Board of Commissioners of Spalding County Extraordinary Session Monday, October 15, :00 PM Room 108, Spalding County Annex

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1 Board of Commissioners of Spalding County Extraordinary Session Monday, October 15, :00 PM Room 108, Spalding County Annex The Spalding County Board of Commissioners held the Extraordinary Session in Room 108 of the Spalding County Annex on Monday, October 15, 2018, beginning at 6:00 p.m. with Chairman Raymond Ray presiding. Commissioners Donald Hawbaker, Gwen Flowers-Taylor, Rita Johnson and Bart Miller were present. Also present were County Manager, William P. Wilson Jr., County Attorney, James Fortune and Executive Secretary, Kathy Gibson, to record the minutes. I. OPENING (CALL TO ORDER) by Chairman Ray. II. PLEASE SILENCE YOUR CELLPHONES AND ALL OTHER ELECTRONIC DEVICES. INVOCATION was delivered by Rev. Tim Conort of Union Baptist Church. III. PLEDGE TO FLAG was led by Commissioner Bart Miller, District #4. IV. PRESENTATIONS/PROCLAMATIONS - None. V. PRESENTATION OF FINANCIAL STATEMENTS 1. Presentation of financial statements for the three months ended September 30, Commissioner Flowers-Taylor asked if the County Manager had researched to determine if it is necessary for the Board to vote on the Financial Report at each meeting. Mr. Wilson advised that in consulting Roberts Rules of Order there is no direction that you have to approve the, but there is nothing that says that you do not have to. Commissioner Flowers-Taylor asked if this is something that we need to do. Chairman Ray stated that as the Chair he feels that it is necessary that the Board take responsibility for the Financial Report and approve it or disapprove it. However, under the new Roberts Rules of Order it is to approve to file and although he personally disagrees with that, he will leave it to the Board to decide what to do. Consensus of the Board (3-2) was to approve to file the Financial Statements at all future meetings. Motion/Second by Johnson/Hawbaker to file the financial

2 statements as presented for the three months ended September 30, Motion carried unanimously by all. VI. CITIZEN COMMENT Speakers must sign up prior to the meeting and provide their names, addresses and the topic they wish to discuss. Speakers must direct your remarks to the Board and not to individual Commissioners or to the audience. Personal disagreements with individual Commissioners or County employees are not a matter of public concern and personal attacks will not be tolerated. The Chairman has the right to limit your comments in the interest of disposing of the County's business in an efficient and respectable manner. Speakers will be allotted three minutes to speak on their chosen topics as they relate to matters pertinent to the jurisdiction of the Board of the Commissioners. No questions will be asked by any of the commissioners during citizen comments. Outbursts from the audience will not be tolerated. Common courtesy and civility are expected at all times during the meeting. No speaker will be permitted to speak more than three minutes or more than once, unless the Board votes to suspend this rule. Dick Brooks, 1109 Maple Drive, Griffin, spoke about the Sports Hall of Fame. Advised that their funding is running out and they would like to make the Hall of Fame part of the Parks & Recreation Division. VII. MINUTES - 1. Consider approval of minutes for the Spalding County Board of Commissioners Zoning Public Hearing and the Spalding County Board of Commissioners Executive Session on September 27, The Spalding County Board of Commissioners Regular Meeting and the Spalding County Board of Commissioners Executive Session on October 1, Motion/Second by Flowers-Taylor/Johnson to approve the minutes for the Spalding County Board of Commissioners Zoning Public Hearing and the Spalding County Board of Commissioners Executive Session on September 27, The Spalding County Board of Commissioners Regular Meeting and the Spalding County Board of Commissioners Executive Session on October 1, Motion carried unanimously by all. VIII. CONSENT AGENDA Chairman Ray stated that he would read the items on the Consent Agenda and after their reading the Board could choose to vote on them as a whole or individually. 1. Consider approval on second reading Amendment to UDO #A-18-08: Appendix G. Standards for Off-Street Parking and Service Facilities - Section

3 102:B - amend parking area design. 2. Consider approval on second reading a budget amendment to provide for prior year encumbrances. Motion/Second by Flowers-Taylor/Miller to approve the Consent Agenda as read. Motion carried unanimously by all. IX. OLD BUSINESS - 1. Update on 2016 SPLOST Projects. FAIRMONT SPLOST REPORT All tile floors of recreation center have been waxed Bleachers have come in and are waiting to be put together Waiting on final furniture to arrive Gym floor complete except for the ramps on the front and back doors New back doors have been installed Numerous wrap up construction items are underway inside the recreation center While digging for the outside items, they hit solid rock again we have obtained a special attachment for a couple of pieces of equipment to help us break up the rock. HERITAGE PARK Exterior restroom bids will be opened later this month The remaining Heritage Park projects are on hold until we get the plan back in early 2019 because we are going to be making some changes and keeping what is known as the Equalization Building. We are now asking that the building be included in the plans as it was not included in the original SPLOST. Commissioner Flowers-Taylor asked if the bids on restrooms would be on all of the restrooms. Mr. Wilson advised the bid would be for three restrooms: The Garden at Heritage Park, Dog Park and Thomaston Mills. X. PUBLIC HEARING - At this time, I will recognize those citizens who have signed up to address the Board. Once your name is called, come to the podium, state your name and address for the record and make your comments. All speakers who are recognized will be allotted three minutes. No speaker will be permitted to speak more than three minutes unless the Board votes to suspend this rule. Please direct your remarks to the Board and not to individual Commissioners or to the audience. Personal disagreements with individual Commissioners or County employees are not a matter of public concern and personal attacks will not be tolerated. The Chairman has the right to limit your comments in the interest of

4 disposing of the County's business in an efficient and respectable manner. Motion/Second by Flowers-Taylor/Miller to enter into a Public Hearing. Motion carried unanimously by all. 1. Conduct a Public Hearing on the abandonment of Osceola Street, an undeveloped street in the Camp Stephens Subdivision. Mr. Wilson asked if there was anyone present to speak regarding the abandonment of Osceola. No one came forward to speak. Mr. Wilson advised that we received an today from Mr. Adnan Algita: Please be informed of my strong opposition to abandoning this subject road, please relate my answer to the Board since I will be unable to attend this meeting. Mr. Wilson then stated that we did receive two letters from Ms. Anne Pierce who owns property on Lakeview Street and the lot directly behind her property that fronts on Osceola Street. Both letters requested not to abandon the road. No other comments from anyone notified objecting to the abandonment of the street. 2. Conduct a public hearing to consider abandonment of an unused portion of N. 2nd Street Extension. Mr. Wilson advised that no responses were received from those notified of this proposed abandonment. He then asked if there was anyone present who would like to speak regarding the abandonment of an unused portion of the N. 2 nd Street Extension. No one came forward to speak. Motion/Second by Flowers-Taylor/Johnson to close the Public Hearing. Commissioner Hawbaker stated he was unclear as to Mr. Agita s objection to abandoning this street. Mr. Wilson stated that he wants to develop the lots that he purchased on that street. Motion carried unanimously by all. XI. NEW BUSINESS -

5 1. Consider the approval of the following 2019 Alcohol License Renewals for the Retail Sale of Beer and/or Wine: Arihant C Stores, LLC dba Tony's One Stop located at 4275 N. Expressway, Hampton, GA Chirag Desai Ingles Markets, Inc. dba Ingles Markets #457 located at 1735 Zebulon Rd. Griffin, GA Phillip Beckler Q&R Inc. dba A1 Food Mart located at 1650 N. Hill St., Griffin, GA Quader Quddoos Kacey Korner, LLC dba Cole's Corner located at 7051 Newnan Rd., Brooks, GA Kacey Stone fka Kacey Patel Akber A Jiwani-362 Enterprises, Inc. dba 362 Express located at 1600 Williamson Rd., Griffin, GA Beer and Wine. Yasmin Jiwani-Aizah-V, Inc. dba Food Station located at 1779 Zebulon Rd., Griffin, GA Beer and Wine. Yasmin Jiwani-Yasmin J Enterprises,Inc. dba JV'S Corner located at 1700 Zebulon Rd., Griffin, GA Beer and Wine. Shukat Sadruddin-Shehzad, Inc.dba Prince Food Mart located at 3425 Jackson Rd., Griffin, GA Beer and Wine. Richard Corbin- Huckaby's located at 7652 Hwy 16 West, Brooks, GA Global USA, Inc. dba SuperFood located 2529 Old Atlanta Rd., Griffin, GA William M. Tanner-RaceTrac Petroleum dba RaceTrac #182 located at 4200 N. Expressway, Hampton, GA Robert A Barber-Circle K Stores, Inc. dba Circle K Store # located at 3420 Jackson Rd., Griffin, GA Motion/Second by Ray/Hawbaker to approve the 2019 Alcohol License Renewals for the Retail Sale of Beer and/or Wine as listed. Motion carried unanimously by all. 2. Consider approval of the 2019 Alcohol Beverage License renewal for Retail Package Store: Atulkuma Patel-Carver's Liquor Square Inc. dba Carver Bottle Shop located at 1557D Williamson Rd., Griffin, GA Kong Enterprise, Inc. dba The Liquor Gate located at 1740 Zebulon Rd., Griffin, GA Applicant: Sotetra Kong Motion/Second by Johnson/Miller to approve the 2019 Alcohol Beverage License renewal for Retail Package Store as read. Motion carried unanimously by all. 3. Consider approval of 2019 Renewal for Wholesale Dealers for:

6 Donnie Spence-J&L Ventures, LLC dba Jackson Beverages located at 915 S. Pinehill Rd., Griffin, GA Motion/Second by Flowers-Taylor/Miller to approve the 2019 Renewal for Wholesale Dealers for Jackson Beverages. Motion carried unanimously by all. 4. Consider approval of the 2019 New Alcohol License for Retail Package Store for: Vijaykumar Patel-Vijhem, LLC dba VJ Sons located at 2004 N. Expressway, Griffin, Ga Motion/Second by Flowers-Taylor/Miller to approve the 2019 New Alcohol License for Retail Package store for VJ Sons. Motion carried unanimously by all. 5. Consider approval of the 2019 Alcohol License Renewal for Consumption on Premises for Griffin Moose Lodge #1503. Applicant: Bart Miller Elzie Speir, IV-Mama's B&G, Inc. dba Mama's Country Showcase located at 2700 N. Expressway, Griffin, GA Motion/Second by Flowers-Taylor/Ray to approve the 2019 Alcohol License Renewal for Consumption on Premises for the Griffin Moose Lodge #1503. Motion carried 4-0-1(Miller abstained). Motion/Second by Flowers-Taylor/Johnson to approve the 2019 Alcohol License Renewal for Consumption on Premises for Mama s Country Showcase. Motion carried unanimously by all. 6. Consider approval of the 2019 Alcohol License Renewal for Retail Sale of Beer for: Zubeida R. Zakiuddin-Highfalls Country Store located at 2662 Highfalls Rd., Griffin, GA Patrick Yakam-MonoPrix FoodMart, LLC located at 390 Airport Rd., Griffin, Ga Jemini Amin-BMJA Incorporated dba Copeland Grocery located at 1578 Highfalls Rd., Griffin, Ga Motion/Second by Hawbaker/Flowers-Taylor to approve the 2019

7 Alcohol License Renewal for Retail Sale of Beer as presented. Motion carried unanimously by all. 7. Consider approval of Resolution to Abandon an unused portion of N. 2nd Street Extension. Mr. Wilson advised that staff recommends approval of this Resolution. Motion/Second by Miller/Hawbaker to approve a Resolution to Abandon an unused portion of N. 2 nd Street Extension. Motion carried unanimously by all. 8. Consider approval of Resolution to abandon Osceola Street. Mr. Wilson advised that staff recommends approval of this Resolution. Motion/Second by Hawbaker/Ray to approve a Resolution to Abandon Osceola Street. Motion carried 4-1 (Flowers-Taylor). 9. Consider request from the Democratic Party to use the Park at 6th on October 18th, Mr. Wilson advised that the Democratic Party had requested use of the 6 th and staff recommends approval as the Republican Party has use the Park and it is only fair to extend the same courtesy to the Democratic Party at no charge unless they decide to use the portable bathrooms, in which case they will bring in the rental for the bathrooms. Motion/Second by Johnson/Miller to approve the request from the Democratic Party to use the Park at 6 th on October 18, Motion carried unanimously by all. 10. Consider cancellation of the November 19, and the December 17, 2018 Extraordinary Sessions. Mr. Wilson stated that historically these meetings have been cancelled to allow for the Board to travel during the holidays if they so desire. The Zoning Public Hearings have already been moved and will be held during the first meeting of each month if there is a need. Motion/Second by Miller/Ray to approve cancellation of the November 19 th and December 17 th Extraordinary Sessions. Motion carried unanimously by all.

8 XII. REPORT OF COUNTY MANAGER Senior Legislative Action Day, October 23 rd, next Tuesday, from 9:00 a.m. to 10:30 a.m. at the Spalding County Senior Center. Public Servant Appreciation Event, October 20 th, 12:00 p.m. at 1155 Everee Inn Road, Griffin, Georgia. Hosted by Haisten McCullough Funeral Home and Westwood Gardens and Pet Cremations of Georgia. Spalding County Fire Fighters raised $6,868 during their 2018 Fill the Boot Campaign. Scarecrows in the Garden will be hosted October 8 th through October 21 st at the UGA Research & Education Garden, 129 Ellis Road, Griffin. Spalding County does have a scarecrow in the garden. Three Rivers Regional Commission will be hosting a Strategic Planning Council Retreat at the Great Wolf Lodge, 150 Tom Hall Parkway, LaGrange, Georgia, December 5-6. Chairman Ray is the designee for Three Rivers Regional Commission; however he will be unable to attend and would like to know if anyone else would like to attend. Chairman Ray advised that it will be in the new Great Wolf Lodge in LaGrange, Georgia. It is an opportunity for the Three Rivers Group to meet and plan, so if any of the Board members would like to attend this is a great opportunity. Commissioner Flowers-Taylor stated she would like to attend. Mr. Wilson stated he would have Jan Perez at Three Rivers contact Commissioner Flowers-Taylor to make arrangements. Spalding County Homeland Security and Emergency Management has been awarded a grant in the amount of $9, to build and enhance the community s capabilities in Homeland Security for bullet proof vests. Southern Crescent Technical College will be holding an Open House for their Education and Training Complex at the Ellis Crossing location and giving a State of the College address on Thursday, November 29 th at 7:30 a.m. The Georgia Department of Community Affairs has notified us that the Annual Capital Improvement Element Update has been adopted and we are in Qualified Local Government status for another year. We are very proud of all departments where were involved in the Hurricane Michael weather event last week. Everything went smoothly with the clean-up. Everyone was organized and worked well together. Chief Polk reported that there were no injuries from the storm, damages stemmed from approximately 16 trees that came down on roadways, with no collateral damages. The Griffin Housing Authority will be hosting its 1 st Annual Resident Services

9 Honor Ceremony at the UGA Griffin s Stuckey Auditorium on Wednesday, October 17, at 6:00 p.m. He needs someone to attend this meeting as he will be out of town. Commissioner Hawbaker volunteered to attend. Festival of Lights is scheduled for November 20 th. Three Rivers Regional Commission will be holding a Public Listening Session at the Spalding County Senior Center on Wednesday, October 17 th, from 6:00p.m. to 8:00 p.m. at the Spalding County Senior Center. XIII. REPORT OF COMMISSIONERS Bart Miller No comments. Gwen Flowers-Taylor Stated that we need to have a discussion soon regarding the location of the aquatic center. We had a proposal presented by the Development Authority and also the Minutes of the City Commissioners Annual Workshop indicate that the City is interested in letting Parks and Rec take the area that is presently being used for Public Works which is adjacent to the golf course. Nothing can happen until a site is chosen. We have the option for two sites that will be at no cost to us. Consensus of the Board is to have a work session on November 5 th at 3:30 p.m. to discuss the location of the aquatic center. She was at Wyomia Tyus Park and noticed that the signage in the woods has either been taken or become faded. Can Parks look at the signage on the walking track, particularly where it comes up behind the Pickleball Court, there is no direction on that side of the woods. She also wanted to know about the storage facility located at the end of the soccer fields. It is down in a hole. Didn t we have someone break into that one time. Mr. Wilson advised that it had been broken into, but we have since installed security cameras at that location. She stated that she saw a sign regarding a Guard line, but she didn t see anything indicating the property was under 24 hour surveillance. It may not deter anybody, but we have it we need to have a sign letting people know that we have it. The last thing she wanted to talk about was the Athletic Hall of Fame. That organization has been moved a number of times and every time she visits the location she is just amazed at the history that Spalding County has to offer. She suggests that this is a project that is worth creating an association partnership or even discussing whether or not that organization would like to make Spalding County the custodian of those archivable items so that we can have a way and a proper time schedule so that it can be marketed and people can come to see it.

10 She feels there has to be something that we can do to facilitate a continued life span for that group. Mr. Wilson stated he would meet with the Hall of Fame Board and see what we can come up with before the next meeting. Commissioner Miller and Commissioner Flowers-Taylor asked if funding for the utilities could come out of the Hotel/Motel Tax Funds pre GSBTA funds the County has until it can be budgeted for in the next fiscal year. Consensus of the Board is to allow Mr. Wilson to meet with the Athletic Hall of Fame to work toward assisting them with their request. Rita Johnson She received a request from some employees that the Board consider Monday, December 31 st, for an extra day off. Commissioner Flowers-Taylor stated that she doesn t have a problem with the County being closed on that day, but she does have a problem with paying the employees for that day. If they want to use vacation time, she is fine with it, she doesn t have a problem with the office being closed, but we didn t budget for that. Chairman Ray asked that the request be added to the November 6 th agenda for consideration. It is election time and the elections office is open for voting, she encourages all of our citizens to get out and vote. Donald Hawbaker He wanted to emphasize the beginning of early voting and hopes that everyone will get out and early vote. October 19 th, 20 th and 21 st Wyomia Tyus Pickleball Association will be hosting the largest of the 8 pickleball tournaments to be held at the facility. They have nearly 400 people participating as players, not to mention the travel companions and spectators. It is time to get behind the TSPLOST and asks that we get started moving in that direction for a possible March 2019 vote. Consensus of the Board is to support a TSPLOST in March or November 2019 and add the TSPLOST to the work session scheduled for November 6 th. He was curious as to how the Sheriff s Golf Tournament came out. Sheriff Dix stated that the final numbers are in and it looks like they raised $22, for the Junior Deputy Program, the Explorer Program and the Georgia Sheriff s Youth Home. According to the people at Sun City it was the largest golf tournament they have had out there, we had 36 teams, 144 players and it was absolutely outstanding.

11 Raymond Ray This weekend the Humane Society Chili Cookoff will be held at the Pavilion on Aerodrome Way. Congratulations on the Kiwanis Fair it looks like they had a good turn out. Thanked Spalding County Employees for their efforts and participation during Hurricane Michael. He asked if it would be possible for Parks & Rec to coordinate with the School System and possibly have an essay a contest for 5 th and 6 th graders and the prize be the winner would be able to flip the switch and turn on the lights for the tree at the Festival of Lights this year. XIV. CLOSED SESSION Motion/Second by Johnson/Flowers-Taylor to adjourn the meeting at 6:54 p.m. Motion carried unanimously by all.