Board of Commissioners of Spalding County Extraordinary Session Monday, June 18, :00 PM Room 108, Spalding County Annex

Transcription

1 Board of Commissioners of Spalding County Extraordinary Session Monday, June 18, :00 PM Room 108, Spalding County Annex The Spalding County Board of Commissioners held their Extraordinary Session in Room 108 of the Spalding County Annex on Monday, June 18, 2018, beginning at 6:00 p.m. with Vice Chairman Donald Hawbaker presiding. Commissioners Rita Johnson, Gwen Flowers-Taylor and Bart Miller were present. Chairman Raymond Ray was absent from the meeting. Also present were County Manager, William P. Wilson Jr., County Attorney, James Fortune and Executive Secretary, Kathy Gibson, to record the minutes. I. OPENING (CALL TO ORDER) led by Vice Chairman Donald Hawbaker. II. PLEASE SILENCE YOUR CELLPHONES AND ALL OTHER ELECTRONIC DEVICES. INVOCATION Associate Pastor Kevin Judy of New Salem Baptist Church delivered the invocation for the meeting. III. PLEDGE TO FLAG led by Commissioner Rita Johnson, District #3. IV. PRESENTATIONS/PROCLAMATIONS 1. Presentation of the Certificate of Achievement for Excellence in Financial Reporting for the 17th consecutive year to Jinna Garrison, Administrative Services Director. Vice Chairman Hawbaker asked Ms. Garrison to come forward and presented her with a plaque that reflected the 17 consecutive years of Excellence in Financial Reporting. Jinna Garrison, Administrative Services Director stated that she has an excellent staff and a Board that supports her efforts. Mr. Wilson advised that there is a press release attached to the Agenda as well. V. PRESENTATION OF FINANCIAL STATEMENTS 1. Consider approval of financial statements for the eleven months ended May 31, Ms. Garrison stated she would be happy to answer any questions the Board may have regarding the financial statements. She advised that that as of

2 today, we are at $3.4 million excess revenues over expenditures; however, she reminded that there will be audit adjustments to this amount. Adjusting in the June revenue for this year and adjusting out the June revenue from last year along with expenditures. Motion/Second by Miller/ Johnson to approve the financial statements for the ten months ended May 31, Motion carried unanimously by all. VI. CITIZEN COMMENT Speakers must sign up prior to the meeting and provide their names, addresses and topic in which they will speak on. Speakers must direct all comments to the Board only. Speakers will be allotted three (3) minutes to speak on their chosen topics and relate to matters pertinent to the jurisdiction of the Board of the Commissioners. No questions will be asked by any of the commissioners during citizen comments. Outbursts from the audience will not be tolerated. Common courtesy and civility are expected at all times during the meeting. Spoke Against a Mileage Rate Increase Katherine Lindgren, 1119 Satilla Court, Griffin, Georgia Spoke Against any action being taken regarding Recycling Centers Lanny Hook, 143 McKinley Drive, Griffin, Georgia. Jackie Bowler, 360 Yarbrough Mill Road, Griffin, Georgia. Carl Bell, 520 Yarbrough Mill Road, Griffin, Georgia. Eddie Bogan, 103 Petticoat Lane, Griffin, Georgia. VII. MINUTES - 1. Consider approval of minutes for the of minutes for the Spalding County Board of Commissioners Regular Meeting on June 4, Motion/Second by Johnson/Miller to approve the minutes for the of minutes for the Spalding County Board of Commissioners Regular Meeting on June 4, Motion carried unanimously by all. VIII. CONSENT AGENDA 1. Consider approval on second reading year end budget amendments to the FY 2018 budget ordinance. Vice Chairman Hawbaker advised that these are amendments that were approved on first reading at the Regular Meeting on June 4, Motion/Second by Hawbaker/Johnson to approve on second reading year end budget amendments to the FY2018 budget ordinance. IX. OLD BUSINESS 1. Update on 2016 SPLOST Projects.

3 Mr. Wilson stated that at Fairmont the4 Wood Gym floor bids opened those will be presented to the Board at the July 16 th meeting. Center Supervisor office carpet installation is complete, furniture placement in the office has begun and work continues the catering kitchen. New commodes and sink fixtures have been installed in the restrooms. Front Registration Desk construction is near completion. Flag pole has been installed. Parking lot base GAB has been installed. Safety surfacing has been installed in the large play structure. Sidewalk construction continues. Slope grading to parking lot complete. We have battled a tremendous amount of rain since last report. Mr. Wilson stated that Heritage Park Conducted public hearing and results included from the public hearing are attached to the agenda and this information was presented to the Advisory Commission for review. Updated exterior restroom plan received with new electric code notes. Preparing to purchase a potting shed. Mr. Wilson advised that staff has met with the City of Griffin and the Housing Authority to discussed improvements they are planning for the area. X. NEW BUSINESS 1. Consider request from Aaron Burks, owner of The Lake Pavilion for an amplification permit for a concert event to be held at 460 Aerodrome Way on July 4, 2018 from 5:00 p.m. until 10:00 p.m. Mr. Wilson stated that the request has been reviewed by the Sheriff s Office and the Community Development Department and staff recommends approval. Motion/Second by Johnson/Miller to approve the request for an Amplification Permit for The Lakes Pavilion located at 460 Aerodrome Way for a concert to be held on July 4, 2017 from 5:00 p.m. to 10:00 p.m. Motion carried unanimously by all. 2. Consider request for an amplification permit from Humberto Colon for a birthday party to be held at 1650 N. Walkers Mill Road on Saturday, June 23, 2018 from 5:00 p.m. to 11:00 p.m. Mr. Wilson advised that the request has been reviewed by the Sheriff s Office and Community development and staff recommends approval. Motion/Second by Hawbaker/Johnson to approve an amplification permit from Humberto Colon for a birthday party to be held at 1650 N. Walkers Mill Road on Saturday, June 23, 2018 from 5:00 p.m. to 11:00 p.m. Motion carried unanimously by all. 3. Consider approval of final plat for Lexington Place Subdivision.

4 Mr. Wilson advised that both Community Development and the Public Works Department have inspected Lexington Place. They have met all the requirements for final plat approval. Staff recommends approval of both the final plat and the acceptance of the Right-Of-Way. Motion/Second by Johnson/Hawbaker to approval of final plat for Lexington Place Subdivision. Motion carried unanimously by all. 4. Consider acceptance of Right-of-Way Deed for Lexington Place Subdivision. Mr. Wilson stated that Public Works has reviewed the right-of-way and staff recommends acceptance of the right-of-way deed. Motion/Second by Johnson/Hawbaker to approve 1. acceptance of Right-of-Way Deed for Lexington Place Subdivision. Commissioner Flowers-Taylor express her concerns in accepting the right of way and sidewalks for this subdivision, especially with the recent problems experienced at Sun City and the County having to repair sidewalks damaged by roots of trees that are planted in the right-of-way. Mr. Wilson stated that there have been some problems at Sun City. The rightof-way deed under consideration meets all the current specifications for roads and sidewalks. The developer has met the current specifications, we can change them later, but we can t change them now. These roadways and sidewalks have been inspected and meet the current standards and are recommended for acceptance. Mr. Wilson stated that he would ask Community Development to look at the street tree requirement, because we currently do have a street tree requirement and we may need to look at the variety of tree or the spacing of the tree on the right-of-way versus being on private property. Motion carried unanimously by all. 5. Consider request from the Spalding County Animal Care and Control Advisory Board to conduct a brick fundraising event to raise money for the Spalding County Animal Shelter. Mr. Wilson stated this is a proposed funding event for the Animal Shelter for furniture, fixtures and equipment at the shelter. He then introduced Vickie Hennessey from ACCAB. Ms. Hennessey stated that ACCAB would like to get permission from the

5 Board to sponsor a brick fundraiser via Poland Engraving. The money raised would go specifically to the Spalding County Animal Shelter for specific feline cat condos and indoor/outdoor kennels for canines and other furnishings. We understand that funding is available for the project from the SPLOST, but the ACCAB would like to have a state of the art facility that citizens will come to, possibly volunteer and hopefully give homeless pets a home. Motion/Second by Johnson/Miller to approve a request from the Spalding County Animal Care and Control Advisory Board to conduct a brick fundraising event to raise money for the Spalding County Animal Shelter. Motion carried unanimously by all. 6. Consider approval on first reading an amendment to Section 1 of the Spalding County Code of Ordinances, Part VI, Licensing and Regulation, Chapter 1, Businesses and Occupations, Article A, Alcoholic Beverages, Division 5, Regulations for all Establishments and Miscellaneous Provision, Section , Days When Sales Prohibited, by repealing the current section in its entirety and adopting a new section. Mr. Wilson stated that this was introduced by the legislature, it is known as the Brunch Bill and if the Board approves this amendment on first and second reading, it will authorize a referendum to be held in November to allow the sale of alcohol earlier in the day on Sundays. This will allow the sale of mix drinks in places that serve food beginning at 11:00 a.m. The City of Griffin pass this on first reading at their meeting on Tuesday night and this would provide for the same referendum to be held in the County. Motion/Second by Hawbaker/Johnson to approve on first reading an amendment to Section 1 of the Spalding County Code of Ordinances, Part VI, Licensing and Regulation, Chapter 1, Businesses and Occupations, Article A, Alcoholic Beverages, Division 5, Regulations for all Establishments and Miscellaneous Provision, Section , Days When Sales Prohibited, by repealing the current section in its entirety and adopting a new section. Motion carried unanimously by all. 7. Consider approval on first reading a Resolution to amendment to Division 1, Chapter 1, of Section 2 of the General Ordinances of Spalding County Code by replacing Section Order of Business and Section Public Participation in their entirety. Mr. Wilson advised that the Board adopted many years ago a resolution on how we conduct meetings. Over the years there have been changes to the Order of Business by adding Public Hearings and took out what was then called Public Comment where a citizen could actually be placed on the agenda

6 and Citizens Comments were put back into the order of business. This change also clarifies the fact that a citizen can speak once for three minutes on a topic of matters to the Board and put some language limiting the amount of time and the number of times an individual can speak during Citizen Comments. This Resolution clarifies what we have been doing and adds it to the code. Motion/Second by Johnson/Hawbaker to approve on first reading a Resolution to amendment to Division 1, Chapter 1, of Section 2 of the General Ordinances of Spalding County Code by replacing Section Order of Business and Section Public Participation in their entirety. Motion carried unanimously by all. 8. Consider approval of FY 2019 Budget Ordinance. Motion/Second by Johnson/Hawbaker to table this item as all the Commissioners are not present this evening, she feels it is important that everyone be here and that a special called meeting be scheduled as soon as possible so that the entire Board is available. Motion carried 3-1 (Flowers-Taylor). Vice Chairman Hawbaker stated that the date would be set after polling the Commissioners and determining Chairman Ray s ability to attend. XI. XII. REPORT OF COUNTY MANAGER Asked the Board to mark their calendar for Thursday, August 23 rd, for the intergovernmental mini-retreat from 4:00-8:00p.m. at the Senior Center. Spalding County 4-H will be selling Boston Butts again this year to assist in raising funds for 4-H programs. The cost will be $40.00 and you can order them through June 25th. Griffin-Spalding Archway has an initiative called New Griffin and they have voted to change their name to Renew Griffin. This group started off as a young professionals group and now everyone is invited to become a member of Renew Griffin. REPORT OF COMMISSIONERS Bart Miller Stated that he wanted to thank Public Works for all they do. They have a lot of work ahead of them with all the rain in getting the dirt roads and ditches that need to be cleaned out all over the County. He stated that they have a fulltime job for the next couple of months. Commissioner Miller stated that he is not in favor of closing the recycling centers, he has never been in favor of it. There was a comment at the last

7 meeting that they are not mandated services. He advised there are a lot of things that are not mandatory, the Senior Center for one, Pickleball is another. Once these SPLOST projects are built the maintenance and staffing is coming out of the taxpayers pockets. Gwen Flowers-Taylor Stated that to piggy back on what Commissioner Miller was saying. If you go to the Senior Center, you will pay for a membership to use that facility. If you do any activity at the center you will pay some money to do that activity. Most of the activities in Parks and Rec cost something, so the citizens of Spalding County who help maintain those buildings do share in the cost. No one pays anything outside of taxpayer dollars to continue to run the Recycling Centers. She stated that she understands that there are projects that we want to see help pay for themselves, but the government has never been a for profit organization and what we are doing up here is picking and choosing what we think the citizens want. Commissioner Flowers-Taylor stated that she would like to go back to the original plan for the Recycle Centers which were collection centers for the disposal of household garbage. These centers were initially established for household garbage not electronics, yard debris or large furniture or mattresses. There are people in the County who are already paying to have their trash picked up at their doors. Commissioner Flowers-Taylor stated that the buildings were built with SPLOST dollars. Yes, we perhaps should be more diligent in looking at the long-range costs for these projects. The point is, if we select a project then she feels we should support the project, but when it gets to a place where we are doing a lot more than the initial intent then it does need to be considered and she feels it is a place where the County could save some money. She stated she was disappointed that the budget was not voted on this evening. People came here to talk about some things, who didn t get a chance to. It could have been tabled after the discussion. Commissioner Flowers-Taylor added that there is another referendum on the ballot in the Fall that may allow Seniors to have a discount on their school taxes. Who is going to make up the difference in that? Is anybody thinking about that? Unless there is a discussion we are not going to come up with a solution that is going to please the majority of people. Rita Johnson Prayers for Commissioner Ray who is not with us this evening. He needs to be here for the budget, he needs to be present. All five of us need input to be heard for the Budget as well as the public. She then thanked Sheriff Dix and his team for everything that they do for the County. She appreciates the job that is being done.

8 Don Hawbaker He 100% agrees with Commissioner Johnson s comments. Vice Chairman Hawbaker then stated that he would like to add on the topic of jury service. There is a high-profile criminal trial that started today in Spalding County and less than half of the individuals summoned to jury service showed up. The judge proceeded with jury selection anyway, but this is a very important service, in his experience as a trial attorney, many people go into jury service with the attitude they have more important things to do. They come out of it feeling they rendered a valuable service and they would do it again. Commissioner Johnson then added that she wanted to congratulate Jinna Garrison once again, 17 years of excellence in financial reporting. These are folks that work for us. It is important that everyone remember that the people wo work here do a really great job. These are the people who do a great job and should be taken care of. Raymond Ray absent from the meeting. XIII. CLOSED SESSION None. XIV. ADJOURNMENT Motion/Second by Johnson/Miller to adjourn the meeting at 6:55 p.m. Motion carried unanimously by all.