Academic Senate Regular Meeting Official Minutes

Transcription

1 Academic Senate Regular Meeting Official Minutes Progress Report 929 October 6, :00 to 11:00am OC1202 Members present: Robin Allyn, Francisco Alvarez, Krista Byrd, Laura Carlsson, Joe Chirra, Karl Cleveland, Sunny Cooke (Ex-officio), Lesley Doig, Michelle Farnam, Pierre Goueth, Susan Herrmann (President), Jim Julius, Anthony Ongyod, Susan Pynes, Leila Safaralian, Erin Thomas (Coordinating Officer), Krista Warren Members absent: Maria Figueroa (President-elect) Others present: Gail Baughman, Diane Dieckmeyer, Jonathan Fohrman, Lenore Gallucci, Chris Hill, Zhenya Lindstrom, Wendy Stewart I. Call to Order The meeting was called to order at 9:06am. II. III. IV. Persons Wishing to Address the Senate None. Changes to Agenda Order None. Reports A. Senate President Susan Herrmann Upcoming fall ASCCC events include the Area D meeting in Fullerton, Saturday, October 14 th being attended by Herrmann and Safaralian. Fall 2017 ASCCC Plenary Session is November 2 nd and will be attended by Thomas, Figueroa, Allyn, and Pynes. There is room for another person to go. Inform the AS President if interested in attending. The ASCCC OER workshop hosted by MCC was a success. Stephenson is representing faculty for the workgroup looking at ways to streamline governance. The President s office has announced there will be six new growth positions for full-time faculty, plus any replacement positions. Today is the last day for Program Reviews asking for a hire. On behalf of the Stay on the Path workgroup in Redesigning the Student Experience, Dieckmeyer and Stephenson are proposing we adopt a book for everybody to read. They have suggestions and would like AS to decide which book faculty should read. The workgroups are being constructed now and a message will come asking for faculty to be involved. Some workgroups would specifically like faculty directly from AS, and Warren has already volunteered. Let the AS President know if you would like to be a member of one of the groups. B. College Superintendent/President Sunny Cooke Equity has been at the center of what we have at MCC and the Board has called it out for the last two years. We have been working with the Center for Urban Education for some time, and a workshop brought by CUE is scheduled on November 4 th. The Board wants to learn how to become a model for equity and to do their own work. They want to hear from students about what their experiences have been and what we can do as an institution. The Board will appoint an applicant to replace Jeanne Shannon on October 19 th. C. Associate Faculty Robin Allyn, Laura Carlsson, Joe Chirra, Susan Pynes, Krista Warren No report. D. Classified Senate Council Lenore Gallucci A reminder that the End of Year Celebration will take place on December 1 st. The theme is Game Show. E. Equity and Inclusion Lesley Doig, Anthony Ongyod Safaralian joined the Senate Equity and Inclusion team. F. Senate Goals Erin Thomas Discussion ensued about the three Senate Goals for AS will be assessing the connections between pathways, dual enrollment, and equity and diversity, with our governance bodies. By the end of the year, AS will have taken a look at all processes and seen if the goals have been addressed

2 October 6, 2017 Page 2 of 5 Concerning goal #3, governance organizations can be asked to consider how equity and inclusion are being addressed. Dual enrollment is a successful method that can provide opportunities for local HS students to experience and learn about college, and hopefully come to MCC in the future. Constituents have concerns about the MOUs. They had hoped to be involved before the MOUs were signed. A further concern is that most FT faculty are not willing to teach at the high schools, and the deans have to assign AF who must take care of other issues such as dealing with parents, immaturity issues, HS counselors, and making sure they recruit the correct population. Concerns were expressed about the agreement with Cathedral Catholic HS because the students usually go directly to a university, not to a community college. There is lack of information. There needs to be a way to go about sharing and clarifying information and updates. It is important for the college to connect with the parents, principals, and vice principals. Parents need to be trained and need to understand that our faculty are not allowed to respond to questions from parents, such as how their child is doing and if their child was in school, which would be FERPA violations. Concerning the third goal, we would like to be more intentional about evaluating our governance processes. How operationally we carry out the goals will need to be figured out. V. Consent Calendar A. Minutes of the September 15, 2017, Regular Meeting B. Minutes of the September 1, 2017, Regular Meeting VI. MSP (Doig / Ongyod) [Warren abstained] to approve the consent calendar as presented. Old Business A. Academic Senate Goals for Erin Thomas Description: The Senate considers its 3 goals for the year, in revised form. See discussion under IV. Reports; F. Senate Goals. MSU (Chirra / Safaralian) to approve the Academic Senate Goals for as presented. B. Proposals Regarding Associate Faculty Voting Susan Herrmann Persons Wishing to Address the Senate on This Agenda Item Time Certain 10:00 am Description: The Senate hears public commentary and discusses 3 proposals (attached) regarding the Associate Faculty s rights in electing the President Elect and Vice President. The discussion will likely result in a motion and vote, to be finalized at the October 20 meeting. It was noted that no one was present to address the Senate. Clarifying edits of Option Y were considered. There were no objections to accepting the clarifying language for Option Y. Under Option X on the comparison chart, there is concern about the wording, Many CCCs, have long had a full vote with no problems. It was explained that officers put a call out to people they know, and posted a question on a list serve, asking if they elect officers at large and, if so, whether their part-time faculty have a full vote. Already,12 or 13 colleges have reported PT faculty have a full vote. Option Y says, the anonymity of the vote would be jeopardized. The concern is that in order to vote in a partial way, someone would have to know who it was whose vote was counted. It would not be known who voted for whom, but one could figure out who has how much of a vote. It was suggested that there is not a strong consensus and there are problems with each option; X would be nice but there is concern about the numbers of AF to FT votes and the general fear AF would drown out the FT vote. Option Y seems to be a favored version among FT constituencies, but AF say it won t work. Option Z is thinking outside the box although constituents voice some concerns that a relative small number of AF could trigger the vote from Academic Senate based on the language. It sets up for a contentious election. The issue is that a vote of AS and the discussion would be public and cause jeopardy in relationships. One Senator suggested that Z be modified to give AF a full vote but to cap the vote to keep its weight the same as that of FT faculty.

3 October 6, 2017 Page 3 of 5 If the number of AF votes were to exceed FT votes, then they would be weighted to equal the FT vote. Once there is a motion, it can be amended to modify the option. Chirra noted he appreciates the comments and pointed to option Z as a compromise. He came up with a modification for both the President-elect and VP. He shared the amended language with AS: o B. Full-time faculty votes shall be counted separately from Associate faculty votes. If a majority of votes of each faculty group favors the same candidate, then that candidate will be elected. If the majority of one faculty group favors a candidate other than that favored by a majority of the other faculty group, then the Academic Senate shall choose the President Elect from the list of all those receiving votes, provided that the number of votes cast by Associate Faculty is at least equal to the number of votes cast by full-time faculty. Otherwise, if the number of votes cast by Associate Faculty is less than those cast by fulltime faculty, then all votes of both groups will be tallied together to determine the winner. [The remainder of this Section shall be re-lettered but otherwise remain unchanged.] This modification could be a possible amendment for a motion to option Z addressing what happens after the vote. It was noted that AF overwhelmingly support Option X. Board policy says that MCC tries to be a model for equity and inclusion where all faculty have an experience of belonging. AF wants everyone to belong, to have the right to vote for the President who represents all faculty. One Senator asked a question of FT colleagues: what proof do any constituents offer to show AF would vote to negatively impact this body or the college? No one named any evidence they had seen. It was noted that new full-time faculty to the college who get a full vote have less knowledge of the college than AF who have worked at MCC for years. Warren noted a strong support for option X from AF constituents. This issue has gone on so long that she wonders how this will trickle down to the students and faculty who teach our students. A respondent from Santa Monica College shared that they follow the principle of one soul, one vote. They are not aware of any difference between faculty other than assignment or load. Pynes reminded this body that it is known that AF voter turnout is low, while FT turnout is around 60%. It is not believed that any of us understand the disenfranchisement and division our decision could have on morale. With the vote comes education. Ongyod noted none of his constituents like Z but might if it were amended as Chirra suggested. They want the popular vote, and are wary of the vote going too easily to the small body of the Senate. Their thinking is more that those who are more involved should have more of a say vs. a fear of anything. Chirra further suggested that given the history of this issue, option Y should be considered and defeated. The damage has already occurred as a result of this discussion. AF do not want it, and it would be disastrous in terms of relationships between AF and FT faculty. In trying to get a consensus, Herrmann thinks she is hearing that people are leaning towards option Z with the suggested modifications. It is possible to have a motion for option Z and an immediate amendment to address the last part. It was asked if a partial vote can be forced on the AF. If this body wants to support Y and votes for it, then yes, it can be forced on the AF. It is the same for any of the motions. Byrd noted that when talking about voting for our constituents, we are sitting here and listening and our colleagues are not hearing what we hear in this meeting. It was suggested to listen both to constituents and to colleagues at this table, and act as a trustee. MSP (Chirra / Warren) [Alvarez opposed, Doig abstained] to send a modified Option Z (text above) to constituents for feedback and bring it back in two weeks from now for a decision.

4 October 6, 2017 Page 4 of 5 VII. It was suggested to let FT constituents know the tone of this discussion and be detailed. There has not been enough conversation. Let them know this is where we have moved in order to get to our compromise. This will be addressed again at the next meeting, and then there will be four weeks before approving the bylaw change, due to anticipated absences from the November 3 meeting. Per the motion, it was agreed to circulate the modified option Z as the new option Z to constituents and ask for feedback. New Business A. Special Report for Baccalaureate Degree Accreditation Chris Hill, Gail Baughman Description: ACCJC will be visiting MCC for the Biomanufacturing degree. This report will update the commission on actions, policies, and procedures MCC has taken and created to provide the four-year degree. This report must go through the ACCJC as the program is developed. Each college will get a visit within six months of starting their program and a special report has to be completed. This report comes from the standards themselves and are applicable to the Bachelor s degree. The Baccalaureate program was built on the Biotechnology program and how to meet the need. Now, the focus is on how is the college is handling a Baccalaureate degree, how to recruit students, tutoring, and the facility to support them. The first cohort of 23 students started seven weeks ago. The excitement level is high. The report is due in December and is here for a first read. B. Integrated Report Wendy Stewart Description: The California Community College Chancellor s office has developed an integrated plan for required of all colleges to submit in December for Student Equity, SSSP (the Student Success and Support Program) and BSI (Basic Skills Initiative). While the three programs retain separate requirements as specified in Ed Code and Title 5 regulations, the integrated SSSP/Student Equity/BSI program model promotes integrated planning and program coordination at the district and college levels. MiraCosta s integrated plan provides an opportunity to show progress in each of the three programs while also identifying integrated goals that are accomplished through coordination of efforts across all three plans. These are separate plans on different timelines. SSSP and BSI report annually. Common goals have already been identified. This does not negate individual goals by Title V. It was noted that on page 6, it asks for input from faculty and staff. The button (link) is not working. What is the timeframe? One area of focus is what keeps students from staying on the path. There needs to be progress monitoring formerly known as, early alert. How can we figure out a way to monitor progress in order to give students feedback? There is a need to find a way to help students know how they re doing. When they receive feedback, they do better. Technology is needed to find a way to make it efficient. There have been technology shifts with MyEdPlan and this needs to be integrated into PeopleSoft or Canvas. Progress monitoring needs to be seamless and needs a way for the information to go back to faculty. Technology doesn t solve the problem; it s the process. It was suggested to mention the new Math 32 class on page 12 under C. These reports go to BPC annually to report categorical funds. The challenge is the timeline for categorical budget. Requirements for the Chancellor s office are different from the local budget timelines. This is a first read. If there are things to add or correct, contact Wendy Stewart. C. Sabbatical Reports Susan Herrmann Description: Six sabbatical leave reports (Carstensen, Davis, Deschamps, Figueroa-Chacon, Roberts, and Uhlik). Sabbatical leave reports are reviewed to meet the following standards: (a) Comprehensive, professionalquality reports that clearly communicate and document the purpose, objectives, activities, and achievements of the sabbatical leave, (b) alignment of applications and reports, (c) adequate documentation, (d) minimum number of hours met, and (e) writing reflects standard of profession. AS will vote to recommend sabbatical leave reports at the next regular AS meeting.

5 VIII. IX. October 6, 2017 Page 5 of 5 Discussion A. Meta-majors Workgroup Report and Recommendations Jonathan Fohrman Description: A work group in Guided Pathways worked last year in defining and naming MiraCosta s Meta majors. The group brings its report before moving ahead in this year s work. Based on input obtained, the work group made ten recommendations as listed in the attachment provided. In the proposed model each of the pathways has a corresponding Liberal Arts degree available to students who do not wish to pursue a major in the individual subjects. This model integrates numerous things happening in Pathways. This is a multi-dimensional model where students can narrow down and branch off to information from that major and transfer pathways, based on career assessment and orientation. Some questions include, how do we evaluate this document and what is our governance process for defining each column? These are good questions. As each piece is developed we have to look at the process for sustaining it as we go along. Further, who looks at this and says this is how we do it and as changes occur who do we turn to? Parts of the process will go through curriculum and will be governed by Courses and Programs. This was very collaborative and came from speaking with, listening to, and taking seriously to a variety of groups including students, focus groups, and departments. Future Agenda Items Committee to help with review and update of Senate rules and bylaws. Updates to Faculty Committee Assignments, Sabbatical leave applications for Emeritus status for retired Associate Faculty, Bonnie Gleason. Chair to consider taskforce to deal with emeritus status for associate faculty. It would be appropriate to move forward now. X. Council Commentary Chirra was pleased with the tone of the discussion for voting rights compared to last year. Feels we are moving towards an appropriate compromise. Still accepting Hayward Award and other award nominations. XI. Adjournment The meeting adjourned at 11:40am.