The meeting was called to order at 5:01 p.m. by Chair Anderson.

Transcription

1 1. Board Convenes the Regular Meeting 1.1 Call to Order and Roll Call The meeting was called to order at 5:01 p.m. by Chair Anderson. Trustees Present: Mr. Anderson, Dr. Finger, Dr. Griffin, Ms. Howland, Mrs. Oilschlager, Ms. Shroka and Mr. Lopez-Student Trustee. Trustee Absent: Mr. Stanton. Others Present: Dr. Haney, Interim President; Mr. Gotsch, Vice President of Administrative Affairs; Ms. Guiney, Executive Director of Human Resources; Mr. Harden, Chief of Staff; Ms. Hlavin, Interim Provost of Student Development; Dr. O Brien, Interim Provost of Educational Affairs; Dr. Stomper, Interim Assistant Vice President of Educational Affairs; Ms. Senase, Executive Assistant to the President/Recording Secretary; Mr. Riley, Legal Counsel at Robbins Schwartz; Mr. Mike Welch, Director of Facilities Administration; Officer Bekiaris; and other guests. Chair Anderson made the following announcements regarding the agenda: A Closed Meeting will be requested under the Illinois Compiled Statutes 5 ILCS 120 Section 2c (1) and Section 2c (2). There will be action after the Closed Meeting. 1.2 Approval of the Agenda It was moved by Finger and seconded by Shroka for approval of the agenda as presented. 2. Approval of Minutes 2.1 Closed Session of the Special Meeting of November 13, 2017 It was moved by Oilschlager and seconded by Shroka for approval of the Closed Meeting minutes of November 13, 2017 as presented and made a part of the official minutes. Page 1

2 2.2 Closed Session of the Special Meeting of November 14, 2017 It was moved by Oilschlager and seconded by Shroka for approval of the Closed Meeting minutes of November 14, 2017 as presented and made a part of the official minutes. 2.3 Closed Session of the Special Meeting of November 15, 2017 It was moved by Oilschlager and seconded by Shroka for approval of the Closed Meeting minutes of November 15, 2017 as presented and made a part of the official minutes. 2.4 Closed Session of the Special Meeting of November 16, 2017 It was moved by Oilschlager and seconded by Shroka for approval of the Closed Meeting minutes of November 16, 2017 as presented and made a part of the official minutes. 2.5 Closed Session of the Special Meeting of November 17, 2017 It was moved by Oilschlager and seconded by Shroka for approval of the Closed Meeting minutes of November 17, 2017 as presented and made a part of the official minutes. Page 2

3 3. Receipt of Notices, Communications, Hearings, and Petitions 2.6 Regular Meeting of November 21, 2017 It was moved by Finger and seconded by Griffin for approval of the Regular Meeting minutes of November 21, 2017 as presented and made a part of the official minutes. Ayes: Oilschlager, Shroka, Anderson, Finger, Griffin Abstain: Howland The vote being (5) Ayes, (0) Nays and (1) Abstention, the Chair declared the motion carried. 2.7 Closed Meeting of November 21, 2017 It was moved by Griffin and seconded by Shroka for approval of the Closed Meeting minutes of November 21, 2017 as presented and made a part of the official minutes. Ayes: Oilschlager, Shroka, Anderson, Finger, Griffin Abstain: Howland The vote being (5) Ayes, (0) Nays and (1) Abstention, the Chair declared the motion carried. Chair Anderson announced that this was the point in the meeting reserved for those in the audience to address the Board. Hearing none, Chair Anderson moved on to the following announcement: Thank you from Laurie Stead, Assistant to the Executive Director of Human Resources, for the lovely dish garden sent in her mother s memory. 4. Chair s Report 4.1 Retirement Resolutions Chair Anderson announced that there were six retirements for this meeting. 1. Trustee Oilschlager presented Mr. M. Scott Allen, Instructor in Heating & Air Conditioning, with his retirement resolution. Mr. Allen thanked the Board for hiring him and supporting the HVAC program. Page 3

4 It was moved by Griffin, seconded by Howland and unanimously adopted to accept this resolution as part of the official minutes. 2. Vice Chair Finger presented Mr. Frank Brisbois, Director in Small Business Development and International Trade Center, with his retirement resolution. Mr. Brisbois thanked the Board for giving him the opportunity to serve in Small Business Development. It was moved by Griffin, seconded by Howland and unanimously adopted to accept this resolution as part of the official minutes. 3. Trustee Griffin presented Ms. Claudia Cahill, Nursing Labs Coordinator, with her retirement resolution. Ms. Cahill thanked for the Board for the opportunity to work at CLC. It was moved by Anderson, seconded by Howland and unanimously adopted to accept this resolution as part of the official minutes. 4. Chair Anderson presented Mr. Tom Mitchell, Instructor in Theatre, with his retirement resolution. Mr. Mitchell thanked the Board for their support. It was moved by Griffin, seconded by Finger and unanimously adopted to accept this resolution as part of the official minutes. The following two (2) retirees were unable to attend the meeting: 5. Pat Graham, Office Associate in the WPDI office. 6. Marilyn Sink, Administrative Assistant in Health Services. It was unanimously moved and adopted to accept these resolutions as part of the official minutes. 4.2 Student Trustee Report Mr. Lopez provided a Student Trustee report that highlighted the following topics: Congratulated the CLC speech team who had a great showing at the Elgin Speech Tournament in December. CLC student, Ms. Theresa Snarski, won first place in After Dinner Speaking. CLC took home five of the top twelve awards at the Illinois Skyway Collegiate Conference s Annual Writer s Festival and Writing Competition. Work has begun with Student Development and other offices to research campus transportation options for Grayslake and Lakeshore campuses. Currently, students can obtain Campus Connection bus passes from Ventra. Page 4

5 5. Interim President s Report Chair Anderson concluded his report by highlighting the following Trustee topics: Trustee Oilschlager, Interim President Haney and Ms. Yaple, Retired Executive Director of the Tech Campus, attended the ACTE CareerTech Vision 2017 Conference in Nashville, Tennessee. They presented an education session titled Bridging Educational Partnerships that Support Student Success and Achievement. Trustee Oilschlager reported that approximately 30 people attended their presentation that shared how CLC formed their High School Alliance and the benefits of this partnership. CLC was able to secure the bond refinancing approved at the November meeting. This refinancing will save CLC approximately $1.3 million. Chair Anderson thanked Mr. Gotsch and Ms. Kravitz for their work to get all the necessary paperwork processed for the refinancing. Interim President Haney highlighted the following topics: Thanked the Board for their support during the Interim President transition period and provided some of CLC s achievements, despite the financial challenges due to the state budget crisis. o Reaffirmation of CLC s accreditation o Near completion of CLC s Science Building o New Guaranteed Transfer Agreements o High School Alliance and Launch of the Promise Program o Bond Refinancing CLC was recognized as a military friendly school and received the Gold Award this year. Interim President Haney commented on the college s work to establish a Veteran s Center on campus by the end of FY2018. Announced that the 34rd Annual Salute to Gospel Music Concert is February 24, 2018 at the Genesee Theatre in Waukegan. 5.1 Student Success Update: Guaranteed Transfer Agreements Ms. Hlavin provided a brief update of the new guaranteed transfer agreements. The good news is CLC is receiving calls from colleges who want to sign agreements with us. Trustees were provided an updated list of schools that CLC has agreements with as a preview of the Top Ten Campaign in January. 5.2 Master Plan Update Mr. Welch provided a presentation that highlighted the history of the Master Plan and provided recommendations for a extension plan based largely on the last Master Plan. The extension of the Master Plan, as presented, is required by the Illinois Community College Board (ICCB). The college will begin to develop a new comprehensive Master Plan after the new president arrives and the strategic planning process is completed over the next several years. Page 5

6 Interim President Haney wished the Board, staff, faculty and community a happy holiday. 6. Approval of Board Policies and Objectives This concluded the President s report. 6.1 Investment of College Funds Policy 703 Revised Second Reading (pp. 1-13) It was moved by Howland and seconded by Griffin for approval of revised Policy 703 as presented. Administration confirmed that it is currently working with PFM Asset Management, LLC. 7. Approval of Financials 7.1 Resolution Approving Reimbursement of Travel, Meal and Lodging Expenses (p. 15) It was moved by Howland and seconded by Finger for approval of this Resolution as presented. 7.2 Resolution Approving and Ratifying Bills, Authorizing Budget Transfers and Accepting Monthly Financial Report (pp ) It was moved by Howland and seconded by Finger for approval of this Resolution as presented. 7.3 Approval of Insurance Program Premiums (pp ) It was moved by Howland and seconded by Finger for approval of this Resolution as presented. Page 6

7 7.4 Resolution Authorizing Transfer of Funds to the Operations and Maintenance Fund (Restricted) (pp ) It was moved by Howland and seconded by Finger for approval of this Resolution as presented. 8. Approval of Purchasing 8.1 Biddable Items Ratify Fitness Equipment (Matrix Fitness) (p. 35) Ratify Sealcoating (Patriot Pavement Maintenance) (pp ) Media Buying Service (Jordan, Ross & Rose) (pp ) It was moved by Finger and seconded by Howland for approval of Biddable Items as presented. 8.2 Non-Biddable Items Workers Compensation Claims (CMI A York Risk Service Company) (p. 40) Ratification of Engineering Services for Mechanical and Electrical Renovations for the Library (Affiliated Engineers, Inc.) (pp ) Cleaning Equipment (WW Grainger, Inc.) (pp ) Ratification of Executive Search Firm (Ter Molen Watkins & Brandt, LLC) (p. 45) Degree Audit Advising Notes and Early Alert System Build (Highstreet IT Solutions) (pp ) Customer Relationship Management Licenses (Salesforce.co) (pp ) Media Buys (see list) (p. 50) Page 7

8 It was moved by Griffin and seconded by Shroka for approval of Non-Biddable Items as presented. Trustees discussed the Executive Search Firm choice of Ter Molen Watkins & Brandt, LLC. Trustees agreed that a representative from the Board should participate in the interviews for the Executive Director of the Foundation. 8.3 Disposal (pp ) It was moved by Howland and seconded by Griffin for approval of Disposal Items as presented. 9. Approval of Contracts and Grants 9.1 Approval to Renew Lake County Workforce Development Lakeshore Campus Parking Garage Lease (pp ) It was moved by Oilschlager and seconded by Howland for approval of this Lease as presented. 9.2 Resolution Authorizing the Approval of the College of Lake County Sustainable Master Plan (pp ) It was moved by Oilschlager and seconded by Howland for approval of the Resolution amending the seventh paragraph to read.the Board of Trustees of the College of Lake County approves the Sustainable Master Plan in concept. Administration confirmed that the Board is not approving the estimated budget amounts presented, but giving direction to submit the plan presented to ICCB. Page 8

9 9.3 Acceptance of the Illinois Community College Board s Adult Education and Literacy Grant (p. 59) It was moved by Oilschlager and seconded by Howland for approval of this Grant as presented. 10. Approval of Programs 11. Approval of Human Resources Recommendations There were no Programs presented for approval at this meeting Resignations and Termination of Full-Time Grant Funded Positions (pp ) It was moved by Griffin and seconded by Shroka for approval of Resignations and Terminations as presented Position Additions, Reclassifications, Reorganizations, Deletions, and Vacant Positions (pp ) It was moved by Griffin and seconded by Shroka for approval of these positions as amended to exclude the Vacant Position Educational Affairs on page 67. The Vacant Position was withdrawn and will be discussed at a future meeting. Page 9

10 11.3 Full-Time Employment (pp ) New Administrative Staff Held for Closed Meeting Discussion Interim Administrative Assignment It was moved by Griffin and seconded by Shroka for approval of the Interim Administrative Assignment as presented Promotions and Transfers (p. 70) It was moved by Griffin and seconded by Shroka for approval of Promotions and Transfers as presented Employment Contracts (pp ) FY2018 Full-Time President s Contract Held for Closed Meeting discussion. FY2018 Full-Time Administrative Personnel It was moved by Griffin and seconded by Howland for approval of the FY2018 Full- Time Administrative Personnel Employment Contracts as presented Staff Benefits There were no staff benefits presented at this meeting. 12. Closed Meeting It was moved by Griffin and seconded by Finger to enter into a Closed Meeting at 6:10 p.m. under the Illinois Compiled Statutes 5ILCS 120 Section 2c (1) The appointment, employment, compensation, discipline, performance, or dismissal of Page 10

11 specific employees of the public body... ; and Section 2c (2) Collective negotiating matters between the public body and its employees The minutes for this Closed Meeting will be presented to the Trustees under separate cover. Return to Open Session A brief recess was taken before the Closed Meeting began Full-Time Employment (p. 68) New Administrative Staff 13. Other Matters for Information, Discussion, or Action It was moved by Finger and seconded by Howland for approval of the New Administrative Staff position as presented Employment Contracts (p. 71) FY2018 Full-Time President s Contract It was moved by Finger and seconded by Howland for approval of the FY2018 Full- Time President s Contract as presented. Trustees requested that future Board Updates include all the approved Board meeting dates, as well as, events that are happening at the college. 14. Adjournment It was moved by Griffin, seconded by Lopez, and unanimously carried that the meeting be adjourned at 7:20 p.m. Richard A. Anderson, Chair Barbara D. Oilschlager, Secretary Page 11

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18 Minutes of the Closed Meeting of the Board of Trustees of Community College District No. 532, County of Grayslake, Illinois on December 19, 2017 at 6:10 p.m. Call to Order, Roll Call, and Purpose The Closed Meeting was called to order at 6:20 p.m. by Chair Anderson. Trustees Present: Mr. Anderson, Dr. Finger, Dr. Griffin, Ms. Howland, Mrs. Oilschlager, Ms. Shroka and Mr. Lopez-Student Trustee. Trustee Absent: Mr. Stanton. Others Present: Dr. Haney, Interim President; Mr. Gotsch, Vice President of Administrative Affairs; Ms. Guiney, Executive Director of Human Resources; Mr. Harden, Chief of Staff; Ms. Hlavin, Interim Provost of Student Development; Dr. O Brien, Interim Provost of Educational Affairs; Dr. Stomper, Interim Assistant Vice President of Educational Affairs; Ms. Senase, Executive Assistant to the President/Recording Secretary; and Mr. Riley, Legal Counsel at Robbins Schwartz. Discussion Topics Purpose of meeting under the Illinois Compiled Statutes 5ILCS 120 Section 2c (1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body... ; and Section 2c (2) Collective negotiating matters between the public body and its employees Counseling and Psychological Services Ms. Hlavin presented an update on the implementation of Psychological Services and the implications for existing counseling staff. The next steps are to hire a Dean of Counseling, Advising and Transfer, hire a Psychologist, and update the contract with Community Youth Network (CYN) for a licensed therapist and an after-hours crisis hotline. The goal is to have a Psychologist hired by May 1, There was Board consensus for administration to proceed with this plan. Mr. Gotsch, Ms. Guiney, Ms. Hlavin, Mr. Harden, Dr. O Brien and Dr. Stomper left the meeting at 6:40 p.m. Adjournment Agenda Item 11.5 Employment Contracts Trustees received the employment contract for the new President, Dr. Lori Suddick, to review prior to the meeting and were given the opportunity to provide any feedback or ask questions regarding the contract. Trustees will vote on the contract in open session. At 7:14 p.m. the Closed Meeting was adjourned, and it was unanimously determined to return to the Regular Meeting. (Signatures on file in President s Office) Richard A. Anderson, Chair Barbara D. Oilschlager, Secretary Page 1