Delta Township District Library Board Tuesday, January 17, 2017, 5 p.m. Delta Township District Library AGENDA

Transcription

1 Delta Township District Library Board Tuesday, January 17, 2017, 5 p.m. Delta Township District Library 1. Call to order Introductions AGENDA 2. Agenda additions/changes 3. Adoption of agenda 4. Public comments 5. Approval of minutes 6. Treasurer s report: a) payment of bills b) monthly review 7. Strategic planning 8. Director s report 9. Board member comments 10. Adjourn Douglas Drake Rob Spagnuolo Library Director John Gardner Edith Suttles Mary Rzepczynski Timothy Lyman Colleen Weinfeld Individuals with disabilities requiring auxiliary aids or services who are planning to attend Library Board meetings should contact the Director s office by writing or calling in advance ( ) to inform them of the date of the meeting that will be attended. Copies of minutes may be viewed at the Library during open hours or on the website

2 Delta Township District Library Board Meeting Minutes Tuesday, January 17, 2017, 5 p.m. Next meeting: Tuesday, February 21, 2017, 5 p.m. Delta Township District Library 1. Call to order at 5 p.m. 2. Roll Call: Trustees present: Douglas Drake, Chair; John Gardner, Vice Chair; Tim Lyman, Rob Spagnuolo, Treasurer; Edith Suttles, Colleen Weinfeld, Secretary. Staff Present: Mary Rzepczynski, Library Director; Guests present: Jane Thomas, Friends of the Library. 3. Adoption of the agenda: Secretary Weinfeld motioned to adopt the agenda as presented; supported by Vice Chair Gardner. Motion carried. 4. Public Comment: Jane Thomas said ebay sales are going well, over $7,000 after expenses, set of books and magazines are both popular. 5. Approval of Minutes: Treasurer Spagnuolo made a motion to approve the minutes of December 19, Supported by Trustee Lyman. Motion carried. 6. Treasurer s Report: Approval of Bills: Treasurer Spagnuolo presented the invoices for December 2016 in the amount of $22, and reported the bulk of expenditures were for books and utilities. Secretary Weinfeld moved to approve the invoices for payment, supported by Trustee Suttles. Motion carried. 7. Strategic Plan Update: Chair Drake reported on his recent meeting with Waverly School Board President Britt Slocum. Trustee Suttles expressed her wish that the representatives from Delta Township and Waverly Schools be a diverse group. There was discussion of doing some preparation for the March strategic sessions at the February board meeting. 8. Director s Report: Highlights for December include an upcoming building repair, the purchase of a snow blower, the progress on the library s 2016 annual report, the 3D printing workshop scheduled for January 24, and an update on the training for the new SIRSI catalog. 9. Board Member Comments: none 10. Adjournment: Trustee Suttles motioned to adjourn, supported by Secretary Weinfeld. The meeting adjourned at 5:39 p.m.

3

4

5 Delta Township District Library Board Meeting Minutes Friday, March 10, 2017, 6 p.m. Next meeting: Saturday, March 11, a.m. Delta Township District Library 1. Call to order at 6:13 p.m. 2. Roll Call: Trustees present: Douglas Drake, Chair; Rob Spagnuolo, Treasurer; Edith Suttles; John Gardner, Vice Chair. Trustees absent: Colleen Weinfeld, Secretary; Tim Lyman. Staff Present: Mary Rzepczynski, Library Director; Pat Ewing, MeLCat/Circulation Librarian; Becky LeBoeuf, Youth Services Librarian; Tom Moore, Adult Services Librarian; Stephanie Conarton, Library Services Coordinator; Rebecca Campbell, Community Relations Assistant; Erica Gupton, Network Administrator. Guests present: Diana Yager and Jane Thomas, Friends of the Library; Holly Nester, Waverly School Board; Howard Pizzo and Deana Newman, Delta Township; Dr. Lew Bender, Consultant. 3. Adoption of the agenda: Treasurer Spagnuolo motioned to adopt the agenda as presented; supported by Trustee Suttles. Motion carried. 4. Public Comment: none 5. Strategic Plan Update: Dr. Lew Bender led the group through an evaluation of Strengths, Weaknesses, Opportunities, and Threats. Breakout sessions discussed a vision tour of the library in Board Member Comments: none 9. Adjournment: Vice Chair Gardner motioned to adjourn, supported by Treasurer Spagnuolo. The meeting adjourned at 9 p.m.

6

7 Delta Township District Library Board Meeting Minutes Saturday, March 11, 2017, 8 a.m. Next meeting: Monday, March 20, 2017, 5 p.m. Delta Township District Library 1. Call to order at 8:30 a.m. 2. Roll Call: Trustees present: Douglas Drake, Chair; Tim Lyman, Rob Spagnuolo, Treasurer; Edith Suttles; John Gardner. Trustees absent: Colleen Weinfeld, Secretary. Staff Present: Mary Rzepczynski, Library Director; Pat Ewing, MeLCat/Circulation Librarian; Becky LeBoeuf, Youth Services Librarian; Tom Moore, Adult Services Librarian; Stephanie Conarton, Library Services Coordinator; Rebecca Campbell, Community Relations Assistant; Erica Gupton, Network Administrator; Rob Whitinger, Building Services Coordinator. Guests present: Deana Newman, Delta Township. 3. Adoption of the agenda: Treasurer Spagnuolo motioned to adopt the agenda as presented; supported by Trustee Suttles. Motion carried. 4. Public Comment: none 5. Strategic Plan Update: Dr. Lew Bender began with a recap of the previous evening s discussion. Breakout sessions discussed one year tasks for follow-up, and next steps. 8. Board Member Comments: none 9. Adjournment: Vice Chair Gardner motioned to adjourn, supported by Treasurer Spagnuolo. The meeting adjourned at 11 a.m.

8

9 Delta Township District Library Board Meeting Minutes Monday, March 20, 2017, 5 p.m. Next meeting: Monday, April 17, 2017, 5 p.m. Delta Township District Library 1. Call to order at 5:03 p.m. 2. Roll Call: Trustees present: Douglas Drake, Chair; John Gardner, Vice Chair; Tim Lyman, Rob Spagnuolo, Treasurer; Colleen Weinfeld, Secretary. Staff Present: Mary Rzepczynski, Library Director; Trustees absent: Edith Suttles. Guests present: Diana Yager, Friends of the Library; Carol Walker, Woodlands Library Cooperative. 3. Adoption of the agenda: Treasurer Spagnuolo motioned to adopt the agenda as presented; supported by Secretary Weinfeld. Motion carried. 4. Public Comment: Diana Yager reported that year-to-date ebay sales are at $4,409. The Friends Travel the World Event held on March 2 had 40 attendees. The Friends had a booth at the DeltaSide Expo on March 4 and over 70 people stopped by to pick up flyers. Carol Walker reported on the January and March meetings of the Woodlands Library Cooperative which included an update on workshops, recent equipment purchases, and National Library Legislative Day. 5. Approval of Minutes: Trustee Lyman made a motion to approve the minutes of January 17, 2017, March 10, 2017, and March 11, Supported by Treasurer Spagnuolo. Motion carried. 6. Treasurer s Report: Approval of Bills: Treasurer Spagnuolo presented the invoices for January and February 2017 in the amounts of $22, and $59, and reported the bulk of expenditures were for books, utilities, and the annual SIRSIDynix payment. Secretary Weinfeld moved to approve the invoices for payment, supported by Trustee Gardner. Motion carried. 7. Strategic Plan Update: Chair Drake requested comment on the recent strategic planning sessions with Dr. Lew Bender and stated that longer meetings may be ahead as work begins on the tasks listed in the final report, a copy of which will be included in the April board packet. A note of thanks and a final copy will be sent to the planning session participants. 8. Director s Report: Highlights for March included an update on the façade project, the popularity of mobile hotspots, and the successful kickoffs of both Hoopla and the new online catalog. 9. Board Member Comments: none 10. Adjournment: Treasurer Spagnuolo motioned to adjourn, supported by Secretary Weinfeld. The meeting adjourned at 5:46 p.m.

10

11 Delta Township District Library Board Meeting Minutes Monday, April 17, 2017, 5 p.m. Next meeting: Monday, May 15, 2017, 5 p.m. Delta Township District Library 1. Call to order at 5:00 p.m. 2. Roll Call: Trustees present: Douglas Drake, Chair; Rob Spagnuolo, Treasurer; Edith Suttles, Trustee; Colleen Weinfeld, Secretary. Staff Present: Mary Rzepczynski, Library Director. Trustees absent: John Gardner, Vice Chair; Tim Lyman. Guests present: none. 3. Adoption of the agenda: Treasurer Spagnuolo moved to adopt the agenda as presented; supported by Trustee Suttles. Motion carried. 4. Public Comment: none 5. Approval of Minutes: Treasurer Spagnuolo moved to approve the minutes of March 17, Supported by Trustee Suttles. Motion carried. 6. Treasurer s Report: Approval of Bills: Treasurer Spagnuolo presented the invoices for March 2017 in the amounts of $49, and reported the bulk of expenditures were for Dr. Bender, the SIRSI upgrade, materials, and utilities. Secretary Weinfeld moved to approve the invoices for payment; supported by Trustee Suttles. Motion carried. Treasurer Spagnuolo also reported on the favorable audit report which he stated was testament to the work of staff. 7. Strategic Plan Update: Chair Drake requested comment on the draft copy of the strategic planning report. Trustee Suttles thought it captured the nature of the conversation and was a good road map for the work ahead. There was also discussion of some of the difficulties in making community connections. 8. Conduct Policy Review: Director Rzepczynski requested some additions to the conduct policy that will help staff better handle more egregious offenses. Treasurer Spagnuolo moved to adopt the policy as presented; supported by Secretary Weinfeld. Motion carried. 9. Circulation Policy Review: Director Rzepczynski requested a few changes to the circulation policy to include new services such as hoopla and to place caps of some of the overdue fees. Treasurer Spagnuolo moved to adopt the policy as presented; supported by Trustee Suttles. Motion carried. 10. Director s Report: Highlights for April included the Children s Book Week Bookmark Contest, staff updates, and program highlights that included Aviation and WWI and the Cook-Off event. 11. Board Member Comments: Trustee Suttles announced she is unable to attend the May board meeting.

12 12. Adjournment: Secretary Weinfeld motioned to adjourn; supported by Treasurer Spagnuolo. The meeting adjourned at 5:52 p.m.

13

14 Delta Township District Library Board Meeting Minutes Monday, May 15, 2017, 5 p.m. Next meeting: Monday, June 19, 2017, 5 p.m. Delta Township District Library 1. Call to order at 5:04 p.m. 2. Roll Call: Trustees present: Douglas Drake, Chair; John Gardner, Vice Chair; Rob Spagnuolo, Treasurer; Tim Lyman, Trustee. Staff Present: Mary Rzepczynski, Library Director. Trustees absent: Edith Suttles, Trustee; Colleen Weinfeld, Secretary. Guests present: Jim Stedman, Friends of the Library. 3. Adoption of the agenda: Treasurer Spagnuolo moved to adopt the agenda as presented; supported by Trustee Lyman. Motion carried. 4. Public Comment: Jim Stedman reported that the Friends income YTD is $9,415 down about $815 from 2016, that the Eaton County Recycling event brought in about 40 boxes of books, that ebay sales for the last 30 days are about $1,300, and that they are having a book sale this week due to the excess of inventory. 5. Approval of Minutes: Treasurer Spagnuolo moved to approve the minutes of April 17, Supported by Trustee Lyman. Motion carried. 6. Treasurer s Report: Approval of Bills: Treasurer Spagnuolo presented the invoices for April 2017 in the amounts of $24, and reported the bulk of expenditures were for materials, audit fees, utilities and services. Vice Chair Gardner moved to approve the invoices for payment; supported by Trustee Lyman. Motion carried. Treasurer Spagnuolo also reported that overall we are on track and that the library s full year of rental has been applied. 7. Strategic Plan Update: Chair Drake recommended we postpone discussion until a full board is present which may be difficult given the scheduling conflicts during the busy summer months. 8. Director s Report: Highlights for May included staff updates, a partnership with LAFCU for Money Smart Week, a report on State Aid, a reminder about the summer reading kickoff event on June 10, an update on the secondary boiler project, and the continuing façade work. 9. Board Member Comments: Vice Chair Gardner announced he is unable to attend the June board meeting. 10. Adjournment: Treasurer Spagnuolo motioned to adjourn; supported by Trustee Lyman. The meeting adjourned at 5:18 p.m.

15

16 Delta Township District Library Board Meeting Minutes Monday, June 19, 2017, 5 p.m. Next meeting: Monday, July 17, 2017, 5 p.m. Delta Township District Library 1. Call to order at 5:04 p.m. 2. Roll Call: Trustees present: Douglas Drake, Chair; Tim Lyman, Trustee; Rob Spagnuolo, Treasurer; Edith Suttles, Trustee; Colleen Weinfeld, Secretary. Staff Present: Mary Rzepczynski, Library Director. Trustee(s) absent: John Gardner, Vice Chair. Guests present: Jim Stedman, Friends of the Library. 3. Adoption of the agenda: Treasurer Spagnuolo moved to adopt the agenda as presented; supported by Trustee Suttles. Motion carried. 4. Public Comment: Jim Stedman reported that the total Friends income YTD is $21,237 (down $233 from 2016) this includes the YTD bookstore income of 14,466 (up $545 from 2016), that ebay sales for the last 60 days are about $2,600, with currently 781 items for sale, and that 300 children books and 250 pencils have been set aside for the Friends table at Delta Rocks on Saturday, June Approval of Minutes: Treasurer Spagnuolo moved to approve the minutes of May 15, Supported by Secretary Weinfeld. Motion carried. 6. Treasurer s Report: Approval of Bills: Treasurer Spagnuolo presented the invoices for May 2017 in the amount of $26, and reported the bulk of expenditures were for materials, utilities, and partial payment to Woodlands Library Cooperative. Trustee Suttles moved to approve the invoices for payment; supported by Trustee Lyman. Motion carried. Treasurer Spagnuolo also reported that revenues are trending as expected, and expenditures are trending a bit low, but the recent exterior work will bring that back up. 7. Strategic Plan Update: Chair Drake asked board members to keep up with the blue-sky thinking as we move forward with the one-year tasks. Treasurer Spagnuolo expressed some concerns about getting too far beyond the scope recommended by the consultant. Director Rzepczynski was asked to bring an update to the July meeting on the one-year tasks with a plan to have a longer discussion about moving forward. 8. Director s Report: Highlights for June include an update on the summer reading kickoff, SoupGrant Lansing, staffing, partnerships, legislative issues, Meet Up and Eat Up, and (with a little prompting from Trustee Lyman) the upcoming StoryWalk project in Sharp Park and the summer reading kickoff. 9. Board Member Comments: Trustee Suttles shared some issues that may keep her from the July meeting. Director Rzepczynski reported that the Delta Township Board has the reappointments of Chair Drake and Trustee Suttles on the agenda at their next meeting. Chair Drake mentioned a Senior Council program that will be held at the library.

17 10. Adjournment: Treasurer Spagnuolo motioned to adjourn; supported by Trustee Lyman. The meeting adjourned at 5:42 p.m.

18

19 Delta Township District Library Board Meeting Minutes Monday, July 17, 2017, 5 p.m. Next meeting: Monday, August 21, 2017, 5 p.m. Delta Township District Library 1. Call to order at 5:03 p.m. 2. Roll Call: Trustees present: Douglas Drake, Chair; John Gardner, Vice Chair; Tim Lyman, Trustee; Rob Spagnuolo, Treasurer; Colleen Weinfeld, Secretary. Staff Present: Mary Rzepczynski, Library Director. Trustee(s) absent: Edith Suttles, Trustee. Guests present: Jane Thomas, Carole Goergen, Friends of the Library; Carol Walker, Woodlands Library Cooperative. 3. Adoption of the agenda: Secretary Weinfeld moved to adopt the agenda as presented; supported by Vice Chair Gardner. Motion carried. 4. Public Comment: Jane Thomas reported that the Friends have made changes to their ebay agreement which has eliminated some fees. ebay sales YTD are $6,596 for 372 items. Combined bookstore and ebay sales are $26,200 which is ahead of last year. Woodlands Library Cooperative representative Carol Walker reported on National Library Legislative Day, the chartered bus trip to ALA Chicago, and upcoming professional development opportunities. 5. Approval of Minutes: Treasurer Spagnuolo moved to approve the minutes of June 19, Supported by Trustee Lyman. Motion carried. 6. Treasurer s Report: Approval of Bills: Treasurer Spagnuolo presented the invoices for June 2017 in the amount of $73, and reported the bulk of expenditures were for exterior repairs, library materials, and subscription services. Trustee Lyman moved to approve the invoices for payment; supported by Secretary Weinfeld. Motion carried. Treasurer Spagnuolo also reported that overall we are where we expected to be. 7. Strategic Plan Update: Director Rzepczynski presented an update on the one-year tasks which included such things as lists of current community partners, program audiences, and sample survey questions. 8. Director s Report: Highlights for July included a report on the upcoming feature on libraries in Lansing Chamber magazine, an update on ALA Chicago, the multicultural Tuesday story times, the success of Meet Up and Eat Up, the upcoming mobile hotspot renewals, and a reminder about Food for Fines. 9. Board Member Comments: none. 10. Adjournment: Trustee Lyman motioned to adjourn; supported by Vice Chair Gardner. The meeting adjourned at 5:26 p.m.

20

21 Delta Township District Library Board Meeting Minutes Monday, August 21, 2017, 5 p.m. Next meeting: Monday, September 18, 2017, 5 p.m. Delta Township District Library 1. Call to order at 5:02 p.m. 2. Roll Call: Trustees present: Douglas Drake, Chair; Tim Lyman, Trustee; Rob Spagnuolo, Treasurer; Edith Suttles, Trustee; Colleen Weinfeld, Secretary. Staff Present: Mary Rzepczynski, Library Director. Trustee(s) absent: John Gardner, Vice Chair. Guests present: none. 3. Adoption of the agenda: Treasurer Spagnuolo moved to adopt the agenda as presented; supported by Secretary Weinfeld. Motion carried. 4. Public Comment: none 5. Approval of Minutes: Trustee Lyman moved to approve the minutes of June 19, Supported by Treasurer Spagnuolo. Motion carried. 6. Treasurer s Report: Approval of Bills: Treasurer Spagnuolo presented the invoices for July 2017 in the amount of $23, and reported the bulk of expenditures were for library materials, utilities, and building repair. Secretary Weinfeld moved to approve the invoices for payment; supported by Trustee Lyman. Motion carried. Director Rzepczynski also reported on the 25% reduction in penal fines from FY2016 and will continue to follow up with Eaton County and the Library of Michigan for further information. There was also a discussion of how to budget for this revenue item moving forward. 7. Strategic Plan Update: Director Rzepczynski presented an update on the one-year tasks which included the staff survey results and a report on this spring s community reads program. 8. Director s Report: Highlights for August included the upcoming boiler replacement project, our assisting Great Lakes Christian College with their recent staff transition, SIRSI text notification, and library staff attendance at the Grand Ledge and Waverly back-to-school open houses. 9. Board Member Comments: Trustee Suttles congratulated Director Rzepczynski on the feature in the Lansing Chamber Focus magazine. 10. Adjournment: Treasurer Spagnuolo motioned to adjourn; supported by Secretary Weinfeld. The meeting adjourned at 5:29 p.m.

22

23 Delta Township District Library Board Meeting Minutes Monday, September 18, 2017, 5 p.m. Next meeting: Monday, October 16, 2017, 5 p.m. Delta Township District Library The public budget hearing was opened at 5:02 p.m. There were no public comments and the hearing was adjourned was 5:07 p.m. 1. Call to order at 5:07 p.m. 2. Roll Call: Trustees present: Douglas Drake, Chair; John Gardner, Vice Chair; Rob Spagnuolo, Treasurer; Edith Suttles, Trustee; Colleen Weinfeld, Secretary. Trustee(s) absent: Tim Lyman, Trustee. Staff Present: Mary Rzepczynski, Library Director. Guests present: Jane Thomas, Carole Goergen, Friends of the Library. 3. Adoption of the agenda: Secretary Weinfeld moved to adopt the agenda as presented; supported by Trustee Suttles. Motion carried. 4. Public Comment: Jane Thomas reported that YTD bookstore sales are $24,500. ebay sales are $12,600 for 713 items. Currently there are over 800 items listed. 5. Approval of Minutes: Treasurer Spagnuolo moved to approve the minutes of August 21, Supported by Trustee Suttles. Motion carried. 6. Treasurer s Report: Approval of Bills: Treasurer Spagnuolo presented the invoices for August 2017 in the amount of $32, and reported the bulk of expenditures were for new library cards, library materials, boiler work, utilities, and building repair. Secretary Weinfeld moved to approve the invoices for payment; supported by Vice Chair Gardner. Motion carried Budget Proposal Discussion including establish millage rate. Treasurer Spagnuolo made a motion to approve the 2018 budget as presented. Supported by Secretary Weinfeld. Discussion on 2018 Accounting Fees and Membership and Dues followed. Motion carried. Treasurer Spagnuolo made a motion to establish a millage rate of 1.0 to provide operating funds to the library for 2018, supported by Trustee Suttles. Motion carried. 8. Strategic Plan Update: Director Rzepczynski presented an update on the one-year tasks which included the staff survey results and a report on this spring s community reads program. 8. Director s Report: Highlights for September included staff updates, school open houses, boiler replacement update, Food for Fines, and the eclipse glasses. 9. Board Member Comments: none

24 10. Adjournment: Trustee Suttles motioned to adjourn; supported by Secretary Weinfeld. The meeting adjourned at 5:38 p.m.

25

26 Delta Township District Library Board Meeting Minutes Monday, October 16, 2017, 5 p.m. Next meeting: Monday, November 20, 2017, 5 p.m. Delta Township District Library 1. Call to order at 5:00 p.m. 2. Roll Call: Trustees present: Douglas Drake, Chair; John Gardner, Vice Chair; Tim Lyman, Trustee; Rob Spagnuolo, Treasurer; Edith Suttles, Trustee; Colleen Weinfeld, Secretary. Staff Present: Mary Rzepczynski, Library Director. Guests present: Jane Thomas, Friends of the Library. Helen Draminski, resident. 3. Adoption of the agenda: Trustee Gardner moved to adopt the agenda as presented; supported by Secretary Weinfeld. Motion carried. 4. Public Comment: Jane Thomas reported that the Friends have approved $48,000 for library programs and materials for 2018 and reminded board members that they were encouraged to attend the Volunteer Appreciation Dinner at the library on Thursday from 5-7 p.m. Helen Draminski, expressed her concerns about the distance that seniors have to walk to get to the building from the parking lot. 5. Approval of Minutes: Trustee Suttles moved to approve the minutes of September 18, 2017 as presented; supported by Trustee Lyman. Motion carried. 6. Treasurer s Report: Approval of Bills: Treasurer Spagnuolo presented the invoices for September 2017 in the amount of $14, and reported the bulk of expenditures were for library materials and inspections. Trustee Lyman moved to approve the invoices for payment; supported by Secretary Weinfeld. Motion carried. Treasurer Spagnuolo also stated that the budget is on track for this year with the exception of the reduction to penal fines. 7. Circulation Policy Review: Trustee Suttles moved to accept the changes to the Circulation Policy as presented; supported by Treasurer Spagnuolo. Motion carried. 8. Petitioning, Solicitation, or Distribution of Literature Policy Review: Changes to the policy were presented and discussed. Director Rzepczynski will follow up with Delta Township on their policy and bring it back to the Library Board at the November meeting. 9. Strategic Plan Update: Director Rzepczynski presented an update on the one-year tasks which included the community survey results. A discussion on how to share the results with the community followed. 10. Director s Report: Highlights for September included the Refuge Lansing program, and a report on the first meeting of the Woodlands Penal Fine Task Force.

27 8. Board Member Comments: None. 9. Adjournment: Treasurer Spagnuolo motioned to adjourn; supported by Trustee Suttles. The meeting adjourned at 5:35 p.m.

28

29 Delta Township District Library Board Meeting Minutes Monday, November 20, 2017, 5 p.m. Next meeting: Monday, December 18, 2017, 5 p.m. Delta Township District Library 1. Call to order at 5:01 p.m. 2. Roll Call: Trustees present: Douglas Drake, Chair; Tim Lyman, Trustee; Rob Spagnuolo, Treasurer; Colleen Weinfeld, Secretary. Trustees absent: John Gardner, Vice Chair; Edith Suttles, Trustee. Staff Present: Mary Rzepczynski, Library Director. Guests present: Jane Thomas, Friends of the Library; Marie Papciak, resident; Carol Walker, Woodlands Library Cooperative. 3. Adoption of the agenda: Secretary Weinfeld moved to adopt the agenda as presented; supported by Treasurer Spagnuolo. Motion carried. 4. Public Comment: Marie Papciak mentioned that she attended the memorial service of Leland McLean. Carol Walker reported on the recent, excellent performance review of Woodlands director Kate Pohjola Andrade, some upcoming grant and programming opportunities, the recent audit, and that she has volunteered for the personnel committee. Jane Thomas reported that the Friends have projected $55,000 in revenue for 2017 which includes YTD ebay sales of $13,000. Jane also reported on the Behavior Management Policy which should help the volunteers deal with difficult situations. 5. Approval of Minutes: Trustee Lyman moved to approve the minutes of October 16, 2017 as presented; supported by Treasurer Spagnuolo. Motion carried. 6. Treasurer s Report: Approval of Bills: Treasurer Spagnuolo presented the invoices for October 2017 in the amount of $61, and reported the bulk of expenditures were for library materials, utilities, and the installation of the secondary boiler. Secretary Weinfeld moved to approve the invoices for payment; supported by Trustee Lyman. Motion carried. 7. Approval of 2018 Holiday Hours: Treasurer Spagnuolo moved to adopt the holiday hours as presented; supported by Secretary Weinfeld. Motion carried. 8. Approval of 2018 Board Meeting Dates: Treasurer Spagnuolo moved to approve the 2018 board meeting dates as presented; supported by Trustee Lyman. Motion carried. 9. Petitioning, Solicitation, or Distribution of Literature Policy Review: Trustee Lyman moved to approve the revised petitioning policy as presented; supported by Secretary Weinfeld. Motion carried.

30 10. Strategic Plan Update: Director Rzepczynski presented an update on the one-year tasks which included the installation of the StoryWalk in Sharp Park. 11. Director s Report: Highlights for October included an update on staffing, our new partnership with Potter Park Zoo, and some upcoming legislation on Narcan use in public libraries. 12. Board Member Comments: None. 13. Adjournment: Trustee Lyman motioned to adjourn; supported by Secretary Weinfeld. The meeting adjourned at 5:36 p.m.

31

32 Delta Township District Library Board Meeting Minutes Monday, December 18, 2017, 5 p.m. Next meeting: Tuesday, January 16, 2018, 5 p.m. Delta Township District Library 1. Call to order at 5:02 p.m. 2. Roll Call: Trustees present: Douglas Drake, Chair; John Gardner, Vice Chair; Tim Lyman, Trustee; Rob Spagnuolo, Treasurer; Colleen Weinfeld, Secretary. Trustees absent: Edith Suttles, Trustee. Staff Present: Mary Rzepczynski, Library Director. 3. Adoption of the agenda: Vice Chair Gardner moved to adopt the agenda as presented; supported by Secretary Weinfeld. Motion carried. 4. Public Comment: none 5. Approval of Minutes: Treasurer Spagnuolo moved to approve the minutes of November 20, 2017 as presented; supported by Trustee Lyman. Motion carried. 6. Treasurer s Report: Approval of Bills: Treasurer Spagnuolo presented the invoices for November 2017 in the amount of $17, and reported the bulk of expenditures were for library materials, utilities, and dental insurance. Secretary Weinfeld moved to approve the invoices for payment; supported by Vice Chair Gardner. Motion carried Budget Amendment Request: Treasurer Spagnuolo moved to approve no change to the $1,698,006 in revenue and to increase expenditures to $1,718,006 leaving a projected fund balance of $848,604; supported by Trustee Lyman. Motion carried. 8. Circulation Policy Review: Trustee Lyman moved to approve the revised circulation policy (option A) as presented; supported by Secretary Weinfeld. Motion carried. 9. Strategic Plan Update: Director Rzepczynski presented an update on the one-year tasks which included the status of job description revisions and adding Elder Law service to seniors starting in January. 10. Director s Report: Highlights for December included an update on staffing, and digital services, a report on the very well-attended Potter Park Zoo program, and the expansion of the Library of Things to include Roku and Potter Park Zoo passes. 12. Board Member Comments: Trustees extended holiday wishes. 13. Adjournment: Secretary Weinfeld motioned to adjourn; supported by Vice Chair Gardner. The meeting adjourned at 5:17 p.m.