Associated Students of Golden West College Executive Student Council General Meeting General Meeting Minutes

Transcription

1 Associated Students of Golden West College Executive Student Council General Meeting General Meeting Minutes NOTICE IS HEREBY GIVEN that the ASGWC Executive Student Council will hold a General Meeting on Tuesday, November 7 th at 8:45am to 11am. Pursuant to the Government Code Section and (b) (3), the Council may adjourn, reconvene, and re-adjourn from time to time, as may be necessary to transact the business of the Council. The teleconference meeting call-in information is noted below. Those wishing to address the committee shall be present during public comment and express their concern. For further information, please contact ASGWC Executive President Nuran Alteir at Golden West College Office of Student Life and Leadership Goldenwest St. Huntington Beach, CA I. CALL TO ORDER: 8:51am II. ROLL CALL: President Nuran Alteir Present Executive Vice President Madrid Ruiz Present Vice President of Sustainability Vacant Vice President of Financial Affairs Salvador Cerda Present Vice President of Activities Jenny Thach Present Vice President of Public Relations Austin Swartz Not Present Vice President of Student Advocacy Francesca Sassoon Not present Vice President of Club Affairs Silvana Kordab Present Executive Secretary Katie Cormier Present

2 III. PUBLIC COMMENT This segment of the meeting is reserved for persons desiring to address the ASGWC Executive Student Council on any matter of concern that is or not stated on the agenda. A time limit of three (3) minutes per item or five (5) minutes total per speaker on all requested items shall be observed. The law does not permit any action to be taken, nor extended discussion of any items not on the agenda. The ASGWC Executive Student Council may briefly respond to statements made or questions posed, however, for further information, please contact the ASGWC Executive President for the item of discussion to be placed on a future agenda (Brown Act ) It is the intention of the Coast Community College District to comply with the Americans with Disabilities Acts (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, the Coast Community College District will attempt to accommodate you in every reasonable manner. Please contact the Student Activities Office, (714) , at least 48 hours prior to the meeting to inform us of your particular needs, so that appropriate accommodations may be made. Valerie Venegas expressed her thanks to Madrid, Sal, and Jenny for volunteering for Latinx and Chicanx Day. IV. APPROVAL OF MINUTES: October 31 th, 2017 The Minutes of October 31 st, 2017 were approves as amended. V. UNFINISHED BUSINESS The Executive Student Council may review, discuss and/or take action as stated in the description. A. Review Revisions to AP 5500 Student Code of Conduct and AP 5910 Sexual Misconduct Policy (Action) These documents outline the procedures for how CCCD colleges respond to reports related to Title IX and student conduct. Per district policy, students should have the opportunity to review and submit input to any policy or procedure that impacts students. ASGWC has an opportunity to provide feedback and/or endorse the revised policies. Carla Martinez, Dean of Students, and Frank Cirioni, Director of Student Life and Leadership Development, answered questions from Council on the proposed Revisions to the AP 5500 Student Code of Conduct and AP 5910 Sexual Misconduct Policy. Silvana moves to endorse AP 5910 Sexual Misconduct Policy, with the recommendation to reduce the 90 days investigation to 60 days. Motion is seconded. Discussion ensued.

3 Roll-Call Vote: 1. Madrid votes aye 2. Sal votes aye 3. Jenny votes aye 4. Silvana Votes aye Vote is 4 aye, motion passes unanimously. Vote on AP 5500 Student Code of Conduct was tabled for a future meeting. VI. VII. CONSENT CALENDAR: The Executive Student Council may vote on the following items without discussion, unless otherwise requested by a Council member. NEW BUSINESS: The Executive Student Council may review, discuss and/or take action as stated in the description. A. Delegate of the Month (Action) The Executive Student Council will review, discuss, and consider taking action on adopting a rubric for selecting Delegate of the Month; The Executive Student Council will then review, discuss, and consider taking action on selecting a Delegate of the Month for October. Suggested changes from Advisors are: change gender specific pronouns to gender neutral pronouns, remove always and never from descriptions, remove Poor column, and change Attitude Towards Others to Teamwork. Silvana moves to accept the Delegate of the Month rubric with the suggested changes from the Advisors. Motion is seconded. No discussion. Motion passes unanimously. Nuran called for a 10-minute recess for Council to fill out the Delegate of the Month rubric for their nominees. Silvana moves to nominate Julie El Dick as Delegate of the Month for October. Motion is seconded. No discussion. Motion passes unanimously.

4 B. Cancellation of November 14 th, 2017 Executive Council Meeting (Action) The Executive Student Council will review, discuss, and consider taking action on cancelling the November 14 th, 2017 Student Council meeting. Item is tabled for Nov. 14 th Council meeting, to consider cancelling the Nov. 21 st meeting instead. C. Anaheim Ducks Partnership (Action) The Executive Student Council will review, discuss, and consider taking action on a recommendation from the Activities Committee on collaborating with the Anaheim Ducks for a GWC Night at one of the Ducks hockey games. Recommendation from Activities is to approve execution of this collaboration, to be done in the Spring 2018 semester in March or April. Madrid moves to accept the recommendation from Activities to collaborate with the Anaheim Ducks for a GWC Night at one of the Ducks hockey games. Motion is seconded. No discussion. Motion passes unanimously. D. Criminal Justice Graduation Funding (Action) The Executive Student Council will review, discuss, and consider taking action on allocating no more than $2,000 to be backfilled from the Designated Fund Balance. Cindy Onusz spoke on the details of the upcoming Criminal Justice Graduation, March 16 th 2018 at OCC, and invited Council to attend. Sal moves to accept the recommendation from the Finance Committee to allocate no more than $2,000 from the Criminal Justice account, to be backfilled from the Designated Fund Balance. Roll-Call Vote: 1. Madrid votes aye 2. Sal votes aye 3. Jenny votes aye 4. Francesca was not present for the vote. 5. Silvana Votes aye Vote is 4 aye, motion passes unanimously.

5 E. Potential Council Meeting Time for Spring 2018 Semester (Discussion) The Executive Student Council will take time to fill out an online poll on their potential availability for meeting during the Spring 2018 semester. Council members took time to fill out an online poll on potential availability for meeting during the Spring 2018 semester. F. Student Center Advisory Board Update (Discussion) The Executive Student Council will hear a progress report from the Student Center Advisory Board on design plans to update the Student Center Game Room. Silvana presented proposed plans from the Student Center Advisory Board for design ideas to update the first and second floors of the Student Center. G. Electronics Recommendation (Discussion) The Executive Student Council will hear a report from the Senate Committee on its decision on the recommendations made by the Electronics Stewardship Task Force for items to be purchased by ASGWC for a maximum cost of $33,100 for devices and maximum cost of $3,000 for software, to be used by current and future Executive Student Council and ASGWC members. Item was tabled for the next Council meeting. H. Elections Commission (Discussion) The Executive Student Council will hear a progress report from the Executive President on the Elections Commission and working with the Elections Commission Chair, Darla Nunez. Nuran reported that she was not able to get in touch with Elections Commission Chair, Darla Nunez. Due to having two vacant Council positions, may consider having an agenda item for the next Council meeting to suspend the Standing Rules to have Student Life and Leadership staff be in charge of the Special Elections instead of the Elections Commission. I. Promotional Items (Discussion) The Executive Student Council will hear a report from the Activities Committee on acquiring ASGWC promotional items. Jenny reported that she is looking into getting electronic device charging stations, device screen cleaners that are also a combo phone stand/headphone splitter, as well as visors or beanies. Device cleaners are $2.65 each.

6 Sal recommends looking into water bottles, which would correlate well with the Water Bottle Filling Stations being installed. VIII. FUTURE AGENDA ITEMS The Executive Student Council may propose new business items for the next general meeting, or may submit agenda item requests online: Promotional Items (Action) Suspending Standing Rules to have staff run special elections for vacant Council positions Endorsement of Student Center Advisory Board proposal IX. REPRESENTATIVE APPOINTMENTS: (Review and appoint student representatives to shared-governance committees or any committee needing student representation. Student Council may take action in this area.) 1. Council Curriculum and Instruction Standing Committee 2. College Technology - Skykhanh Nguyen (appointed by president) 3. District Consultation Council 4. Recruitment to Completion Committee 5. Food Services Advisory Committee 6. Rules Task Force 7. Student Support Committee X. EVENTS AND COMMITMENTS: A. Cocoa with Council Nov. 16 from 11:30 a.m. to 1:30 p.m. B. Friendsgiving Nov. 22 from 11:30 a.m. to 3:30 p.m. C. Cram/Zen Week Dec. 4 through Dec. 8 XI. COUNCIL REPORTS (Five minute maximum to each Student Council member. This is a time for members to give reports.) Nuran reported: Madrid, Jenny, and Katie have perfect Council meeting attendance so far. VPs Sustainability and Publicity are now vacant, is leaning toward holding special election instead of appointing people.

7 Missing an office hour counts as a tardy, if need to change office hour time, please . Will work with Activities and Therese to coordinate aspects of Cocoa with Council, ask students how we re doing with events and why they are or arent coming to events. International Festival is on Wednesday Nov. 15 th, from 11am to 2pm. Let Nuran know if available to man ASGWC booth at event. Nuran has taken over ASGWC Instagram account in light of VP of Publicity vacancy, let her know if interested in also having access to post on the account. Finance Committee has Jenny moves to extend the meeting by 5 minutes. Motion is seconded. No discussion. Motion passes unanimously. Madrid reported: No Senate meeting due to loss of quorum, took present members to Dia de las Muertos event. Attending DSC with Senator Matthew Lopez. Aiming to get students to participate in community project for cleaning up the Bolsa Chica Wetlands. Sal reported: Finance Commission will meet on Tuesday, Nov. 14 th from 2pm-3pm in Student Life and Leadership conference room, should have quote for cart purchase by end of month. Finance Committee is working with 2 of the 3 vendors that give discounts to students. Dia de las Muertos had a great turn out of students and faculty. Jenny reported: Spring Calendar of events is being worked on Attended RCC, discussed Mission Statement. Austin officially resigned from Council via .

8 Francesca was not present to report. Silvana reported: ICC meeting today, new clubs starting up. Katie reported: All secretarial duties were completed. XII. ADVISOR S REPORT: Mary Avalos Student Leadership Coordinator (Five minute maximum unless extended time by vote of Student Council. At this time the Student Leadership Coordinator will provide updated information for the Student Council.) Mary yielded. Therese Grande Student Life Coordinator (Five minute maximum unless extended time by vote of Student Council. At this time the Student Life Coordinator will provide updated information for the Student Council.) Therese reported that she reached out to Mikayla, Vice-Chair of Publicity, to work on future of Publicity Committee XIII. DIRECTOR S REPORT: Frank Cirioni Director of Student Life and Leadership Development (Five minute maximum unless extended time by vote of Student Council. At this time the Director of Student Life and Leadership Development will provide updated information for the Student Council.) Frank reported that the Gas Tax was signed and approved last week, raise will be by 12 cents per gallon. Waiting to hear back from OCTA on potential transportation passes for students. Need to follow up on roles and projects headed by the now former VPs of Sustainability and Publicity.

9 XIV. ADJOURNMENT: 11:03am