PRINCE WILLIAM COUNTY COMMUNITY MENTAL HEALTH, MENTAL RETARDATION AND SUBSTANCE ABUSE SERVICES BOARD CONVENED REGULAR MEETING:

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1 5721 c s B M - I n u t e s PRINCE WILLIAM COUNTY COMMUNITY MENTAL HEALTH, MENTAL RETARDATION AND SUBSTANCE ABUSE SERVICES BOARD CONVENED REGULAR MEETING: 6:30 P.M. BOARD MEMBERS PRESENT: Obediah Baker, Jr., Carmen Cellucci, Roy Coffey, Tony Grimm, Kelly Matthews, Charles Rigby, Evelyn Sale, Dean Sprague, Bill Tracey BOARD MEMBERS ABSENT: John O'Leary STAFF PRESENT: Alan Wooten, Linda Newlon - Office of Executive Director Ken Hopkins - Administrative Services Division Managers: Dr. Bobby Miglani - Medical Services; Vickie Taylor - Youth, Adult and Family Services; Rita Romano - Emergency Services; Lisa Madron - Community Support Services; Laurie Olivieri - Quality Improvement; Cora Swett - Office of Consumer and Family Affairs AFFILIATED AGENCIES PRESENT: None GUESTS PRESENT: Pat Victorson (NAMI) PRESS PRESENT: None ***************** OPENING: The of of the Community Services Board was convened in the Powell's Creek Conference Room, James 1. McCoart Government Center, 1 County Complex, Prince William, Virginia. community services where change is possible

2 5722 CITIZEN'S TIME: --Ms. Pat Victorson wished all a Happy New Year; sharing that she attended and spoke at the State Budget Hearing; there is a lot of work to be done. STAFF TIME: --Ms. Vickie Taylor shared that she and Carl Street (DORS Program) attended the Mental Health First Aid Train the Trainer training this week. Mr. Noe made the first contact with Mr. Geib stating that the State had received some funds from the Sandy Hook tragedy and would be using them to provide this training. Ms. Taylor shared this was an excellent class; it will make citizens become more aware of mental health issues, will assist in offering support and concern and to bridge people to the care they need. Each trainer will provide three trainings per year (8 hours per training). Suggestion was made that the training be given to the Administrative staff first; with a class for the general public in the community who are interested, possibly being partnered with NAMI; first responders could also benefit from the training. Ms. Taylor stated she felt there would likely be more training requests than we could respond to. --Mr. Alan Wooten stated he felt that the plan to provide the training to Administrative staff is a good idea as they are the front door people. Mr. Wooten also stated that Dr. Miglani has called and he is running a little late for the meeting. --Ms. Lisa Madron informed the Board that in February she will be resuming Trauma Consultation Group, which is intended for staff who are working or who may begin working with individuals who have experienced trauma. SPECIAL RECOGNITION: Mr. Bill Tracey was recognized for his work as Board Chairman from January 2011 through December Chairman Coffey congratulated Mr. Tracey on the superb job he has done, stating he is a man of conviction and compassion. Mr. Tracey thanked everyone and shared he enjoyed being the Board Chairman and has enjoyed his work on the Board and will continue to do so.

3 5723 APPROVAL OF MINUTES RESOLUTION 14-01RI-Ol MOTION: SECOND: Tracey Matthews The Prince William County Community Services Board does hereby approve the minutes of December 12,2013. Vote: Ayes-- Cellucci, Coffey, Matthews, Rigby, Sale, Sprague, Tracey Nays--None Abstained--Baker, Grimm Absent During Vote--None Absent From Meeting--O'Leary ACTION ITEMS: RECOMMENDED THE PRINCE WILLIAM BOARD OF COUNTY SUPERVISORS APPROVE THE ELIMINATION OF TWO PART-TIME POSITIONS, A.50 THERAPIST II AND A.25 THERAPIST III, AND THE CREATION OF A.75 PART TIME THERAPIST II WITHIN ADULT OUTPATIENT SUBSTANCE ABUSE RESOLUTION 14-01RI-02 MOTION: SECOND: Tracey Sale WHEREAS, all staffing changes for the Prince William County Community Services Board must be approved by the Board of County Supervisors upon recommendation by the Prince William County Community Services Board; and WHEREAS, vacant; and WHEREAS, there is a.25 part-time Therapist III position that has recently become there is a.50 part-time Therapist II that is vacant: and WHEREAS, by eliminating the two part-time positions and creating a single.75 parttime position we would have better hiring ability and staff retention; and WHEREAS, funds required; there is no increase in total hours or benefits and there is no additional

4 5724 NOW, THEREFORE, BE IT RESOLVED that the Prince William County Community Services Board hereby recommends the Board of County Supervisors approve the elimination of two part-time positions and the creation of a single. 75 part-time position; ELIMINATE: 0.50 FTE Therapist II 0.25 FTE Therapist III PCN PCN CREATE: 0.75 FTE Therapist II PCNTBD Vote: Ayes--Baker, Cellucci, Coffey, Grimm, Matthews, Rigby, Sale, Sprague, Tracey Nays--None Abstained--None Absent During Vote--None Absent From Meeting--O'Leary ACCEPTED THE SUM OF $4,207 IN ONE-TIME FUNDING FROM THE DEPARTMENT OF BEHAVIORAL HEALTH AND DEVELOPMENTAL SERVICES, $3,603 TO BE USED TO PROVIDE ADDITIONAL SERVICES FOR A SPECIFIC CLIENT AND $604 TO REIMBURSE TRAVEL EXPENDITURES RESOLUTION 14-01RI-03 MOTION: SECOND: Tracey Rigby WHEREAS, the Omnibus Reconciliation Act of 1987 has allocated one-time funds in the amount of $3,603 to be used to provide additional services for a specific client; and WHEREAS, the Projects for Assistance in Transitioning the Homeless has allocated one-time funds in the amount of $604 to reimburse travel expenditures; and WHEREAS, none of these funds require any new local general funds; and funds; WHEREAS, the Prince William County Community Services Board must accept these NOW, THEREFORE, BE IT RESOLVED that the Prince William County Community Services Board does hereby accept the sum of $4,207 in one-time funding;

5 5725 BE IT FURTHER RESOLVED that these funds will be budgeted and appropriated as follows for FY 2014: INCREASE REVENUE BUDGET: OCA CODE SUB-OBJECT DESCRIPTION ID - State Base Funds Categorical Grant TOTAL NET REVENUE INCREASE INCREASE EXPENDITURE BUDGET: OCA CODE SUB-OBJECT DESCRIPTION Client Services Travel-Mileage TOTAL NET EXPENDITURE INCREASE TOTAL $ 3, $ 4,207 TOTAL $ 3,603 $ 604 $ 4,207 Vote: Ayes--Baker, Cellucci, Coffey, Grimm, Matthews, O'Leary, Rigby, Sale, Sprague, Tracey Nays=None Abstained-None Absent During Votc--None Absent From Meeting=O'Leary DISCUSSION ITEMS: UPDATE ON LEGISLATIVE CONTACTS ON PROPOSED US HEALTHVEST COPN: The proposal did not pass the COPN process for need. An appeal hearing process and an informal fact-finding process has been held. Mr. Wooten and Ms. Romano attended the hearing on January 8th in Richmond at which Ms. Romano spoke. The presentations made were excellent and conveyed the need. The Health Commissioner will make a decision on the proposal by March 26th. Mr. Wooten stated HealthVest needs support through elected officials. The proposal will continue to be a topic of interest and will likely be discussed at the VACSB Conference. UPDATE ON BOARD MEMBERS VISITS WITH AREA LEGISLATORS: Discussion was held on Board Members' contacts with area legislators. Chairman Coffey has talked with Senator Barker; Pat Victorson, Rita Romano and Cynthia Dudley have met with Senator Barker. Mr. Tracey has spoken with Delegate Lingamfelter and attended a breakfast with Senator Barker and Delegates Anderson and Lingamfelter. Mr. Cellucci has visited with Delegate Jackson Miller (House Majority Whip) and also with his Aide, making them well aware of the HealthVest situation. Mr. Baker visited with Mr. May and discussed the Training Center impacts and need for more intensive care and additional funding and also discussed HealthVest.

6 ._ Mr. Baker is working to schedule appointments with Senator Colgan and Delegate Torian. Mr. Rigby has made contact with Senator Black, Delegates Hugo (House Majority Caucus Chairman) and Ramadan. Ms. Sale has talked with Senator Stewart and has left the legislative package for Mr. Noe. Chairman Coffey has also spoken with Mrs. Caddigan; is working on setting up visits with Senators Barker and Puller. Chairman Coffey and Mr. Baker will be attending the VACSB Conference next week and will visit legislators. ASSIGNMENT OF BOARD COMMITTEES: Policies and Procedures Committee: and Procedures Committee. Mr. Cellucci and Mrs. Sale will represent the Policies Employee of the Quarter: Ms. Matthews, Mr. Rigby and Mr. Tracey will represent the Employee of the Quarter Award. COMMUNITY SERVICES BOARD GOALS FOR 2014: Chairman Coffey shared that he requested this item be put on the agenda so the Board could think about what things they would like to work on, setting goals and to begin working on them as a group. Chairman Coffey and Mr. Wooten will discuss this further with more discussion to be held at the February 20th Board Meeting. Suggestion was made that the Strategic Plan be reviewed. OPEN ITEMS: 1. Oversight ofincidents Occurring in Community Facilities (Cora Swett - 2/20114 Board Meeting) 2. CSB Goals for 2014 (on-going) STAFF TIME (continued): --Dr. Miglani shared he is currently recruiting for the vacant nurse position and continues to look at the delivery and streamlining of services. Dr. Miglani also shared there is a great need for pediatric mental health services.

7 5727 EXECUTIVE DIRECTOR'S TIME: --Mr. Wooten stated that as of tomorrow he has been on the job for a month; he has spent time with Mr. Geib to become more knowledgeable; has met quite a few folks and is getting to know them and their programs. Mr. Wooten shared he is very impressed with how organized the agency is. Mr. Wooten has attended staff meetings, Local Human Rights Committee meeting, CPMT meeting and met with other county agency directors. Many more meetings are set up for him to attend to become more familiar with staff and programs. --Mr. Wooten shared he attended the Budget Hearing on January 3rd in Northern Virginia and was quite impressed with Ms. Victorson' s testimony. Mr. Wooten stated he has not seen a lot of legislative updates at this point. --Mr. Wooten stated that at the Board of County Supervisors meeting on Tuesday they received a presentation by the Finance Director, Steve Solomon and Deputy County Executive Chris Martino regarding the revenue projections for Fiscal Year The indicators show that revenues are less than thought, which will have an impact on the budget. The budget is about $15 million off, which is not a shortfall but there will be less money to work with; this figure includes the schools. The money to cover this impact will be realized in savings from health care and retirement costs. BOARD MEMBERS' TIME: --CHARLES RIGBY: Mr. Rigby thanked everyone for what they do and thanked everyone for the great send-off for Tom Geib, which was done just right. --TONY GRIMM: Mr. Grimm reiterated his thoughts on the great send-off for Mr. Geib. Mr. Grimm stated he felt working on goals would be very helpful. --ANNE SALE: Ms. Sale stated the send-off for Tom Geib was great and she welcomed Alan Wooten. --CARMAN CELLUCCI: Mr. Cellucci thanked staff for all they do and stated he would like to attend the Mental Health First Aid Training that Ms. Taylor spoke about. --DEAN SPRAGUE: Mr. Sprague thanked staff for all they do and welcomed Alan Wooten. Mr. Sprague stated it is important to monitor what Community Services is all about; there is a new awareness of the services they provide by the Cities, this collaboration needs to continue especially with community outreach.

8 KELLY MATTHEWS: Ms. Matthews stated it is a good idea to elevate visibility of Community Services' presence in the Cities and with local government. Ms. Matthews thanked everyone and wished all a Happy New Year. --OBEDIAH BAKER, JR.: Mr. Baker thanked staff for everything they do. Mr. Baker asked if others had seen the Sunday Washington Post regarding Task Force outcomes; stating he did not feel it made Community Services look bad, we need to increase visibility and this is a good opportunity to do so. --BILL TRACEY: Mr. Tracey stated he feels it is a good idea to review the Strategic Plan. Mr. Tracey also stated he felt when the budget comes out this year Board Members need to communicate with their Board of County Supervisor members for Community Services needs. Mr. Tracey thanked staff. --ROY COFFEY: Chairman Coffey stated he feels this is a good opportunity to see what we can do; asking that Members bring their ides for the next meeting. Chairman Coffey thanked everyone and welcomed Alan Wooten. ADJOURNMENT RESOLUTION 14-01RI-04 MOTION: SECOND: Sprague Tracey The Prince William County Community Services Board does hereby agree to adjourn the of the Board at 8:00 p.m. Vote: Ayes-Baker, Cellucci, Coffey, Grimm, Matthews, Rigby, Sale, Sprague, Tracey Nays--None Abstained--None Absent During Vote--None Absent From Meeting--O'Leary ************ A recording of the minutes of will be kept in the Office of the Executive Director, Sudley North Government Complex, 8033 Ashton Avenue, Manassas, Virginia for 3 years.