Regular Board Meeting Minutes December 19,

Transcription

1 1 MINUTES OF THE LINCOLNWAY SPECIAL RECREATION ASSOCIATION REGULAR BOARD MEETING HELD ON DECEMBER 19, 2017 AT 9:30 A.M. AT THE LINCOLN WAY SPECIAL RECREATION CENTER, 1900 HEATHER GLEN DRIVE, NEW LENOX, ILLINOIS. General Functions Call to Order: President Lewis called the meeting to order at 9:37 a.m. Pledge of Allegiance: All present recited the Pledge of Allegiance. Roll Call: Roll was taken and those present were: Gina Hassett, Executive Director, Frankfort Park District Mike Selep, Executive Director, Mokena Park District Renee Chavez, Executive Director, Wilmington Island Park District Greg Lewis, Executive Director, New Lenox Community Park District Julie Popp, Executive Director, Manhattan Park District Absent: Jennifer Swanson, Manager, Peotone Park District Others present were: Keith Wallace, Executive Director; Abby Billips, Supt. of Recreation; Laura Capizzano, Human Resources; LWSRA Attorney Matthew N. Lulich; Keith Lightfoot, Facility Foreman; and Mary T. Strand, LWSRA Recording Secretary. Treasurer's Report Commissioner Lewis asked for a motion to approve the November 30, 2017 Treasurers Report. Keith discussed the payment for the new road. Commissioner Hassett so moved and Commissioner Chavez seconded the motion. Ayes: (5) Hassett, Popp, Lewis, Selep, Chavez Payment of Bills Commissioner Lewis asked for a motion to approve the Payment of the Bills. Commissioner Hassett made a motion to approve the payment of the bills as presented and Commissioner Selep seconded the motion. Ayes: (5) Popp, Lewis, Selep, Chavez, Hassett

2 2 Special Guests: Communications: Consent Agenda: Audit Presentation Knutte & Associates, P. C. A representative of Knutte & Assoc. gave an overview of the accounting year ending May 31, He noted that the financial practices of LWSRA were very good. He reported that the Association s financial status continues to be strong. The Association concluded the year with a positive balance. Arrangements with partner Park Districts allow for solid cash flow. The Association continues to have the ability to devote resources toward improving and expanding its programs and facilities. None Approval of the Minutes. Commissioner Lewis asked for a motion to approve the Minutes of November 21, 2017 as presented. Staff & Committee Reports Commissioner Hassett made a motion to approve the minutes and Commissioner Chavez seconded the motion. Ayes: (5) Lewis, Selep, Chavez, Hassett, Popp DIRECTOR s REPORT Staffing Office/Sensory Foundation Donations Fundraising Grants IPRA Diversity Keith is looking for part-time person for the Titans program. LWSRA received two donations towards the Sensory Room - $10,000 and $2,500 bring the total to $27,000. Keith distributed a copy of the LWSRF financial statement. They are still looking for members. Discussion was held. The Toppen family donated $9,600 from the annual run held in PFC. Toppen s Memory. It will be used for the Titans program. LWSRA is holding two raffles. The Special Olympics Illinois $5 raffle will give LWSRA a percentage of the sales. The Adapted program s raffle is $2 and will award a TV. In addition World Finest Chocolates are being sold. The proceeds for Lunch with the Grinch will go to the Sensory Room. The Tinley Park Walmart awarded LWSRA with a $500 grant. The diversity section sponsored a toy drive for the Village of Riverdale. The Titans program were able to donate a full box of toys.

3 3 Wheelchair Basketball State Rep Wheel- Chair Basketball Holiday Party Every Tuesday Keith Live Streams the games on the LWSRA Facebook page. He encouraged the participating Park Districts to send him a short video to advertise their events and hopes that businesses will follow with ads that will help raise some money. Representatives DeLuca, McDermed, Jones, Batinick and Rita battled the LWSRA Hawks and lost to them, Fun was had by all and the Anthony DeLuca donated $ LWSRA Annual Family Holiday party was held on December 4 th with 175 in attendance. Upcoming Meeting/ Events Jumpfest January 27 Bunny Breakfast March 31 SUPERINTEN- DENT RECREA- TION REPORT Wheelchair Basketball Adults played in a tournament in Chicago Park District and LWSRA hosted the Rockford Junior Chariots for a few friendly games. Titans/Acktion Club In addition to collecting toys, the club visited The Ronald McDonald House and Feed My Starving Children. Drama Club FUNDRAISING Donations ITRS Conference Giving Tuesday The club performances were High School Musical and Moana with 250+ at both nights performances. Coldstone Ice Cream was served. Keith highlighted Karyn s report. $13, was received in November to date. Karyn presented information on LWSRA to the group 100+ Women Who Care of Southern Will County. They donated $2,800 in October. Karyn attended the ITRS Marketing sub-group meeting on November 3 rd and shared ideas with other SRA marketing representatives. Karyn attended the Non-profit Storytelling Conference in San Diego. She will try to incorporate some of what she learned at the conference to increase donations and donor involvement next year. Held on November 28 th, our annual appeal has raised $4,720 to date. TRANSPORTA- TION Vehicles Keith Lightfoot reported that Buses 2, 3, 4 & Minivan all had oil & filters changed.

4 4 Bus 4 is getting brakes and tires replaced. The back-up monitor was damaged and needs to be replaced. The Minivan needs some work done on it. Bus Bids Bus Barn Facility Air Quality Classroom The process to bid on new buses has begun. A new rental location for the buses has been secured and Keith is in the process of moving there. The filters were replaced on the quarterly inspection. A thermostat needs to be replaced. There was a leak that was repaired and the walls will be painted. Finance/Personnel a. Audit Commissioner Lewis asked for a motion to approve the audit for the fiscal year ending May 21, Commissioner Hassett made a motion to approve the audit as presented and Commissioner Selep seconded the motion. Ayes: (5) Selep, Chavez, Hassett, Popp, Lewis Facilities Planning a. Property Lease 889 Country Creek Dr. New Lenox IL. The current property rent was increased. Executive Director Wallace researched other locations in New Lenox which is a larger facility. Attorney Lulich and PDRMA advised on the wording of the lease. Attorney None Old Business A. Resolution #17-2 A Resolution to Amend Articles of agreement to approve the application of the Frankfort Square Park District to become a member District. TABLED B. Resolution #17-3 A Resolution to amend its Intergovernmental agreement authorizing the LWSRA to enter into an agreement to provide funding for the construction of a facility for office and recreational programming use. TABLED C. Resolution #17-4 A Resolution to amend its lease agreement with the New Lenox community park District for the purpose of constructing a facility for the administration of recreation services for the disabled. TABLED Frankfort Square is on target to join LWSRA June 1 st. We have the documents but signatures are needed.

5 5 New Business A Meeting Schedule. A copy of the 2018 Meeting of the LWSRA Board of Directors Meetings was in the Board s packets. The third Tuesday of each month was agreed on by all. Commissioner Hassett made a motion to approve the 2018 Meeting Schedule as presented and Commissioner Chavez seconded the motion. Ayes: (5) Lewis, Selep, Chavez, Hassett, Popp, B. Non-Discrimination and Anti-Harassment Policy Attorney Lulich based the changes on PDRMA s guidelines and to be in compliance with the new Illinois State Laws. He pointed out some of the changes. Discussion was held. C. Ordinance # Non- Discrimination and Anti- Harassment. Hearing no further discussion, Commissioner asked for a motion to approve the Ordinance. Commissioner Selep made a motion to approve Ordinance # , Non-Discrimination and Anti-Harassment Ordinance as presented and Commissioner Hassett seconded the motion. Ayes: (5) Selep, Chavez, Hassett, Popp, Lewis D. Resolution #17-5 Property Lease 889 Country Creek Dr. New Lenox IL. Commissioner Lewis asked for a motion to approve Resolution #17-5. Commissioner Selep made a motion to approve Resolution #17-5 as presented and Commissioner Chavez seconded the motion. Ayes: (5) Chavez, Hassett, Popp, Lewis, Selep

6 6 Questions and Comments from the floor None Director/Commissioner Comments Keith wished everyone Merry Christmas and Happy New Year. He conducted a short grab bag game for the group. He expressed his thanks to the commissioners. Commissioner Chavez said LWSRA came to Wilmington to help with a dinner for the Community Theater/Rotary Dinner. Everyone was impressed with LWSRA. Commissioner Selep said that the Lunch with the Grinch was amazing. He might help with it next year. He thanked the LWSRA staff for attending the Mokena Holiday Party. Commissioner Popp invited all to the Keg Drop in Manhattan to celebrate New Year s Eve. She told Keith that she is very proud of LWSRA. Her last day as Director of Manhattan Park District is February 15, She discussed the hiring process for her replacement. Commissioner Lewis complimented the staff on a great job this past year during the holiday season. He wished all a Merry Christmas and a Safe New Year. He expressed his concern with SSPRA. Discussion ensued. Commissioner Hassett wished everyone Happy Holidays. Attorney Lulich said Happy Holidays. Adjournment Commissioner Lewis asked for a motion to adjourn the Regular Meeting. Commissioner Hassett so moved and Commissioner Popp seconded the motion. Upon a voice vote, all voted Aye. The meeting adjourned at 10:56 a.m. Respectfully submitted by: Mary T. Strand, Recording Secretary