MT. SAN JACINTO COLLEGE MINUTES FOR BOARD OF TRUSTEES MEETING. December 11, 2003

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1 MT. SAN JACINTO COLLEGE MINUTES FOR BOARD OF TRUSTEES MEETING December 11, 2003 OPENING OF MEETING Joan Sparkman, President of the Board, called the meeting to order at 3:45 p.m. at the San Jacinto Campus, 1499 N. State Street, San Jacinto, CA Pledge of Allegiance was recited and Roll Call taken at Organizational Mtg. Roll Call: Board Members Mr. Kadow Present Mrs. Motte Present Miss Schlange Present Mrs. Sparkman Present Mrs. Stuart Present Student Trustee: Jeryl Gates Present Senate Representatives: Academic Senate: Dr. Ganim Absent Classified Senate: Kristen Grimes Present Associated Student Body: Matt Zepeda Present Staff: Richard J. Giese, Superintendent/President Kathy Donnell, Exec. Assist. Supt/President Becky Elam, Vice President, Business Services Ron Krimper, Vice President, Instruction Roger Schultz, Vice President, Student Services Jon Tyler, Dean, Human Resources Richard Collins, Dean, Instruction Robin Steinback, Dean, Instruction Laurel Jones, Dean, Instruction Linda Stevens, Dean, Instruction Jan Noble, Assoc. Dean, Instruction Michael Conner, Assoc. Dean, Career Ed Elida Gonzales, Dean, Enrollment Services Suzanne Gavin, Dean, Counseling Catalina Cruz, Dean, Business Services Dennis Hogan, Director, Support Services Dona Alpert, Director, Research/Grants Bill Marchese, Director, Public Information i

2 Visitors and other staff present: Barbara Oberg, Carol Montez, Donna Wilder, Kathy Leorna, Darryll Taylor LINK: Student Trustee Jeryl Gates m/sc Kadow/Schlange Moved to approve the minutes of the November 13, 2003 regular meeting. Motion Passed. Additions and/or deletions to the agenda Pull Item 2003/04-98, pg 10. Delete 2 nd Closed Session pulling Item A and moving Item B to 1 st Closed Session. CLOSED SESSION RECONVENED TO OPEN SESSION CLOSED SESSION ACTION The Board adjourned to closed session at 3:47 p.m. Board President Sparkman called the meeting back to order at 4:30 p.m. No action was reported. BOARD PRESIDENT & TRUSTEE None REPORT SUPT/PRESIDENT S REPORT STUDENT TRUSTEE REPORT Dr. Giese reported: Received notice from Congresswoman Bono s office that the college is the recipient of a grant that will allow us to begin to develop an ultra sound program. The grant is for development only in the amount of 100,000. It will allow us to expand our health services offerings within the college. Representative Bono has been very supportive of the college and we appreciate her assistance. There are a number of activities being held on campus. Friday, December 12 and Sunday, December 14 a concert will be held in the SJC Theater. I would like to take this time to wish each of you a very happy and safe holiday. None ii

3 COMMENTS OF INDIVIDUALS, GROUPS, DELEGATIONS CONSENT AGENDA Items 2003/ / Trustee Sparkman said that she had a nonagenda item that she would like to include at this time. She read a note from Orrin Herterich thanking the college and staff for their contribution to Thanksgiving for All. Trustee Motte asked to pull Item 2003/04-105, #13 for discussion. m/sc Kadow/Motte Moved to approve Consent Agenda Items 2003/04-93 through 2003/ with the exception of Items 2003/04-98 and 2003/ Item 2003/ Classified Appointments m/sc Kadow/Stuart Moved to approve Item 2003/ Trustee Motte questioned if these appointments were the result of the AB 500 conversions. She said that in the future it would be helpful to have additional clarification regarding these positions such as instruction/ classified, full-time/part-time, new employee/ replacement, etc. Dr. Tyler will get with the President and work to make clarifications where possible. OPEN AGENDA Item 2003/ Resolution in Support of Trustee Sparkman s Nomination to the Board of Governors of the California Community Colleges Dr. Giese said he reported last meeting that Mrs. Sparkman had been nominated as a candidate to serve on the California Community College Board of Governors. Subsequently, we have learned that the current governor is choosing not to replace nominated but non-confirmed individuals and as a result there will be 8 seats available on the Board of Governors which provides a real opportunity for serious consideration of Mrs. Sparkman s nomination. There is not one individual from the Inland Empire currently seated on iii

4 any of the Community College, UC or CSU state boards. The Monday Morning Group has nominated Mrs. Sparkman for consideration to the Board of Governors and we thought it would be very appropriate if our board would take action in support of her nomination. m/sc Schlange/Stuart Moved to approve Item 2003/ Business Services Item 2003/ m/sc Kadow/Stuart Acceptance of the Moved to approve Item 2003/ Independent Audit Becky introduced Mr. Gary Dack a managing partner in Lund and Guttry, CPAs, and Matt McCue the auditor who did the majority of field work and assisted the college staff with the transition to the new Governmental Accounting Standard s Board (GASB) reporting procedures. The gentlemen gave a brief overview of the audit noting that the college has a very strong and healthy Foundation. Overall the District is very strong in accounting procedures with the financial statements fairly stated and given an unqualified clean opinion, with no findings or significant audit adjustments to be made. Questions and answers followed. Item 2003/ Public Agency Certificate m/sc Kadow/Stuart Acceptance for Land Donated to the Moved to approve Item 2003/ District by the Lusk Co. Item 2003/ Public Agency Certificate Acceptance m/sc Stuart/Schlange for the Banning, CA Land Purchase Moved to approve Item 2003/ Trustee Motte said that she would like to go on record that since we still don t have any confirmed cost analysis to mitigate the gas pipeline that borders the site she is not prepared to vote for this item. iv

5 4/1 Trustee Motte opposed Human Resources Item 2003/ m/sc Kadow/Schlange CSEA MOU Alternative Schedules Moved to approve Item 2003/ Item 2003/ Renewal of Administrative Contracts Item 2003/ Separation Item 2003/ Retirements m/sc Stuart/Kadow Moved to approve Item 2003/ m/sc Schlange/Stuart Moved to approve Item 2003/ m/sc Schlange/Stuart Moved to approve Item 2003/ Trustee Schlange commended Katherine Botts for her wonderful service to the Child Development Centers on both campuses and the community. RECOGNITION OF INDIVIDUALS, GROUPS, DELEGATIONS INFORMATION None INFORMATION AGENDA Superintendent/President Donations to the Foundation Human Resources District Bargaining Proposal for Dr. Giese said he was pleased to report that donations to the Foundation were in excess of $16,000 and the college appreciates the continued support. Pursuant to GC 3547 the California Schools Employee Association (CSEA) has provided the attached proposal to open negotiations for Academic Year v

6 This is a one year contract as opposed to a three year contract. This item is being sunshined for public comment at next month s meeting. Academic Senate Classified Senate No report. President Kristen Grimes reported: Susan Kline, teaching assistant for Business Education at the San Jacinto campus has been selected as December s Classified Professional of the Month. Susan was nominated for Teamwork and her contribution and involvement as a team player in all aspects of department life. She would distribute invitations to the Trustees to the upcoming Classified Holiday Luncheon. Read an announcement that she will begin working as the Administrative Assistant in the President s Office as of January 5. Therefore, she will have to resign as Classified Senate President. She thanked her Board and introduced her replacement, Kathy Leorna. Ms. Leorna told the Board that she looks forward to working with the Board. Associated Student Body President Matthew Zepeda reported: Thanked Dr. Giese for giving the students the opportunity to serve on the Master Plan committees. The current Vice President of ASB has resigned as she will be moving. Matt has appointed Marcus Castellanos to fill the position. ASB has contributed work and donations to the Thanksgiving baskets, assisting PTK with their holiday gift baskets as well as assist an elementary school with a toy drive. ASB will hold their annual Christmas party at the Soboba Restaurant in their banquet room on December 13. ASB would like to wish everyone a happy and safe holiday. Trustee Schlange announced that Dr. Giese will be the speaker at the Southwest County League of Women Voters meeting January 10, 2003 at the Lewis M. vi

7 Jackson Center on the corner of Mayberry and Fairview in Hemet at 10:00 a.m. with refreshments at 9:30 a.m.. The state League of Women Voters, completely nonpartisan, has designated community colleges as their emphasis for this next year. Dr. Giese will be speaking on where we are in relation to the standards of community colleges being set forth by the League of Women Voters as a primary emphasis for post high school education in the state and also MSJC specifically within that framework. Trustee Kadow commended the ASB for all of the outstanding work that they do. I don t think you will find a student body that is as active in community service as MSJC s ASB. Trustee Sparkman said she also enjoyed the opportunity to work on the Master Plan. ADJOURNMENT m/sc Kadow/Schlange Moved to adjourn. Meeting adjourned at 5:30 p.m. The next meeting of the Board of Trustees is scheduled for Thursday, January 22, 2004 at 3:30 p.m., San Jacinto Campus, Room #200. Richard J. Giese Superintendent/President Joan F. Sparkman President, Board of Trustees vii