Planning and Resource Council Annual Planning Calendar Cycle Summary. Cycle Component Summer Fall Winter Spring Accreditation
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1 Cycle Summary Cycle Component Summer Fall Winter Spring Accreditation Submit Midterm Accreditation Report - Annual Report submitted to ACCJC - - Institutional Standards - - SLO - - Fiscal Report Core Mission Work Groups Present objectives Present reflections Departments/Programs Divisions Educational and Strategic Master Plan Governance Handbook Learning Outcomes Assessment Cycle - Course- Level, Program Level, Administrative Unit, Service Area SLO Reflections PaRC: FTEF Allocations (Classified Staff & Faculty) Resource Prioritization Program Review Committee (PRC) Standing Items: - ESMP - Assess ILO Communication IP & B Task force meets to review IP & B Task force meets to review Complete Program Review & Submit Resource Requests - Facilities Master Plan - Technology Master Plan - FHDA Ed Center Master Plan - 3SP Master Plan - DSPS Master Plan Update and Revise as needed Reflections due Week 3 Review FTEF prioritizations - Review resource prioritization rubric - Review Perkins criteria Review Comprehensive Program Review Rubric Complete Program Review Master Plan writing Course Level 3 rd week Present Perkins recommendations to PaRC Evaluate Comprehensive Program Reviews Present updated draft version to PaRC Governance Survey distributed and discussed Course Level 3 rd week Prioritize FTEF for Present resource prioritization recommendations to PaRC Present Comprehensive Program Review recommendations to PaRC Updated 1/7/15 1
2 Fall Quarter, Year 4 of Cycle October 1 PaRC Meeting Welcome Back (Confirm members) IP&B Task Force Recommendations Annual & Comprehensive Templates 1 st Read Gawlick/LaManque/Messina PRC Update (membership & timeline) PRC Core Mission Template of Objectives for 10/15 mtg. Kuo Accreditation Update Kuo/LaManque/Messina o Midterm Report (due October 2014) President s Update: FTEF, Resource Allocation spreadsheet (on website) Miner Facilities Master Plan Update Slater Educational Center Update Girardelli Equity Plan Update Student Equity Workgroup (to the Oct. 20 Board) 3SP Plan Update Balducci/Swett (to the Oct. 20 Board) Approve 6/19 Minutes Approve PaRC Planning Calendar (6 Year Cycle) Review & Approve Planning and Resource Council Annual Planning Calendar Miner Assess ILO Communication (ongoing through ) Materials for 10/1 Meeting Due: Wednesday, September 24 Materials Available for Public: Thursday, September 25 October 15 PaRC Meeting Tech Plan Baker Curriculum Updates LaManque PRC Rubric Presentation 1 st Read PRC Vision Statement Proposal 1st Read - LaManque Professional Development Update PDC Reorganization Update Messina/Swett Central Services Building Update Slater ESMP Update (Standing Item) Kuo Approve 10/1 Meeting Minutes IP&B Task Force Recommendations Annual & Comprehensive Templates 2 nd Read for Approval Vision Statement 2 nd Read for Approval Tech Conference October Swett Assess ILO Communication (ongoing through ) Materials for 10/15 Meeting Due: Wednesday, October 8 Materials Available for Public: Thursday, October 9 Updated 1/7/15 2
3 Fall Quarter, Year 4 of Cycle November 5 PaRC Meeting Core Mission Workgroup Objectives o #1 Basic Skills Workgroup o #2 Workforce Workgroup o #3 Transfer Workgroup o #4 OPC (Stewardship of Resources) o #5 Student Equity Workgroup Marketing Update Hanstein ESMP (Standing Item) Kuo November 19 PaRC Meeting Basic Skills Funding Priorities Basic Skills Workgroup OPC Rubric Presentation OPC 1 st Read Perkins Rubric Presentation Workforce Workgroup 1 st Read ESMP (Standing Item) Kuo Approve 10/15 Meeting Minutes PRC Rubric 2 nd Read for Approval Holiday November 10 Materials for 11/5 Meeting Due: Wednesday, October 29 Materials Available for Public: Thursday, October 30 Approve 11/5 Meeting Minutes Holiday November Materials for 11/20 Meeting Due: Wednesday, November 13 Materials Available for Public: Thursday, November 14 Fall Quarter, Year 4 of Cycle Updated 1/7/15 3
4 December 3 PaRC Meeting ESMP Update (Standing Item) - Kuo Approve 11/19 Meeting Minutes Final Exams begin December 9 Fall Quarter ends December 12 Annual Program Review Deadline is December 12 All program reviews must be submitted to Deans (Craig Gawlick to verify) Materials for 12/4 Meeting Due: Monday, November 24* Materials Available for Public: Tuesday, November 25* *Due date/posting date are earlier for the Thanksgiving Holiday December 17 PaRC Meeting No Meeting Winter Break December 15 January 2 Holiday December 24-26, December 31 January 1 Materials for 12/17 Meeting Due: N/A Materials Available for Public: N/A December 12 Instructional and Student Services Program Review are due to their respective dean/director. Updated 1/7/15 4
5 Winter Quarter, Year 4 of Cycle No Meeting January 7 PaRC Meeting Winter Quarter starts January 5 Materials for 1/1 Meeting Due: N/A Materials Available for Public: N/A January 21 PaRC Meeting Professional Development Workshops Baker/Chenoweth/Holcroft/Stefonik Basic Skills Funding Priorities Basic Skills Workgroup Student Equity Funding Priorities Student Equity Workgroup CCSSEE Report Out Kuo Campus Climate Survey Report Out Kuo ESMP Update (Standing Item) - Kuo Approve 12/3 Minutes Approve OPC Rubric Resource Requests Due Holiday January 19 Materials for 1/15 Meeting Due: Wednesday, January 7 Materials Available for Public: Thursday, January 8 See program review website for timeline and documents: January 21 - Administrative Unit Outcomes (AUO) Program Review due to their respective VP/President (Craig Gawlick to verify) Updated 1/7/15 5
6 Winter Quarter, Year 4 of Cycle February 4 PaRC Meeting February 18 PaRC Meeting President s Office AU- SLOs Miner Fiscal Plan Slater Budget Update Slater Outreach Update Swett ESMP Update (Standing Item) - Kuo Approve 1/14 Meeting Minutes Holiday February 13, 16 Materials for 2/4 Meeting Due: Wednesday, January 28 Materials Available for Public: Thursday, January 29 DSPS Update Ong/Dobbins Midterm Report Status Update - LaManque ESMP Update (Standing Item) Kuo Approve 2/4 Meeting Minutes Materials for 2/18 Meeting Due: Monday, February 9 Materials Available for Public: Tuesday, February 10 *Due date/posting date are earlier for the President s Day Holiday Divisions submit prioritized lists to their VP by February 12 Week of February 23 VPs meet with their Deans to review resource requests Updated 1/7/15 6
7 Winter Quarter, Year 4 of Cycle March 4 PaRC Meeting ESMP Update (Standing Item) - Kuo Approve 2/18 Meeting Minutes Materials for 3/4 Meeting Due: Wednesday, February 25 Materials Available for Public: Thursday, February 26 March 18 PaRC Meeting Perkins Career Technical Education (CTE) Allocation Requests for st Read ESMP Update (Standing Item) - Kuo Approve 3/4 Meeting Minutes Final Exams begin March 24 Winter Quarter ends March 27 Spring Break March 30 April 3 Materials for 3/18 Meeting Due: Wednesday, March 11 Materials Available for Public: Thursday, March 12 Week of March 2 VPs meet with each other to create one prioritized resource request list Week of March 16 VPs present their prioritized resource request to OPC (except for faculty & staff request prioritizations) Updated 1/7/15 7
8 Spring Quarter, Year 4 of Cycle No Meeting April 1 PaRC Meeting April 15 PaRC Meeting Program Review Committee Recommendations 1 st Read PRC Review Accreditation Annual Report 1 st Read Faculty & Staff Request Presentation Messina/Mummert/Slater/ Swett Sustainability Update Davis- Visas ESMP Update (Standing Item) - Kuo Spring Break March 30 April 3 Spring Quarter starts April 7 Materials for 4/1 Meeting Due: N/A Materials Available for Public: N/A Approve 3/18 Meeting Minutes Approve Perkins Career Technical Education (CTE) Allocation Requests for nd Read for Approval Faculty & Staff Prioritization Survey Opens Materials for 4/15 Meeting Due: Wednesday, April 8 Materials Available for Public: Thursday, April 9 Updated 1/7/15 8
9 Spring Quarter, Year 4 of Cycle May 6 PaRC Meeting May 20 PaRC Meeting OPC/Resource Allocation Recommendations 1 st Read OPC Scorecard Report Kuo (If needed) VP Update on Prioritization of Faculty & Staff (In response to PRC s recommendations on 4/16) - Messina/Mummert/Slater/ Swett ESMP Update (Standing Item) - Kuo Approve 4/15 Meeting Minutes Review Accreditation Annual Report 2 nd Read for Approval Program Review Committee Recommendations PRC 2 nd Read for Approval Materials for 5/6 Meeting Due: Wednesday, April 29 Materials Available for Public: Thursday, April 30 May Revise Slater Budget Update Slater Faculty & Staff Prioritization Survey Report Out Kuo ESMP Update (Standing Item) - Kuo Approve 5/6 Meeting Minutes Governance Survey Open Holiday May 25 Materials for 5/20 Meeting Due: Wednesday, May 13 Materials Available for Public: Thursday, May 14 Updated 1/7/15 9
10 Spring Quarter, Year 4 of Cycle June 3 PaRC Meeting Core Mission Workgroup Reflections of o #1 Basic Skills Workgroup o #2 Workforce Workgroup o #3 Transfer Workgroup o #4 OPC (Stewardship of Resources) o #5 Student Equity Workgroup ESMP Update (Standing Item) - Kuo Approve 5/20 Meeting Minutes Resource Allocation Recommendations (including Faculty & Staff prioritizations) OPC 2 nd Read for Approval Materials for 6/3 Meeting Due: Wednesday, May 27 Materials Available for Public: Thursday, May 28 June 17 PaRC Meeting Governance Survey Reporting Out Kuo o Review of PaRC's self assessment, discussion on how to make improvements PRC, OPC & Workgroups Report Out Set Agenda for IP&B ESMP Update (Standing Item) Kuo Approval 6/3 Meeting Minutes Re- convene Summer Task Force (update charge) Final Meeting of President s modifications on FTE recommendations to report out in Fall 2014 Final Exams start June Commencement June 26 Materials for 6/18 Meeting Due: Wednesday, June 11 Materials Available for Public: Thursday, June 12 Updated 1/7/15 10
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