Chairman Richard Mecum and Commissioners Craig Lutz, Billy Powell, Scott Gibbs and Jeff Stowe

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1 HALL COUNTY BOARD OF COMMISSIONERS VOTING MEETING SUMMARY MINUTES May 8, 2014 AT 6:00 P.M. Hall County Government Center 2 nd Floor 2875 Browns Bridge Road, Gainesville, GA Call to Order Chairman Mecum called the meeting to order at 6:01 p.m. Present: Chairman Richard Mecum and Commissioners Craig Lutz, Billy Powell, Scott Gibbs and Jeff Stowe Commissioner Lutz was present by telephone Also present were County Administrator Randy Knighton, Assistant County Administrator Marty Nix, Commission Clerk Lisa Ritchie and County Attorney Bill Blalock. 2. Approve Motion by Commissioner Powell, seconded by Commissioner Gibbs and voted, unanimously, to approve the. 3. Invocation: Reverend Darryl Womack, Sr. Pastor of Montgomery Memorial Baptist Church 4. Pledge of Allegiance: Led by Commissioner Gibbs 5. Presentation of Proclamation declaring April 2014 as Parkinson s Awareness Month Commissioner Powell read the Proclamation and presented it to Mr. Chris Gaunt. 6. Presentation of Proclamation declaring May 11-17, 2014 as Food Allergy Awareness Week Commissioner Stowe read the Proclamation and presented it to Ms. Mamie Coker, Health Services Coordinator and lead nurse, Hall County Schools and Ms. Paula Sawyer, RN BSN, Health Services Coordinator and lead nurse, Gainesville City School System. Ms. Sawyer addressed the Board and stated that she and Ms. Coker were accepting the Proclamation on behalf of Karen Harris, Food Allergies of Atlanta. Ms. Sawyer stated that the organization educates parents, children, and staff on early detection of and fast reactions to food allergies. Ms. Coker addressed the Board and stated that the Hall County School system has been proactive on this issue. 7. Public Comment Items Only (2 minutes per speaker/10 minutes maximum) Mr. Douglas Aiken addressed the Board. Mr. Aiken encouraged the Board to deny the Trust Indenture between Hall County and Bell s Landing LLC. 8. Consent : If you have a disability or impairment and need special assistance please contact the Commission Clerk prior to the meeting at Page 1 of 5

2 Motion by Commissioner Stowe, seconded by Commissioner Powell and voted, unanimously, to approve the Consent. a. Approve April 24, 2014 Voting Meeting Minutes b. Approve April 24, 2014 Executive Session Minutes c. Approve April 21, 2014 Work Session Minutes d. Approval of the Hall County Sheriff Department s application to the U.S. Department of Justice, Bureau of Justice Assistance for the 2014 State Criminal Alien Assistance Program (SCAAP), approve the Grants Manager as the program designee, and authorization for Chairman Mecum to execute all related grant application and award acceptance documents. e. Approval of the Hall County Sheriff Department s application to the U.S. Department of Justice, Bureau of Justice Assistance for the 2014 State Criminal Alien Assistance Program (SCAAP), approve the Grants Manager as the program designee, and authorization for Chairman Mecum to execute all related grant application and award acceptance documents. e. Approval to accept GEMA Homeland Security Grant funds for Hall County Sheriff's Office/Court Services, approval of the Grants Manager as the Program Designee and authorization for Chairman Mecum to execute all related grant application and award documents. Award Amount: $3, for operating costs for the K-9 Bomb Unit. f. Approval of the Treatment Services application for a FY2014 Accountability Court Funding Program mini grant to purchase technology and authorization for Chairman Mecum to execute any related grant application and award documents. The funding proposal is for approximately $6, g. Approval of Gainesville-Hall MPO s FY 2015 Section 5303 grant application h. Approve authorization for County Attorney to proceed with the collection of $46, Irrevocable Letter of Credit for Sidewalk Construction in Bluffton Subdivision. Commission District 3. i. Approve authorization for County Attorney to proceed with the collection of $82,000 Guarantee Agreement for Sidewalk Construction in Mallard View Subdivision. Commission District 3. j. Consider extension of $2, Irrevocable Letter of Credit for the handicap ramps in Village at Deaton Creek Phase 3B, Unit 1. Commission District 1. k. Consider extension of $1, Irrevocable Letter of Credit for the handicap ramps in Village at Deaton Creek Phase 3B, Unit 1 (Parkway). Commission District 1. l. Consider extension of $70,000 Irrevocable Letter of Credit for Streets and Sidewalks in Village at Deaton Creek Phase 2B Unit 6. Commission District 1. m. Consider extension of $81, amended Irrevocable Letter of Credit for the Maintenance of Streets and Sidewalks in Village at Deaton Creek Phase 2B, Unit 5. Commission District 1. n. Consider IFB Fire Vehicle Light Bars o. Consider IFB SCBA s & Firefighter Equipment p. Consider IFB Fire Hoses q. Consider Resolution approving the issuance of a revenue bond by Gainesville and Hall County Development Authority for the benefit of Brenau University, Inc. r. Consider Moratorium on the portion of the County s Ordinance pertaining to adult entertainment establishments 9. Other Business: Page 2 of 5

3 a. Second Reading and Public Hearing for Stop By, 3275 Cleveland Hwy, Gainesville, Ga.; Business Type: Convenience Store; License Type: Package Malt Beverage & Wine; Owner: Tanjina, Inc; Licenseholder, Salma Chowdury; Registered Agent: Richard Pilcher; Commission District Three Susan Rector, Director Business Licenses addressed the Board. Bill Blalock, County Attorney, opened the floor up to public comments on this item. There were none. Motion by Commissioner Gibbs, seconded by Commissioner Powell and voted, unanimously, to approve the Package Malt Beverage & Wine license for Stop By. b. First Reading and Public Hearing for Lanier Raceplex, Inc., 5301 Winder Hwy, Braselton, Ga.; Business Type: Racetrack; Owner: Lanier Raceplex, Inc., James R. Downing, President. Commission District 1 c. First Reading and Public Hearing for Lanier Raceplex, Inc., 5301 Winder Hwy, Braselton, Ga.; Business Type: Outdoor Concerts; Owner: Lanier Raceplex, Inc., James R. Downing, President. Commission District 1 Ms. Rector addressed the Board regarding both items b. and c. Mr. Blalock opened the floor up to public comments on these items. There were none. The second readings will be read at the May 22, 2014 Commission Meeting. d. Second Reading and Public Hearing to consider abandonment of approximately seventy-five feet (75 ) of platted, undeveloped, and unbuildable right-of-way at the end of Pine Forest Circle in Pine Forest Subdivision and authorize Chairman to execute Quit Claim Deed(s). Commission District 2. Mr. Blalock opened the floor up to public comments on this item. There were none. Motion by Commissioner Powell, seconded by Commissioner Stowe and voted, unanimously, to approve abandonment of approximately seventy-five feet (75 ) of platted, undeveloped, and unbuildable right-of-way at the end of Pine Forest Circle in Pine Forest Subdivision and authorize Chairman to execute Quit Claim Deed(s). e. Second Reading and Public Hearing to consider abandonment of approximately one hundred ten feet (110 ) of platted, undeveloped right-of-way off Samoa Way in Paradise Point Subdivision and authorize Chairman to execute Quit Claim Deed(s). Commission District 1. Mr. Blalock opened the floor up to public comments on this item. There were none. Page 3 of 5

4 Motion by Commissioner Lutz, seconded by Commissioner Powell and voted, unanimously, to approve abandonment of approximately one hundred ten feet (110 ) of platted, undeveloped right-of-way off Samoa Way in Paradise Point Subdivision and authorize Chairman to execute Quit Claim Deed(s) f. Approve Trust Indenture between Hall County and Bell s Landing LLC for the purpose of ensuring continuity of service provided by the utility system in Bell s Landing Subdivision, should default occur, by grant of property, utility system, and all its appurtenances to the County for operation and maintenance and authorize Chairman to execute agreement. Commission District 3. Motion by Commissioner Gibbs, seconded by Commissioner Stowe and voted, unanimously, to table the Trust Indenture between Hall County and Bell s Landing LLC. g. Ratification of SPLOST letters dated May 5, 2014 to Town of Braselton, City of Buford, Town of Clermont, City of Flowery Branch, City of Gainesville, City of Gillsville, City of Lula and City of Oakwood. Mr. Knighton addressed the Board and stated that SPLOST letters were provided to qualifying municipalities of Hall County per state requirements and regulations governing SPLOST laws. The letters call for a meeting on Monday, May 19. The meeting is to be held at the Hall County Government Center. The purpose of the meeting is for the respective officials to meet and move toward a referendum in November for SPLOST VII. Motion by Commissioner Stowe, seconded by Commissioner Powell and voted, unanimously, to approve the ratification of SPLOST letters dated May 5, 2014 to Town of Braselton, City of Buford, Town of Clermont, City of Flowery Branch, City of Gainesville, City of Gillsville, City of Lula and City of Oakwood. 10. Report from County Attorney. 11. Report from County Administrator Mr. Knighton relinquished his time to Katie Crumley, Public Information Officer, for the presentation of the new Hall County logo and tag line. Presentation of new Hall County logo and tag line Ms. Crumley presented the logo and tag line stating that input for the new logo and tag line were provided by the citizens and employees of Hall County. Forum Communications assisted with this effort. Ms. Crumley explained that each part of the logo represents the originality of Hall County and the attributes Hall County has to offer. The blue streaks represent Lake Lanier. The green arc represents prime location and the green landscapes of the agricultural communities. The rising sun Page 4 of 5

5 represents growth and progress. The rays of the sun are mechanical cogs that represent industrial growth and moving forward. Ms. Crumley stated that the new tag line is; We have it all in Hall. Mr. Knighton stated that though it was a long process it was done at a very low cost. 12. Consider other business presented by members of the Commission Commission District 1 Commissioner Craig Lutz Commission District 2 - Commissioner Billy Powell Commission District 3 Commissioner Scott Gibbs Commission District 4 - Commissioner Jeff Stowe Chairman Richard Mecum 13. Adjourn Motion by Commissioner Gibbs, seconded by Commissioner Stowe and voted, unanimously, to adjourn the meeting at 6:26 p.m. Page 5 of 5