KLAMATH COMMUNITY COLLEGE

Transcription

1 KLAMATH COMMUNITY COLLEGE BOARD OF EDUCATION 7390 South Sixth Street - Klamath Falls, OR Regular Meeting March 29, 2011 at 6:00 p.m. MINUTES CALL TO ORDER Board Vice Chair Jim Mieloszyk called the Regular Meeting of the Klamath Community College Board of Education to order at 6:00 PM. This was followed by the Pledge of Allegiance. ROLL CALL Members Present: Jim Mieloszyk, Andy Frei, Shawn Blodgett, Tommy Wells, Carol Castle, Al King, and Dominique Campbell. Board member Dave Jensen was present by telephone. Guest: Mel Ferguson, Legal Counsel A quorum was confirmed. Board Secretary: Dawn McLing Staff: President Gerald Hamilton; Vice President for Administrative Services Renée Ferguson; Interim Dean Galyn Carlile; Dean for Student Services Julie Murray-Jensen, Executive Director of Human Resources Karren Andrews CONSENT AGENDA Motion: To accept the Consent Agenda, as presented Motion by: Andy Frei Second by: Al King Public Comment: None Action: Motion passed. Unanimous approval ADOPTION OF AGENDA Motion: To modify the Agenda by moving item VII. B. to just before the President s Report. There was a request by one individual to speak before the Board. This will provide an opportunity for that person to speak earlier within the Agenda. Second by: Shawn Blodgett Action: Motion passed. Unanimous approval PUBLIC PARTICIPATION Tom Nejely, Klamath Community College Faculty member, signed in to speak before the Board. A brief statement was read to the Board. PRESIDENT S REPORT/STATE REPORT President Hamilton reported to the Board that the state s budget continues to be in the forefront of everyone s minds. Presidents from Oregon s community colleges spent time in Salem advocating for a $425 million budget. This number remains short of what is needed to fully fund the community colleges. President Hamilton also informed the Board that the Executive Team will bring to the April Board meeting information with regard to Presidential Search firms for their information and consideration. President Hamilton s recommendation to the Board is that a discussion will be held with regard to what qualifications are needed to select a search firm. The hope is that sometime in July or August the Board is ready to make their Presidential Search firm selection.

2 STRATEGIC GOAL INFORMATION AND ACTION ITEMS B. Access and Outreach 2. Phase One Update Members of the Board were provided a tour of the new Health Sciences Building prior to the beginning of the meeting. A brief update was given with regard to the status of the new buildings. A punch list is currently being worked through to ensure that everything is completed for the remaining issues of the project. The building opened for classes on March 28 and, to date, the students have been very positive about the new facilities. A thank you was voiced with regard to Columbia Plywood and/or Andy Frei with regard to the wood panels in the lobby of the Health Science Building. D. Continuous Improvement 2. Board Policy Revision, , Tuition Waiver for Dependents of Veterans E. Financial Sustainability A second reading of the Policy Revision was provided to the members of the Board. The revision was requested from the state in an attempt to provide consistent language for all Oregon community colleges. The Executive Team recommended that the Policy, as it is rewritten, be approved by the Board. Al King expressed his concern with regard to out of state residency verbiage within the Policy and an unfunded mandate. Andy Frei responded that this was a Veterans Administration requirement and was mandated by the state. Motion: To approve the new language for Board Policy Motion by: Carol Castle Second by: Andy Frei Discussion: No further discussion was held Action: Five Board members voted in favor. Al King voted no. For the record, Mr. King opposes this motion with the language that states This waiver shall be granted in coordination with other student programs for recipients residing out of state. Mr. King: If this is a requirement by the VA, I haven t seen that now after the second reading. And if it is, it would be an unfunded mandate and I would wish them to correct that legislatively. Because we can t afford to be offering programs to people other than Klamath County or, at least state residents. That s kind of traditional throughout school districts, even out of county. The Vice Chair shares Mr. King s view. Action: The Motion passes. Five members of the Board voted in favor. Al King and Jim Mieloszyk were opposed citing the above comment for the record. 1. Klamath Community College s Public Contracting and Procurement Rules During the February 22, 2011 Board of Education regular meeting, Administration and the College s Legal Counsel provided an overview of the changes to the College s proposed Public Contracting and Procurement Rules. Questions were asked and answered. From the February 22, 2011 meeting to the March 29, 2011 meeting, no further questions were submitted to Administration from the Board of Education for legal counsel s response. Administration is providing the members of the Board additional time for review and further questions so that this document can be presented during the April 26, 2011 Board meeting for action. Board member Al King again voiced his concern with regard to raising the threshold limit to 150,000.00, and the College accepting quotes versus the formal bid process. This document will come before the Board as an action item during the April 26, 2011 regular meeting.

3 2. Tuition and Fees for Fiscal Year Administration recommended a $5.00 per credit hour tuition increase effective Summer Term This proposed increase would result in a new tuition rate of $ For Fiscal Year , the average tuition rate for Oregon s community colleges was $ With proposed increases at each community college, this average is expected to climb to $ Administration explained that this increase is in response to the state s funding projections, which have diminished significantly and the value per FTE has shrunk. Without a tuition increase the Board approved fund balance will be difficult to maintain over the next several years. Handouts were provided which detail what the reimbursement is per FTE for Klamath Community College and the past history showing tuition increases from Fiscal Year 2000 to 2011 (Comparison Chart of all KCC Tuition Increases, State Allocations per FTE, State Aid Needed for No Enrollment Cap). Board members held discussion and solicited comments from the student Board member with regard to this issue. Concerns were voiced with regard to possible student enrollment declines, the affect on student aid programs (Oregon Opportunity Grant and Pell Grants have been cut), graduation rates, and the economic impact on students who are not eligible for student aid displaced workers for example. Motion: To table the decision on this issue until the April 26, 2011 meeting. Motion by: Carol Castle Second by: Al King Discussion: Comments were made with regard to the College s funding shortfall, as a result of the state s budget, and if a solution is not made with a tuition increase, what are the choices that the College will have to recover the shortfall fund balance, rainy day fund? This is the information that will be requested at the next Board meeting so that members of the Board can make an informed decision (the differences between the rainy day fund and the contingency funds within the categories how that lines up with Board Policy). Also requested was a margin analysis for each class at KCC. 3. Reappointment of Budget Committee Members As stated within the Board Packet, local Budget Law requires the governing body of each local government to establish a Budget Committee. This Committee is comprised of the governing body and an equal number of appointed members. Appointments to the Budget Committee are for a three-year term. Klamath Community College currently has four Budget Committee members eligible for reappointment: Zone 1, Zone 2, Zone 6, and Zone 7. Al King voiced his concern with regard to the issue of not having principal to principal conversation between himself and Vice President Ferguson. Mr. King stated that he had a prominent member of the community who had indicated an interest in sitting on this Committee. [Please see Addendum to this item, attached] Vice President Ferguson was asked to explain what the College s policy has been to nominate Budget Committee members. VP Ferguson explained that there is no written policy at this time, only past practice. (a) Zone 2, Ray Holliday Raymond Holliday has expressed an interest in re-appointment for Zone 2. Mr. Holliday resides in Zone 2, has served on the Budget Committee since 2008, and is a local business owner who is also involved with the Klamath County Rotary, Klamath County Food Bank, and SMART. Motion: To recommend Raymond Holliday for re-appointment to the Budget Committee for Zone 2 for Fiscal Year through , a three-year period. Motion by: Andy Frei Second by: Carol Castle

4 Motion: To recommend/nominate Bill Brown as a potential Budget Committee member to replace Michael Greenstreet for Zone 7. Second by: No second Discussion: Nothing further. Action: Motion died for lack of a second. (b) Zone 7, Michael Greenstreet Michael Greenstreet was re-appointed in February 2007 and has expressed interest in continuing to represent Zone 7 on the Budget Committee. Motion: To appoint Michael Greenstreet for re-appointment to the Budget Committee for Zone 7 for Fiscal Year through , a three-year period. Second by: Shawn Blodgett Discussion: Al King commented with regard to the application for Michael Greenstreet, which is now seven years old. Both applications for the person who is now nominated and the person proposed need to be brought forward to the Board in a current manner. Jim Mieloszyk stated that the College does not currently have a clear procedure for a requirement that a current application be presented to the Board, or if one on record can be re-submitted (informational sheet). To avoid this issue in the future, a procedure may need to be developed for appointment to the Budget Committee. Vice President Ferguson will contact Mr. Holliday and Mr. Greenstreet to inform them of their appointments. F. Other Information/Action Items 1. In conjunction with the College-wide strategic planning process, and in accordance with the Northwest Commission on Colleges and Universities Accreditation Standards, the Board has developed goals for Academic Year Administration recommends that the Board accept the following Board Goals. BOARD GOALS, FISCAL YEAR In verified alignment with the College Strategic Plan, the KCC Board of Education will: 1. Establish a comprehensive process for evaluation of the College President by November Conduct a presidential search that commences in December 2011 and culminates in the selection of a qualified President for Klamath Community College to begin by July Establish a comprehensive Board of Directors self evaluation process and procedure by November Conduct a college effectiveness survey that includes state data requirements, student achievement, and college climate among students, staff, and faculty. Survey design to be completed by March 2012 and administered by May Evaluate the Phase One Facilities Project as it is fully implemented and assess the KCC District s program needs, funding needs, and the financial feasibility of the proposed Phase Two Project. Phase one evaluation on an ongoing basis; Phase Two assessment to be evaluated by January Complete the bargaining process, and approve a fiscally responsible agreement. Motion: To approve the Board Goals as submitted. Second by: Carol Castle 2. Foundation Fund Raiser Vice President Ferguson provided information with regard to the event scheduled for April 16, Jim Mieloszyk challenged other members of the Board, inviting each of them to sponsor a table ($100). Tommy Wells added information with regard to the cost of the dinner.

5 BOARD DISCUSSION AND PUBLIC PARTICIPATION A. Board Discussion FUTURE ISSUES 1. Board Comment Carol Castle requested information with regard to the College s plan for hiring the new Dean for Learning Services, as well as what the qualifications are for the position, and Board members who will be assigned to the interview team. President Hamilton explained that Tommy Wells will serve as the Board of Education representative for this process. He further commented that applications have been received and interviews are being scheduled. An interview and a reception for the applicants will be held. Faculty representation is also part of the process. An Executive Session pursuant to ORS (2)(d) will be held on April 5, 2011 at 5:00 PM in the Board of Education meeting room. April 5, 2011 at 5:00 PM, Executive Session of the Board April 16, 2011 Foundation Fundraiser June 2, 2011 at 5:00 PM, Budget Committee Meeting June 10, 2011 at 7:00 PM, Commencement Ribbon Cutting and Open House for new buildings, time and place to be announced. Board members were asked for ideas to include the full community s participation. Carol Castle suggested a Saturday, cotton candy, family oriented event (pony rides, etc.). Other ideas should be forwarded to the President s Office. NEXT MEETING April 26, 2011 ADJOURN The regular Board meeting was recessed at 7:53 PM.