A S S O C I A T E D S T U D E N T G O V E R N M E N T
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1 A S S O C I A T E D S T U D E N T G O V E R N M E N T A G E N D A Wednesday, April 25, :00p.m. in STCN-129 SPECIAL ACTIVITIES BOARD MEETING 1.0 General Business 1.1 Call to Order/Welcome/Establishment of Quorum 1.2 Flag Salute 1.3 Announcements/Correspondence 1.4 Approval of the Agenda for the Senate Meeting of March 21, Open Forum 2.0 Consent Calendar: 2.1 Approval of the ASG Activity Board Meeting minutes April 25, Regular Board Meeting Items 3.1 Approval of Memorial Day Veterans Appreciation Meal 3.2 Approval of Military Branch Birthdays Recognition for Student Veterans 3.3 Approval of Changes To Club Cup 3.4 How to Utilize your Director 4.0 Reports (Reports are limited to five (5) minutes) 4.1 Officer Reports Director Reports (Any Directors) Executive Vice President of Activities Naomi Santa Cruz Vice President of Activities- Valencia...(Vacant) Vice President of Activities- Canyon Country...(Vacant) Social Student Involvement Coordinators- Valencia. Jisun Kim
2 4.1.6 Social Student Involvement Coordinators- Canyon Country.. (Vacant) Cultural Student Involvement Coordinators- Valencia.Halima Sayeed..Joan Kim Cultural Student Involvement Coordinators- Canyon Country...(Vacant) Public Affairs Officer..(Vacant) Vice President of Inter Club Council. John Perkins Officer of Marketing and Information.... Jordan Law Executive Liaison Officer..Andrea Ruiz Student Services Technician Report.... Robin Herndon Advisor Report....Jess Love 5.0 Open Forum 6.0 Announcement of the Next Meeting 7.0 Adjournment
3 ACTION INFORMATION DISCUSSION AGENDA SECTION: ITEM NUMBER: 2.1 CONSENT CALENDAR AGENDA ITEM TITLE: Approval of the ASG Activity Board Meeting minutes March 21,2018 BACKGROUND: The minutes from the ASG Activity Board Meeting on March 21, 2018 need approval. The Senate shall review the attached minutes and vote. RECOMMENDATIONS: Move to approve the minutes from the ASG Activity Board Meeting held on March 21, 2017 SUBMITTED BY: Robin Herndon, ASG Specialist Approved By: Moved By: Seconded By: Carried: Failed: Tabled:
4 AGENDA SECTION: 3 INFORMATION DISCUSSION ITEM NUMBER: 1 AGENDA ITEM TITLE: APPROVAL OF MEMORIAL DAY VETERANS APPRECIATION MEAL BACKGROUND: To honor our Student Veterans we would like to host a lunch for them and their families the week of May 21 st or 28 th. This will be a time of celebration and recognition for the Veterans and their families sacrifice they made in order to protect our country as well as an opportunity for ASG to share who we are and what support we can provide Student Veterans during their time at COC. ESTIMATED BREAKDOWN OF COSTS: Lunch from Costco: $ Sandwich platters that feed $30 each for 80 people = $120 3 Boxes of 30 indiviual chips for 80 $14 each = $42 Cookies for 80 people = $40 Drinks for 80 people = $50 COST: NOT TO EXCEED $ RECOMMENDATIONS: MOVE TO APPROVE THE MEMORIAL DAY VETERANS APPRECIATION MEAL SUBMITTED BY: HALIMA SYEED, CULTURAL EVENTS COORDINATOR APPROVED BY: MOVED BY: SECONDED BY: Carried: Failed: Tabled: Vote: -
5 AGENDA SECTION: 3 INFORMATION DISCUSSION ITEM NUMBER: 2 AGENDA ITEM TITLE: APPROVAL OF MILITARY BRANCH BIRTHDAYS RECOGNITION FOR STUDENT VETERANS BACKGROUND: Cost Breakdown: 40 - $5 Coffee Kiosk Gift Cards = COST: NOT TO EXCEED $200 RECOMMENDATIONS: MOVE TO APPROVE MILITARY BRANCH BIRTHDAYS RECOGNITION FOR STUDENT VETERANS SUBMITTED BY: HALIMA SYEED, CULTURAL EVENTS COORDINATOR APPROVED BY: MOVED BY: SECONDED BY: Carried: Failed: Tabled: Vote: -
6 AGENDA SECTION: 3 INFORMATION DISCUSSION ITEM NUMBER: 3 AGENDA ITEM TITLE: APPROVAL OF CHANGES TO CLUB CUP BACKGROUND: The Club Cup Award Banquet will be held at the last ICC meeting taking place Monday, May 7 th from 2:30-3:30pm in STCN-129. Club Members and Advisors will be invited to this end of the year celebratory event to recognize and appreciate all the hard work they have done throughout this past year through their Clubs and ICC. COST BREAKDOWN: Food From Costco = $ (From Club Social & Faculty Recognition Ceremony Accounts) - 5 sandwich platter that feed $30 each for 100 people = $150-4 Boxes of 30 indivual chips for 120 $14 = $56 - Cookies for 100 people =$50 - Drinks for 100 people = $70 - Plates, Napkins, Cups and Silverware = $100 Decroations from Party City = $38 (From Club Social Account) - 2 packs of 72 count $10 each = $20-6 plastic table $2 each = $12-2 packs of $3 each = $6 Photo Backdrop from Signs.Com = $ (From Club Social & Clubs & Orgs. Account) - 1, 8ft x 8ft Backdrop with Custome ICC Logo +tax and shipping = $ Award Recipant Gifts = $ (From Clubs & Orgs. Awards & Clubs & Orgs. Accounts) - 5 Value Awards Gifts for Clubs o 10 AMC Movie $10.75 each = $ o 5, $30 Starbucks Gift Cards = $ Outstanding Awards: Student Leader, Club Advisor, Club o 3 COC Coffee $14 each = $42.00 o 3 Starbucks Gift $20 each = $60 o Dove Chocolate from Costco = $20 ICC Rep Appreciation = $ (From Clubs & Orgs. Account) Wellness $3.50 each + tax and shipping = $ Bags of $14 each = $56-3, 40 count Nabisco Varitey Snack $12 each = $36 Club Advisor Appreciation = $450 (From Faculty Recognition Ceremony Account) - 70, $5 Coffee Kisok Gift Cards = $350 - Dove Chocolate from Costco = $100
7 COST: NOT TO EXCEED $2, RECOMMENDATIONS: MOVE TO APPROVE CHANGES TO CLUB CUP SUBMITTED BY: JOHN PERKINS, VICE PRESIDENT OF ICC APPROVED BY: MOVED BY: SECONDED BY: Carried: Failed: Tabled: Vote: -
8 AGENDA SECTION: 3 AGENDA ITEM TITLE: HOW TO UTILIZE YOUR DIRECTORS INFORMATION DISCUSSION ITEM NUMBER: 4 BACKGROUND: I, Naomi Santa Cruz, will be presenting an activity on how to utilize your directors. COST: N/A RECOMMENDATIONS: N/A SUBMITTED BY: NAOMI SANTA CRUZ, EXECUTIVE VP OF ACTIVITIES APPROVED BY: MOVED BY: SECONDED BY: Carried: Failed: Tabled: Vote: -
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