GLENDALE COMMUNITY COLLEGE GOVERNANCE UPDATE AUGUST 2017

Transcription

1 GLENDALE COMMUNITY COLLEGE GOVERNANCE UPDATE AUGUST 2017 The Governance Update report consists of actions taken by various governance committees. It is required by Administrative Regulation 2511 the Governance Document. This report includes motions and information items, as recorded in the minutes of committees that reported to the Governance office, between July 5, 2017 and July 27, The College Executive Committee reviewed these items at the August 8, 2017 meeting. Items reported here may have changed or been resolved during a more recent meeting than the date noted. Any questions regarding any items listed please contact the chair of the appropriate committee. Committee chairs may be ed directly from the Blue List of members. For the list of governance committees and to view committee minutes in their entirety visit: Standing Committee indicated with an asterisk* *COLLEGE EXECUTIVE July 11, 2017 Meets 1 week prior to Board of Trustees meetings QUORUM (4) 5 out of 7 voting members 1. It was moved (Mr. Bowerman) and seconded (Ms. Aziskhanova) to approve the College Executive Committee minutes of June 13, The motion passed unanimously. 2. It was moved (Ms. Aziskhanova) and seconded (Dr. Perez) to accept the actions of the Subcommittees of College Executive as identified in the Unadopted and Adopted Minutes. The motion passed unanimously. 3. It was moved (Ms. Aziskhanova) and. seconded (Dr. Perez) to accept the actions of the Standing Committees. The motion passed unanimously. 4. It was moved (Dr. Perez) and seconded (Mr. Bowerman) to forward Board Policy 4040: Library Services to the Board of Trustees for action. The motion passed unanimously. 5. It was moved (Ms. Rooney) and seconded (Ms. Gabrimassihi) to Administrative Regulation 4040: Library Services to the Board of Trustees for action. The motion passed unanimously. 6. It was moved (Dr. Perez) and seconded (Mr. Bowerman) to approve a new grant funded position of Program Manager I Global Trade & Logistics (GTL) and Entrepreneurship. The motion passed unanimously. 9. The College Executive Committee reviewed the Board of Trustees agenda for the July 18, 2017 meeting. 10. Governance Committees Summary Report was presented for the July 11, 2017 College Executive Committee meeting and reviewed. *COLLEGE EXECUTIVE August 8, 2017 Meets 1 week prior to Board of Trustees meetings QUORUM (4) 6 out of 7 voting members 1. It was moved (Mr. Bowerman) and seconded (Ms. Aziskhanova) to approve the College Executive Committee minutes of July 11, The motion passed unanimously. 2. The Committee acknowledged receipt of the Budget Committee minutes of June 27, 2017, and noted that there were no actions to be reviewed therein. 3. The College Executive Committee reviewed the Board of Trustees agenda for the August 15, 2017 meeting. 4. The Committee acknowledged receipt of the Standing Committees Actions report and noted that there were no actions to be reviewed therein. 5. Governance Committees Summary Report was presented for the August 8, 2017 College Executive Committee meeting and reviewed. 1

2 6. The Committee reviewed Board Policies and Administrative Regulations a) through e). NEXT MEETING: September 5, 2017 SUBCOMMITTEES OF COLLEGE EXECUTIVE BUDGET June 27, nd Thursday & 4th Tuesday, 12:00-1:30 pm, AD 252 QUORUM 7/10 voting members present; 2 resource members present; 5 guests 1. It was MSC to approve minutes of June 8, 2017 as presented. 2. David Nelson gave an update on information regarding international students and nonresident programs. 3. Dr. Culpepper said that the top four items [for the Program Review Budget Request Prioritization] have been selected from the lists submitted by Academic Affairs, Administrative Affairs, Student Services, and ITS. The items have all been put into a consolidated list with the dollar amount and the list was presented to the committee. 4. The Over $6k committee had been created during a time of financial crisis to determine each department s budget. Currently, we are not in a crisis, and the subcommittee will meet again and review results from the past three years. NEXT MEETING: Met July 13, 2017, report is forthcoming COLLEGE COMPUTER COORDINATION Last meeting reported May 18, rd Thursday, 12:30-1:30 pm, AD 121 NEXT MEETING: Met June 15, 2017, report is forthcoming. ENROLLMENT MANAGEMENT Last meeting reported May 10, nd Wednesday, 12:20-1:20 pm, AD 243 EQUAL EMPLOYMENT OPPORTUNITY Last meeting reported May 25, th Thursday, 12:30-1:30 pm, SM270 (HR conf. room) NEXT MEETING: September 28, 2017 GOVERNANCE REVIEW Last meeting reported June 6, st Tuesday, 1:40-2:40 pm, AD 249 NEXT MEETING: September 5, 2017 RELEASED TIME EXTRA PAY Last meeting reported May 20, th Friday, 10:00-11:00 am, SM 270 (HR Conf. room) Minutes and motions not reported for Fall Spring 2017 meetings not announced. STAFF DEVELOPMENT Last meeting reported May 18, rd Thursday, 12:30-1:30 pm, HS 214 NEXT MEETING: September 21, 2017 WEB OVERSIGHT Last meeting reported March 22, th Wednesday, 12:30-1:30 pm, LB 113 (I.T. Conf. room) Did not meet in April or May NEXT MEETING: Met on June 28, 2017, report is forthcoming. INSTITUTIONAL PLANNING COORDINATION* Last meeting reported April 10, nd Monday, 12:15pm - 1:30 pm, AD 121 NEXT MEETING: Met on May 8 and June 12, 2017, reports are forthcoming. 2

3 MASTER PLANNING - TEAM A Last meeting reported December 2, 2016 Meets once per semester, 1:00-3:00 pm, SC 212AB, quorum not met for the March 10, 2017 meeting PROGRAM REVIEW Last meeting reported March 21, rd Tuesday, 1:30 2:30 pm, AD 121 NEXT MEETING: Met May 8, 2017, report is forthcoming. ACADEMIC AFFAIRS*- June 7, st Wednesday, 1:40-3:40 pm, AD 252 QUORUM 29/38; 7 Resources; 1 Guest 1. MSC to approve minutes of May 3, 2017 meeting. 2. MSC to approve to approve agenda for June 7, 2017 meeting. 3. MSC to approve the revised Administrative Regulation 4100 Graduation Requirement for Degrees and Certificates of Achievement. 4. MSC to approve the revised Board Policy 4235 Credit by Examination. 5. MSC to approve the revised Administrative Regulation 4235 Credit by Examination. 6. MSC to approve the revised Administration Regulation 7220 Academic Rank. 7. MSC to approve the revised Board Policy 1200 District Mission, Vision, and Values Statements. 8. MSC to approve the Proposed Catalogue Description for Credit by Exam. 9. MSC to approve the Report on Institutional Effectiveness Goals MSC to approve Institutional Effectiveness Partnership Initiative Advisory Committee Framework of Indicators (Year 3). 11. MSC to approve Institution-Set Standards for Programs MSC to approve previously established GCC Institution-Set Standards for Student Achievement, with the exception that the degree completion standard shall increase from 350 to MSC to approve that the division chair meetings start at 1: MSC to approve the following items under the consent calendar: Curriculum & Instruction Committee Minutes of April 26, 2017, May 11, 2017, and May 24, 2017 meetings. New Programs: Associate Degree in Astronomy Associate Degree in Chemistry Associate Degree in Earth Science Associate Degree in Physics Revised Courses: ACCTG 101 and 155 ADST 154 ART 109, 130, 138, 141, 152, 153, 158, 160, 164, 165, 170, 199, 201, 205, 209, 210, 220, 221, 230, 231, 232, 233, 234, 235, 237, 238, 245, 246, 250, 251, and 255 BUSAD 101, 110, 152, 158, and 170 CABOT 101 and 102 CAM 49 ENGR 130, 140, and 240 ENTRE 101 and 102 FIRE 144 HRM 216 and 222 MUSIC 171, 177, and 178 PHOTO 121 SPAN 115 T ART 172 Revised Programs Animation Associate in Science Degree Animation Certificate Theatre Arts Option 1 Associate in Arts Degree Theatre Arts option 2 Associate in Arts Degree 3

4 15. MSC to approve to establish $40 as the threshold for low cost textbooks. 16. MSC to approve Baja California Field Studies Minutes of May 16, MSC to approve Basic Skills minutes of March 21, 2017 meeting. 18. MSC to approve Library & Information Competency minutes of April 27, 2017, and May 25, 2017 meetings. 19. MSC to approve Scholars Program minutes of April 27, 2017, and May 23, 2017 meetings. 20. MSC to approve Study Abroad minutes of April 27, 2017 meeting. 21. MSC to approve to recommend that CHAC and IHAC timelines be aligned with the academic calendar. NEXT MEETING: September 20, 2017 SUBCOMMITTEES OF ACADEMIC AFFAIRS ACADEMIC CALENDAR Last meeting reported March 30, 2017 Meets as needed BAJA PROGRAM May 16, 2017 Meets twice per academic year QUORUM 9/12 voting members, 1 proxy 1. MSC to approve the October 10, 2016 minutes. 2. MSC that The Baja California Field Studies Program presents certificates of appreciation to Patrick Shahnazarian and Marco Navarro: In recognition of your efforts above and beyond the call of duty to maintain, upgrade and improve our field station Estación del Mar Cortés for future generations of students to enjoy and benefit from, we are eternally grateful. 3. The College Foundation, the administration, J. Mercade, and the Baja Program Co-Directors continue to build the Program s endowment with the help of 3 major donors (K. and W. Scripps, D. Van Dellen, and D. Carter). 4. Station report: replacement furniture will be in place for the Summer 2017; solar panels are on roof and connected (provide an approximate savings of 10% monthly); front area of field station is rebuilt and flatter (needed after hurricane Odile); Profepa was sent a report; trailer for the night guard is in place. 5. GCC classes scheduled for Summer 2017: Biol 125/126 (Marine Biology; J. Gago; wait list); Biol 131 (Regional Natural History; G. Meyer; wait list); Engl 103 (Creative Writing; J. Gamberg; cancelled); Engl 48 (International Field Studies) opened; program fees have been reduced by $ GCC classes scheduled for Winter 2018: Biol 122 (Introduction to Biology; M. Kretzmann & G. Van Cleave); Geol 104 (Field Geology; F. Telles); Astro 120 (Astronomy of Stars and Galaxies; J. Krestow) will use the field station concurrently with Biol 122 if Geol 104 is cancelled; program fees will be reduced by $ Pierce College will be using the field station during Summer 2017 (July 30 August 11). 8. The Grauer School will be using the field station during Fall 2017 (September 10-15). 9. L. Matsumoto has requested to use of the field station if grant to the R. W. Johnson Foundation is approved. 10. Reports for the Winter 2017 classes (Anthro 102 and Astro 120/102) were presented. 11. Los Angeles Mission College and UCI/Crystal Cove Alliance are interested in using the field station. NEXT MEETING: Fall 2017 (contact chair for date and time) BASIC SKILLS March 21, rd Tuesday, 3:00 pm 4:30 pm, AD 121 QUORUM 12/15 voting members; 1 resource 1. MSC to approve the minutes of the October 18, 2016 meeting with no changes. 2. MSC to coordinate with Student Equity and SSSP prior to sending out a request for proposals in order to appropriately reallocate grant project funding. NEXT MEETING June 6,

5 GRADUATION REQUIREMENTS Last meeting reported October 17, 2016 Meets as needed LIBRARY & INFORMATION COMPETENCY April 27, th Thursday, 12:30-1:30 pm, LB 417 QUORUM 8/12 voting members 1. Third floor library remodel work to begin soon; the furniture order for the project has been submitted 2. Student voting on the art pieces for the Sharing Contemporary Art with the Community project will begin next week 3. Fundraising event for the 4 th floor library remodel has been scheduled for December 7 th. LIBRARY & INFORMATION COMPETENCY May 25, th Thursday, 12:30-1:30 pm, LB 417 QUORUM 9/12 voting members 1. MSC to approve the minutes of February 23, 2017 meeting 2. MSC to approve the minutes of April 27, 2017 meeting. 3. Order Placed for New Reference Desk and Furniture to Complete the 3rd Floor Renovation; electrical work will be completed over Memorial Day Weekend, demolition/paint/carpet will be done between June 14 th and June 19 th 4. Voting on the Art in the Library is taking place and will be completed by June 14 th. NEXT MEETING: TBA SCHOLARS PROGRAM April 25, th Tuesday, 12:30-1:30 pm, LB 223 QUORUM - 7/13 voting members. 1. MSC approval of minutes of March 28, 2017 Scholars Committee meeting. SCHOLARS PROGRAM May 23, th Tuesday, 12:30-1:30 pm, LB 223 QUORUM - 5/13 voting members (quorum not met) NEXT MEETING: September 26, 2017 STUDY ABROAD April 27, th Thursday, 12:20-1:30 pm, SR 328 QUORUM [7] 9 out of 11 voting members present; 3 resource 1. The minutes from February 23, 2017 were approved. 2. MSC to approve a winter 2019 program to the Caribbean with Professor Wendy Fonarow (Anthro 102) and Julie Gamberg (Hum 117). This program will require an on-site logistical assistance from a co-director. 3. MSC to recommend Accent International to coordinate the summer 2018 program to Paris France. NEXT MEETING: September 28, 2017 STUDENT AFFAIRS* Last meeting reported May 17, rd Wednesday, 1:00-2:00 pm, AD 121 NEXT MEETING: September 20, 2017 SUBCOMMITTEES OF STUDENT AFFAIRS ASSESSMENT Last meeting reported March 16, 2017 Meets twice per semester. 2 nd Thursday, 2:00 pm, AD 121 NEXT MEETING: TBA 5

6 INTERNATIONAL STUDENTS Last meeting reported November 17, 2016 Meets once per academic year NONCREDIT STUDENT SUCCESS AND SUPPORT PROGRAM Last meeting reported March 23, th Thursday, 1:00-2:00 pm, AD121 NEXT MEETING: Met May 25, 2017, report is forthcoming. SERVICE LEARNING Last meeting reported March 9, ND Thursday, 12:34 1:30 pm, SM267 NEXT MEETING: April 13, 2017 STUDENT FEES & TUITION Last meeting reported May 10, nd Wednesday 2:00-3:30 pm, AD 121 NEXT MEETING: Met June 14, 2017, report is forthcoming. STUDENT SUCCESS AND SUPPORT PROGRAM Last meeting reported April 13, nd Thursday, 2:00-3:00 pm, AD 121 NEXT MEETING: Met May 11, 2017, report is forthcoming. TECHNOLOGY MEDIATED SERVICES Last meeting reported October 28, 2014 Meets as needed, contact Chair (The Governance Review Committee has discussed the importance of keeping this committee and has recommended to the Chair of TMS to reconvene the committee) ADMINISTRATIVE AFFAIRS Last meeting reported March 14, nd Tuesday, 11:00 am 12:20 pm, AD 121 Met April 11, 2017; actions reported to CE on May 9, 2017 NEXT MEETING: September 5, 2017 SUBCOMMITTEES OF ADMINISTRATIVE AFFAIRS CAMPUS DEVELOPMENT Last meeting reported February 2, st Thursday, 12:30 pm 1:30 pm, HS214 Met March 2, 2017, report is forthcoming. NEXT MEETING: August 3, 2017 ENVIRONMENTAL AFFAIRS Last meeting reported March 1, st Wednesday, 12:20 pm 1:30 pm, HS214 NEXT MEETING: Met April 5, 2017, report is forthcoming. SAFETY Last meeting reported November 16, rd Wednesday, 11:00 am - 12:00 pm, HS 214 NEXT MEETING: Met March 15, 2017, report is forthcoming. Respectfully submitted by Frankie Strong, Governance Office 6