SOUTHWESTERN OREGON COMMUNITY COLLEGE BOARD OF EDUCATION MEETING MINUTES. June 25, Board of Education/Staff (Quorum Present)

Transcription

1 SOUTHWESTERN OREGON COMMUNITY COLLEGE BOARD OF EDUCATION MEETING MINUTES June 25, 2012 ATTENDANCE Board of Education/Staff (Quorum Present) Board of Education (quorum present) David Bridgham (Chair) * Harry Abel * Susan Anderson * Rick Howell * Julie Kremers * Absent: Marcia Jensen Cherie Mitchell Deb Nicholls (Recording Secretary) * Staff/ExOfficios Patty Scott (President) * Phill Anderson * Vickie Brumit Robin Bunnell * Kat Flores * Nick Hammon. Jodi Harvey Linda Kridelbaugh * Aleta Mankamyer Trish McMichael Tom Nicholls * Ron Olson Janet Pretti Karen Pringle * Diana Schab (IPV) Karim Shumaker Rachele Summerville * Guests Wendy Abel-Hatzel *Also present at Executive Session CALL TO ORDER RECESS INTO EXECUTIVE SESSION RECONVENED AGENDA CHANGES INTRODUCTIONS Chair David Bridgham called the meeting to order at 3:30 p.m. The Board recessed into Executive Session under ORS (2) from 3:30 to 4:05 p.m.: (d) Labor Negotiations - Administration briefed the Board on pending Classified arbitration, and Faculty bargaining. (e) Property Administration briefed the Board on real properties in the College district. (h) Legal Rights The Board was updated on an issue concerning a student litigation, a BOLI claim, the IRS review of recovery zone bonds, and an EEOC claim from a former employee. (i) Personnel Administration briefed the Board on an issue concerning a probationary employee. Chair Bridgham reconvened the open session at 4:05 p.m. The President s Contract was added to College Reports/Board Chair Report/President s Contract (13 D). EMPLOYEES New to the College The following new employee was introduced to the Board: Nick Hammon, Curry Operations Manager

2 BUDGET HEARING CALL TO ORDER PUBLIC BUDGET HEARING ORS (1) Chair Bridgham called the Budget Hearing meeting to order at 4:05 p.m. The meeting was held at the Curry Campus at Lone Ranch Parkway, Brookings, Oregon. Due and proper meeting notice was provided. PUBLIC COMMENT ADJOURNMENT OF BUDGET HEARING RECONVENED None was heard. Chair Bridgham adjourned the Budget Hearing meeting at 4:06 p.m. Chair Bridgham reconvened the open session at 4:06 p.m. ADOPTION OF THE BUDGET ADOPTION OF BUDGET, Exhibits # 10 and B M06/12-1 PRESENTATIONS Susan Anderson s motion to adopt the Fiscal Year budget as approved by the Budget Committee, and amended by the Board, in the total amount of $58,456,694 and imposed the taxes provided for in the adopted budget at a rate of $ per $1,000 of assessed value for operations, and the taxes imposed and categorized for the tax year upon the assessed value of all taxable property within the Southwestern Oregon Community College District was seconded by Rick Howell. Upon call for the vote, the MOTION PASSED unanimously. CURRY CAMPUS Dean Janet Pretti and Karim Shumaker presented the Board with Curry campus data and other program information. Shumaker focused on the North Curry County area noting that transportation was a barrier for Curry students. INSURANCE REPORT Wendy Abel-Hatzel provided the Board with an overview of the College s workers compensation and property and casualty premiums and claims that included a booklet of information distributed at the meeting. BOARD REPORTS/ INFORMATION IMPORTANT DATES The Board reviewed numerous upcoming events and noted that the Board Development Workshop on July 11 th starts at 9:30 a.m. COLLEGE REPORTS PRESIDENT S REPORT Distinguished Alumni The 2012 recipient is Kathy Laird and a dinner event was held in her honor on Thursday, June 14 at OCCI with several nursing alumni in attendance. Graduation The June 15, 2012 event was fabulous! The College was once again a trendsetter as the Foundation purchased two large screen (80 ) displays for the ceremony providing the audience with stage close-ups as well as fan cam coverage. Over 800 nursing alumni were researched and several attended the event honoring 50 years of nursing. Nursing Pinning A number of nursing alumni attended the event on June 16, 2012 to help celebrate with the 50 th class of nurses. Achieving the Dream (ATD) The kickoff event was held in Portland and several College staff attended as SWOCC is part of a small school consortium.

3 The five data points that ATD wants colleges to track are: 1. Successful completion of developmental education courses with a C or better 2. Successful completion of Gateway courses with a C or better 3. Persistence term to term and year to year 4. Successful completion of attempted courses with a C or better 5. Earning a credential Board Retreat September 7 - A draft of the Board Retreat agenda will be viewed at the July Board meeting. OCCI Olympic Team (TEAM USA) The Team s practice sessions are being used as fundraising opportunities to cover the costs for IT to travel to Germany for event streaming. The next practice session is scheduled on July 7th and will provide an opportunity for people to experience what the Team will be doing in Germany. The Team will have five hours to prepare two courses for 90 people. Our local media community is excited about the Team s accomplishments and are providing free press coverage. Emmy Award OCCI s Executive Director/Chef Shawn Hanlin recently received an Emmy for his part in the Joy of Fishing show produced by Beaver Hill Productions and sponsored by the College. FINANCIAL REPORTS, Exhibits # 13 B 1-6 Copies of the financial reports were included in the meeting materials and Business Manager Ron Olson briefed the Board. Discussion occurred on timely reports and requested that one month s hard numbers be provided and that a forecast report also be included for the following month that was still closing. Adding a forecast column to the report(s) was also mentioned. SUCCESS INDICATORS SI # 7, Labor Trends, Exhibit # 13 C 1 Copies of the report were included in the meeting materials. Associate Dean Diana Schab briefed the Board on the report via IPV that monitors future job projections and high demand occupations to ensure appropriate learning opportunities so that students will have the required skills needed to meet industry expectations. She noted that one of the target goals to meet high demand labor trends was met: The state demand target of 80% (83%); the local demand of 90% was not (80%). Discussion occurred on whether SWOCC s Medical Assistant program was accredited. Schab indicated it was not and that it would take enhancements to get course work at the level to be. The College will review this program and may move in that direction in a few years. SI # 14, Structured Work Experience, Exhibit # 13 C 2 Copies of the update were included in the meeting materials. Trish McMichael briefed the Board on the report that supports the goal of helping students earn quality credentials with real value for the new economy. Both target goals were met. She highlighted the pilot program being offered through ANGEL and added that the internship process and paperwork was being streamlined to ensure that all internship requirements were standardized. It was noted that all internship students will access their program online through the ANGEL system fall 2012.

4 BOARD CHAIR REPORT President s Contract Chair Bridgham mentioned that the Board had reviewed the proposed contract for the president. Discussion followed. Board Member Anderson suggested separating the language from the salary increase. Kremers agreed given the fact that the classified and faculty contracts had not yet been settled and inquired about the MASSC group. President Scott noted that the MASSC group would be receiving a 2% increase as well and added that the proposed contract salary was for a one year period not three; the contract itself would be a three-year rolling contract, but that an automatic increase was not part of each year of the contract. M06/12-2 CONSENT AGENDA M06/12-3 Rich Howell s motion to approve the college president s contract, as presented, was seconded by Harry Abel. Upon call for the vote, the MOTION FAILED for lack of a quorum (Bridgham, Abel and Howell voted in favor; Kremers and Anderson were opposed). CONSENT AGENDA, Exhibits # 14 A and B Copies of the items were included in the meeting materials. Harry Abel declared a possible conflict with the insurance resolution (Exhibit # 14 B) before the Board. Rick Howell s motion to approve the Consent Agenda, as presented, was seconded by Julie Kremers. Upon call for the vote, the MOTION PASSED, with one abstention from Abel. BE IT RESOLVED, that the Board of Education of Southwestern Oregon Community College District approved the meeting minutes dated, May 21, 2012, Exhibit # 14 A. BE IT RESOLVED, that the Board of Education of Southwestern Oregon Community College District authorizes the insurance agent of record to purchase property and casualty insurance from PACE and workers compensation insurance from SAIF for the fiscal year, Exhibit # 14 B. OLD BUSINESS ACHIEVEMENT COMPACT, Exhibit # 15 A Copies of the compact were included in the meeting materials. Institutional Researcher Robin Bunnell briefed the Board on the compact. Brumit asked how the College was working with the high schools on their compacts. President Scott explained that meetings were occurring with high schools on their compacts. Discussion occurred on having high school students complete the Oregon Transfer Module by the time they finish high school. Brumit shared concerns she heard about high school teachers having to be master s prepared to teach college courses and the feeling that college instructors would not be able to relate to their high school students. She suggested someone from the College attend the high school meetings to address concerns. Vice President Anderson responded indicating that the College would gladly have someone in attendance at the meetings if notification of the meeting(s) was received. Anderson clarified that the State was the entity requiring instructors be master s prepared in the subject area not the College. The College s preference is for qualified high school teachers teach the courses at the high schools. Local schools are researching their staff s credentials to determine which ones are currently eligible. It was noted that the majority of the K-12 instructors get their master s in education not a subject area. However, a master s in education plus 24 credits in the subject area would make them eligible. M06/12-4 PUBLIC COMMENT Susan Anderson s motion to approve the Achievement Compact, as presented, was seconded by Harry Abel. Upon call for the vote, the MOTION PASSED unanimously. None heard.

5 NEW BUSINESS BOARD POLICIES Copies of the following proposed policies were included in the meeting materials. The Board conducted first readings of the policies, which will progress to a second reading on July 23 rd. 1015, Equal Opportunity (recommended for deletion) 1025, Equal Employment Opportunity and Affirmative Action 3035, College Organization 7035, Nepotism 7080, Reporting Suspected Child Abuse 7165, Nondiscrimination and Nonharassment 7180, Workplace Violence and Bullying 7195, Staff Development 7198, Authorization of Support Services Positions and Employment The Board conducted a second reading on the following policy: 5065 Veteran s Benefits, Exhibit # 17 B M06/12-5 EXOFFICIO REPORTS UNIT REPORTS Susan Anderson s motion to approve Board Policy # 5065, as presented, was seconded by Julie Kremers. Upon call for the vote, the MOTION PASSED unanimously. Classified Union Vickie Brumit thanked Kremers for speaking on behalf of the Classified staff. She offered explanation to her previous comments about low morale, stating they felt it stemmed from mediation, arbitration, negotiations, hiring practices, evaluations, and workload. Abel asked if it was appropriate for Brumit to take concerns to Personnel for discussion before coming to the Board. Brumit felt it was her obligation to bring issues to the Board, but admitted that she had not taken some of the issues mentioned to Personnel or Labor Management for resolution. He encouraged her to take issues to Personnel and exhaust all other avenues before addressing the Board. Discussion occurred regarding airing issues at an open forum, such as a Board meeting, that are not properly vetted as unsubstantiated issues could be considered gossip. Several in attendance expressed concern regarding issues brought forward in this manner. Chair Bridgham s expectation is for exofficios and administration to vet issues thoroughly before addressing the Board. EXECUTIVE TEAM REPORTS Foundation Executive Director Karen Pringle noted that monies were found during her research of endowment and program funds that were used to update cameras for fan cams and purchase large screen TVs, etc. used at graduation and also for future events on campus. She shared that the Foundation feels gratified in identifying funds to enhance the mission of the College. Curry Campus, Exhibit # 19 A 2 Copies of the report were included in the meeting materials. Dean Janet Pretti announced that the Curry Campus had its first international students, a brother and sister. The brother is officially an international student as the sister is married to an American and therefore doesn t have the same restrictions as her brother. Student Services, Exhibit # 19 A 3 Copies of the report were included in the meeting materials. Administrative Services, Exhibit #19 A 4 Copies of the report were included in the meeting materials. Vice President Kridelbaugh highlighted the successful campus-wide evacuation drill held on May 31 st.

6 Instructional Services, Exhibit #19 A 5 Copies of the report were included in the meeting materials. Integrated Technology Services, Exhibit # 19 A 6 Copies of the report were included in the meeting materials. CORRESPONDENCE ADJOURNMENT The following correspondence was included in the meeting materials: Letter from Marshfield High School Chair Bridgham adjourned the meeting at 6:50 p.m. Respectfully submitted, David Bridgham, Board Chair Patty Scott, Clerk Deb Nicholls, Recording Secretary