Special Senate Meeting

Transcription

1 ASG BOARD MEETING MINUTES Page 1 Special A s s o c i a t e d S t u d e n t G o v e r n m e n t Members Present: M I N U T E S Wednesday, January 18, :15 A.M. STCN-129 Special Senate Meeting Teleconference Location: College of the Canyons Canyon Country Campus Room Sierra Hwy, Santa Clarita, CA Devon Miller, President Tien Phan, Executive Vice President Naomi Santa Cruz, Executive Vice President of Activities John Perkins, Vice President of ICC Jisun Kim, Social Student Involvement Coordinator I Valencia Halima Syeed, Cultural Student Involvement Coordinator I Valencia Joan Kim, Cultural Student Involvement Coordinator II Valencia Members Absent: Angela Galadzhyan, Public Affairs Officer Tabitha Kumar, Student Trustee Jordan Law, Officer of Marketing and Information Robin Herndon, ASG Technician Others Present: Kelly Dapp, ASG Advisor Jess Love, ASG Activities Advisor Chase Longan, Director of Clubs and Organizations

2 ASG BOARD MEETING MINUTES Page 2 General Business: 1.1 Call to Order/Welcome/Recognition of Quorum Officer Miller calls the Senate Meeting of the ASG to order at 10:15 A.M. He recognizes quorum being present with Officers Law, Kumar and Galadzhyan absent. 1.2 Flag Salute Led by Chase Longan, Director of Clubs and Organizations 1.3 Announcements/Correspondence 1.4 Approval of the agenda for the Senate Meeting of Wednesday, January 18, 2018 Motion: Tien Phan, Executive Vice President Second: Naomi Santa Cruz, Executive Vice President of Activities Record of Board Vote: with chair voting Aye 1.5 Open Forum- None 2.0 Consent Calendar: 2.1 Approval of the ASG Senate Meeting Minutes from November 29, 2017 Motion: John Perkins, Vice President of ICC Second: Halima Syeed, Cultural Student Involvement Coordinator I Valencia Record of Board Vote: with chair voting Aye 3.0 Regular Board Meeting Items: 3.1 ACTION: APPROVAL OF FUNDS -- CCLC CONFERENCE MOTION: Halima Syeed, Cultural Student Involvement Coordinator I Valencia SECOND: Jisun Kim, Social Student Involvement Coordinator I Valencia BACKGROUND: THE BOARD OF TRUSTEES WOULD LIKE 2 STUDENTS AT THE CCLC CONFERENCE HELD JANUARY 27-29, 2018 IN SACRAMENTO. COST : $2,500 RECOMMENDATION: MOVE TO APPROVE $2,500 FROM THE STUDENT REP FEE ACCOUNT RECORD OF BOARD VOTE: WITH CHAIR VOTING AYE

3 ASG BOARD MEETING MINUTES Page ACTION: APPROVAL OF FUNDS CLUB FEST MOTION: Tien Phan, Executive Vice President SECOND: Halima Syeed, Cultural Student Involvement Coordinator I Valencia BACKGROUND: CLUBFEST AS A PART OF SPRING WELCOME WEEK 2018 WILL BE HELD ON MONDAY, FEBRUARY 12 TH FROM 11:00AM TO 2:00PM IN THE STUDENT CENTER. CLUBFEST IS AN OPPORTUNITY FOR STUDENTS TO LEARN MORE ABOUT WHAT COC S 80+ CAMPUS CLUBS HAVE TO OFFER. FUNDS ARE NEEDED TO PURCHASE ITEMS. AN ESTIMATED BREAKDOWN OF COSTS ARE AS FOLLOWS: ESTIMATED BREAKDOWN OF COSTS TABLES AND CHAIRS FROM AV PARTY: $ $12 FOR 3 DAYS 3 EVENTS = $280 & 140 $1.50 FOR 3 DAYS 3 EVENTS = $70 PIZZA FROM ISSI (INCLUDES SERVICE, TAX, PLATES AND NAPKINS): $ $12 EACH DECORATIONS FROM PARTY CITY: $ PACKS OF 72 COUNT $10 EACH PUBLICITY: $100 - FOAMBOARD / - FLYERS COST : NOT TO EXCEED $ RECOMMENDATION: MOVE TO APPROVE UP TO $ FROM THE CLUBS & ORGANIZATIONS ACCOUNT # TO COVER THE COST OF THE ITEMS THAT WILL BE PURCHASED FOR THE EVENT. RECORD OF BOARD VOTE: WITH CHAIR VOTING AYE 3.3 ACTION: APPROVAL OF FUNDS -- LUNCH & LAWN GAMES MOTION: John Perkins, Vice President of ICC SECOND: Tien Phan, Executive Vice President BACKGROUND: THIS EVENT WILL INVITE STUDENTS TO CELEBRATE THE START OF THE SEMESTER AND THE END OF WELCOME WEEK WITH FREE FOOD AND LAWN GAMES HOSTED BY ASG AND ATHLETICS. THIS EVENT WILL PROVIDE LUNCH AND CLASSIC LAWN GAMES IN THE STUDENT CENTER ON THURSDAY, FEBRUARY 15 TH FROM 11:00AM TO 2:00PM. STUDENT ATHLETES AND STUDENT LEADERS FROM ASG WILL HOSTING GAMES SUCH AS, LADDER TOSS, BEAN BAGS AND GIANT CONNECT 4. STUDENTS WHO PLAY GAMES WILL HAVE A CHANGE TO ENTER A RAFFLE TO WIN COC ATHLETICS SWAG. ESTIMATED BREAKDOWN OF COSTS TABLE AND CHAIRS FROM AV PARTY: $ $12 FOR 3 DAYS 3 EVENTS = $ $1.50 FOR 3 DAYS 3 EVENTS = $70 LUNCH FROM COSTCO: $ SANDWICH PLATTER THAT FEED $30 EACH FOR 150 PEOPLE = $300-5 BOXES OF 30 INDIVUAL CHIPS FOR 150 $14 = $70 - COOKIES FOR 150 PEOPLE =$40 - BOTTLES OF WATER FOR 150 PEOPLE = $30 COST : NOT TO EXCEED $ RECOMMENDATION: MOVE TO APPROVE UP TO $ FROM THE SOCIAL ACTIVITIES ACCOUNT # TO COVER THE COST OF THE ITEMS THAT WILL BE PURCHASED FOR THE EVENT. RECORD OF BOARD VOTE: WITH CHAIR VOTING AYE 3.4 ACTION: APPROVAL OF FUNDS -- CCC WIND SIGN MOTION: Joan Kim, Cultural Student Involvement Coordinator II Valencia SECOND: Naomi Santa Cruz, Executive Vice President of Activities BACKGROUND: I AM REQUESTING THE APPROVAL OF FUNDS FOR THE PURCHASE OF A WIND SIGN THAT WILL BE USED TO HELP INCREASE THE VISIBILITY OF THE ASG COMPUTER LOUNGE AT CCC. COST : $ RECOMMENDATION: MOVE TO APPROVE $ FROM CAMPUS PROMOTIONS # FOR WIND SIGN DURING THE WINTER TERM. RECORD OF BOARD VOTE: WITH CHAIR VOTING AYE

4 ASG BOARD MEETING MINUTES Page ACTION: APPROVAL OF FUNDS -- ASG TRAINING MOTION: Naomi Santa Cruz, Executive Vice President of Activities SECOND: Joan Kim, Cultural Student Involvement Coordinator II Valencia BACKGROUND: I AM REQUESTING THE APPROVAL OF FUNDS FOR PURCHASE OF FOOD AND DRINKS FOR OFFICERS/DIRECTORS DURING ASG TRAINING. COST : $ RECOMMENDATION: # DURING THE WINTER TERM. MOVE TO APPROVE $ FROM THE ASG RETREATS AND CONFERENCES RECORD OF BOARD VOTE: WITH CHAIR VOTING AYE Motion to Strike item 3.6 Motion: Tien Phan, Executive Vice President Second: Halima Syeed, Cultural Student Involvement Coordinator I Valencia Record of Board Vote: with chair voting aye 3.6 ACTION: APPROVAL OF FUNDS -- COMMUNITY RESOURCE FAIR BACKGROUND: THE COMMUNITY RESOURCE FAIR AS A PART OF SPRING WELCOME WEEK 2018 WILL BE HELD ON WEDNESDAY, FEBRUARY 14 TH FROM 11:00AM TO 2:00PM IN THE STUDENT CENTER. THIS EVENT IS AN OPPORTUNITY FOR STUDENTS TO EXPERIENCE SOME OF THE BEST BUSINESSES AND SERVICES THE SANTA CLARITA COMMUNITY HAS TO OFFER. AS AN INCENTIVE TO GO TO THE TABLES STUDENTS WILL BE ABLE TO ENTER INTO A RAFFLE FOR BOOKSTORE GIFT CARDS FOR VISITING 5 OR MORE TABLES. ESTIMATED BREAKDOWN OF COSTS TABLE AND CHAIRS FROM AV PARTY: $ $12 FOR 3 DAYS 3 EVENTS = $ $1.50 FOR 3 DAYS 3 EVENTS = $70 GIVEAWAYS: $ $10 GIFTCARDS FROM THE BOOKSTORE COST : NOT TO EXCEED $ RECOMMENDATION: MOVE TO APPROVE UP TO $ FROM THE STUDENT RECOURSE CENTER ACCOUNT # TO COVER THE COST OF THE ITEMS THAT WILL BE PURCHASED FOR THE EVENT. 4.0 STANDING BOARD MEETING ITEMS 4.1 RECRUITMENT UPDATE- PRESIDENT Miller talks about recruiting in the Veterans Department. In addition, he mentions getting polos Joanne Kelly talks about recruiting during welcome week. 4.2 LEGACY PROJECT UPDATE- Kelly Dapp talks about the furniture representative for continuing the legacy project for the Senate for the term. Are going to come back with revised diagrams and cost shortly and begin to complete the legacy project by the end of the year. The project will be ongoing. Talking about maintaining safety on campus at night. We are going to talk to campus safety. 4.3 ADVOCACY UPDATE- CLCC-California League of Community Colleges. Expanding Cougars United at other Community Colleges in California. Jess Love talks about affordability at Community Colleges.

5 ASG BOARD MEETING MINUTES Page SPECIAL POPULATIONS UPDATE- HOMELESSNESS. DACA. Motion to suspend agenda to move to agenda item 6.0 Motion: Naomi Santa Cruz, Executive Vice President of Activities Second: Tien Phan, Executive Vice President Record of Board Vote: with chair voting aye 5.0 Reports (Reports are limited to five (5) minutes) 5.1 Officer Reports Director Reports Executive Vice President of Activities Naomi Santa Cruz Vice President of Activities (Valencia) -- (VACANT) Vice President of Activities (Canyon Country) (VACANT) Social Student Involvement Coordinator I (Valencia) Jisun Kim- Social Student Involvement Coordinator II (Valencia) (VACANT) Social Student Involvement Coordinator II (Canyon Country) - (VACANT) Cultural Student Involvement Coordinator I (Valencia) Halima Syeed- Cultural Student Involvement Coordinator II (Valencia) Joan Kim- Cultural Student Involvement Coordinator (Canyon Country) - (VACANT) Public Affairs Officer- Angela Galadzhyan Vice President of I.C.C- John Perkins Officer of Marketing & Information - Jordan Law Executive Liaison Officer (VACANT) Student Trustee Tabitha Kumar Executive Vice President -Tien Phan President- Devon Miller Student Services Technician Report- Robin Herndon Student Services Coordinator CCC Joanna Kelly Activities Advisor Report Jess Love Advisor Report - Kelly Dapp 5.2 District Committees (Assigned Officers) Academic Senate- Tabitha Kumar, Devon Miller Advocacy- Devon Miller Bookstore Body Mind and Wellness- Halima Syeed, Angela Galadzhyan, Naomi Santa Cruz College Policy Council- Naomi Santa Cruz College Planning Team- John Perkins Curriculum- Devon Miller, Tabitha Kumar

6 ASG BOARD MEETING MINUTES Page Diversity Facilities Master Planning Team Measure E and M- Tien Phan PAC-B- Tien Phan Parking Safety Committee Sustainable Development Committee Technology- Tien Phan, John McCloud Women s Conference- Tabitha Kumar 5.3 Ad-Hoc Committees Publicity Elections By-Laws Legacy- 6.0 Open Forum- Officer Santa Cruz talks about research from other Community Colleges. 7.0 Announcement of the Next Meeting February 7, 2018 at 2:30pm in STCN Adjournment [10:53A.M.] Motion Devon Miller, President Second: Angela Galadzhyan, Public Affairs Officer Record of Board Vote: with chair voting aye