College Council Chabot College - Board Room Wednesday, March 23, :00 p.m. 5:00 p.m. MINUTES

Transcription

1 College Council Chabot College - Board Room Wednesday, March 23, :00 p.m. 5:00 p.m. MINUTES Council Members Present: Susan Sperling, President Stacy Thompson, Vice President of Academic Services Carla Walter, Interim Vice President of Administrative Services Matthew Kritscher, Vice President of Student Services Marcia Corcoran, Dean At Large Laurie Dockter, Academic Senate President Andrew Pierson, Faculty Association Representative Noell Adams, Classified Senate President Council Members Not Present: Karen Metcalf, Service Employees International Union (SEIU) Representative Hye Yoon Shin, Student Senate President Laura Alarcon, Planning, Review and Budget Council (PRBC) Co-Chair Participants: Charisma Avant, Vanessa Cormier, Donna Gibson, Christine Herrera, Deonne Kunkel, Ellen Morrison, Maria Ochoa, Minute Taker: Kirti Reddy, Executive Assistant to the Office of the President A. Meeting Called to Order President Sperling called the meeting to order at 3:10 p.m. B. Approval of Minutes The Council approved the February 24, 2016 meeting with edits as discussed. C. Informational/Discussion Items Announcements President Sperling began with announcing that since the last meeting the Board has approved going out for a Bond Measure on the June ballot based on the polling data that they were presented. The District will employ campaign consultants to move the initiative and the campaign cannot involve district property and labor during work hours.

2 Chabot College College Council Minutes March 23, 2016 Page 2 of 4 The California Community Colleges Chancellor s Office announced their plans to examine possible changes in our accreditation process and our institution [Attachment 1]. President Sperling was asked by Contra Costa Chancellor Dr. Helen Benjamin to participate as a CEO area representative due to her submitted remarks to the Community College League of California s CEO Symposium. The Friends of Chabot College Foundation is continuously working on building the reputation of the Foundation and bringing in donor support for our students. Dr. Maria Ochoa, Executive Director of the Office of Development and Foundation, just closed scholarship applications in the sum of $29,000 for students ranging from $500 to $2500. Dr. Ochoa is also currently working on negotiating some large gifts to the college which she hopes to discuss further in the future. President Sperling congratulated Dr. Ochoa s honor as Woman of the Year in Education from Assemblymember Bill Quirk. Earlier in the day the Women s Veterans Month Celebration was hosted in the new Veterans Resource Center. Chancellor Jannett Jackson, Dr. Doral Gonzales, VA Palo Alto, and Felicia Tisdale, California EDD Veteran Specialist were presented awards. Vice President Matt Kritscher and his staff were thanked for the wonderful event. Chabot s Commencement speaker this year will be Mr. David B. Vliet, Chief Executive Officer of the Tiburcio Vasquez Health Center, which serves the health needs for underrepresented Alameda County residents. He will be able to speak to students about service and ideals that we value at Chabot. We are pleased to honor those in our community who are giving back. 1. Institutional Effectiveness Partnership Initiative (IEPI) Team Visit Vice President Carla Walter reminded everyone that the IEPI Team will be here tomorrow. The campus Workgroup has been preparing and providing the Team with documents needed. VP Walter has been attending workshops and building peer relationships to help create a knowledge base that has been shared across the field. The schedule for the day was sent to the campus [Attachment 2] with the three focus areas being: budget resource allocation, shared governance process and institutionalizing the process. The Team will stay together throughout the day and after their visit will provide a written menu of options of best practices. They will come back later to help craft our IE Plan. The Plan will have a proposal of what the $150,000 grant could be used for. The process should conclude by late summer. The workplan will go through the shared governance process. 2. Accreditation Update Vice President Thompson with the assistance of Jim Matthews submitted the Annual Report to the ACCJC with information on academic and fiscal services as well as course offerings. There has been conversations with the Faculty Association regarding supporting the college move forward with an MOU ~ 2 ~

3 Chabot College College Council Minutes March 23, 2016 Page 3 of 4 regarding SLOs. Deans have been discussing the issue every week. The reaffirmation is for 13 months and SLO is the only standard to still meet. We are still accountable to the ACCJC and any new process will take time. WASC has student learning outcomes also. We are trying to connect program outcomes to institutional outcomes. There needs to be campus wide dialogue for training and understanding of the needs and concerns. 3. Enrollment Update Vice President Stacy Thompson reported on the current enrollment figures [Attachment 3]. The college will be going on stability and has been building as much FTES as we can with marketing and videos. Student Services is now sending Admissions Congratulations letters to mirror that of a 4 year college/university. D. Action Items 1. Request to Approve Recommendations by Facilities Committee for the Conceptual Approval of the Draft Small Projects Budget E. Reports Vice President Kritscher presented the Draft Small Projects Budget [Attachment 4]. This is the remaining from the $4.2 million bond measure of Discussions have been occurring at the Facilities Committee for the last three or four meetings and with Vice President Carla Walter regarding deferred maintenance and drought resistant funds and plans that could address requests that were in program reviews. The all gender restroom signs were less than $2000 and where operational funds may be used. The Fire Technology requested is subject to the state architect and DSA requirements. Safety concerns are not in program reviews. When the Risk Manager position was lost at the District, there was no one to follow up on some areas. If there are repairs, a work order should go through M&O. Concerns for the Stem Center flooring was discussed. The Council approved by consensus the Facilities Small Projects Budget with the addition of $50,000 for the Stem Center flooring. Student Senate Charisma Avant, Student Senate Representative Representative Avant stated that the SSCC supports the recommendations of the from the SSCC Faculty Advisor Task Force s final report. There are two students for the new catering committee and it was requested that those students assist in the reviewing of proposals. Classified Senate Noell Adams, President ~ 3 ~

4 Chabot College College Council Minutes March 23, 2016 Page 4 of 4 President Adams reported that the Senate is accepting nominations for six senator positions two senators for Academic Services, two senators for Administrative Services, and two senators for Student Services for terms staring on July 1 st. There are 12 senators from the three sectors who service a two year term. Anyone can nominate. The Classified Senate is working with the Academic Senate on the shared governance revisions and having more detailed conversations on the general ideas and recommendations that were presented at the two discussion sessions by the Academic Senate. There is a work group planning for this year s Carlson Award and scholarships for students. Academic Senate Laurie Dockter, President President Dockter discussed the further need of college wide conversations regarding institutional learning outcomes. This could be possible at either College Day or a Flex Day through professional development with presentations like the mindset session. There is not enough time with the density of issues to cover at Division meetings. The Academic Senate also presented the draft of the shared governance revisions to the college last week so they could receive some input before the IEPI Team visited. They are following up with meetings with the Classified Senate. There was discussion regarding the move from Blackboard to Canvas. There was confusion whether a decision had been made or not. The Senate wrote a letter to the Chancellor. There are concerns that the add ons to the software is not free and there will be an impact on enrollment if the technology does not work or is rolled out with proper training. Faculty Association Andrew Pierson, Representative Representative Pierson had nothing to report. Student Services Matthew Kritscher, Vice President Vice President Matt Kritscher provided a written report [Attachment 5]. F. Other Business There was no other business. G. Meeting Adjournment The meeting adjourned at 5:15 p.m. ~ 4 ~

5

6

7

8

9

10

11

12

13

14

15