MINUTES OF BOARD OF TRUSTEES REGULAR MEETING DISTRICT NO. 537 RICHLAND COMMUNITY COLLEGE. October 16, 2018

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1 MINUTES OF BOARD OF TRUSTEES REGULAR MEETING DISTRICT NO. 537 RICHLAND COMMUNITY COLLEGE CONVENING OF THE MEETING Call to Order The regular meeting was called to order at 5:38 p.m. Tuesday,, in the Board Room by Chairman Ritter. Chairman Ritter also recited the College Vision, Mission, and Core Values. Roll Call Trustees Present: Bruce Campbell, Tom Ritter, Dr. David Cooprider, Randy Prince, Bishop Wayne Dunning, Dale Colee, and Nathan Buggar Trustees Absent: Jim Underwood Also present: Dr. Cris Valdez and other staff members MINUTES OF PREVIOUS MEETING The minutes of the regular meeting of September 18, 2018 and notes of the September 18, 2018 work session had been distributed to the Board prior to this meeting. Price asked that the Minutes of the September 18, 2018 meeting be amended. Prince did not move to adjourn the September 18, 2018 Board of Trustees meeting. Underwood moved to adjourn the September 18, 2018 meeting. Minutes have been amended. Dr. Cooprider moved to approve the minutes of the regular meeting of September 18, 2018 and the notes of the work session on September 18, Bishop Dunning seconded. Roll call vote being all ayes, Chairman Ritter declared the motion carried. APPEARANCE OF CITIZENS AND INTRODUCTION OF GUESTS Dr. Valdez and the Board of Trustees welcomed Paula Rudolph, nursing faculty. WRITTEN COMMUNICATIONS College Activities Report PICU Fair Mueller Student Center October 17, 2018 Manufacturing Day October 18-19, 2018 Illinois Community College Student Activities Association Student Leadership Conference October 19-20, 2018

2 2 Personnel Update Diversity Committee Forum Faces of the Community College LRC October 22 and October 28, 2018 Halloween Decorating Contest October 29-31, 2018 Diversity Committee Forum Social Justice and Equity Today LRC November 1 and November 8, 2018 Alumni Employee Breakfast Atrium November 8, 2018 United Way/Employee Giving Campaign Kick Off November 8-19, 2018 Veterans Day Recognition Program Shilling Lobby November 9, 2018 Diversity Committee Forum Meeting the Needs for Diverse Student of Color LRC November 15, 2018 Board of Trustees Meeting Board Room, November 20, 2018 Other activities listed in the Board Book New Employees Aaron Barnett, Technical Service Specialist II, effective September 17, 2018 Courtney Carson, Director of Essential Skills and Community Relations, effective September 19, 2018 Nicholas Gorenz, CDL Training Coordinator, effective September 24, 2018 SPECIAL REPORTS REPORT OF ICCTA REPORT OF STUDENT TRUSTEE Student Trustee Nathan Buggar presented the Student Government Report. AGREEMENTS AND CONTRACTS SIGNED BY DR. VALDEZ Dr. Valdez signed the Adult Education and Literacy Grant Agreement between the State of Illinois Community College Board and Richland Community College. MONITORING REPORT

3 3 FOUNDATION REPORT Julie Melton gave updates on upcoming Foundation events. Those include the ribbon cutting of The Pantry at Richland, the United Way/Employee giving Campaign kickoff, headshots that are available to the Board of Trustees on November 6, 2018 from 10:00 a.m. 2:00 p.m., the Joint Boards Holiday Party on December 4, 2018, and the Christmas Walk on December 5, HIRING ACTIVITY Greg Florian, Vice President of Finance and Administration gave a report on hiring activity at Richland Community College from January 1, 2018 through October 4, CONSENT AGENDA It was recommended that the Board of Trustees authorize the destruction of the verbatim record off the March 21, 2017 and April 10, 2017 closed sessions. Prince moved to approve the consent agenda item, as presented. Dr. Cooprider seconded. Roll call vote being all ayes, Chairman Ritter declared the motion carried. BOARD POLICIES, PROPOSALS, AND CHANGES BOARD POLICY SECTION 4 STUDENT AND ACADEMIC SERVICES 4.18 SECOND READING With the recent annual financial aid audit and the significant changes with financial aid policy, procedures and implementation of the federal financial aid program, a review was conducted. The financial aid section of board policy was last reviewed in its entirety in 2015 as a result serval changes and clarification in language related to implementation of policy was necessary. Changes were necessary to areas related to Satisfactory Academic Progress, Return to the Title IV Funds and Military Benefits. This is the second reading, no action is necessary. PUBLIC SAFETY The College is in the process of establishing a Public Safety Department that will allow Richland to have sworn peace officers. Currently, the College provided security via a contract with a security firm. In an effort to increase service and enhance campus safety, it has been determined to create this department. Section 110ILCS805/ , authorized a community college to operate a Public Safety Department with a sworn officer. With these expanded duties, it is necessary to create a Board of Trustees policy that frames the department and describes the services to be provided. This is the second reading and no action is required

4 4 FINANCIAL REPORT BILLS AND TRAVEL EXPENDITURES PAYABLE The September 2018 Treasurer s Report and Financial Statement were presented to and discussed with the Board. A list of bills paid in the amount of $885, for September 2018 was distributed to the Board prior to the meeting. Prince moved to ratify the September bills and travel expenditures paid and approve the Financial Statement subject to audit. Campbell seconded. Roll call vote being all ayes, Chairman Ritter declared the motion carried. REPORT OF THE PRESIDENT President Valdez reported that in an effort to increase intentional communication a President s Blog has been created. The Blog can be accessed at This will expand opportunities to touch faculty, staff, students and the community. John Oliver and President Valdez attended an apprenticeship workshop at Harper College. Many opportunities for apprenticeships are being created for not only the workforce, but also for Human Resources, Cyber Security and in the insurance industry. Richland has some opportunities with IMA and ICATT and more information will be announced soon. An Agriculture update will be part of the Monitoring Report in November. ITEMS FROM THE BOARD Randy Prince reported that he got a very nice compliment from the Human Resources director of Nortrack located in Decatur. She notes that working with the faculty and staff at Richland always a pleasant experience. She indicated that she is relocating to Decatur and plans to send her children to Richland Community College! EXECUTIVE SESSION ADJOURNMENT

5 5 Prince moved and Campbell seconded to adjourn the meeting at 6:31 p.m. Bishop Wayne Dunning, Secretary