parking area surfaced with asphalt or concrete and the drainage system retrofitted with oilwater separators; iv. a covenant registered in favour of the Regional District Board on the property's title restricting development to 4 units; and v. a Highway Access Permit issued by the Ministry of Transportation and Infrastructure. 8.3 Bylaw 2591: Regional Recreation Commission No. 10 Amendment Moved By: Director Faust and seconded, 119/18 That the Regional Recreation Commission Number Ten (10) Amendment Bylaw No. 2591, 2018 be read a FIRST, SECOND, and THIRD time by content. Moved By: Director Faust and seconded, 120/18 That the Regional Recreation Commission Number Ten (10) Amendment Bylaw No. 2591, 2018 be ADOPTED and the Chair and Corporate Officer be authorized to sign the same. 8.4 Bylaw 2372: Arrow Creek Fire Protection Service Moved By: Director Binks and seconded, 121/18 That staff be directed to prepare a service case analysis and report back to the Board on the implications of increasing the requisition for Arrow Creek Fire Protection Area Service Establishment Bylaw No within a portion of Electoral Area B (Arrow Creek). 8.5 Kitchener Fire Protection Service Moved By: Director Binks and seconded, 122/18 That staff be directed to prepare a service case analysis and report back to the Board on the implications of establishing a Fire Protection Service for a portion of Area B (Kitchener). 8.6 Defined Area D Dog Control Service 123/18 That staff be directed to prepare a service case analysis and report back to the Board on the implications of establishing a Dog Control service in a portion of Area D. 8.7 Bylaw 2597: Castlegar and District Regional Facilities, Recreation, Parks and Leisure Service Establishment

14 Moved By: Director Chernoff and seconded, 124/18 That the Castlegar and District Regional Facilities, Recreation, Parks and Leisure Service Establishment Bylaw No. 2597, 2018 be read a FIRST, SECOND, and THIRD time by content, as amended. 8.8 Bylaw 2598: Castlegar and District Regional Facilities, Recreation, Parks and Leisure Service Establishment Loan Authorization Moved By: Director Chernoff and seconded, 125/18 That the Castlegar and District Regional Facilities, Recreation, Parks and Leisure Service Establishment Loan Authorization Bylaw No. 2598, 2018 be read a FIRST, SECOND, and THIRD time by content. 9. NEW BUSINESS 9.1 DEVELOPMENT SERVICES Funding Recommendations for Kootenay Lake Local Conservation Fund S292 The Board Report dated January 25, 2018 from Sangita Sudan, General Manager of Development Services, seeking Board approval for funding 2018 projects from the Kootenay Lake Local Conservation Fund Service S292, has been received. Moved By: Director Faust and seconded, 126/18 That the RDCK Board approve grant funding to be issued to the: BC Wildlife Federation $12,000 Valhalla Wilderness Society $8,000 Wildlife Conservation Society of Canada $12, Kootenay Centre for Forestry Alternatives $20,000 from the Kootenay Lake Local Conservation Fund Service ENVIRONMENTAL SERVICES Balfour Water System Upgrade & Universal Metering Project The Board Report dated February 1, 2018 from Jeff Phillips, Project Manager, presenting tender results for the Balfour Water System Upgrade and Universal Metering project, has been received. Moved By: Director Faust and seconded, 127/18 That the Board award the Balfour Watermain Replacement Project contract to Trainor Mechanical Contractors Ltd. for a maximum amount of $1,475, plus applicable taxes and that the Board Chair and Corporate Officer are authorized to sign the necessary documents; AND FURTHER, that the funds for this contract are coming from service S255 Balfour Water.

15 9.2.2 For Information: 2018 Mosquito Control Program Reporting The Board Report dated February 1, 2018 from Shari Imada, Environmental Services Coordinator, providing the Board with the 2017 report for the Mosquito Control Program, has been received. 9.3 FINANCE & ADMINISTRATION Information Technology Staffing The Board Report dated February 2, 2018 from David Oosthuizen, Manager of Information Technology, communicating the change in demand and use of Information Technology at the RDCK, has been received. Moved By: Director Bunka and seconded, 128/18 That the Board support a Tier 2 Information Technology option as presented in the February 15, 2018 Board Report as it will: mitigate security risks; meet legislative requirements; support basic functionality; support organizational priorities; and mitigate risks associated with staff (burn out and knowledge retention). Moved By: Director Hewat and seconded, 129/18 That the Board approve the hiring of one full time, permanent, specialized Information Technology staff member; AND FURTHER, that staff be directed to include the costs in the Financial Plan. Moved By: Director Popoff and seconded, 130/18 That the Board approve the hiring a second 1.0 Full Time Equivalent temporary staff member for a term from July 1, 2018 to June 30, 2019 to support operations in the Creston area, including the town of Creston, to be offset by the contributions of Creston; AND FURTHER, that staff be directed to include the costs in the Financial Plan CBT: Status of CIP/AAP Projects The Board Report dated February 6, 2018 from Judy Madelung, Grants Coordinator, seeking Board direction to amend the reporting deadline for CIP/AAP projects funded in years 2016 and earlier, has been received. Moved By: Director Lunn and seconded, MOTION ONLY That the Board support the deadline for the 2017 reporting year be revised from December 31, 2017 to February 23, 2018 and organizations with incomplete final financial reports as of February 23, 2018 will not be eligible for 2018 CIP/ AAP funding consideration. Moved By: Director Hewat and seconded,

16 AMENDED MOTION 131/18 That the foregoing motion being: That the Board support the deadline for the 2017 reporting year be revised from December 31, 2017 to February 23, 2018 and organizations with incomplete final financial reports as of February 23, 2018 will not be eligible for 2018 CIP/ AAP funding consideration. be amended to indicate projects funded in 2016 have an extension to February 23, 2018 and any projects from 2015 and earlier are not eligible for funding after December 31, 2017, thus reading: That the Board support the reporting deadline for CIP/AAP projects funded in 2016 be amended from December 31, 2017 to February 23, 2018 and organizations with outstanding CIP/AAP project reports from years 2015 and earlier, as of December 31, 2017, are not eligible for 2018 CIP/AAP funding consideration. Moved By: Director Hewat and seconded, MAIN MOTION 132/18 That the Board support the reporting deadline for CIP/AAP projects funded in 2016 be amended from December 31, 2017 to February 23, 2018 and organizations with outstanding CIP/AAP project reports from years 2015 and earlier, as of December 31, 2017, are not eligible for 2018 CIP/AAP funding consideration For Information: Transit Improvements The Board Report dated January 18, 2018 from Randy Matheson, Research Analyst, providing information to the Board on the Transit Infrastructure Improvements to the Kootenay Lake West and Creston Valley Transit Services, has been received For Information: Quarterly Report Template The Board Report dated February 5, 2018 from Mike Morrison, Corporate Officer, introducing the quarterly reporting template, has been received. 9.4 FIRE & EMERGENCY SERVICES FireSmart Program The Board Report dated February 1, 2018 from Nora Hannon, Wildfire Mitigation Coordinator, seeking Board approval to create up to nine seasonal positions in the Fire and Emergency Services as Wildfire Mitigation Specialists, has been received. 133/18 That the Board direct staff to apply to the UBCM Strategic Wildfire Prevention Initiative, and Columbia Basin Trust Wildfire Mitigation Grants for their February 23, 2018 intake to assist with funding nine Wildfire Mitigation Specialist positions, and that the Board include $40,000 in the S101 Rural Administration Service for nine Wildfire Mitigation Specialists, and direct staff to hire up to nine seasonal staff.

17 9.4.2 UBCM/ CBT Fuel Treatment and Prescription Grants The Board Report dated February 2, 2018 from Nora Hannon, Wildfire Mitigation Coordinator, seeking Board approval to apply to the UBCM Strategic Wildfire Prevention Initiatives program and CBT for prescription and operational fuel treatment funding. Moved By: Director Faust and seconded, 134/18 That the Board direct staff to apply to the Strategic Wildfire Prevention Initiative and Columbia Basin Trust for the February 2018 intake for prescription funding regarding the prescriptions for Glade in Area 1, Smallwood, Sproule, Kokanee in Area F, Harrop, Redfish and Kokanee in Area E and Woodbury, Kaslo 2, Kaslo 3, Howser and Glacier in Area D, with required local government contribution coming from Area 1, Area F, Area E and Area D Community Development Funding. Moved By: Director Popoff and seconded, 135/18 That the Board direct staff to apply to the Strategic Wildfire Prevention Initiative and Columbia Basin Trust for the February 2018 intake for operational fuel treatment funding regarding operational fuel treatment work for Trozzo in Area H, with required local government contribution coming from Area H Community Development Funding FireSmart Resource and Training Coordinator The Board Report dated February 1, 2018 from Nora Hannon, Wildfire Mitigation Coordinator, seeking Board approval to create one full time position as a FireSmart Resource and Training Coordinator, has been received. Moved By: Leah Main and seconded, 136/18 That the Board direct staff to apply to the Columbia Basin Trust Wildfire Mitigation Grant for their February 23, 2018 intake to fund a one year full time position of FireSmart Resource and Training Coordinator RDCK Office Space and Emergency Operations Centre (EOC) Relocation The Board Report dated February 2, 2018 from Andy Bellerby, General Manager of Fire and Emergency Management Services, seeking Board approval to enter to rental contract for additional RDCK office space and relocation of the EOC, has been received. Moved By: Leah Main and seconded, 137/18 That the Board direct staff to enter into a 24 month rental contract with the Province of British Columbia for period March 1, 2018 to April 30, 2020 for two office spaces at Kootenai Place in Nelson for an annual rental cost not to exceed $73,000.

18 9.4.5 Structure Protection Unit The Board Report dated January 31, 2018 from Nora Hannon, Wildfire Mitigation Coordinator, seeking Board direction for the RDCK Structure Protection Units, has been received. MOTION ONLY That the Board support the upgrade of both Type 3 Structure Protection Units (SPUs) to Type 2 SPUs for the 2018 fire season to increase capacity for response, with the cost of upgrading these units budgeted at $60,000 per unit for a total cost of $120,000; AND FURTHER to establish annual funding for all SPUs with an annual budget of $10,000 per year to support annual maintenance and servicing, with a total of $70,000 from Rural Administration in 2018 and $10,000 each year after. Moved By: Director Jackman and seconded, And Resolved AMENDED MOTION 138/18 That the foregoing motion being: That the Board support the upgrade of both Type 3 Structure Protection Units (SPUs) to Type 2 SPUs for the 2018 fire season to increase capacity for response, with the cost of upgrading these units budgeted at $60,000 per unit for a total cost of $120,000; AND FURTHER to establish annual funding for all SPUs with an annual budget of $10,000 per year to support annual maintenance and servicing, with a total of $70,000 from Rural Administration in 2018 and $10,000 each year after. be amended to include AND FINALLY, future revenues from deployment go into a separate line item within Rural Administration, thus reading: That the Board support the upgrade of both Type 3 Structure Protection Units (SPUs) to Type 2 SPUs for the 2018 fire season to increase capacity for response, with the cost of upgrading these units budgeted at $60,000 per unit for a total cost of $120,000; AND FURTHER to establish annual funding for all SPUs with an annual budget of $10,000 per year to support annual maintenance and servicing, with a total of $70,000 from Rural Administration in 2018 and $10,000 each year after; AND FINALLY, future revenue from deployment of the SPUs go into a separate line item within the SPU program in Rural Administration. MAIN MOTION 139/18 That the Board support the upgrade of both Type 3 Structure Protection Units (SPUs) to Type 2 SPUs for the 2018 fire season to increase capacity for response, with the cost of upgrading these units budgeted at $60,000 per unit for a total cost of $120,000;

19 AND FURTHER to establish annual funding for all SPUs with an annual budget of $10,000 per year to support annual maintenance and servicing, with a total of $70,000 from Rural Administration in 2018 and $10,000 each year after; AND FINALLY, future revenue from deployment of the SPUs go into a separate line item within the Rural Administration budget Purchasing of Two Used Fire Apparatus The Board Report dated February 8, 2018 from Andy Bellerby, General Manager of Fire and Emergency Management Services, seeking Board approval to purchase two used pieces of firefighting apparatus, has been received. Moved By: Director Newell and seconded, 140/18 That the Board direct staff to purchase two Rosenbauer 2011 Fire engines from the U.S.A. with costs not to exceed $400,000 USD and that the costs be paid from the Service S144 Beasley/Blewett Fire Department Capital Reserves. 9.5 HUMAN RESOURCES Temporary Summer Staffing The Board Report dated February 2, 2018 from Connie Saari-Heckley, Human Resources Manager, seeking Board approval to hire four summer staff, has been received. Moved By: Director Jackman and seconded, 141/18 That the Board approve the hiring of 4 summer staff for terms of 18 weeks each, with costs to be paid from the following services in 2018, and included in the relevant financial plans: 2 GIS summer students to support planning services at a cost of $25,742 to be paid from S104 Land Use and Planning Services; 1 Resource Recovery Educator at a cost of $12,872 to be shared amongst S186 Resource Recovery - East Subregion, S187 Resource Recovery - Central Subregion, and S188 Resource Recovery - West Subregion; and 1 Water Smart Ambassador at a cost of $12,872 to be shared amongst the water systems that participate in the program. 9.6 GRANTS DISCRETIONARY Moved By: Director Newell and seconded, 142/18 Discretionary grants out of the funds available for the following Electoral Areas/Member Municipalities be approved as designated: AREA A Boswell Historical Society $1,000 Creston Valley Public Art Connection Society $3,000

20 AREA C Cowboy Mounted Shooters of BC $2,000 AREA F Nelson Blueliners Womens Hockey Team $500 AREA H Silverton Community Club $500 Zone 6 Kootenay Boundary 55+ Games $500 AREA I Zone 6 Kootenay Boundary 55+ Games $500 AREA J Robson Fire Department (Steel Building) $4,500 Robson Fire Department (Station Dress) $3,700 Zone 6 Kootenay Boundary 55+ Games $ COMMUNITY DEVELOPMENT Moved By: Director Newell and seconded, 143/18 Community Development grants out of the funds available for the following Electoral Areas/Member Municipalities be approved as designated: AREA C Cops for Kids $2,000 AREA D Kaslo Senior Citizens' Association - Branch #81 $3,500 AREA E Recreation Commission No. 10 (Activities) $25,000 AREA F Nelson and District Women's Centre $3,900 AREA H Brent Kennedy Elementary School PAC $5,000 Kootenay Organic Growers Society (KOGS) $ AREA J Bee Awareness Society $1,859 AREA K Arrow Lakes Environmental Stewardship Society $2, COMMUNITY WORKS FUNDED PROJECT: SANCA WATER SYSTEM UPGRADES Moved By: Director Jackman and seconded, 144/18 That the Community Works Fund application for the Sanca Water System Upgrades project in the amount of $40,000 approved June 20, 2013 Resolution 374/13 be amended to the amount $31,071 which represents total project costs and the $8,929 unused funds be re allocated back to Electoral Area A.

21 9.6.4 ECONOMIC DEVELOPMENT S111 added to recommendation. Moved By: Director Faust and seconded, 145/18 Economic Development grants out of the funds available for Electoral Area E in S111 be approved as designated: Balfour and District Business and Historic Association $13,000 Black Press - Nelson Star Adventure Magazine $1, RURAL AFFAIRS COMMITTEE 146/18 That the Board take no further action to file a Notice on Title relating to land at 2009 Highway 3A, Tarry, Electoral Area I, currently owned by Lloyd and Susan Evans, legally described as Lot B, District Lot 1239, Kootenay District, Plan except Part included in Plan NEP /18 That the Kootenay-Columbia Rivers Official Community Plan Amendment Bylaw No. 2586, 2018 being a bylaw to amend the Kootenay-Columbia Rivers Official Community Plan Bylaw No. 1157, 1996 is hereby given FIRST and SECOND reading by content and referred to a PUBLIC HEARING. 148/18 That the Regional District of Central Kootenay Zoning Amendment Bylaw No. 2587, 2018 being a bylaw to amend the Regional District of Central Kootenay Zoning Bylaw No. 1675, 2004 is hereby given FIRST and SECOND reading by content and referred to a PUBLIC HEARING. 149/18 That in accordance with Regional District of Central Kootenay Planning Procedures and Fees Bylaw No. 2457, 2015, Electoral Area I Director Andy Davidoff is hereby delegated the authority to chair the Public Hearing on behalf of the Regional District Board. 150/18 That no further action be taken on File Z18001F owned by WendyWiebe, Kyle Wiebe, Clarence Barabonoff, Steve Barabonoff, Paul Barabonoff at 4745 Beasley Road and Falls Creek Road.

22 151/18 That the Board issue Development Variance Permit V1710J to Chris Kalesnikoff for the property at 1055 Columbia Road, Ootischenia, BC and legally described as Lot B, District Lot 4598, Kootenay District, Plan EPP15775 (PID ) to vary Section 801(8) of Regional District of Central Kootenay Zoning Bylaw No.1675, 2004 by allowing a secondary accessory building with a footprint of m /18 That the Regional District of Central Kootenay Electoral Areas E and F Dog Regulatory Amendment Bylaw No. 2588, 2018 is hereby read a FIRST, SECOND, and THIRD time by content. 153/18 That the Regional District of Central Kootenay Electoral Areas E and F Dog Regulatory Amendment Bylaw No. 2588, 2018, is hereby ADOPTED and the Chair and Corporate Officer are authorized to sign same. 154/18 That the Regional District of Central Kootenay Bylaw Enforcement Notice and Dispute Adjudication System Amendment Bylaw No. 2589, 2018, is hereby read a FIRST, SECOND, and THIRD time by content. 155/18 That the Regional District of Central Kootenay Bylaw Enforcement Notice and Dispute Adjudication System Amendment Bylaw No. 2589, 2018, is hereby ADOPTED and the Chair and Corporate Officer are authorized to sign same. 156/18 That the Board approve funding in the 2018 budget not to exceed $800 in support of one member of the Creston Valley Agricultural Advisory Commission to attend the regional Agricultural Advisory Committee Workshop scheduled for February 27, 2018 in Kelowna, British Columbia, with costs shared in equal amount between the three participating electoral areas of A, B and C under Advisory Planning Commission Service Areas 117,118 and 119.

23 157/18 That the following resolution be submitted to Association of Kootenay and Boundary Local Governments: WHEREAS there has been an increase in power surges and voltage variations that have caused damage to expensive electrical components such as heat pumps in spite of the installation of surge protectors; AND WHEREAS power companies terms and conditions of service state that the organization is not responsible for any loss, injury, damage or expense that is a result of interrupted service or voltage variations; THEREFORE BE IT RESOLVED that the UBCM request the Minister of Energy and Mines, and the BC Utilities Commission work with the Power Companies under their jurisdiction to establish a process whereby they can provide compensation for any loss, injury, damage or expense that is a result of voltage variations. 11. DIRECTORS' MOTIONS 11.1 Director Davidoff: Feasibility Study Motion - Area I Community Hall Child Care Support Service Moved By: Director Davidoff and seconded, 158/18 That $10,000 be allocated from the S106 Feasibility Service Reserve to investigate the feasibility of establishing an Area I Community Hall Child Care Support Service, in addition to the $5,000 funding commitment from CBT, to explore the use of the five community halls in Area I as child care facilities including developing potential business plan options Director Davidoff: Columbia Basin Regional Home Insurance Director Davidoff request a Notice of Motion at the January 18, 2018 Board meeting. Moved By: Director Davidoff and seconded, 159/18 That the Regional District of Central Kootenay (RDCK) supports further investigation by the Columbia Basin Research Development Institute into the actuarial and economic viability of establishing a Columbia Basin regional home insurance provider including the following areas of research: 1. a review of key legislation and regulatory bodies; 2. a review of alternative funding models (e.g., relief/subsidy funding); 3. a GIS analysis of properties potentially affected by a shift in application of Fire Underwriters Survey policies (to help with determination of market size); and 4. a detailed analysis from the BC Fire Commissioner; with equal funding from the RDCK, Regional District of Kootenay Boundary, Regional District East Kootenay, and Columbia Basin Trust, or, only RDCK Rural Administration, if all partnership requests for funding are not successful Director Faust: Reconsideration of Fire Service Contract - City of Nelson for Area E Director Faust request reconsideration of Fire Service Contract: City of Nelson for Area E.

24 RDCK Board Meeting - January 18, /18 That the board approve the RDCK entering into a fire protection and response agreement with the City of Nelson for coverage of a portion of Electoral Area E for the period January 1, 2018 to December 31, 2022, and that the Chair and Corporate Officer be authorized to sign the necessary documents; AND FURTHER, that the costs be paid from S133 Fire Protection - Defined Area E, Blewett. Director Faust requested to pull Item Reconsideration of Fire Service Contract - City of Nelson for Area E from the agenda Director Faust - Notice of Motion: Solar E Project Regional District of Central Kootenay Area E embarked on an Energy Retrofit and Renewable Energy project on community buildings in Columbia Basin Trust has invited an application for funding of the solar phase of the Area E project. The notice of motion is to request that the General Administration service to receive (hold) grant funds from CBT and pay invoices that come from the installation of solar panels on the Balfour Hall Balfour Seniors Hall and the Balfour Golf Course. 12. PUBLIC TIME The Chair will call for questions from the public and members of the media at 11:45 a.m. 13. IN CAMERA 13.1 RESOLUTION - MEETING CLOSED TO THE PUBLIC Moved By: Director Hewat and seconded, 160/18 In the opinion of the Board - and in accordance with Section 90 of the Community Charter - the public interest so requires that persons other than DIRECTORS, ALTERNATE DIRECTORS, DELEGATIONS AND STAFF be excluded from the meeting; AND FURTHER, in accordance with Section 90 of the Community Charter, the meeting is to be closed on the bases identified in the following subsections: (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; (c) labour relations or other employee relations; (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; 13.2 RESOLUTION - RECESS OF OPEN MEETING Moved By: Leah Main and seconded, 161/18 The Open Meeting be recessed at 11:45 a.m. in order to conduct the In Camera Board meeting and reconvened at 12:02 p.m. 14. MATTERS ARISING FROM IN CAMERA MEETING 162/18 That the RDCK Board approve the appointments of Sylvie Masse and Claire Peytori to the IC09/18 Technical Review Committee for the Kootenay Lake Local Conservation Fund for a term of three (3) years expiring 2021.

25 Moved By: Director Bunka and seconded, 163/18 That staff be directed to consult with affected stakeholders and external agencies regarding IC11/18 development of the draft RDCK Special Events Permit Bylaw No. 2596, ADJOURNMENT Moved By: Director Binks and seconded, 164/18 That the meeting adjourn at 12:03 p.m. Karen Hamling, Board Chair Angela Lund, Secretary