EXECUTIVE COMMITTEE Regular Committee Meeting Monday, June 6, 2016

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1 EXECUTIVE COMMITTEE Regular Committee Meeting Monday, June 6, 2016 Cuesta College San Luis Obispo Campus Administrative Conference Room, building 8000, room 8008 Highway 1, San Luis Obispo, California APPROVED MINUTES A. CALL TO ORDER Foundation Board Member Bob Wacker called the meeting to order at 3:03 pm. B. ROLL CALL: ESTABLISH QUORUM Present Absent Board Members Doug Hilton Anita Robinson Tim Williams Dick Hitchman Mike Shaw Dee Lacey (late) Gil Stork Kate Morgans Dan Troy Debbie Perrault Bob Wacker Staff Rick Camarillo Shannon Hill Jessica Strano Guests None. C. APPROVAL OF AGENDA Motion to approve as presented: Williams/Shaw Passed by a majority vote of the Foundation Executive Committee and unanimously by those members present to approve the agenda for Monday, June 6, 2016 as presented. Yes (7) Hilton, Morgans, Shaw, Stork, Troy, Wacker and Williams. No (0) none to report. Absent (4) Hitchman, Lacey, Perrault and Robinson. Abstention (0) none to report. D. PUBLIC COMMENT E. APPROVAL OF MINUTES Motion to approve as presented: Williams/Shaw Passed by a majority vote of the Foundation Executive Committee and unanimously by those members present to approve the Foundation Executive Committee minutes for Monday, April 11, 2016 as presented. Yes (7) Hilton, Morgans, Shaw, Stork, Troy, Wacker and Williams.

2 Executive Committee Minutes Monday, June 6, No (0) none to report. Absent (4) Hitchman, Lacey, Perrault and Robinson. Abstention (0) none to report. F. REPORTS 1. Foundation President Foundation President Robinson was absent. 2. Superintendent/President Superintendent/President Stork reported the following: The committee welcomed Dan Troy the new Vice President of Administrative Services. The college is still looking to fill the Vice President of Student Services and the Dean of Academic Affairs, Arts, Humanities and Social Sciences positions. The President s Luncheon was held on Friday, June 3, Jim Brabeck was awarded the J. Vard Loomis Award for Distinguished Board Service. A Bond update was provided. 3. Board of Trustees San Luis Obispo County Community College District Trustee Hitchman was absent. Stork reported the following: The Board of Trustees met June 1, 2016 and at that meeting the Foundation Agreement for Services, Facilities and Equipment was approved. A meeting regarding the land on the Paso Robles campus will take place tomorrow, June 7, Trustee Hitchman will not run again for Board of Trustees, District Executive Director Executive Director Hill reported the following: The President s Luncheon was successful, Dee Lacey did a great job presenting at the event. Shannon will be out for two weeks although Jessica will be available to help. A Roundtable will be held next month on July 14, 2016 for the Network for Community Colleges. The Hollister Adobe will be reviewed at the Board of Trustees on July 6, Stork would like to see funding for a second year of the Promise Scholarship. Hill will meet will Crocker to discuss a donor that has interest in the second year of the Promise for Coast Union graduates. 5. Committee Chair Reports Alumni Committee Vice President of Alumni Relations Williams reported the following:

3 Executive Committee Minutes Monday, June 6, For commencement this year, graduates received license plate frames that announced they are Cuesta College Alums. It is the first time license plate frames were given and we hope we ll see more vehicles displaying these. The graduates were very surprised and excited to receive this memento. Now we all need to be on the lookout for these to be appearing on cars driving around the county. Here are some impressive statistics to share from the 51st Commencement: o 1,013 students graduated = 11% increase over last year. o 1,301 degrees awarded = 14% increase over last year. o Over the past five years the number of graduates is up by 37%. o Over the past five years the number degrees earned is up by 51%. o 590 transfer degrees awarded = 128% increase over last year. This summer, all of the 2016 graduates and students who received certificates will be entered into the database and become official alums of the college. Development Committee (Annual Fund Campaign) Vice President of Development Perrault was absent. Hill reported the following on behalf of Perrault: For the sixth year in a row the Foundation has achieved 100% board member giving and for the 6th year in a row. The Foundation has also has reached the board member giving goal of $45,000. Unaudited we have reached more than 90% of the $230,000 goal and there are a few weeks remaining to hit that target. The next Foundation Development Committee Meeting will be held on July 26, 2016 to celebrate a positive year of giving and begin planning strategies for the year. Finance Committee Secretary-Treasurer Morgans reported the following: The April 2016 quarterly Endowment Allocation and Performance Report reflected that the market value of the endowment fund was over $23.4 million. The funds from Commonfund have been moved to JP Morgan. A hold was placed on 10% of the funds so the reminder will be moved soon. Nominating Committee Vice President of Membership Lacey reported the following: A south county resident in the construction industry has been identified a meeting will be set with them. G. BUSINESS AGENDA 1. Budget Update Rick Camarillo, Foundation lead accountant, reported on the budget handouts presented at the meeting. G. ACTION ITEMS

4 Executive Committee Minutes Monday, June 6, Agreement for Services, Facilities and Equipment Amended The Foundation renewed the annual agreement for services, facilities and equipment on May 2, 2016 however it was later noticed that there was a change required on the description for a position on line item 7. The executive committee was asked to study and discuss the amended agreement for final approval. Update: Line item 7: Any salary increments, cost-of-living adjustments and increased benefit costs for the Executive Director of Advancement/Foundation and Foundation Lead Accountant Director of Grant Development will be borne by the District. To read as follows: Line item 7: Any salary increments, costof-living adjustments and increased benefit costs for the Executive Director of Advancement/Foundation and Director of Grant Development will be borne by the District. Motion to approve as presented: Troy/Lacey Passed by a majority vote of the Foundation Executive Committee and unanimously by those members present to approve the request to make a recommendation to the board to support the agreement for services, facilities and equipment for amended as presented. Yes (8) Hilton, Lacey, Morgans, Shaw, Stork, Troy, Wacker and Williams. No (0) none to report. Absent (3) Hitchman, Perrault and Robinson. Abstention (0) none to report. 2. Action of August 1, 2016 Foundation Board of Directors Meeting Agenda The bylaws require that the Foundation Executive Committee determine the agenda for quarterly meetings of the Foundation Board of Directors. A preliminary list of proposed agenda items for the August 1, 2016 regular Foundation Board of Directors meeting were reviewed. The committee reviewed the agenda, program and the location for the meeting. The committee agreed with full consensus to the following modifications: Location: Paso, Dallons Hall Move photo to November Program: JP Morgan o Morgans, Camarillo and Hill will meet with J.P. Morgan to make a plan for the discussion what do board members what to know. Maybe doing an for questions or survey the board to see what they want to know from J.P. Morgan. Strategies Add: Signers Anita Robinson or the President (by position). The new J.P. Morgan accounts currently only have Rick as a signer, discussion followed to ass the board President. Motion to approve modifications: Hilton/Morgans Passed by a majority vote of the Foundation Executive Committee and unanimously by those members present to approve the August 1, 2016 Board of Directors Agenda with the included modifications.

5 Executive Committee Minutes Monday, June 6, Yes (8) Hilton, Lacey, Morgans, Shaw, Stork, Troy, Wacker and Williams. No (0) none to report. Absent (3) Hitchman, Perrault and Robinson. Abstention (0) none to report. I. COMMENTS BY STAFF J. COMMENTS BY COMMITTEE MEMBERS K. ADJOURNMENT The meeting was adjourned at 3:57 p.m. L. MINUTES Minutes were submitted by Cuesta College Administrative Assistant to Executive Director, Foundation/Institutional Advancement and Foundation Board of Directors Jessica Strano and reviewed by Foundation/Institutional Advancement Executive Director Shannon Hill. NEXT EXECUTIVE COMMITTEE MEETING DATE: Monday, September 12, 2016 Cuesta College Administrative Conference Room Building 8100 San Luis Obispo Campus