A S S O C I A T E D S T U D E N T G O V E R N M E N T

Transcription

1 A S S O C I A T E D S T U D E N T G O V E R N M E N T A G E N D A Wednesday, October 28th 2:30p.m. in STCN-129 SENATE MEETING 1.0 General Business 1.1 Call to Order/Welcome/Establishment of Quorum 1.2 Flag Salute 1.3 Announcements/Correspondence 1.4 Approval of the Agenda for the Senate Meeting of October 28 th, Open Forum 2.0 Consent Calendar 2.1 APPROVAL OF FUNDS FOR FOOD MACHINE SUPPLIES AT CCC 2.2 APPROVAL OF FUNDS FOR FOOD MACHINE SUPPLIES AT VALENCIA CAMPUS 2.3 Approval of funds for the ASG Computer Lab for Fall 2015 needs 2.4 Approval of Funds for bubble ball 2.5 APPROVAL OF NEW DIRECTOR OF PUBLICITY 2.6 Approval of Administrative Assistant to Cultural Student Involvement Coordinator 3.0 Regular Board Meeting Items 3.1 E-Portfolios 3.2 TRANSFER OF FUNDS 3.3 APPROVAL OF FUNDS FOR IN N OUT TRUCK 3.4 Approval of Funds for Native American Heritage Month 3.5 Approval of Funds for Networking Event 3.6 Approval of Funds for Gifts for Activities Board 3.7 Autism Awareness Event 3.8 Dia de los Muertos (Day of the Dead) 4.0 Reports (Reports are limited to five (5) minutes) 4.1 Officer Reports

2 4.1.1 Director Reports (Any Directors) Executive Vice President of Activities Amy Mori Vice President of Activities- Valencia... Antonio Jimenez Vice President of Activities- Canyon Country. Brianna Garcia Social Student Involvement Coordinators- Valencia Tessa Rudas... Katherine Martinez Social Student Involvement Coordinators- Canyon Country...(Vacant) Cultural Student Involvement Coordinators- Valencia...Caryn De La Cruz Maria Hidalgo Cultural Student Involvement Coordinators- Canyon Country.. (Vacant) Public Affairs Officer... Shana Azani Vice President of Inter Club Council.. Jarrett Duran Officer of Marketing and Information. (Vacant) Canyon Country Campus Representative..Andrew Rodriguez Student Trustee. Avneet Ghotra Executive Vice President..Tabitha Kumar President...Dana Levine Student Services Specialist Report... Robin Herndon Advisor Report..Kelly Dapp 4.2 District Committees Academic Senate- Avneet, Andrew

3 4.2.2 College Planning Team- Dana, Avneet, Andrew Curriculum Executive- Amy, Dana IE2- Andrew PAC-B Program Viability- Amy, Antonio Women s Conference- Dana, Tessa 4.3 Ad-Hoc Committees Modernization of Facilities Legacy 5.0 Open Forum 6.0 Announcement of the Next Meeting Wednesday, November 4th at 2:30pm in STCN Adjournment

4 AGENDA SECTION: 2.1 ITEM NUMBER: AGENDA ITEM TITLE: APPROVAL OF FUNDS FOR FOOD MACHINE SUPPLIES AT THE CANYON COUNTRY CAMPUS BACKGROUND: Approval is needed to purchase supplies for the popcorn machine, cotton candy machine and snow cone machine at the canyon country campus COST: NOT TO EXCEED $ Cost Breakdown: Popcorn portion packs $2.19 * 50 = $ Cotton Candy (1/2 gallon) $8.95 * 8 = $71.60 Snow cone syrup $12.50 * 4 = $50.00 subtotal= $ anticipated taxes = $20.88 total = $ RECOMMENDATIONS: Move to approve up to $ from CCC Social and Cultural Account # for food machine supplies at the Canyon Country Campus. SUBMITTED BY: Robin Herndon, ASG Specialist Moved By: Seconded By: Carried: Failed: Tabled:

5 AGENDA SECTION: 2.2 ITEM NUMBER: AGENDA ITEM TITLE: APPROVAL OF FUNDS FOR FOOD MACHINE SUPPLIES AT THE VALENCIA CAMPUS BACKGROUND: Approval is needed to purchase supplies for the popcorn machine, cotton candy machine and snow cone machine at the Valencia Campus COST: NOT TO EXCEED $ Cost Breakdown: Popcorn portion packs $2.19 * 50 = $ Cotton Candy (1/2 gallon) $8.95 * 8 = $71.60 Snow cone syrup $12.50 * 4 = $50.00 subtotal= $ anticipated taxes = $20.88 total = $ RECOMMENDATIONS: Move to approve up to $ from Supplies Account # for food machine supplies at the Valencia Campus SUBMITTED BY: Robin Herndon, ASG Specialist Moved By: Seconded By: Carried: Failed: Tabled:

6 AGENDA SECTION: 2.3 ITEM NUMBER: AGENDA ITEM TITLE: Approval of funds for the ASG Computer Lab for Fall 2015 needs BACKGROUND: Anticipating general supplies for the end of FALL semester, including paper and printer toner. Also, just in case any printers might need repair or a maintenance kit. COST: For supplies: not to exceed $2, For repair: not to exceed $ RECOMMENDATIONS: Move to approve: 1) up to $400 from the ASG Computer Lab Equipment Repair Account # ) up to $2,500 from the ASG Computer Lab Supplies Account # SUBMITTED BY: Ronna Randall Moved By: Seconded By: Carried: Failed: Tabled:

7 AGENDA SECTION:2.4 ITEM NUMBER: AGENDA ITEM TITLE: Approval of Funds for Bubble Ball BACKGROUND: Approve $200 for the cost of renting a bubble ball for 3 hours from Magic Jump Rentals for a student social media event. COST: Approve $ RECOMMENDATIONS: Move to approve $200 from Social Activities Budget Account # SUBMITTED BY: Antonio Jimenez, Vice President of Activities Valencia Campus Moved By: Seconded By: Carried: Failed: Tabled: Vote: - -

8 AGENDA SECTION: Consent Calendar ITEM NUMBER: 2.5 AGENDA ITEM TITLE: APPROVAL OF NEW DIRECTOR OF PUBLICITY BACKGROUND: The Public Affairs Officer has appointed Amanda Hernandez as the new Director of Publicity. She demonstrated a full understanding of the position and is eager to fulfill all of the responsibilities the position entails. Amanda s past experience, positive attitude, and creativity will be an asset to ASG. COST: N/A RECOMMENDATIONS: MOVE TO APPROVE AMANDA HERNANDEZ AS THE NEW DIRECTOR OF PUBLICITY SUBMITTED BY: BY: Shana Azani, Public Affairs Officer Moved By: Seconded By: Carried: Failed: Tabled: Vote: - -

9 DATE: 10/28/2015 AGENDA SECTION: 2.6 AGENDA ITEM TITLE: Approval of Administrative Assistant to Cultural Student Involvement Coordinator BACKGROUND: Grace Garcia has been selected to be the Administrative Assistant to Maria Hidalgo, Cultural Student Involvement Coordinator. COST: N/A RECOMMENDATIONS: Approve Grace Garcia as the Administrative Assistant to Cultural Student Involvement Coordinator SUBMITTED BY: MARIA HIDALGO, CULTURAL STUDENT INVOLVEMENT COORDINATOR-2 VAL Moved By: Seconded By: Carried: Failed: Tabled: Vote: - -

10 AGENDA SECTION: 3.1 ITEM NUMBER: AGENDA ITEM TITLE: PROGRAM VIABILITY BACKGROUND: At 3:00pm, Professor Dimakos and/or Professor Applen will be presenting to the senate on the two e-portfolio platforms that some COC professors currently use. The senate will have the option to have their own e-portfolios set up. COST: N/A RECOMMENDATIONS: Discussion SUBMITTED BY: Dana Levine, ASG President Moved By: Seconded By: Carried: Failed: Tabled:

11 AGENDA SECTION: 3.2 ITEM NUMBER: AGENDA ITEM TITLE: Transfer of Funds BACKGROUND: Funds are needed to hold a social media event for the College of the Canyons students. I am requesting that $2, be transferred into the Campus Promotions Account Budget # from the Contingency Account Budget # COST: Transfer of $2, RECOMMENDATIONS: Move to approve the transfer of $2, from the Contingency Account Budget # into the Campus Promotions Budget Account # SUBMITTED BY: Shana Azani, Public Affairs Officer

12 AGENDA SECTION: 3.3 ITEM NUMBER: AGENDA ITEM TITLE: Approval of Funds BACKGROUND: Approve $2,000 for the cost of renting an In-N-Out truck for a student social media event. COST: Approve $2, RECOMMENDATIONS: Move to approve $2,000 from Campus Promotions Budget Account # SUBMITTED BY: Shana Azani, Public Affairs Officer Moved By: Seconded By: Carried: Failed: Tabled: Vote: - - AGENDA SECTION: Regular Board Meeting Item ITEM NUMBER: 3.4

13 AGENDA ITEM TITLE: Approval of Funds for Native American heritage month BACKGROUND: APPROVAL OF FUNDS FOR THE COLLEGE OF THE CANYONS NATIVE AMERICAN HERITAGE MONTH EVENT TO BE HELD NOVEMBER 9, 2015 FROM 10AM- 12PM, IN CELEBRATION OF ITS TRIBAL HISTORY AND CULTURE. COST: not to exceed $800 Chocolates 150 pieces, 90 oz total $17.99 Popcorn- no cost Chips and guac $663 RECOMMENDATIONS: MOVE TO APPROVE UP TO $800 FROM CULTURAL EVENTS ACCOUNT # SUBMITTED BY: BY: Maria Hidalgo, Cultural Student Involvement Coordinator Moved By: Seconded By: Carried: Failed: Tabled: Vote: - - DATE: 10/28/2015 ITEM NUMBER: 3.5

14 AGENDA SECTION: REGULAR BOARD MEETING ITEM AGENDA ITEM TITLE: APPROVAL OF FUNDS FOR NETWORKING EVENT BACKGROUND: THE ASG AND THE JOB AND CAREER CENTER HAVE BEEN WORKING ON A NETWORKIN EVENT FOR THE SCHOOL. BOTH STUDENTS AND BUSINESS EXECUTIVES WILL BE PRESENT. MORE INOFORMATION WILL BE PROVIDED AT THE MEETING. COST: $5000 COST BREAK DOWN: -CATERING: $2000 (FROM JEANNE J S) -TABLE RENTALS : $200 -DECORATIONS: $200 -GIFTS/PRIZES : $400 -DRY CLEANING: $300 -PRINTING: $1000 -MISCELLANEOUS: $900 RECOMMENDATIONS: MOVE TO APPROVE $110 FROM SOCIAL ACCOUNT NUMBER AND ACCOUNT NUMBER SUBMITTED BY: AMY MORI, EXECUTIVE VP. ACTIVITIES APPROVED BY: MOVED BY: SECONDED BY:

15 ITEM NUMBER: 3.6 AGENDA SECTION: REGULAR BOARD MEETING ITEM AGENDA ITEM TITLE: APPROVAL OF FUNDS FOR GIFTS FOR ACTIVITIES BOARD BACKGROUND: FOR THIS YEAR, THE EXEC. VP. OF ACTIVITIES HAS DECIDED TO PICK A WINNER EAH MONTH FROM ACTIVITIES BOARD WITH THE HELP OF COC STUDENTS AND OUR ADVISOR KELLY DAPP. MORE WILL BE PROVIDED AT THE MEETING. COST: NOT TO EXCEED $350 COST BREAK DOWN: -CANDY: $200 -TRINKETS FROM COSTCO: $150 RECOMMENDATIONS: MOVE TO APPROVE $110 FROM SOCIAL ACCOUNT NUMBER SUBMITTED BY: AMY MORI, EXECUTIVE VP. ACTIVITIES APPROVED BY:

16 MOVED BY: SECONDED BY: AGENDA SECTION: 3.7 ITEM NUMBER: AGENDA ITEM TITLE: AUTISM AWARNESS EVENT BACKGROUND: THE PURPOSE OF THIS EVENT IS TO PROMOTE AWARENESS ABOUT AUTISM AND MINDFULNESS. TWO TED TALKS WILL BE SHOWN AT THIS EVENT, AND A PANEL CONSISTING OF STUDENTS, CLINICIANS, FACULTY, AND DEAN JOSLIN, WILL ANSWER SEVERAL QUESTIONS REGARDING AUTISM AND MINDFULNESS. BUCA DI BEPPO WILL BE SERVED AFTER THE TED TALKS ARE SHOWN, AND THE PANEL QUESTIONS WILL COMMENCE AFTER DINNER. COST: $1410 -Cost Breakdown- 5 platters of Chicken Lemon 5 bowls of fettuccine Alfredo Cesar Salad Bread Total for 100 people= $1410 RECOMMENDATIONS: MOVE TO APRROVE $1600 FROM SOCIAL ACTIVITIES ACCOUNT # SUBMITTED BY: ANDREW RODRIGUEZ, ASG CCC REP

17 Moved By: Seconded By: Carried: Failed: Tabled: Vote: AGENDA SECTION: 3.7 ITEM NUMBER: AGENDA ITEM TITLE: AUTISM AWARNESS EVENT BACKGROUND: THE PURPOSE OF THIS EVENT IS TO PROMOTE AWARENESS ABOUT AUTISM AND MINDFULNESS. TWO TED TALKS WILL BE SHOWN AT THIS EVENT, AND A PANEL CONSISTING OF STUDENTS, CLINICIANS, FACULTY, AND DEAN JOSLIN, WILL ANSWER SEVERAL QUESTIONS REGARDING AUTISM AND MINDFULNESS. BUCA DI BEPPO WILL BE SERVED AFTER THE TED TALKS ARE SHOWN, AND THE PANEL QUESTIONS WILL COMMENCE AFTER DINNER. COST: $1410 -Cost Breakdown- 5 platters of Chicken Lemon 5 bowls of fettuccine Alfredo Cesar Salad Bread Total for 100 people= $1410 RECOMMENDATIONS:

18 MOVE TO APRROVE $1600 FROM SOCIAL ACTIVITIES ACCOUNT # SUBMITTED BY: ANDREW RODRIGUEZ, ASG CCC REP Moved By: Seconded By: Carried: Failed: Tabled: Vote: